B.08.02 W9123722Q0083.pdf

SEE ADDENDUM

(No Collect Calls)

W9123722Q0083 17-Jun-2022

b. TELEPHONE NUMBER

304.399.5183

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 08 Jul 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912379. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JAMES M HOLSTEIN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, CONTRACTING DIVISION

JAMES HOLSTEIN

502 8TH STREET

HUNTINGTON WV 25701

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 304.399.5078 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF101

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9123722Q0083

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

This Request for Quote (RFQ) is for an Indefinite Delivery, Indefinite Quantity (IDIQ) Contract to provide all management, labor, supplies, materials and equipment necessary to perform Cleaning Services at Delaware Lake, Delaware, Ohio with the US Army Corps Of Engineers, Huntington, District. All work shall be performed in strict compliance with the attached Performance Work Statement (PWS) and all other terms, clauses and conditions incorporated herein. This acquisition is for a base period and two (2) option periods.

Simplified acquisition procedures for commercial services are being used in this procurement in accordance with FAR 13.500(c)(2).

One award will be made from this RFQ. The Government intends to evaluate quotes and award a contract without discussions with offerors Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint (See 52.212-1(g)). It will be awarded according to a best value tradeoff process.

Basis of Award

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The award will be based from the evalauation of factors found with 52.212-EVALUATION--COMMERCIAL ITEMS.

Please see provision for evaluation factors.

This procurement is 100 percent small business set aside, under NAICS code 561720 ($19.5 million average annual receipts for the previous three years).

The Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

Quotes will not be accepted for quantities less than the quantities specified in the price breakout schedule. Failure to submit a unit price for all items listed (base period and option periods) will be considered as a material deviation from the requirements of the Request for Quote (RFQ) and the quote will be rejected.

IMPORTANT NOTICE: Effective September 26, 2018 and in accordance with FAR Clause 52.204-7, “an Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.” Vendors are highly encouraged to check their registration status and plan accordingly prior to submitting an offer. Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (known as DUNS). Vendors are highly encouraged to begin registering as soon as possible in order to be considered for contract awards.

Remember, there is no cost to use SAM. To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (https://sam.gov).

Please direct all questions to James Holstein at (304) 399-5078 or james.m.holstein@usace.army.mil.

THE SOLICITATION AND RESULTING CONTRACT SHALL BE THE GOVERNING DOCUMENT

IN ALL CASES.

QUOTES CAN BE E-MAILED TO James Holstein james.m.holstein@usace.army.mil. Mailed offers will not be accepted.

CONTRACTOR FEEDBACK. Help us in BUILDING STRONG. Please provide us with your feedback, comments and recommendations for improvement by visiting our Interactive Customer Evaluation (ICE) Website at:

https://ice.disa.mil/index.cfm?fa=SiteSuggestions&site_id=856&dep=*DoD&suggestion_

To schedule a site visit, please contact Vanessa Bishop at vanessa.k.bishop@usace.army.mil.

(End of special contract requirement)

