B.08.02 W9123722Q0081.pdf

SEE ADDENDUM

(No Collect Calls)

W9123722Q0081 13-Jun-2022

b. TELEPHONE NUMBER

304.399.5339

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 06 Jul 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912379. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

CHAD M MILLER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W81F8E20100602

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, CONTRACTING DIVISION

CHAD MILLER, 502 8TH STREET

HUNTINGTON WV 25701

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

304-399-5281FAX:

TEL: 304-399-5339 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF134

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFERORS

This Request for Quotations (RFQ) is for an Indefinite Delivery, Indefinite Quantity (IDIQ) Contract to provide all management, labor, supplies, materials and equipment necessary to perform Mowing, Maintenance, and Cleaning Services at East Lynn Lake, East Lynn, WV with the US Army Corps Of Engineers, Huntington, District. All work shall be performed in strict compliance with the attached Performance Work Statement (PWS) and all other terms, clauses and conditions incorporated herein. This acquisition is for a two (2) year base period and two (2) option periods. The first option period is two (2) years, and the second option period is one (1) year.

Simplified acquisition procedures for commercial services are being used in this procurement in accordance with FAR 13.500(c)(2).

One award will be made from this RFQ. The Government intends to evaluate quotes and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint (See 52.212-1(g)). It will be awarded according to a best value tradeoff process.

Basis of Award The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The award will be based on the evaluation of factors found with 52.212-2 EVALUATION--COMMERCIAL ITEMS. Please see provision for evaluation factors.

This procurement is 100% set-aside for Small Business, under NAICS code 561730 ($8 million average annual receipts for the previous three years).

The Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

There is no bonding requirement for this procurement action.

Quotes will not be accepted for quantities less than the quantities specified in the price breakout schedule. Failure to submit a unit price for all items listed (base period and option periods) will be considered as a material deviation from the requirements of the Request for Quote (RFQ) and the quote will be rejected.

IMPORTANT NOTICE: Effective September 26, 2018 and in accordance with FAR Clause 52.204-7, “an Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.” Vendors are highly encouraged to check their registration status and plan accordingly prior to submitting an offer. Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (known as DUNS). Vendors are highly encouraged to begin registering as soon as possible in order to be considered for contract awards. Remember, there is no cost to use SAM. To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (https://www.sam.gov).

Please direct all questions to Chad Miller at (304) 399-5339 or Chad.M.Miller2@usace.army.mil.

THE SOLICITATION AND RESULTING CONTRACT SHALL BE THE GOVERNING DOCUMENT IN ALL

CASES.

QUOTES MUST BE E-MAILED TO Chad Miller at Chad.M.Miller2@usace.army.mil. Mailed and faxed offers will not be accepted.

A Site Visit is not mandatory, but it is highly encouraged. Please contact the Resource Manager at 304-849-2355, if you are interested in visiting the project site. East Lynn Lake is located at: 683 Overlook Trail Road, East Lynn, WV 25512.

CONTRACTOR FEEDBACK. Help us in BUILDING STRONG. Please provide us with your feedback, comments and recommendations for improvement by visiting our Interactive Customer Evaluation (ICE) Website at:

https://ice.disa.mil/index.cfm?fa=SiteSuggestions&site_id=856&dep=*DoD&suggestion_type

