B.08.02 W9123722Q0053.pdf

SEE ADDENDUM

(No Collect Calls)

W9123722Q0053 06-May-2022

b. TELEPHONE NUMBER

304.399.5228

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 27 May 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912379. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ANDREA C SKEAN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, CONTRACTING DIVISION

ANDREA SKEAN, 502 8TH STREET

HUNTINGTON WV 25701

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

304-399-5281FAX:

TEL: 304-399-5228 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF129

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9123722Q0053

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

INSTRUCTIONS TO OFERORS

This Request for Quotations (RFQ) is for an Indefinite Delivery, Indefinite Quantity (IDIQ) Contract to provide all management, labor, supplies, materials and equipment necessary to perform Mowing and Maintenance Services at John W. Flannagan Dam and Reservoir, Haysi, VA and North Fork of Pound Lake, Pound, VA with the US Army Corps Of Engineers, Huntington, District. All work shall be performed in strict compliance with the attached Performance Work Statement (PWS) and all other terms, clauses and conditions incorporated herein. This acquisition is for an eighteen (18) month base period and two (2) option periods. The first option period is two (2) years and the second option period is one (1) year.

Simplified acquisition procedures for commercial services are being used in this procurement in accordance with FAR 13.500(c)(2).

One award will be made from this RFQ. The Government intends to evaluate quotes and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint (See 52.212-1(g)). It will be awarded according to a best value tradeoff process.

Basis of Award The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The award will be based from the evaluation of factors found with 52.212-2 EVALUATION--COMMERCIAL ITEMS. Please see provision for evaluation factors.

This procurement is 100% set-aside for Small Business, under NAICS code 561730 ($8 million average annual receipts for the previous three years).

The Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

There is no bonding requirement for this procurement action.

Quotes will not be accepted for quantities less than the quantities specified in the price breakout schedule.

Failure to submit a unit price for all items listed (base period and option periods) will be considered as a material deviation from the requirements of the Request for Quote (RFQ) and the quote will be rejected.

IMPORTANT NOTICE: Effective September 26, 2018 and in accordance with FAR Clause 52.204-7, “an Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.” Vendors are highly encouraged to check their registration status and plan accordingly prior to submitting an offer. Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (known as DUNS). Vendors are highly encouraged to begin registering as soon as possible in order to be considered for contract awards. Remember, there is no cost to use SAM. To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (https://www.sam.gov).

Please direct all questions to Andrea Skean at (304) 399-5228 or Andrea.c.skean@usace.army.mil

THE SOLICITATION AND RESULTING CONTRACT SHALL BE THE GOVERNING DOCUMENT IN ALL

CASES.

QUOTES MUST BE E-MAILED TO Andrea Skean at Andrea.c.skean@usace.army.mil. Mailed and faxed offers will not be accepted.

A Site Visit is not mandatory, but is highly encouraged. Please contact the Resource Manager at 276-835-9544, if you are interested in visiting the project site. J.W. Flannagan Dam is located at: 192 White Water Road, Haysi, VA 24256. North Fork of Pound Lake is located at: 7530 Old North Fork Road, Pound, VA.

CONTRACTOR FEEDBACK. Help us in BUILDING STRONG. Please provide us with your feedback, comments and recommendations for improvement by visiting our Interactive Customer Evaluation (ICE) Website at:

https://ice.disa.mil/index.cfm?fa=SiteSuggestions&site_id=856&dep=*DoD&suggestion_type