PRICE BREAKOUT SCHEDULE

BASE YEAR - CONTRACT PERIOD - 1 JANUARY 2023 THRU 31 DECEMBER 2024

SECTION C-3 CLEANING SERVICES

Item # Description Est. QTY U/M U/P Total

CLEANING SERVICES

0001 LEVEL 1 REC. 30 Ea. $__________ $_____________

0002 LEVEL 2 REC. 300 Ea. $__________ $_____________

0003 TRAIL POLICING 96 Ea. $__________ $_____________

0004 DAM POLICING 16 Ea. $__________ $_____________

SECTION C-3 – SUBTOTAL $____________

SECTION C-4 - JANITORIAL SERVICES

OFFICE

0005 LEVEL A 200 Hr. $__________ $_____________

0006 LEVEL B 24 Hr. $__________ $_____________

DAM CONTROL STRUCTURE

0007 LEVEL A 48 Hr. $__________ $_____________

0008 LEVEL B 24 Hr. $__________ $_____________

SECTION C-4 - SUBTOTAL $_____________

TOTAL BASE YEAR CONTRACT PERIOD $_____________

OPTION PERIOD ONE - CONTRACT PERIOD - 1 JANUARY 2025 THRU 31 DECEMBER 2026

CLEANING SERVICES

1001 LEVEL 1 REC. 30 Ea. $__________ $_____________

1002 LEVEL 2 REC. 300 Ea. $__________ $_____________

1003 TRAIL POLICING 96 Ea. $__________ $_____________

1004 DAM POLICING 16 Ea. $__________ $_____________

SECTION C-3 – SUBTOTAL $_____________

1005 LEVEL A 200 Hr. $__________ $_____________

1006 LEVEL B 24 Hr. $__________ $_____________

DAM CONTROL STRUCTURE

1007 LEVEL A 48 Hr. $__________ $_____________

1008 LEVEL B 24 Hr. $__________ $_____________

TOTAL BASE PERIOD + OPTION PERIOD 1 $_____________

OPTION PERIOD 2 - CONTRACT PERIOD - 1 JANUARY 2027 THRU 31 DECEMBER 2027

2001 LEVEL 1 REC. Services 15 Ea. $__________ $_____________

2002 LEVEL 2 REC. 150 Ea. $__________ $_____________

2003 TRAIL POLICING 48 Ea. $__________ $_____________

2004 DAM POLICING 8 Ea. $__________ $_____________

SECTION C-3 – SUBTOTAL $_____________

2005 LEVEL A 100 Hr. $__________ $_____________

2006 LEVEL B 12 Hr. $__________ $_____________

DAM CONTROL STRUCTURE

2007 LEVEL A 24 Hr. $__________ $_____________

2008 LEVEL B 12 Hr. $__________ $_____________

TOTAL BASE PERIOD + OPTION PERIOD 1 + OPTION PERIOD 2 $_____________

PERFORMANCE WORK STATEMENT

DESCRIPTION/SPECIFICATIONS

SECTION C-1

General

C-1.1 PROJECT INFORMATION. Delaware Lake is located on the Olentangy River, a tributary of the Scioto River near Delaware, Ohio. The project is situated 3 miles north of Delaware, Ohio on US Route 23 in Delaware County, Ohio. The project purposes served are flood control, low-flow control for water quality and supply, fish and wildlife management and recreation. Approximate annual visitation to Corps operated recreation areas is 145,000 visitors.

C-1.2 PERFORMANCE WORK STATEMENT. The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform cleaning and janitorial services at the Delaware Lake Project recreation and operation areas, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference. Award of a contract does not guarantee that the Government will order the types of services listed under the contract from the Contractor. The Government reserves the right to perform any portion of the services listed.

Contractor’s work and responsibility shall include, but not be limited to, all planning, programming, administration and management necessary to assure that all services provided are conducted in accordance with the contract and all applicable laws, regulations, codes, or directives. Contractor shall perform all related Contractor administrative services necessary to perform the work such as procurement, quality control, Contractor financial control, and maintenance of accurate and complete records and files.

Work included in this contract generally involves work associated with operation and maintenance of areas at the specified Government projects. However, in special instances the contractor may be issued a task order under this contract for other Huntington District projects within 50 linear miles. Examples of these special instances may include but are not limited to damaging storms, wildfires, floods, or other time-sensitive maintenance needs. Task orders issued in these circumstances will be negotiated on an individual basis using contract line items from the price breakout schedule.

The quantities listed in the quote schedule are approximate and are provided as information only to assist in preparation of quotes. They are not guaranteed, and the actual quantities may be more or less than shown. Variation in these estimated quantities shall not be justification for modification of the contract or request for additional payment.

It is emphasized that the work described in this contract is a critical part of the Corps mission. The work described will be performed in a public recreation area. The Corps is committed to "Customer Care" and providing quality professional service.

C-1.3. a. TASK ORDERS. All work under this contract will be ordered by issuance of individual Task orders (DD Form 1449, see Exhibit L). No work shall be performed under this contract before an individual task order has been issued by the Contracting Officer (KO), except as specified in Section C-1.4(b), Emergency Work. The KO has three basic ways to order work using this contract: Fixed Price Task Orders, Negotiated Task Orders, and Estimated Task Orders. Only the KO, by issuance of a modification, may make any change to a Task Order. The type of Task Order used will be at the discretion of the KO. The Task Order will list those items from the price breakout schedule that are to be performed or used to perform the work, except for negotiated Task Orders

b. NEGOTIATED TASK ORDERS. Task Orders that are to be performed on an hourly basis will be agreed upon by negotiation between the Contractor and the Contracting Officer. If the contractor’s proposal is acceptable, the KO will issue a task order. If the contractor’s proposal is considered unacceptable, the KO and the contractor will attempt to reach a fair and reasonable price through negotiation. If an agreement cannot be reached, the Government reserves the right to obtain the services in question by whatever means deemed to be in the best interest of the Government, including use of its own work force.”