PRICE BREAKOUT SCHEDULE

EAST LYNN LAKE MOWING AND MAINTENANCE SERVICES

BASE PERIOD (2 YEARS): 01 JANUARY 2023 - 31 DECEMBER 2024

ITEM DESCRIPTION QTY U/M Unit Price Total Price

SECTION C-2: FACILITY REPAIR, MAINTENANCE, AND OTHER NON-ROUTINE WORK

0001 Below Dam Winterization 2 EA

0002 Overlook Winterization 2 EA

0003 Lakeside Picnic Area Winterization 2 EA

0004 Lick Creek Winterization 2 EA

0005 East Fork Winterization 2 EA

0006 Campground Winterization 2 EA

0007 Below Dam Spring Opening 2 EA

0008 Overlook Spring Opening 2 EA

0009 Lakeside Picnic Area Spring Opening 2 EA

0010 Lick Creek Spring Opening 2 EA

0011 East Fork Spring Opening 2 EA

0012 Campground Spring Opening 2 EA

0013 Install Safety Buoy Line 2 EA

0014 Remove Safety Buoy Line 2 EA

0015 Picnic Table Board Replacement 200 EA

0016 Maintenance Worker – General 20 HR

0017 Maintenance Worker – Laborer 20 HR

0018 Electrician – Licensed 20 HR

0019 Plumber 20 HR

0020 Carpenter 20 HR

0021 Dozer Operator – 70HP or Less 20 HR

SECTION C-2: FACILITY REPAIR, MAINTENANCE, AND OTHER NON-ROUTINE WORK - CONTINUED

0022 Boat Operator 20 HR

0023 Chainsaw and Operator 20 HR

0024 Dump Truck and Operator – Minimum 2 Ton 20 HR

0025 Tractor Operator – 70HP or Less 20 HR

0026 Backhoe/Endloader Operator 20 HR

0027 Welder Operator – 200AMP or Larger 20 HR

0028 Truck and Operator – ½ Ton or Larger 20 HR

0029 Negotiated Work 1 JB Per Task Order Per Task Order

0030 Guaranteed Amount 1 LS

SECTION C-2 SUBTOTAL

SECTION C-3: GRASS MOWING AND MAINTENANCE OF LANDSCAPED AREAS

0031 Below Dam Recreation Area 22 EA

0032 Spillway Area 10 EA

0033 Outflow Area 10 EA

0034 Damsite Area 22 EA

0035 Project Dwelling Area 10 EA

0036 Overlook Recreation Area 22 EA

0037 Overlook Facilities Area 10 EA

0038 Laurel Creek Area 8 EA

0039 Lakeside Recreation Area 22 EA

0040 Lick Creek Recreation Area 22 EA

0041 Lick Creek Recreation Area Supplemental 8 EA

0042 East Fork Recreation Area 22 EA

SECTION C-3: GRASS MOWING AND MAINTENANCE OF LANDSCAPED AREAS - CONTINUED

0043 Campground Area 22 EA

0044 East Fork Road Supplemental 6 EA

0045 Trails 10 EA

0046 Lakeside Signage 4 EA

0047 Raking 2 AC

SECTION C-3 SUBTOTALS

SECTION C-4: CLEANING SERVICES – RECREATION AREAS

0048 Below Dam – Level 1 24 DA

0049 Below Dam – Level 2 400 DA

0050 Below Dam - Level 3 2 DA

0051 Spillway Area – Level 3 104 DA

0052 Outflow Area – Level 3 104 DA

0053 Damsite Area – Level 3 104 DA

0054 Project Dwelling Area – Level 3 24 DA

0055 Overlook Recreation Area – Level 1 24 DA

0056 Overlook Recreation Area – Level 2 300 DA

0057 Overlook Recreation Area – Level 3 2 DA

0058 Overlook Facilities Area – Level 3 24 DA

0059 Laurel Creek Area – Level 3 24 DA

0060 Lakeside Picnic Area – Level 1 24 DA

0061 Lakeside Picnic Area – Level 2 260 DA

0062 Lakeside Picnic Area – Level 3 2 DA

0063 Lakeside Launch Ramp Area – Level 1 24 DA

0064 Lakeside Launch Ramp Area – Level 2 400 DA

0065 Lakeside Launch Ramp Area – Level 3 2 DA

0066 Lick Creek Recreation Area – Level 1 24 DA

0067 Lick Creek Recreation Area – Level 2 260 DA

0068 Lick Creek Recreation Area – Level 3 2 DA

0069 East Fork Recreation Area – Level 1 24 DA

0070 East Fork Recreation Area – Level 2 260 DA

0071 East Fork Recreation Area – Level 3 80 DA

0072 Campground Areas 1-3 – Level 1 2 DA

0073 Campground Areas 1-3 – Level 2 364 DA

0074 Campground Areas 4-6 – Level 1 2 DA

0075 Campground Areas 4-6 – Level 2 364 DA

0076 Trails 10 EA

0077 Additional Restroom Cleaning 1 EA

0078 Additional Picnic Shelter Cleaning 1 EA

SECTION C-4 SUBTOTAL

SECTION C-5: JANITORIAL SERVICES

0079 Project Office / Shop Complex 208 EA

0080 Old Residence 80 EA

SECTION C-5 SUBTOTAL

SECTION C-6: DRIFT, DEBRIS, AND TRASH REMOVAL

0081 Combustible Drift Removal 200 CY

0082 Non-Combustible Drift Removal 100 CY

SECTION C-6 SUBTOTAL

Base Period Total

OPTION PERIOD 1 (2 YEARS): 01 JANUARY 2025 - 31 DECEMBER 2026

ITEM DESCRIPTION QTY U/M Unit Price Total Price

SECTION C-2: FACILITY REPAIR, MAINTENANCE, AND OTHER NON-ROUTINE WORK

1001 Below Dam Winterization 2 EA

1002 Overlook Winterization 2 EA

1003 Lakeside Picnic Area Winterization 2 EA

1004 Lick Creek Winterization 2 EA

1005 East Fork Winterization 2 EA

1006 Campground Winterization 2 EA

1007 Below Dam Spring Opening 2 EA

1008 Overlook Spring Opening 2 EA

1009 Lakeside Picnic Area Spring Opening 2 EA

1010 Lick Creek Spring Opening 2 EA

1011 East Fork Spring Opening 2 EA

1012 Campground Spring Opening 2 EA

1013 Install Safety Buoy Line 2 EA

1014 Remove Safety Buoy Line 2 EA

1015 Picnic Table Board Replacement 200 EA

1016 Maintenance Worker – General 20 HR

1017 Maintenance Worker – Laborer 20 HR

1018 Electrician – Licensed 20 HR

1019 Plumber 20 HR

1020 Carpenter 20 HR

1021 Dozer Operator – 70HP or Less 20 HR

SECTION C-2: FACILITY REPAIR, MAINTENANCE, AND OTHER NON-ROUTINE WORK - CONTINUED

1022 Boat Operator 20 HR

1023 Chainsaw and Operator 20 HR

1024 Dump Truck and Operator – Minimum 2 Ton 20 HR

1025 Tractor Operator – 70HP or Less 20 HR

1026 Backhoe/Endloader Operator 20 HR

1027 Welder Operator – 200AMP or Larger 20 HR

1028 Truck and Operator – ½ Ton or Larger 20 HR

1029 Negotiated Work 1 JB Per Task Order Per Task Order

1030 Guaranteed Amount 1 LS

1031 Below Dam Recreation Area 22 EA

1032 Spillway Area 10 EA

1033 Outflow Area 10 EA

1034 Damsite Area 22 EA