PRICE BREAKOUT SCHEDULE

BASE CONTRACT PERIOD -

1 JULY 2022 - 31 DECEMBER 2023

ITEM DESCRIPTION QTY U/M U/P AMOUNT

SECTION C-1 - GENERAL

SECTION C-2 - MOWING SERVICES

John W. Flannagan Reservoir 0001 Below Dam 16 EA

0002 Damsite/Office 16 EA

0003 Spillway 16 EA

0004 Temp Office/Overlook 16 EA

0005 Lower Twin 16 EA

0006 Pound River 16 EA

0007 Cranesnest 16 EA

0008 Dam Abutments 4 EA

0009 Lower Twin Leach Field and Roadway 4 EA

0010 Pound River Leach Field and Access Road 4 EA

0011 Hollow Place Access Road and Compound 4 EA

0012 Cranesnest Access Road - Rt. 83 to Area 1 4 EA

0013 Cranesnest Access Road - Area 1 to Area 3 4 EA

0014 Cranesnest Access Road - Area 3 to Roads End 4 EA

0015 Temp Office/Overlook Hillside 4 EA

0016 Cane Branch 4 EA

0017 Below Dam Fishermans Trail 4 EA

0018 Roadway Pulloff Hillside 4 EA

0019 Intake Pulloff Hillside 4 EA

0020 Intake Pulloff 4 EA

0021 Junction Bridge Pulloff & Fishing Trail 4 EA

SECTION C-2 JWF SUBTOTAL

North Fork of Pound Lake

0022 Dam and Downstream 16 EA

0023 Dam Access Road, Overlook, Office 16 EA

0024 Left Dam Abutment, Intake Structure 16 EA

0025 Right Downstream Dam Abutment 16 EA

0026 Spillway 16 EA

0027 Spillway Access Road and Trail 16 EA

0028 "O" Gage Bottom 12 EA

0029 Overlook Hillside 4 EA

0030 Pine Mountain Radio Tower Access Road 4 EA

SECTION C-2 NFP SUBTOTAL

ITEM DESCRIPTION QTY U/M U/P AMOUNT

SECTION C-3 - CLEANING SERVICES - RECREATION AREAS

John W. Flannagan Reservoir 0031 Below Dam Level 1 20 DA

0032 Below Dam Level 2 220 DA

0033 Damsite Level 3 48 DA

0034 Spillway Level 3 220 DA

0035 Lower Twin Level 1 20 DA

0036 Lower Twin Level 2 160 DA

0037 Pound River Level 1 20 DA

0038 Pound River Level 2 160 DA

0039 Cranesnest Level 1 20 DA

0040 Cranesnest Level 2 160 DA

0041 Policing Dam 12 DA

SECTION C-3 JWF SUBTOTAL

0042 Dam Access Road and Overlook Level 2 90 DA

0043 Dam Access Road and Overlook Level 3 20 DA

0044 Downstream, Intake Structure and Trail 30 DA

SECTION C-3 NFP SUBTOTAL

SECTION C-4 - JANITORIAL AND POLICING SERVICES FOR OFFICE/VISITOR CENTER

John W. Flannagan Reservoir 0045 Level 1 104 EA

0046 Level 2 24 EA

0047 Level 3 4 EA

0048 Temp Office Level 1 80 EA

0049 Temp Office Level 2 12 EA

0050 Temp Office Level 3 4 EA

SECTION C-4 JWF SUBTOTAL

0051 Level 1 60 EA

0052 Level 2 12 EA

0053 Level 3 4 EA

SECTION C-4 NFP SUBTOTAL

SECTION C-5 - FACILITY REPAIR, MAINTENANCE, OTHER NON ROUTINE WORK

John W. Flannagan Reservoir 0054 Laborer Grounds Maintenance 400 HR

Tractor Operator - Kubota L3830 or Equivalent w/ Attachments 100 HR

0056 Boat Operator - 16-40' Workboat, 10-150 HP 200 HR

0057 Dump Truck and Operator (2 Ton or Larger) 100 HR