C-1.4. SCHEDULE OF WORK.

a. General. Cleaning services will be ordered by issuance of Task Orders (DD Form 1449, see Exhibit L) and shall be performed in accordance with the Work Schedule Calendars shown in Exhibit L. It is the government’s intent to follow these work schedule calendars, but the government reserves the right to make changes due to any unforeseen circumstances. Award of a contract does not guarantee that the Government will order all the types of services listed under the contract from the Contractor. The Government reserves the right at any time during the duration of this contract to perform any portion of the services listed, to have the services performed in any other way it deems necessary, to increase or decrease service frequencies and/or quantities in any or all areas or portions of areas, or to close any area or portion of an area and delete any subsequent services in the closed area. In the event of a flood, unanticipated low or high visitation, any other occurrence that changes the need for services under this contract, or failure of the Contractor to perform scheduled work, the Government will issue a modification of the Task Order to stop work or to change the Work Schedule Calendars. The price will be proportionally reduced for services not performed or increased for added services. An example showing the method used to calculate the price for changed services is included in Exhibit H.

b. Emergency Work. In emergency situations, as defined by the FAR, the Government may request cleaning which is beyond what was scheduled on the Work Schedule Calendars. This additional work will be ordered by issuance of Task Orders using the pre-priced CLIN’s from the price breakout schedule or by issuance of a PWS requesting quote from the Contractor. During these situations, verbal notification may be given by the Procuring Contracting Officer to the contractor to provide additional cleaning to a specific restroom, washhouse, or grounds prior to the actual issuance of a Task Order. The Contractor must begin to perform the work within two hours of notification or awarded task order. If a verbal is given, an Emergency Task Order will be issued on the next business day after issuance of the verbal order. In special instances the contractor may be issued a task order under this contract for other Huntington District projects within 50 linear miles. Examples of these special instances may include but are not limited to damaging storms, wildfires, floods, or other time-sensitive maintenance needs.

c. Staffing Schedule. The Contractor shall provide an adequate number of fully qualified personnel and supplies to perform the work specified herein in accordance with an approved work schedule. Full-service grounds cleanings and litter pickups shall not be performed in campgrounds before 8:00 a.m ET. All restroom and washhouse cleanings shall be performed from 7:00 a.m ET. to 10:00 a.m ET. and from 4:00 p.m ET. to 6:00 p.m ET.

If one cleaning per day is scheduled, it shall be during the morning period. Routine shelter cleanings shall be performed before 9:00 a.m. ET on days scheduled. Complete cleanings in the Resource Manager’s Office Building shall be performed between 7:30 a.m. ET and 11:00 a.m ET. on the days scheduled, and restrooms in the office shall be cleaned between 7:30 a.m. ET and 8:30 a.m. ET on days scheduled. All other work described herein shall be performed each day the service is scheduled in accordance with the Contractor's approved work schedule.

d. Holiday Work. Work may be required on holiday periods during heavy visitation, emergencies, or for other reasons as determined by the Contracting Officer Representative (COR). Additional personnel may be required to handle the additional workload during holiday periods because of heavy visitation. The eleven Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Juneteenth (June 19th) Independence Day (July 4th) Labor Day (1st Monday in September)

Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday.

When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

Work that interferes with other ongoing functions at the project shall be scheduled around Normal working hours.

Work shall be scheduled around the above listed Federal holidays unless approved in advance.

Work shall be performed during daylight hours and days to be worked will be at the discretion of the Project Supervisor.

e. Inclement Weather Work. The Contractor shall maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the COR when severe conditions make it impractical or dangerous to perform the work. The Contractor will be notified of any COR determination to extend the performance period or cancel the work due to inclement weather.

f. Contractor Work Schedule. Exhibit I contains the Work Schedule Calendars. At least two weeks prior to the beginning of each month in which work is scheduled, the Contractor shall provide to the COR a schedule for the services with the completion time for each work item. The work schedule submitted must be of sufficient detail to allow the Corps to inspect all work as it is performed, shall comply with the time requirements in Section C-1.4c, shall account for travel time between areas, and must be approved by the COR. The CR or QCI shall remain at each individually scheduled work site listed on the calendars until the scheduled completion time to permit a Government inspector to check the work. Any change in this schedule shall be submitted to the COR for his approval at least one week in advance.

C-1.5. PERFORMANCE EVALUATION MEETINGS. The Contractor or Contractor Representative shall contact the COR by telephone by 9:00 a.m. ET, no less often than once per week on the first workday of the week that cleaning services are scheduled to issue Task Orders, discuss contract work items, performance of work, inspections and quality control. The Contractor or his authorized representative shall meet with the COR in person if problems exist, such as the issuance of a Contract Discrepancy Report (CDR). Meetings will be held at the Project Office beginning by 9:00 a.m ET. The COR may reduce this schedule, or change the calling time, meeting time, and reporting place if mutually agreeable between the COR and the Contractor.