1035 Project Dwelling Area 10 EA

1036 Overlook Recreation Area 22 EA

1037 Overlook Facilities Area 10 EA

1038 Laurel Creek Area 8 EA

1039 Lakeside Recreation Area 22 EA

1040 Lick Creek Recreation Area 22 EA

1041 Lick Creek Recreation Area Supplemental 8 EA

1042 East Fork Recreation Area 22 EA

1043 Campground Area 22 EA

1044 East Fork Road Supplemental 6 EA

1045 Trails 10 EA

1046 Lakeside Signage 4 EA

1047 Raking 2 AC

1048 Below Dam – Level 1 24 DA

1049 Below Dam – Level 2 400 DA

1050 Below Dam - Level 3 2 DA

1051 Spillway Area – Level 3 104 DA

1052 Outflow Area – Level 3 104 DA

1053 Damsite Area – Level 3 104 DA

1054 Project Dwelling Area – Level 3 24 DA

1055 Overlook Recreation Area – Level 1 24 DA

1056 Overlook Recreation Area – Level 2 300 DA

1057 Overlook Recreation Area – Level 3 2 DA

1058 Overlook Facilities Area – Level 3 24 DA

1059 Laurel Creek Area – Level 3 24 DA

1060 Lakeside Picnic Area – Level 1 24 DA

1061 Lakeside Picnic Area – Level 2 260 DA

1062 Lakeside Picnic Area – Level 3 2 DA

1063 Lakeside Launch Ramp Area – Level 1 24 DA

1064 Lakeside Launch Ramp Area – Level 2 400 DA

1065 Lakeside Launch Ramp Area – Level 3 2 DA

1066 Lick Creek Recreation Area – Level 1 24 DA

1067 Lick Creek Recreation Area – Level 2 260 DA

1068 Lick Creek Recreation Area – Level 3 2 DA

1069 East Fork Recreation Area – Level 1 24 DA

1070 East Fork Recreation Area – Level 2 260 DA

1071 East Fork Recreation Area – Level 3 80 DA

1072 Campground Areas 1-3 – Level 1 2 DA

1073 Campground Areas 1-3 – Level 2 364 DA

1074 Campground Areas 4-6 – Level 1 2 DA

1075 Campground Areas 4-6 – Level 2 364 DA

1076 Trails 10 EA

1077 Additional Restroom Cleaning 1 EA

1078 Additional Picnic Shelter Cleaning 1 EA

1079 Project Office / Shop Complex 208 EA

1080 Old Residence 80 EA

1081 Combustible Drift Removal 200 CY

1082 Non-Combustible Drift Removal 100 CY

Option Period 1 Total

OPTION PERIOD 2 (1 YEAR): 01 JANUARY 2027 - 31 DECEMBER 2027

ITEM DESCRIPTION QTY U/M Unit Price Total Price

SECTION C-2: FACILITY REPAIR, MAINTENANCE, AND OTHER NON-ROUTINE WORK

2001 Below Dam Winterization 1 EA

2002 Overlook Winterization 1 EA

2003 Lakeside Picnic Area Winterization 1 EA

2004 Lick Creek Winterization 1 EA

2005 East Fork Winterization 1 EA

2006 Campground Winterization 1 EA

2007 Below Dam Spring Opening 1 EA

2008 Overlook Spring Opening 1 EA

2009 Lakeside Picnic Area Spring Opening 1 EA

2010 Lick Creek Spring Opening 1 EA

2011 East Fork Spring Opening 1 EA

2012 Campground Spring Opening 1 EA

2013 Install Safety Buoy Line 1 EA

2014 Remove Safety Buoy Line 1 EA

2015 Picnic Table Board Replacement 100 EA

2016 Maintenance Worker – General 10 HR

2017 Maintenance Worker – Laborer 10 HR

2018 Electrician – Licensed 10 HR

2019 Plumber 10 HR

2020 Carpenter 10 HR

2021 Dozer Operator – 70HP or Less 10 HR

SECTION C-2: FACILITY REPAIR, MAINTENANCE, AND OTHER NON-ROUTINE WORK - CONTINUED

2022 Boat Operator 10 HR

2023 Chainsaw and Operator 10 HR

2024 Dump Truck and Operator – Minimum 2 Ton 10 HR

2025 Tractor Operator – 70HP or Less 10 HR

2026 Backhoe/Endloader Operator 10 HR

2027 Welder Operator – 200AMP or Larger 10 HR

2028 Truck and Operator – ½ Ton or Larger 10 HR

2029 Negotiated Work 1 JB Per Task Order Per Task Order

2030 Guaranteed Amount 1 LS

2031 Below Dam Recreation Area 11 EA

2032 Spillway Area 5 EA

2033 Outflow Area 5 EA

2034 Damsite Area 11 EA

2035 Project Dwelling Area 5 EA

2036 Overlook Recreation Area 11 EA

2037 Overlook Facilities Area 5 EA

2038 Laurel Creek Area 4 EA

2039 Lakeside Recreation Area 11 EA

2040 Lick Creek Recreation Area 11 EA

2041 Lick Creek Recreation Area Supplemental 4 EA

2042 East Fork Recreation Area 11 EA

2043 Campground Area 11 EA

2044 East Fork Road Supplemental 3 EA

2045 Trails 5 EA

2046 Lakeside Signage 2 EA

2047 Raking 1 AC

2048 Below Dam – Level 1 12 DA

2049 Below Dam – Level 2 200 DA

2050 Below Dam - Level 3 1 DA

2051 Spillway Area – Level 3 52 DA

2052 Outflow Area – Level 3 52 DA

2053 Damsite Area – Level 3 52 DA

2054 Project Dwelling Area – Level 3 12 DA

2055 Overlook Recreation Area – Level 1 12 DA

2056 Overlook Recreation Area – Level 2 150 DA

2057 Overlook Recreation Area – Level 3 1 DA

2058 Overlook Facilities Area – Level 3 12 DA

2059 Laurel Creek Area – Level 3 12 DA

2060 Lakeside Picnic Area – Level 1 12 DA

2061 Lakeside Picnic Area – Level 2 130 DA

2062 Lakeside Picnic Area – Level 3 1 DA

2063 Lakeside Launch Ramp Area – Level 1 12 DA

2064 Lakeside Launch Ramp Area – Level 2 200 DA

2065 Lakeside Launch Ramp Area – Level 3 1 DA

2066 Lick Creek Recreation Area – Level 1 12 DA

2067 Lick Creek Recreation Area – Level 2 130 DA

2068 Lick Creek Recreation Area – Level 3 1 DA

2069 East Fork Recreation Area – Level 1 12 DA

2070 East Fork Recreation Area – Level 2 130 DA

2071 East Fork Recreation Area – Level 3 40 DA

2072 Campground Areas 1-3 – Level 1 1 DA

2073 Campground Areas 1-3 – Level 2 182 DA

2074 Campground Areas 4-6 – Level 1 1 DA

2075 Campground Areas 4-6 – Level 2 182 DA

2076 Trails 5 EA

2077 Additional Restroom Cleaning 1 EA

2078 Additional Picnic Shelter Cleaning 1 EA

2079 Project Office / Shop Complex 104 EA

2080 Old Residence 40 EA

2081 Combustible Drift Removal 100 CY

2082 Non-Combustible Drift Removal 50 CY

Option Period 2 Total

PRICE BREAKOUT SCHEDULE SUMMARY

Base Period (2 Years)