0058 Chainsaw and Operator (18" or Larger) 100 HR

0059 Truck and Operator (1/2 Ton or Larger, 4X4) 100 HR

0060 Trimmer and Operator (String/Blade, Min 25CC) 100 HR

0061 Mower and Operator (42" or Larger, Min 15 HP) 50 HR

0062 Negotiated Work 100 JB

SECTION C-5 JWF SUBTOTAL

0063 Laborer Grounds Maintenance 400 HR

Tractor Operator - Kubota L3830 or Equivalent w/ Attachments 100 HR

0065 Boat Operator - 16-40' Workboat, 10-150 HP 100 HR

0066 Dump Truck and Operator (2 Ton or Larger) 100 HR

0067 Chainsaw and Operator (18" or Larger) 100 HR

0068 Truck and Operator (1/2 Ton or Larger, 4X4) 100 HR

0069 Trimmer and Operator (String/Blade, Min 25CC) 100 HR

0070 Mower and Operator (42" or Larger, Min 15 HP) 50 HR

0071 Negotiated Work 20 JB

0072 Guaranteed Amount - Base Year 1 EA $2800.00

SECTION C-5 NFP SUBTOTAL

SECTION C-6 - DRIFT, DEBRIS AND TRASH REMOVAL

0073 Combustible Drift and Debris 200 CY

0074 Non-Combustible Drift and Debris 200 CY

SECTION C-6 JWF SUBTOTAL

OPTION PERIOD ONE -

1 JANUARY 2024 - 31 DECEMBER 2025

ITEM DESCRIPTION QTY U/M U/P AMOUNT

SECTION C-1 - GENERAL

SECTION C-2 - MOWING SERVICES

John W. Flannagan Reservoir 1001 Below Dam 16 EA

1002 Damsite/Office 16 EA

1003 Spillway 16 EA

1004 Temp Office/Overlook 16 EA

1005 Lower Twin 16 EA

1006 Pound River 16 EA

1007 Cranesnest 16 EA

1008 Dam Abutments 4 EA

1009 Lower Twin Leach Field and Roadway 4 EA

1010 Pound River Leach Field and Access Road 4 EA

1011 Hollow Place Access Road and Compound 4 EA

1012 Cranesnest Access Road - Rt. 83 to Area 1 4 EA

1013 Cranesnest Access Road - Area 1 to Area 3 4 EA

1014 Cranesnest Access Road - Area 3 to Roads End 4 EA

1015 Temp Office/Overlook Hillside 4 EA

1016 Cane Branch 4 EA

1017 Below Dam Fishermans Trail 4 EA

1018 Roadway Pulloff Hillside 4 EA

1019 Intake Pulloff Hillside 4 EA

1020 Intake Pulloff 4 EA

1021 Junction Bridge Pulloff & Fishing Trail 4 EA

1022 Dam and Downstream 16 EA

1023 Dam Access Road, Overlook, Office 16 EA

1024 Left Dam Abutment, Intake Structure 16 EA

1025 Right Downstream Dam Abutment 16 EA

1026 Spillway 16 EA

1027 Spillway Access Road and Trail 16 EA

1028 "O" Gage Bottom 12 EA

1029 Overlook Hillside 4 EA

1030 Pine Mountain Radio Tower Access Road 4 EA

John W. Flannagan Reservoir 1031 Below Dam Level 1 20 DA

1032 Below Dam Level 2 220 DA

1033 Damsite Level 3 48 DA

1034 Spillway Level 3 220 DA

1035 Lower Twin Level 1 20 DA

1036 Lower Twin Level 2 160 DA

1037 Pound River Level 1 20 DA

1038 Pound River Level 2 160 DA

1039 Cranesnest Level 1 20 DA

1040 Cranesnest Level 2 160 DA

1041 Policing Dam 12 DA

1042 Dam Access Road and Overlook Level 2 90 DA

1043 Dam Access Road and Overlook Level 3 20 DA

1044 Downstream, Intake Structure and Trail 30 DA