C-1.6. CONTRACTOR SUBMITTALS. Unless otherwise specified, the Contractor shall submit the following information to the COR one week prior to the pre-work conference for this contract:

a. Quality Control Plan. A suggested outline for the Contractor’s Quality Control Plan is in Exhibit G.

b. Contractor Quality Control Inspector. List of Quality Control Inspectors.

c. Contractor Representatives. List of names of Contractor Representatives.

d. Accident Prevention Plan (APP). The Basic Outline for the Contractor’s Accident Prevention Plan is in Exhibit D. See Section C-1.9(b) for APP requirements.

e. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor Representatives) to call in case of emergencies.

f. Certificate of Insurance. See Special Contract Requirements.

g. Security Requirements. See Section H.

C-1.7. PERMITS AND LICENSES. The Contractor shall, at his own expense, obtain any licenses or permits required to perform all aspects, requirements, and work of this contract. The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes.

C-1.8. IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES. The Contractor shall furnish his employees standardized uniforms (overall or shirt-long pants/shirt-skirt) with a company patch or professionally printed company identification on the breast pocket or on the sleeve at the top of the left arm, within 30 days after notice of award of the contract. Any employee hired 30 calendar days after award of the Contract shall be in the required uniform within 14 calendar days of the date of hire.

Contractor uniforms shall not resemble U.S. Army Corps of Engineers uniforms. Contractor employees and subcontractors shall wear these uniforms at all times they are performing work under this contract. Exceptions may be granted by the COR for short-term workers or special circumstances specified by the COR. Stained or faded uniforms shall not be worn. Uniform shirts shall be buttoned and neatly tucked into pants at all times employees are on duty. Steel-toed safety shoes shall be worn at all times.

All vehicles used by the Contractor to perform work under this contract shall be identified with the company name displayed in a professional manner on both front doors. The Contractor may require his employees to report in their own vehicles to the project, but these personal vehicles shall be parked in the Contractor’s compound, or at a site designated by the COR. Vehicles used by the Contractor to perform administrative functions, such as morning meetings or crew supervision, must also be marked.

C-1.9. SAFETY REQUIREMENTS. See Section H.

C-1.10. DAMAGE REPORTS. All instances where Government materials, supplies, property, and/or equipment are damaged shall be reported immediately to the COR. Where the damage was caused by contract employees, a written report of the incident and extent of such damage, shall be submitted to the COR, within two (2) days (less weekends and holidays) of occurrence. For property damage accidents of $5,000 or more the Contractor will complete and submit to the COR a copy of ENG 3394.

C-1.11. CONTRACT EMPLOYEES' CONDUCT AND COMPETENCY. All Contractor employees shall conduct themselves in a proper manner at all times. Since the majority of work shall be performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Use of controlled substances or consumption of beer or alcoholic beverages by Contractor employees while on duty is strictly prohibited.

The Contractor expressly agrees to remove from the site any individual whose continued employment is deemed by the COR to be contrary to the public interest or inconsistent with the best interests of the U. S. Army Corps of Engineers and will not use such individual to perform duties or services under this contract.

The COR may require the Contractor to immediately remove from the work site any employee of the Contractor who is incompetent, or who endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform the work. Notification to the Contractor shall be made in person or by telephone promptly and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract, and immediate replacement shall be made as required.

C-1.12. MINIMUM PERSONNEL QUALIFICATIONS. Only properly trained and qualified employees shall be used in the performance of any work under this contract. Only drivers with a valid state driver's license will be permitted to operate vehicles. All employees shall be subject to such Government or other regulations that are applicable during the time spent on Government property. Subcontractors are the responsibility of the Contractor and are subject to the same requirements as Contractor employees.

C-1.13. SUPERVISION. The Contractor or a Contractor Representative shall personally supervise the work or be readily available by phone or other means of communication to respond to any contract issue that may arise when work is in progress. The Contractor Representative(s) shall conduct overall management coordination and be the central point of contact with the Government for performance of all work under the contract.

Each Contractor Representative shall have full authority to contractually commit the Contractor for prompt action on all matters pertaining to administration of this contract and shall be responsible for safety and quality control.

In addition to the Contractor Representative(s), the Contractor may also appoint Quality Control Inspectors (QCI), who shall perform the Contractor's Quality Control Program. All QCIs shall have the authority to determine for the Contractor when work is ready for Government inspection and to make decisions for the Contractor on reperformance when necessary. A Contractor Representative or QCI is generally required for each crew. For work performed outside normal working hours, a Contractor Representative or QCI shall be present at the work site. The COR and Government Inspectors will deal directly with the QCIs or Contractor Representatives, for normal day-today administration of the contract provisions.