Option Period 1 (2 Years)

Option Period 2 (1 Year)

Total (Base + 2 Option Periods)

PERFORMANCE WORK STATEMENT

EAST LYNN LAKE

MAINTENANCE SERVICES CONTRACT

Table of Contents

SECTION C-1

DESCRIPTION/SPECIFICATION

C-1.1 BACKGROUND

C-1.2 PERFORMANCE WORK STATEMENT

C-1.3 TASK ORDERS

C-1.4 NEGOTIATION

C-1.5 BUSINESS HOURS

C-1.6 CONTRACTOR SUBMITTALS

C-1.7 PERMITS AND LICENSES

C-1.8 IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES

C-1.9 SAFETY AND HEALTH REQUIREMENTS

C-1.10 SECURITY REQUIREMENTS

C-1.11 PUBLIC SAFETY

C-1.12 PERSONAL PROTECTION APPAREL AND EQUIPMENT (PPE)

C-1.13 FIRST AID AND CPR CERTIFICATIONS

C-1.14 ACCIDENT REPORTING

C-1.15 DAMAGE REPORTS

C-1.16 CONTRACTORS EMPLOYEES CONDUCT AND COMPETENCY

C-1.17 DAMAGE OR LOSS OF CONTRACTORS SUPPLIES AND PROPERTY

C-1.18 SUPERVISION

C-1.19 ENVIRONMENTAL PROGRAM

C-1.20 CONTRACT DISCREPANCY REPORT (CDR)