1045 Level 1 104 EA

1046 Level 2 24 EA

1047 Level 3 4 EA

1048 Temp Office Level 1 80 EA

1049 Temp Office Level 2 12 EA

1050 Temp Office Level 3 4 EA

1051 Level 1 60 EA

1052 Level 2 12 EA

1053 Level 3 4 EA

1054 Laborer Grounds Maintenance 400 HR

Tractor Operator - Kubota L3830 or Equivalent w/ Attachments 100 HR

1056 Boat Operator - 16-40' Workboat, 10-150 HP 200 HR

1057 Dump Truck and Operator (2 Ton or Larger) 100 HR

1058 Chainsaw and Operator (18" or Larger) 100 HR

1059 Truck and Operator (1/2 Ton or Larger, 4X4) 100 HR

1060 Trimmer and Operator (String/Blade, Min 25CC) 100 HR

1061 Mower and Operator (42" or Larger, Min 15 HP) 50 HR

1062 Negotiated Work 100 JB

1063 Laborer Grounds Maintenance 400 HR

Tractor Operator - Kubota L3830 or Equivalent w/ Attachments 100 HR

1065 Boat Operator - 16-40' Workboat, 10-150 HP 100 HR

1066 Dump Truck and Operator (2 Ton or Larger) 100 HR

1067 Chainsaw and Operator (18" or Larger) 100 HR

1068 Truck and Operator (1/2 Ton or Larger, 4X4) 100 HR

1069 Trimmer and Operator (String/Blade, Min 25CC) 100 HR

1070 Mower and Operator (42" or Larger, Min 15 HP) 50 HR

1071 Negotiated Work 20 JB

1072 Guaranteed Amount (paid in base period only) 0 EA $0

1073 Combustible Drift and Debris 200 CY

1074 Non-Combustible Drift and Debris 200 CY

SECTION C-6 JWF SUBTOTAL

OPTION PERIOD TWO -

1 JANUARY 2026 - 31 DECEMBER 2026

SECTION C-1 - GENERAL

SECTION C-2 - MOWING SERVICES

2001 Below Dam 8 EA

2002 Damsite/Office 8 EA

2003 Spillway 8 EA

2004 Temp Office/Overlook 8 EA

2005 Lower Twin 8 EA

2006 Pound River 8 EA

2007 Cranesnest 8 EA

2008 Dam Abutments 2 EA

2009 Lower Twin Leach Field and Roadway 2 EA

2010 Pound River Leach Field and Access Road 2 EA

2011 Hollow Place Access Road and Compound 2 EA

2012 Cranesnest Access Road - Rt. 83 to Area 1 2 EA

2013 Cranesnest Access Road - Area 1 to Area 3 2 EA

2014 Cranesnest Access Road - Area 3 to Roads End 2 EA

2015 Temp Office/Overlook Hillside 2 EA

2016 Cane Branch 2 EA

2017 Below Dam Fishermans Trail 2 EA

2018 Roadway Pulloff Hillside 2 EA

2019 Intake Pulloff Hillside 2 EA

2020 Intake Pulloff 2 EA

2021 Junction Bridge Pulloff & Fishing Trail 2 EA

2022 Dam and Downstream 8 EA

2023 Dam Access Road, Overlook, Office 8 EA

2024 Left Dam Abutment, Intake Structure 8 EA

2025 Right Downstream Dam Abutment 8 EA

2026 Spillway 8 EA

2027 Spillway Access Road and Trail 8 EA

2028 "O" Gage Bottom 8 EA

2029 Overlook Hillside 2 EA

2030 Pine Mountain Radio Tower Access Road 2 EA

2031 Below Dam Level 1 10 DA

2032 Below Dam Level 2 110 DA

2033 Damsite Level 3 24 DA

2034 Spillway Level 3 110 DA

2035 Lower Twin Level 1 10 DA

2036 Lower Twin Level 2 80 DA