The names and telephone numbers of all individuals authorized to act on behalf of the Contractor as Contractor Representatives and Quality Control Inspectors shall be submitted in writing to the COR before work is performed.

The Contractor shall maintain and review copies of contract work requirements, specifications, Activity Hazard Analysis (CELRH Form 2642 found in Exhibit F), etc., at each work site which relate to each person's work responsibilities, to insure employee’s comprehension of a job prior to initiating work.

C-1.14. QUALITY CONTROL. The Contractor shall have a Quality Control program to assure the requirements of the contract are provided as specified. The primary purpose of Quality Control is to identify and correct deficiencies in the quality of services performed before the level of performance is unacceptable.

The program shall include, but not be limited to the following:

a. An inspection system covering all the services stated in the contract specifications.

b. A method of identifying and correcting deficiencies in the quality of services performed before the level of performance is unacceptable.

c. A file of all inspections conducted by the Contractor and the corrective actions taken. These files shall be made available for inspection upon request by the COR.

d. A method of ensuring employees have full knowledge of work assignments and appropriate technical expertise is utilized with each work.

e. A method of coordinating each work crew’s activities with the COR and/or Inspector.

A sample program is described in Exhibit G. The Contractor may use any or all portions of this plan to prepare a plan of his own. A signed plan, including Contractor specific information, shall be provided to the Contracting Officer and the COR prior to the Pre-Work Conference. If changes to this program occur, updated copies shall be provided to the Contracting Officer and COR.

Failure to provide appropriate Quality Control may result in issuance of a CDR (See Section C-1.18), and/or termination of the contract.

C-1.15. QUALITY ASSURANCE. The Government will monitor the Contractor's performance in each functional area under this contract and reserves the right to use whatever additional surveillance procedures are deemed appropriate. The Government will monitor the contract to ensure compliance using a Quality Assurance Surveillance Plan (QASP) but reserves the right to alter the plan at its own discretion. The QASP is included as Exhibit H for information purposes only and will not be made part of any resulting contract. As appropriate, calculation of deductions for certain deficiencies will be made using the contract clause entitled "Inspection of Services" located in Section E.

The Government will keep a record of all complaints received by the public concerning Contractor performance.

Upon receipt of a written complaint by the public, the Government will attempt to verify the complaint and furnish the Contractor a copy of the findings. Should the Government verification reveal a nonperformance by the Contractor, a CDR may be issued.

A Government employee shall not be considered an Inspector unless he identifies himself as such to the Contractor, the Contractor Representative, or Quality Control Inspector. No Inspector is authorized to change any provision of the specifications without written authorization of the Contracting Officer nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the Contract.

C-1.16. DEFICIENCIES. If the Contractor fails to perform, or if performance in any area is judged unsatisfactory, the Government will take corrective action. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no cost to the Government. When the defect in services cannot be corrected by reperformance, or cannot be corrected in the specified time frame, the Contractor is required to respond to a CDR (See Section C-1.18).

C-1.17. CONTRACT DISCREPANCY REPORT (CDR). A CDR is a formal document (Form DD 1104) used by the Government to process defects in services (see Exhibit N). As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or his representative when it is issued. The Contractor shall provide his written response on the CDR form within 24 hours of issuance. The Contractor's response must:

a. Identify the cause and corrective action taken, and

b. Identify Contractor action to prevent recurrence.

The KO and COR will evaluate the Contractor's response and take appropriate action, which may include the KO making necessary deductions. Upon finalization of the CDR, the Contractor and the COR must sign the form. The Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the Contracting Officer. The Contracting Officer monitors all CDR's issued, and CDR's are the principle evidence used by the Contracting Officer in determining Government contract actions such as termination or decision not to exercise options.

C-1.18. SAFEGUARDING PROPERTY. The Contractor shall cooperate with Government personnel in safeguarding Government property. The Contractor shall be responsible for property, and malfunctioning government equipment to the COR. Any item of value found on the work site shall be placed into the custody of the COR for return to the owner if ownership can be established. The Contractor shall inform the COR of any information they or their employees receive about lost and/or found articles from the public.

C-1.19 ITEMS FURNISHED BY THE GOVERNMENT.

a. General. A certain amount of Government-owned supplies will be made available for use by the Contractor. The Contractor shall be responsible for the proper care, storage, inventory, and security of all Government furnished items. All Government furnished property or items shall be used only in connection with performance under this contract, consistent with all Federal, Department of Defense, and Environmental Act Policies, standards, codes, or directives. All unused supplies must be returned to the Government. The Contractor will be required to sign a Property Control Receipt, ENG Form 4866, for all Government equipment when furnished. A list of Government furnished equipment and supplies is included in Section C-1.19b,c and on Exhibit K.