C-1.21 MORNING MEETINGS

C-1.22 QUALITY CONTROL

C-1.23 QUALITY ASSURANCE

C-1.24 DEFICIENCIES

C-1.25 CONTRACTOR WORK SCHEDULE

C-1.26 EMERGENCY WORK

C-1.27 INTERRUPTIONS TO SYSTEMS

C-1.28 GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT

C-1.29 CONTRACTOR FURNISHED ITEMS

C-1.30 SAFEGUARDING GOVERNMENT PROPERTY

C-1.31 NOTIFICATION OF WORK

C-1.32 MINIMUM MANPOWER REQUIREMENTS

C-1.33 MINIMUM PERSONNEL QUALIFICATIONS

C-1.34 COOPERATION WITH OTHER CONTRACTORS, VOLUNTEERS, AND LESEES

C-1.35 INCLEMENT WEATHER AND HOLIDAY WORK

C-1.36 REPORTS

C-1.37 APPLICABLE PUBLICATIONS

C-1.38 PRE-WORK CONFERENCE

C-1.39 HOURLY QUOTE

C-1.40 DEFINITIONS

SECTION C-2

FACILITY REPAIR, MAINTERNANCE,

AND OTHER NON-ROUTINE WORK

C-2.1 GENERAL

C-2.2 NON-ROUTINE WORK

C-2.3 NON-ROUTINE WORK TO BE PERFORMED

C-2.4 ROUTINE WORK TO BE PERFORMED

C-2.5 SCHEDULE OF WORK

C-2.6 LOCATION OF WORK

C-2.7 EQUIPMENT LIST

C-2.8 SPECIAL PROVISIONS

SECTION C-3

GRASS MOWING AND MAINTENANCE OF

LANDSCAPED AREAS

C-3.1 GENERAL

C-3.2 MOWING OPERATIONS

C-3.3 MOWING CYCLE

C-3.4 MOWING

C-3.5 TRIMMING

C-3.6 WEEDING

C-3.7 RAKING

C-3.8 PRUNNING

C-3.9 PLANTING AND REPLACING PLANTS

C-3.10 TREE AND BRUSH CUTTING

C-3.11 ROAD CLEARING

C-3.12 ITMES TO BE FURNISHED BY THE GOVERNMENT

C-3.13 SUPPLIES TO BE FURNISHED BY THE CONTRACTOR

C-3.14 SERVICE EQUIPMENT

C-3.15 SERVICE AREAS

C-3.16 SPECIAL PROVISIONS

SECTION C-4

CLEANING SERVICES, RECREATION AREAS

C-4.1 GENERAL

C-4.2 CLEANING LEVELS

C-4.3 RESTROOM AND WASHOUSE CLEANING

C-4.4 EXTRA CLEANINGS FOR WASHOUSE AND RESTROOMS

C-4.5 PICNIC TABLES AND PARK BENCHES

C-4.6 GRILLS AND FIRE RINGS

C-4.7 WASTE RECEPTACLES

C-4.8 SHELTERS, AMPHITHEATER, FISHING PIERS, BULLETIN BOARDS, FENCES, AND SIGNS

C-4.9 EXTRA CLEANING FOR PICNIC SHELTERS

C-4.10 POLICING GROUNDS

C-4.11 POLICING ROADS

C-4.12 POLICING DAM

C-4.13 POLICING TRAILS

C-4.14 PLAYGROUND EQUIPMENT

C-4.15 HORSESHOE PITS

C-4.16 VOLLEYBALL COURTS

C-4.17 BASKETBALL COURTS

C-4.18 BASEBALL FIELDS

C-4.19 SWIM BEACH

C-4.20 SERVICE EQUIPMENT

C-4.21 SUPPLIES TO BE FURNISHED BY THE CONTRACTOR

C-4.22 SUPPLIES TO BE FURNISHED BY THE GOVERNMENT

C-4.23 SERVICE AREAS

C-4.24 SPECIAL PROVISIONS

SECTION C-5

JANITORIAL SERVICES

C-5.1 GENERAL

C-5.2 JANITORIAL SERVICES

C-5.3 MINOR MAINTENANCE

C-5.4 DEFICIENCIES

C-5.5 SUPPLIES TO BE FURNISHED BY THE CONTRACTOR

C-5.6 SERVICE EQUIPMENT

C-5.7 SPECIAL PROVISIONS

SECTION C-6

DRIFT DEBRIS AND TRASH REMOVAL

C-6.1 GENERAL

C-6.2 WORK TO BE PERFORMED

C-6.3 SCHEDULE OF WORK

C-6.4 SPECIAL REQUIREMENTS

C-6.5 PREVENTION OF LANDSCAPE DEFACEMENT

C-6.6 RESTORATION OF LANDSCAPE DAMAGE

C-6.7 MEASUREMENT METHOD FOR PAYMENT

C-6.8 EQUIPMENT LIST

DESCRIPTION/SPECIFICATIONS

SECTION C-1

General

C-1.1 BACKGROUND.

East Lynn Lake is located on the East Fork of Twelvepole Creek three miles east of East Lynn, West Virginia on State Route 37 in Wayne County, West Virginia. The project purposes served are flood damage reduction, recreation, water quality control, and fish and wildlife enhancement. Approximate annual visitation to recreation areas operated by U.S.

Army Corps of Engineers (“The Corps”) is 450,000 visitors.

C-1.2 PERFORMANCE WORK STATEMENT.

1. The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform the operation and maintenance services at the East Lynn Lake Project, as specified and in strict accordance with all Terms, Conditions, General, specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference.

2. Award of a contract does not guarantee that the Government will order all the types of services listed under the contract from the Contractor. The Government reserves the right to perform any portion of the services listed.

3. The quantities listed in the Price Breakout Schedule are approximate and are provided as information only to assist in preparation of quotes. They are not guaranteed, and the actual quantities may be more or less than shown. Variation in these estimated quantities shall not be justification for modification of the contract or request for additional payment.

4. Contractor's work and responsibility shall include, but shall not be limited to, all planning, programming, administration, and management necessary to assure that all services provided are conducted in accordance with the contract and all applicable laws, regulations, codes, or directives. Contractor shall ensure that all work meets or exceeds critical reliability rates or tolerances specified or included in referenced documents.

Contractor shall perform all related Contractor administrative services necessary to perform the work such as supply, procurement, quality control, Contractor financial control, and maintenance of accurate and complete records and files.

5. It is emphasized that the work described in this contract is a critical part of the Corps mission. Much of the work described will be performed in public recreation areas. The Corps is committed to "Customer Care" and providing quality professional service. Failure of a Contractor to perform required work, to perform in a timely manner, or to perform quality work could risk public health and safety and result in the following problems:

a. Falls, snakebites, and reduced use and enjoyment of recreation facilities from lack of mowing.

b. Falls, cuts, infections, and accumulated animal feces from beaches not being cleaned and inspected.

c. Unsafe boating and limiting of lake surface recreation from a lack of drift removal.

d. Closed recreation areas from inoperable water, sewage, and electrical systems.

e. Closed parking areas and road closures from lack of maintenance and repair.

f. Destroyed forests and natural areas from lack of emergency response capability.

g. Closed campgrounds, beaches, and parks from lack of operators.

h. Significant dollar losses of recreational benefits.

i. Increased administrative and labor costs required for Government performance of contracted work.

Therefore, it is the intent of the Government to ensure the required services are performed correctly, safely, timely and reliably for a fair and reasonable price. Because of the critical nature of the work the Government cannot "trade off" contractor non-performance for increased Government liability. Further, due to lack of Government personnel, the Government cannot "trade off" a Contractor's lack of Quality Control for increased Government Quality Assurance. Special attention is directed to Section M - Evaluation Factors for Award. All offerors must clearly demonstrate they have the technical ability to meet the minimum standards for the wide variety of critical requirements of this contract to ensure the Corps mission is completed.

6. Work included in this contract generally involves all work associated with operation and maintenance of recreation areas at the project except for certain specialized work, or repair or maintenance to major or complex components that the Government determines to require the use of a Contractor or professionals with specialized equipment, or training. Work which does not fall under the Performance Work Statement of this contract includes:

a. Repairs to major components of heating or air conditioning systems.

b. Major maintenance or repair to sewage and water treatment systems.

c. Repair to major or critical electrical components.

d. Maintenance or repair to special architectural features.

e. Work involving Government functions pertaining to flow regulation, dam safety, maintenance of permanent operating equipment, and maintenance and repair work (except for vegetative control and cleaning) at dams, intake structures, spillways, embankments, outlet works, levees, pump stations, and other similar structures.

f. Work which requires formal preparation of Government plans and specifications.

g. Work determined by the Government to be more efficiently handled by a specialty contractor such as fencing, carpet shampooing, etc.

h. Work on articles covered by separate warranty.

i. Service and repairs to vehicles and equipment.

7. In special instances the contractor may issue a task order under this contract for other Huntington District Projects within 50 linear miles of the East Lynn Lake Project. Examples of these special instances may include but are not limited to damaging storms, wildfires, floods, or other time sensitive maintenance needs. Task orders issued in these circumstances will be negotiated on an individual basis using contract line items from the price breakout schedule.

C-1.3 TASK ORDERS.

1. All work under this contract will be ordered by issuance of individual Task Orders (Exhibit L, DD Form 1449, Order for Supplies or Services). No work shall be performed under this contract before an individual Task Order has been issued by the procuring Contracting Officer (KO).