2037 Pound River Level 1 10 DA

2038 Pound River Level 2 80 DA

2039 Cranesnest Level 1 10 DA

2040 Cranesnest Level 2 80 DA

2041 Policing Dam 6 DA

2042 Dam Access Road and Overlook Level 2 45 DA

2043 Dam Access Road and Overlook Level 3 10 DA

2044 Downstream, Intake Structure and Trail 15 DA

2045 Level 1 52 EA

2046 Level 2 12 EA

2047 Level 3 2 EA

2048 Temp Office Level 1 4. EA

2049 Temp Office Level 2 6 EA

2050 Temp Office Level 3 2 EA

2051 Level 1 30 EA

2052 Level 2 6 EA

2053 Level 3 2 EA

John W. Flannagan Reservoir 2054 Laborer Grounds Maintenance 200 HR

Tractor Operator - Kubota L3830 or Equivalent w/ Attachments 50 HR

2056 Boat Operator - 16-40' Workboat, 10-150 HP 100 HR

2057 Dump Truck and Operator (2 Ton or Larger) 50 HR

2058 Chainsaw and Operator (18" or Larger) 50 HR

2059 Truck and Operator (1/2 Ton or Larger, 4X4) 50 HR

2060 Trimmer and Operator (String/Blade, Min 25CC) 50 HR

2061 Mower and Operator (42" or Larger, Min 15 HP) 25 HR

2062 Negotiated Work 50 JB

2063 Laborer Grounds Maintenance 200 HR

Tractor Operator - Kubota L3830 or Equivalent w/ Attachments 50 HR

2065 Boat Operator - 16-40' Workboat, 10-150 HP 50 HR

2066 Dump Truck and Operator (2 Ton or Larger) 50 HR

2067 Chainsaw and Operator (18" or Larger) 50 HR

2068 Truck and Operator (1/2 Ton or Larger, 4X4) 50 HR

2069 Trimmer and Operator (String/Blade, Min 25CC) 50 HR

2070 Mower and Operator (42" or Larger, Min 15 HP) 25 HR

2071 Negotiated Work 10 JB

2072 Guaranteed Amount - (paid in base period only) 0 EA $0

2073 Combustible Drift and Debris 100 CY

2074 Non-Combustible Drift and Debris 100 CY

SECTION C-6 JWF SUBTOTAL

The quantities listed in the price breakout schedule are approximate and are provided as information only to assist in the preparation of quotes. They are not guaranteed and the actual quantities may be more or less than shown.

Variation in these estimated quantities shall not be justification for modification of the contract or request for additional payment.

PERFORMANCE WORK STATEMENT

JOHN W. FLANNAGAN DAM AND RESERVOIR & NORTH FORK OF POUND LAKE

SERVICES CONTRACT

TABLE OF CONTENTS

Section C-1

GENERAL

SECTION C-1

GENERAL

C-1.1 PROJECT INFORMATION

C-1.2 PERFORMANCE WORK STATEMENT

C-1.3 TASK ORDERS

C-1.4 NEGOTIATION

C-1.5 C-1.6

BUSINESS HOURS

CONTRACTOR SUBMITTALS

C-1.7 PERMITS AND LICENSES

C-1.8 IDENTIFICATION OF CONTRACTOR EMPLOYEES AND VEHICLES

C-1.9 SAFETY AND HEALTH REQUIREMENTS

C-1.10 SECURITY REQUIREMENTS

C-1.11 DAMAGE REPORTS

C-1.12 CONTRACTOR EMPLOYEES’ CONDUCT AND COMPETENCY

C-1.13 DAMAGE OR LOSS OF CONTRACTORS SUPPLIES AND PROPERTY

C-1.14 SUPERVISION

C-1.15 ENVIRONMENTAL PROGRAM

C-1.16 CONTRACTOR DISCREPANCY REPORT (CDR)