The Contractor shall be required to sign a Property Receipt, ENG 4900 or 4866, for all Government equipment when furnished. Prior to operating any Government equipment the Contractor shall perform the Equipment Maintenance Plan and Equipment Record Book for the specific equipment unit. Compliance with the requirements of the plan and EMCS requires completion of an Equipment Pre-Operational

Checklist (CELRH 2796) and when applicable, a Vehicle Operational Record Form (CELRH 2813). A sample of each form is included in Exhibit P.

b. Government Furnished Facilities. The Government may furnish storage areas for the Contractor's use in performing work under this contract. The Contractor shall maintain work areas to the same, or higher standards, as similar areas occupied by the Government, and shall assume responsibility for the safekeeping of facilities provided. The Contractor shall be held responsible for the cost of any repairs caused by negligence on the part of the Contractor or Contractor employees. Modifications or changes shall not be made to any facilities without prior written approval of the COR. All Government furnished facilities shall be used only for the performance of work specified herein.

c. Utilities. The Government will furnish available utilities to perform the specified work. The Contractor shall make a dedicated effort to conserve utilities and shall comply with all Government regulations regarding energy conservation. Government-furnished utilities shall be used only in the performance of work specified in this contract.

d. Control. The Contractor shall cooperate with Government personnel in safeguarding Government property. The Contractor shall provide controls to ensure Government furnished equipment, property, or items are utilized only for contract purposes. The Contractor shall be responsible for promptly reporting all acts of vandalism, larceny, or pilferage to Government property, and malfunctioning Government equipment to the COR. The Contractor will be provided keys to allow access to certain secure areas and will be held responsible for losses due to his negligence and for the replacement of compromised locks (which can occur due to loss or duplication of keys). The Contractor shall provide controls to ensure Government furnished keys are utilized only for contract purposes, and that areas opened by the Contractor shall be secured upon exit. A description of these controls shall be included in the Contractor's Quality Control Plan. Upon completion (including any extensions of contract term) or termination of the contract for any reason, and except for fair wear and tear, the Contractor shall return all Government furnished equipment, keys, and any unused material or supplies in the same condition as received. Any discrepancies (except for fair wear and tear), damages or deficiencies in the inventory will be chargeable against the Contractor. Any item of value found on the work sites shall be placed into the custody of the COR for return to the owner if ownership can be established. The Contractor shall inform the COR of any information he or his employees receive about lost and/or found articles from the public.

C-1.20. PRE-WORK CONFERENCE. The Contractor and his authorized representative(s) shall attend a pre-work conference prior to the initiation of work under this contract. One week prior to this meeting, the Contractor shall provide to the COR all items listed in Exhibit A. The Government will discuss the Contractor's responsibilities under this contract, identify project instrumentation, discuss the preparation of all reports, and answer the Contractor's questions.

C-1.21. ITEMS FURNISHED BY THE CONTRACTOR.

a. General. A list of Contractor furnished items is included in Section C-2.2. The Contractor shall provide the government with a list of cleaning compounds, with Safety Data Sheets. All Contractor supplies and equipment shall be clearly identified.

b. Contractor Equipment Inspection. The Contractor shall make available for inspection any vehicles or equipment they propose to use for work under this contract at the Pre-Quote meeting. Only equipment that is inspected and approved shall be used for work under this contract, even after award of the contract.

C-1.22 SERVICE EQUIPMENT. The Contractor shall furnish the materials and equipment listed in this paragraph or appropriate to perform the work required. This list of equipment is a minimum; additional equipment, appropriate to perform the work is encouraged. When the hauling of trash, debris, ashes, drift, garbage and fallen trees by truck is necessary; the Contractor shall provide a method of preventing same from blowing out of the truck. An amber revolving/strobe dome light shall be installed on service vehicles.

Truck, ½ ton or larger

Blower Water hose

Mops and buckets Toilet bowl swabs or brushes

Household brushes Brooms Dust pans Rags Pressurized Sprayer (Automotive & Garden type) Signs, such as “closed for cleaning” and “out of order” Rakes

NOTE: A partial listing of required safety equipment is given in Exhibit E.

C-1.23. DAMAGE OR LOSS OF CONTRACTOR'S SUPPLIES AND PROPERTY. The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage, or theft. The Government assumes no responsibility for theft, damage, etc., of the above.