2. The KO has three (3) basic ways to order work using this contract:

1) Fixed Price Task Orders

2) Negotiated Task Orders

3) Estimated Task Orders

3. Only the KO by issuance of a modification, may make any changes to a Task Order.

4. The type of Task Order used will be at the discretion of the KO.

5. The Task Order will list those items from the price breakout schedule that are to be performed or used to perform the work, except for Negotiated Task Orders.

6. Under normal conditions, Task Orders will be issued that require response within 24 hours after receipt.

7. All Task Orders must be completed by the Delivery Date shown in block 10 of the DD Form 1449, Order for

Supplies or Services.

8. When the Contractor is notified of emergency work required under these specifications, the Contractor responds and begins work within two (2) hours after receipt of such notification.

C-1.4 NEGOTIATION.

1. Negotiated Task Orders (e.g., using items from C-5 of the Price Breakout Schedule) will be agreed upon by negotiation between the Contractor and the KO. This procedure can be initiated by either the Contractor or the Government through execution of Section I of a Job Request Form (see Exhibit M).

2. If the Job Request Form is initiated by the Contractor, the Government may concur with the need for the work by completing Section II of the Government's copy of the form.

3. If the Government initiates the Job Request Form, the Contractor shall complete Section II of the Contractor's copy of the form and return the form to the KO. Unless otherwise specified in writing by the KO, the Contractor shall return the completed form within 48 hours of receipt of the request.

4. If the Contractor's quote is acceptable the KO will issue a Task Order.

5. If the Contractor's quote is considered unacceptable, the Contractor and KO will attempt to reach an agreement through negotiation. If an agreement cannot be reached, the KO may elect to decline performance of the work or elect to send the negotiation package to the KO for resolution.

6. If subsequent negotiations fail to resolve the matter, the Government reserves the right to obtain the services in question by whatever means deemed to be in the best interest of the Government, including use of its own work force.

7. The purpose of negotiation is to establish a fair and reasonable price for the job under consideration. The

Government and Contractor will negotiate toward the most efficient method of work and the number of hours required. The most efficient method is that method of work which accomplishes the job safely and at the lowest price.

8. Once negotiated the Contractor must perform the job using the agreed method of work and line items agreed upon during negotiations.

C-1.5 BUSINESS HOURS.

1. Normal business hours, except as otherwise specified herein, shall be Monday through Friday, 7:30 a.m. to 4:00 p.m. Eastern time or as specified on the task order. Work inside Government buildings or other secured areas shall be performed during the above referenced business hours unless approved otherwise by the Contracting Officer Representative (COR).

2. Work that interferes with other ongoing functions at the Project shall be scheduled around normal business hours, as specified by the COR. Refer to individual sections of this specification for specific schedules of work.

3. Holiday Work, the eleven (11) Federal holidays observed are:

New Year's Day (January 1st) Labor Day (1st Monday in September) Martin Luther King Day (3rd Monday in January) Columbus Day (2nd Monday in October) President's Day (3rd Monday in February) Veterans Day (November 11th) Memorial Day (Last Monday in May) Thanksgiving Day (4th Thursday in November) Juneteenth (June 19th) Christmas Day (December 25th) Independence Day (July 4th)

When one of the above identified Holidays falls on a Sunday, the following Monday is observed as a legal Holiday. When an identified Holiday above falls on a Saturday, the preceding Friday is observed as a holiday.

Work shall be scheduled around the above listed Federal Holidays except as specified herein or as approved by the COR. Work will be required on Holiday periods during heavy visitation, emergencies, or for other reasons as determined by the COR. Additional personnel may be required due to additional workloads during heavy visitation Holiday periods. The COR will notify the Contractor of actual work requirements.

4. Emergency business hours shall be 24 hours per day, 7 days per week.

5. The contractor shall maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the COR when severe conditions make it impractical or dangerous to perform the work. The KO will notify the Contactor, by modification to the Task Order, and any changes that extends the performance period due inclement weather.

C-1.6 CONTRACTOR SUBMITTALS.

Unless otherwise specified, the Contractor shall submit the following information to the COR prior to the pre-work conference for this contract:

1. Quality Control Plan (QCP).

A suggested outline for the Contractor’s Quality Control Plan is in Exhibit G.

2. Contractor Quality Control Inspector (QCI).

List of Quality Control Inspectors.

3. Contractor Representative (CR).

List of names of Contractor Representative.

4. Accident Prevention Plan (APP).

A suggested outline of the Contractor’s Accident Prevention Plan is in Exhibit D. See Section C-1.9 for APP requirements.

5. Emergency Contacts.

A prioritized list, including phone numbers, of those persons (normally Contractor Representatives) to call in case of emergencies.

6. Operators.

A list of names of qualified equipment / vehicle operators including experienced, training, and qualifications to operate specific equipment.

7. Certificate of Insurance.

See Special Contract Requirements.

8. Security Requirements.

See Section H.6 for Security Requirements.

C-1.7 PERMITS AND LICENSES.

1. The Contractor shall, at his own expense, obtain any licenses or permits required to perform all aspects, requirements, and work of the contract. The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes.

2. Regulations by the West Virginia Department of Labor (WVDOL) require all contractors working in the state to have a current West Virginia Contractor’s License. The WVDOL may be contacted at (304) 558-7890 for details. The KO will notify the WVDOL when a contract for work to be performed in West Virginia is awarded to an out of state firm.

C-1.8 IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES.

1. Uniforms.

a. Contractor uniform wear is mandatory while performing work under this contract.

b. The Contractor shall furnish his employees, other than office and clerical personnel, standardized uniforms (overall or shirt-pants/shirt-skirt) with a company patch or embroidered identification on the breast pocket or on the sleeve at the top of the arm, within 30 days after notice of award of the contract.

c. Any employee hired 30 days after award of the contract must be in the required uniform within 14 days of the effective date of hire.

d. Contractor uniforms shall not resemble U.S. Army Corps of Engineers uniforms.

e. Uniforms shall be serviceable, buttoned, and remain tucked into pants while performing work under this contract.