C-1.17 MORNING MEETINGS

C-1.18 QUALITY CONTROL

C-1.19 QUALITY ASSURANCE

C-1.20 C-1.21 C-1.22

DEFICIENCIES

CONTRACTOR WORK SCHEDULE

EMERGENCY WORK

C-1.23 INTERRUPTIONS TO SYSTEMS

C-1.24 GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT

C-1.25 CONTRACTOR FURNISHED ITEMS

C-1.26 SAFEGUARDING GOVERNMENT PROPERTY

C-1.27 NOTIFICATION OF WORK TO BE DONE

C-1.28 MINIMUM MANPOWER REQUIREMENTS

C-1.29 MINIMUM PERSONNEL QUALIFICATIONS

C-1.30

C-1.31

COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND

VOLUNTEERS

INCLEMENT WEATHER AND HOLIDAY WORK

C-1.32 PREWORK CONFERENCE

C-1.33 C-1.34

REPORTS

APPLICABLE PUBLICATIONS

C-1.35 HOURLY RATES – PRICE QUOTES

C-1.36 DEFINITIONS

SECTION C-2

MOWING SERVICES

C-2.1 SCOPE OF WORK

C-2.2 GENERAL

C-2.3 WORK TO BE PERFORMED

C-2.4 MOWING CYCLE

C-2.5 C-2.6 C-2.7

PRUNING

TREE AND BRUSH CUTTING

ACCESS ROAD CLEARING

C-2.8 C-2.9 C-2.10

PLANTING OR REPLACING PLANTS

PREVENTION OF LANDSCAPE DEFACEMENT

RESTORATION OF LANDSCAPE DAMAGE

C-2.11 ITEMS TO BE FURNISHED BY THE GOVERNMENT

C-2.12 SUPPLIES TO BE FURNISHED BY THE CONTRACTOR

C-2.13 SERVICE EQUIPMENT

C-2.14 SPECIAL PROVISIONS

C-2.15 SERVICE AREAS

C-2.16 LINE ITEMS

SECTION C-3

CLEANING SERVICES – RECREATION AREAS

SECTION C-3

C-3.1 GENERAL

C-3.2 WORK TO BE PERFORMED

C-3.3 SERVICE EQUIPMENT

C-3.4 SPECIAL PROVISIONS

C-3.5 SUPPLIES TO BE FURNISHED BY THE GOVERNMENT

C-3.6 C-3.7

SUPPLIES TO BE FURNISHED BY THE CONTRACTOR

SERVICE AREAS

C-3.8 LINE ITEMS

SECTION C-4

JANITORIAL AND POLICING SERVICES

SECTION C-4

C-4.1 GENERAL

C-4.2 SERVICE AREAS

C-4.3 C-4.4

WORK TO BE PERFORMED

DEFICIANCIES

C-4.5 SUPPLIES TO BE FURNISHED BY CONTRACTOR

C-4.6 SPECIAL PROVISIONS

C-4.7 SERVICE EQUIPMENT

C-4.8 CHANGES IN SPECIFICATIONS & LINE ITEMS

SECTION C-5

FACILITY REPAIR, MAINTENANCE, AND OTHER NON-ROUTINE WORK

SECTION C-5

C-5.1 GENERAL

C-5.2 NON-ROUTINE WORK

C-5.3 WORK TO BE PERFORMED

C-5.4 SCHEDULE OF WORK

C-5.5 LOCATION OF THE WORK

C-5.6 EQUIPMENT LIST

C-5.7 EQUIPMENT AND SUPPLIES

C-5.8 SPECIAL PROVISIONS

C-5.9 LINE ITEMS

SECTION C-6

DRIFT, DEBRIS, AND TRASH REMOVAL

SECTION C-6

C-6.1 GENERAL

C-6.2 WORK TO BE PERFORMED

C-6.3 SCHEDULE OF WORK

C-6.4 SPECIAL REQUIREMENTS

C-6.5 DRIFT AND DEBRIS REMOVAL REQUIREMENTS

C-6.6 MEASUREMENT METHODS FOR PAYMENT

C-6.7 EQUIPMENT LIST

C-6.8 LINE ITEMS

DESCRIPTION/SPECIFICATIONS

SECTION C-1

General

C-1.1. BACKGROUND.

John W. Flannagan Dam & Reservoir is located on Pound River in Dickenson County, Virginia between the towns of Haysi and Clintwood. The project purposes served include flood damage reduction, low-flow augmentation, fish and wildlife conservation, recreation and water supply. Approximate annual visitation to the Corps operated recreation areas is 400,000 visitors.

North Fork of Pound Lake is located on North Fork of Pound River near the town of Pound in Wise County, Virginia. The project purposes served include flood damage reduction, recreation, fish and wildlife conservation and water supply. Approximate annual visitation to the Corps operated recreation areas is 135,000 visitors.

C-1.2. PERFORMANCE WORK STATEMENT.

The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform mowing, cleaning, janitorial, and other services at the John W. Flannagan Dam & Reservoir and North Fork of Pound Lake project recreation areas, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference. Award of a contract does not guarantee that the Government will order all the types of services listed under the contract from the Contractor. The Government reserves the right to perform any portion of the services listed, to have the services performed in any other way it deems necessary, to increase or decrease service frequencies and/or quantities in any or all areas or services in the closed areas. In the event of a flood, unanticipated low or high visitation, any other occurrence that changes the need for services under this contract, or failure of the Contractor to perform scheduled work, the Government will issue a modification of the Task Order to stop work or to change the Work Schedule Calendars. The price will be proportionally reduced for services not performed or increased for added services.

The quantities listed in the price breakout schedule are approximate and are provided as information only to assist in preparation of quotes. They are not guaranteed, and the actual quantities may be more or less than shown. Variation in these estimated quantities shall not be justification for modification of the contract or request for additional payment.

Contractor's work and responsibility shall include, but shall not be limited to, all planning, programming, administration and management necessary to assure that all services provided are conducted in accordance with the contract and all applicable laws, regulations, codes, or directives. Contractor shall perform all related Contractor administrative services necessary to perform the work such as supply, procurement, quality control, Contractor financial control, and maintenance of accurate and complete records and files.