C-1.24. ENVIRONMENTAL PROGRAM. The Contractor shall comply with Federal, State, and local laws, regulations, and standards regarding environmental protection. All environmental protection matters shall be coordinated with the COR. Any of the facilities operated by the Contractor may be inspected by the COR, or other Federal, State, and local officials on a non-notice basis. Access for inspection shall be granted upon request.

Citations against Government facilities operated by the Contractor for noncompliance with environmental standards are a matter for resolution between the Government and the issuing office. Payment of fines or penalty charges associated with citations issued by Federal, State, or local officials will be paid by the Government. If the citations are issued due to faulty operation or maintenance practices of the Contractor, the Procuring Contracting Officer will deduct the fine from any monies due the Contractor.

The Contractor shall conduct all operations and maintenance activities in a manner to prevent contamination of Government land and property. The Contractor shall ensure all lubricants, petroleum products, paints, cleaning materials, or any other hazardous substances are not spilled, leaked, or disposed of on Government property and are disposed of in accordance with environmental regulations. If spills or contamination occur, the Contractor shall be responsible for cleanup in accordance with Federal, State and Local Law. Such spills shall be reported to the COR immediately.

C-1.25. COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND VOLUNTEERS. The Government may undertake or award other contracts, or have lessees or volunteers performing certain work.

Historically, Volunteers have been recruited to perform the cleaning and other services in Riffle Run Campground, and some cleaning in other areas. While Volunteer service is expected to continue, the Government reserves the right to increase or decrease the quantity of work performed by Volunteers.

The Contractor shall fully cooperate with such other Contractors, lessees, volunteers, and Government employees.

The Contractor shall not commit or permit any act which will interfere with the performance of work by another Contractor, volunteer, lessee, or Government employee. The COR can alter the work schedules of the other Contractor, lessee, Government employees, volunteer, or the Contractor to avoid possible conflicts. Any such change (or failure to make such a change) by the COR shall not be the basis for a claim by the Contractor.

C-1.26. REPORTS. The Contractor shall, in an accurate and timely manner, prepare all reports, forms, permits etc., as required in this contract. A partial list of these reports, forms, permits, etc., follows:

Contractor’s Work Schedule Contractor Portion of Any CDR – within 24 hours of issuance

Playground Inspection Form Man-hours Worked Job Request Form, CELRH 2770, Exhibit M

C-1.27. PRICING. Section B of the contract requires the prospective Contractor to prepare line item quotes to perform work under this contract. Pricing shall include employees' wages and benefits, payroll taxes, required safety equipment, uniforms, and all other overhead expenses (including but not limited to management, supervision, insurance, bond, Contractor’s equipment, supplies, and training) incurred in the performance of this contract.

A sample invoice in included in Exhibit J.

C-1.28. DEFINITIONS. As used throughout this description/specification, the following terms shall have the meaning set forth below:

a. Ashes. The residue from burned wood, charcoal or other combustible material.

b. Offeror. Contractor who is submitting an offer, or proposed costs, for performance of work described in the technical provisions.

c. Clean. Free of dirt, impurities, or extraneous matter. The act of removing all dirt, impurities or extraneous matter, without damage, injury or impairment to that which is being cleaned.

d. Completion Date. The date shown in block 10 of the Task Order (DD Form 1449). All work described in the Task Order must be completed by the completion date.

e. Contractor. The term Contractor refers to the prime Contractor, subcontractors, and all Contractor employees and personnel. The prime Contractor shall be responsible for ensuring all subcontractors comply with the provisions of this contract.

f. Contractor Representative (CR). Individual(s) selected to represent the interests of the Contractor with regards to all matters and activities involving this contract, and shall be the on-site Contractor employee who is responsible for safety.

g. Contractor Quality Control Inspector (QCI). Person designated by the Contractor to perform the Contractor’s Quality Control Program. A QCI shall be responsible for implementing the Contractor’s Accident Prevention Plan, and shall have the authority to determine for the Contractor if work is ready for Government inspection and make decisions for the Contractor on re-performance.

h. Contracting Officer. A person with the authority to enter into, administer, and/or terminate contracts, for the Government, and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer.

i. Contracting Officer’s Representative (COR). Person designated as the authorized representative of the Contracting Officer.

j. Debris. Stumps, rocks, street sweepings, roofing and construction wastes, the remains of something broken or destroyed, or broken fragments, household furniture and appliances, automobile and truck parts, and similar materials larger than 2 square inches; and driftwood, tree trimmings and sticks longer than 18 inches or 1 inch or greater in diameter. It shall also include animal waste.

k. Disinfect. Clean so as to free from infection by destroying disease germs or other harmful microorganisms, by using chemical agents.