2. Vehicles.

a. Vehicles used by the Contractor to perform work under this contract shall be identified with the company name prominently displayed on the outside of both front doors of each vehicle producing a readily visible means of identification.

b. Each contract vehicle shall display a working yellow or orange strobe light while performing work under the contract.

c. The Contractor may require his employees to report in their own vehicles to the project, however contractor’s personal vehicles must be parked in the Contractor's compound, or at a site designated by the

COR.

d. Vehicles used by the Contractor to perform administrative functions such as morning meetings or crew supervision must also be marked.

C-1.9 SAFETY AND HEALTH REQUIREMENTS.

See Section H.2 for Safety Requirements.

C-1.10 SECURITY REQUIREMENTS.

See Section H.6 for Security Requirements.

C-1.11 PUBLIC SAFETY.

1. The Contractor shall ensure that reasonable precautions are taken to protect the public when contract work is being performed.

2. The Contractor shall immediately report any potential hazards identified by the Contractor or Contractor employee to the COR.

3. The Contractor’s Accident Prevention Plan shall include procedures to be taken to provide for public safety.

Additionally, the Contractor shall not allow any persons, except employees, into work areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing under a Task Order.

4. Contractor employees working along highways and roads, or working close to vehicular traffic, heavy equipment or equipment loading operations shall wear High Visibility Apparel meeting, as a minimum, ANSI/ISEA 107- 2004 Performance Class 2 Requirements.

C-1.12 PERSONAL PROTECTIVE APPAREL AND EQUIPMENT (PPE).

1. Protective apparel and equipment, as identified in the AHA, shall be provided to all contractor employees to eliminate or minimize hazards to personnel. As a minimum, each employee shall wear a short-sleeved shirt (as detailed in C-1.8), long trousers and appropriate footwear during all contract work. Face shields, spectacles with side-shields, or goggles, and hearing protection shall be worn by employees when required by safety manual.

2. Contractor personnel involved in handling or application of pesticides or herbicides shall use all protective apparel per manufacturer's recommendations.

3. Fire extinguisher(s) and first aid kit(s) meeting the Safety Manual standards shall also be provided and easily accessible to all employees.

C-1.13 FIRST AID AND CPR CERTIFICATIONS.

The Contractor shall schedule employees, so the appropriate numbers of certified personnel are on duty to administer First Aid and CPR as required by the Safety Manual. Copies of their certification shall be provided with the Contractor submission of the Accident Prevention Plan. Two people per crew shall be trained in First Aid and CPR. Individuals working alone shall be trained in First Aid.

C-1.14 ACCIDENT REPORTING.

The Contractor is responsible for reporting all accidents to the COR immediately. Prompt action shall be taken to ensure immediate and appropriate medical treatment during accident situations. The contractor shall maintain an accurate record of any accident in the manner and on the forms prescribed by the COR. For property damage accidents of $5000 or more, the Contractor shall complete and submit to the COR a copy of ENG Form 3394. The Contractor shall maintain an OSHA Form 300 (see Exhibit E) of on-the-job injuries and first aid treatment.

C-1.15 DAMAGE REPORTS.

1. All instances where Government materials, supplies, property, and/or equipment are damaged shall be reported immediately to the COR.

2. When damage is caused by contract employees, a written report of the incident and extent of such damage shall be submitted to the COR, within 2 business days of occurrence.

3. For property damage accidents of $5,000 or more the Contractor will complete and submit to the COR a copy of

ENG Form 3394.

C-1.16 CONTRACT EMPLOYEES’ CONDUCT AND COMPETENCY.

1. Contract employees shall always conduct themselves in a courteous and professional manner while performing work under this contract. Since most contract work is performed in the presence of the public, the conduct of all employees is critical and will be closely monitored.

2. Contract employees shall comply with all provisions of Title 36, Chapter III, Part 327, Code of Federal Regulations (CFR) and obey all posted signs and regulations while performing work under this contract.

3. Use of controlled substances or consumption of beer or alcoholic beverages during the duty by contract employees is strictly prohibited.

4. The Contractor expressly agrees to remove from the site any individual(s) whose continued employment is deemed contrary to the public interest or inconsistent with the best interests of the U. S. Army Corps of Engineers by the COR; and will not further employee these individual(s) for future contract work or services. The KO or CRO may require the contractor to immediately remove from the worksite any employee who is incompetent, endangers persons or property, or whose physical or mental condition would impair their ability to satisfactorily perform work. Notification to the contractor will be promptly made in writing if time and circumstances permit, otherwise notification will be verbal and confirmed in writing as soon as possible. Removal shall not reduce the Contractor’s obligation to perform all work required under this contract nor be the basis for time extension.

C-1.17 DAMAGE OR LOSS OF CONTRACTOR'S SUPPLIES AND PROPERTY.

The Contractor is responsible for taking actions necessary to protect Contractor supplies, materials, equipment, and the personal property of Contractor employees from loss, damage, or theft. The Government assumes no responsibility for theft, damage, etc., of the above.

C-1.18 SUPERVISION.

1. The Contractor shall personally supervise the work or have a Contractor Representative at the project during all times work is in progress during normal business hours (7:30 a.m. to 4:00 p.m. Eastern time). For work performed outside normal business hours, at a minimum, a Contractor appointed Quality Control Inspector must be present at the work site or station. The Contractor Representative(s) shall conduct overall management coordination and be the central point of contact with the Government for performance of all work under the contract.

2. The Contractor Representative(s) shall have full authority to contractually commit the Contractor for prompt action on all matters pertaining to administration of this contract and shall be the on-site Contractor employee who is responsible for safety.

3. In addition to a Contractor Representative(s), the Contractor shall also appoint Quality Control Inspectors (QCI) who performs the Contractor's Quality Control Program. The QCI's shall be responsible for implementing the Contractor's Safety Plan and shall have the authority to determine when work is ready for Government inspection and to make decisions for the Contractor on re-performance when necessary. A QCI shall be appointed for each work crew.