It is emphasized that the work described in this contract is a critical part of the U.S. Army Corps of Engineers (USACE) mission. Much of the work described will be performed in public recreation areas. USACE is committed to "Customer Care" and providing quality professional service. Failure of a Contractor to perform required work, to perform in a timely manner, or to perform quality work could risk public health and safety and result in the following problems:

a. Falls, snakebites, and reduced use and enjoyment of recreation facilities from lack of mowing.

b. Falls, cuts, infections, and accumulated animal feces from beaches not being cleaned and inspected.

c. Unsafe boating and limiting of lake surface recreation from a lack of drift removal.

d. Closed recreation areas from inoperable water, sewage and electrical systems.

e. Closed parking areas and road closures from lack of maintenance and repair.

f. Destroyed forests and natural areas from lack of emergency response capability.

g. Closed campgrounds, beaches and parks from lack of operators.

h. Significant dollar losses ofrecreational benefits.

i. Increased administrative and labor costs required for government performance of contracted work.

It is emphasized that the work described in this contract is a critical part of the Corps mission. The work described shall be performed in public recreation areas. The Corps is committed to "Customer Care" and providing quality professional service.

Work included in this contract generally involves work associated with operation and maintenance of areas at the specified Government projects. However, in special instances the contractor may be issued a task order under this contract for other Huntington District projects within the Commonwealth of Kentucky and within 50 linear miles.

Examples of these special instances may include but are not limited to damaging storms, wildfires, floods, or other time-sensitive maintenance needs. Task orders issued in these circumstances will be negotiated on an individual basis using contract line items from the price breakout schedule.

C-1.3. TASK ORDERS.

All work under this contract will be ordered by issuance of individual Task Orders (Form 1449, see Exhibit K). No work shall be performed under this contract before an individual Task Order has been issued by the Contracting Officer (KO). The KO has four basic ways to order work using this contract: Fixed Price Task Orders, Negotiated Task Orders, Estimated Task Orders, and Emergency Task Orders. Only the KO, by issuance of a modification, may make any change to a Task Order. The type of Task Order used will be at the discretion of the KO. The Task Order will list those items from the price breakout schedule that are to be performed or used to perform the work, except for negotiated Task Orders.

C-1.4. NEGOTIATION.

Negotiated Task Orders that are to be performed on an hourly basis (e.g., using items from C-5 of the Price Breakout Schedule) will be agreed upon by negotiation between the Contractor and the KO. This procedure is typically initiated by the Government, unless otherwise specified in the Request for Quote Letter, the Contractor shall return the completed quote within 48 hours of receipt of the request. If the Contractor's quote is reasonable, the KO will issue a Task Order. If the Contractor's quote is considered unreasonable, the Contractor and KO will attempt to reach a fair and reasonable price through negotiation. If an agreement cannot be reached, the KO may elect to not issue a task order for the work. The Government reserves the right to obtain services by whatever means deemed to be in the best interest of the Government, including use of its own work force.

The purpose of negotiation is to establish a fair and reasonable price for the job under consideration. The Government and Contractor will negotiate toward the most efficient method of work and the number of hours required. For negotiations, the John W. Flannagan Office or the North Fork of Pound office is the starting and stopping point for work crews. The most efficient method is that method of work which accomplishes the job safely and at the lowest price. Once negotiated the Contractor must perform the job using the method of work and line items agreed upon during negotiations.

C-1.5. BUSINESS HOURS.

a. Normal Business Hours. Normal business hours, except as otherwise specified herein, shall be Monday through Friday, 7:30 a.m. to 4:00 p.m Eastern time. or as specified on the Task Order. Work inside Government buildings or other secured areas shall be performed during the above referenced business hours. Work that interferes with other ongoing functions at the project shall be scheduled around normal business hours, as specified by the Contracting Officer Representative (COR). Refer to individual sections of this specification for specific schedules of work.

b. Holiday Work. The eleven Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Juneteenth (June 19th) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday.

When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Work shall be scheduled around the above listed Federal holidays except as specified herein or as approved by the COR.

Work may be required on holiday periods during heavy visitation, emergencies, or for other reasons as determined by the COR. Additional personnel may be required to handle the additional work load during holiday periods because of heavy visitation. The COR will notify the Contractor of actual work requirements.

c. Emergency Working Hours. Emergency working hours shall be 24 hours per day, 7 days per week.

d. Inclement Weather Work. The Contractor shall maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the COR when severe conditions make it impractical or dangerous to perform the work. The KO will notify the Contractor, by modification to the Task Order, of any change that extends the performance period due to inclement weather.