l. Drift. Any accumulation of floating trash, debris and fallen trees.

m. EM 385-1-1. Corps of Engineers Safety and Health Requirements Manual, located on the web at http://usace.army.mil/CESO/Documents/EM385-1-1FINAL.pdf. Click on Organization, then Safety and

Occupational Health, then Publications.

n. Fallen Trees. Trees that have fallen, are susceptible to falling or create a safety hazard.

o. Garbage. Animal and vegetable waste, including grease, resulting from the handling, preparation, cooking and consumption of food.

p. Inspector. Individual designated by the COR to perform Quality Assurance.

q. Item. The term item, when used with the contract, refers to the Quote Items contained in Section B of the contract.

r. Left Bank. Refers to the left side of a river or lake when looking downstream.

s. Maintenance. The recurring day-to-day, periodic, or scheduled work, required to preserve or maintain a facility in such condition, that it may be effectively utilized for its designated functional purpose.

Maintenance includes work undertaken to prevent damage to a facility, which otherwise would be more costly to restore. Maintenance also includes work to sustain existing components.

t. Maintenance Leader/Mechanic. Individual primarily responsible for maintenance of project facilities. This individual works directly with the Resource Manager and may act in the Resource Manager’s behalf as necessary.

u. Office. Areas primarily for clerical or administrative functions and which usually contain desks, chairs, file cabinets, tables and other common office furnishings.

v. Plants. All ornamental trees, shrubs, flowers and ground covers on the project.

w. Playground Equipment. All equipment such as swings, slides, climbing and play structures, volleyball and game courts, etc., provided for use by the public in the recreation area.

x. Policing. The picking up of trash, debris, garbage, drift and ashes, and disposing of the same in accordance with contract specifications.

y. Project. All land and water resources that are managed by the Corps and/or leased by the Corps to other federal, state, or local agencies. Lands include both developed parks and undeveloped lands, and all water resources from the dam to the headwaters, unless otherwise defined by Congress. The acronym DEO is used for Delaware Lake.

z. Quality Assurance. The program used by the Government, to provide a measure of control over the quality of services provided by the Contractor.

aa. Quality Control. The program used by the Government, to control the quality of services provided.

bb. Ranger. A uniformed individual with responsibility for visitor assistance, control, and safety;

resource management and protection; and enforcement of Title 36 Code of Federal Regulations. The individual works directly with the Supervisory Park Ranger and may act in the Supervisory Ranger’s behalf as necessary.

cc. Receptacles. Cans, drums, bins or similar containers, used to contain trash, debris, drift, ashes, and garbage for disposal.

dd. Recreation Season. Time period when the recreation areas are open.

ee. Restrooms. Portable toilet, vault toilet, or structure, including sinks, toilets, or urinals, provided for the comfort and personal hygiene of persons using the facilities. A restroom, when referring to vault toilets, includes one men’s toilet and one women’s toilet.

ff. Sanitize. Clean, so as to preserve or restore healthy conditions, or to prevent or check unhealthy conditions.

gg. Storage/Utility Areas. Areas primarily used for the storage of supplies, materials, or equipment, and areas used for general or utility purposes, such as employee eating areas or parking areas.

hh. Supervisory Ranger. An individual designated responsibility for the general management, operation, maintenance and administration of the project.

ii. Task Order. DD Form 1449 used to order services, in accordance with the specifications in this contract. May also be referred to as a Delivery Order.

jj. Trash. A variety of unsalvageable waste material such as metal, glass, rags, tin cans, rubbish, plastic bottles, paper, wrappings, containers, cartons and similar material

END OF SECTION C-1

SECTION C-3

Cleaning Services, Delaware Lake

C-3.1 GENERAL. The work shall consist of cleaning and servicing public use areas and facilities within the Recreation Area work limits and operational areas and removal of refuse and litter from the Delaware Lake Project.

A description of the areas and facilities upon which work is to be performed as listed in this section is shown in Exhibits B & C. The months of operation are estimated based on normal conditions and past use. The months of operation may be changed during this contract and cleaning Levels I, II or III may be required at any time throughout the year, or not required at all. The use of any nonstandard methods or practices or any deviation from the following specifications, or the use of any materials (i.e., chemicals, cleaning compounds, etc.) in a manner contrary to manufacturer’s specifications, must receive prior approval of the COR. The Contractor shall provide all personnel, materials, cleaning supplies, chemicals, trash can liners, toilet paper, tools, ladders, vehicles and transportation necessary to perform this work.

C-3.2 WORK TO BE PERFORMED.

a. Restrooms – Cleaning. Clean, deodorize and disinfect all structures and…