4. The COR will deal directly with the QCI's or Contractor Representative, for normal day-to-day administration of the contract provisions.

5. The Contractor shall provide employees with copies of contract work requirements, specifications, Activity Hazard Analysis, etc., which relate to the employees work responsibilities to ensure employees comprehension of a job(s) prior to initiating work.

6. The names of all individuals authorized to act on behalf of the Contractor as Contractor Representative(s) or QCI(s) shall be submitted in writing to the COR before work is performed.

C-1.19 ENVIRONMENTAL PROGRAM.

1. The Contractor shall comply with Federal, State, and local laws, regulations, and standards regarding environmental protection. All environmental protection matters shall be coordinated with the COR. Any of the facilities operated by the Contractor may be inspected by the COR, or other Federal, State, and local officials on a no-notice basis. Access for inspection shall be granted upon request. Citations against Government facilities operated by the Contractor for noncompliance with environmental standards are a matter for resolution between the Government and the issuing office. Payment of fines or penalty charges associated with citations issued by Federal, State, or local officials will be paid by the Government. If the citations are issued due to faulty operation or maintenance practices of the Contractor, the COR will deduct the fine from any monies due the Contractor.

2. The Contractor shall conduct all operations and maintenance activities in a manner to prevent contamination of Government land or property and take steps to ensure oil, lubricants, petroleum products, paints, cleaning materials or any other chemicals are not spilled, leaked, or disposed of improperly on Government property. If spills or contamination do occur, the Contractor shall immediately notify the COR and shall be responsible for clean-up in accordance with federal, state, and local laws.

C-1.20 CONTRACT DISCREPANCY REPORT (CDR).

1. A CDR is a formal document used by the Government to process deficiencies in services (Exhibit N, DD Form

2759, Contract Discrepancy Report). As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or his representative when it is issued. The Contractor shall provide a legible written response on the CDR form within 24 hours of issuance. The Contractor's response must:

a. Identify the cause and corrective action taken, and

b. Identify Contractor action to prevent recurrence.

2. The COR and KO will evaluate the Contractor's response and take appropriate action which may include making necessary deductions. Upon finalization of the CDR, the Contractor and the COR must sign the form and the Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the KO.

3. The KO monitors all CDR's issued and CDR's are principal evidence used by the KO in determining Government contract actions such as termination or decision not to exercise options.

C-1.21 MORNING MEETINGS.

1. The Contractor or his authorized representative shall report in person, no later than 9:00 a.m. Eastern time each workday (Monday thru Friday) to the COR at the Project Office to discuss contract work items. Specific topics of discussion at the morning meetings may include issuing task orders, requests for estimates, negotiation, inspections, quality control, and upcoming work.

2. If a CDR is issued, mutual effort will be made to resolve problems identified to preclude their recurrence.

3. The COR may reduce this schedule. This reporting time and place can be changed if a mutually agreeable time and location can be arranged between the COR and contractor.

C-1.22 QUALITY CONTROL.

1. The Contractor shall establish a quality control program to assure the requirements of the contract are provided as specified. The primary purpose of the Quality Control Program is to identify and correct deficiencies in services performed prior to the level of service being deemed unacceptable.

2. This program must be approved by the KO prior to commencement of any work. One copy of the Contractor's quality control program shall be provided to the COR at least one week prior to the pre-work conference.

3. Failure to provide appropriate Quality Control may result in issuance of a CDR, and/or termination of the contract.

4. An updated copy shall be provided to the KO and COR on the contract start date, and as changes occur. The program shall include, but not be limited to, the following:

a. An inspection system covering all the services stated in the contract specifications. It shall specify areas to be inspected on either a scheduled or unscheduled basis and the individuals who shall do the inspection.

b. A method of identifying deficiencies in the quality of services performed before the level of performance is unacceptable.

c. A file of all inspections conducted by the Contractor and the corrective actions taken. These files shall be made available for inspection upon request of the COR.

d. A method of assuring that employees have full knowledge of work assignments and that appropriate technical expertise is utilized with each work assignment.

e. A method of coordinating each work crew’s activity with the COR and/or inspector.

f. A suggested format for the Contractor Quality Control Plan is contained as Exhibit G, Quality Control

Plan.

C-1.23 QUALITY ASSURANCE.

1. The Government will monitor the Contractor's performance in each functional area under this contract and reserves the right to use whatever additional surveillance procedures are deemed appropriate.

2. The Government will monitor the contract to assure compliance using a Quality Assurance Surveillance Plan

(QASP) but reserves the right to alter the plan at its own discretion.

3. The Government will keep a record of all complaints received by the public concerning Contractor performance.

Upon receipt of a written complaint by the public, the Government will attempt to verify the complaint and furnish the Contractor a copy of its finding. Should the Government verification reveal a nonperformance by the Contractor, a CDR may be issued.

4. A Government employee shall not be considered an inspector unless he identifies himself as such to the Contractor, Contractor Representative or Quality Control Inspector. No inspector is authorized to change any provision of the specifications without written authorization of the KO, nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the Contract.

C-1.24 DEFICIENCIES.

1. If the Contractor fails to perform, or if performance in any area is judged unsatisfactory, the Government will take corrective action. If any of the services do not conform with contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no cost to the Government.

2. When the defect in services cannot be corrected by re-performance, or cannot be corrected in the specified time frame, the Contractor shall be required to respond to a CDR (Section C-1.20) and deductions will be determined in accordance with the Contract Clause entitled "Inspection of Services" located in Section E and in accordance with the Government’s Quality Assurance Surveillance Plan.

C-1.25 CONTRACTOR WORK SCHEDULE.

1. At least one week prior to the pre-work conference, the Contractor shall provide to the COR a daily schedule for the services listed under Sections C-3 and C-4 with the completion time for each work item.