C-1.6. CONTRACTOR SUBMITTALS.

Unless otherwise specified, the Contractor shall submit the following information to the COR prior to the pre-work conference for this contract:

a. Quality Control Plan. A suggested outline for the Contractor’s Quality Control Plan is in Exhibit G.

b. Contractor Quality Control Inspector. List of Quality Control Inspectors.

c. Contractor Representatives. List of names of Contractor Representatives.

d. Accident Prevention Plan (APP). A suggested outline for the Contractor’s Accident Prevention Plan is in Exhibit D. See Section H.2 for APP requirements.

e. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor Representatives) to call in case of emergencies.

f. Operators. A list of names of qualified equipment/vehicle operators, including experience, training, and qualification to operate specific equipment.

g. Certificate of Insurance. See Special Contract Requirements.

h. Security Requirements. See Section H.7 for requirements.

C-1.7. PERMITS AND LICENSES.

a. The Contractor shall, at his own expense, obtain any licenses or permits required to perform all aspects, requirements and work of this contract. The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes.

b. Regulations by the Virginia Division of Labor (VDOL) requires all Contractors working in the state to have a current Virginia Contractors License. The VDOL may be contacted at (276) 676-5465 for details. The Contracting Officer will notify the VDOL when a contract for work to be performed in Virginia is awarded to an out of state firm.

C-1.8. IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES.

The Contractor shall furnish his employees, other than office and clerical personnel, standardized uniforms (work shirt & work pants) with a company patch or embroidered identification on the breast pocket or on the sleeve at the top of the arm, within 30 calendar days after notice of award of the contract. Any employee hired 30 calendar days after award of the Contract shall be in the required uniform within 14 calendar days of the date of hire. Contractor uniforms shall not resemble U.S. Army Corps of Engineers uniforms. Contractor employees and subcontractors shall wear these uniforms at all times they are performing work under this contract. Exceptions may be granted by the COR for short term workers, or during disasters, emergencies, wildfire suppression, or special circumstances specified by the COR. Stained or faded uniforms shall not be worn. Uniform shirts shall be buttoned and neatly tucked into pants at all times employees are on duty.

All vehicles used by the Contractor to perform work under this contract shall be identified with the company name prominently displayed on the outside of both front doors of each vehicle in a professional manner to provide an attractive and readily visible means of identification.

The Contractor may require his employees to report in their own vehicles to the project, but these personal vehicles must be parked at a site designated by the COR. All vehicles used in performance of work must be marked. Vehicles used by the Contractor to perform administrative functions such as morning meetings or crew supervision must also be marked.

C-1.9. SAFETY AND HEALTH REQUIREMENTS.

See Section H.2 for Safety Requirements.

C-1.10. SECURITY REQUIREMENTS.

See Section H.7 for security requirements.

C-1.11 DAMAGE REPORTS.

All instances where Government materials, supplies, property, and/or equipment are damaged shall be reported immediately to the COR. When the damage was caused by contract employees, a written report of the incident and extent of such damage shall be submitted to the COR, within 2 calendar days (less weekends and holidays) of occurrence. For property damage accidents of $5,000 or more the Contractor will complete and submit to the COR a copy of ENG 3394.

C-1.12. CONTRACT EMPLOYEES' CONDUCT AND COMPETENCY.

All Contractor employees shall conduct themselves in a proper manner at all times. Since the majority of work shall be performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Contract employees shall comply with all provisions of Title 36, Chapter III, Part 327, CFR and obey all posted signs and regulations in the performance of the work under this contract. Use of controlled substances or consumption of beer or alcoholic beverages while performing contract duties is strictly prohibited.

a. Employee Dismissal. The Contractor expressly agrees to dismiss any employee or subcontractor employee whose continued employment is deemed by the COR to be inconsistent with the best interests of the public or the U.S. Army Corps of Engineers. The KO or the COR may require the Contractor to immediately remove from the work site any employee or subcontractor who is incompetent, endangers persons or property, or whose physical or mental condition would impair their ability to satisfactorily perform the work. Notification to the Contractor will be promptly made in writing if time and circumstances permit. Otherwise, notification will be verbal and confirmed in writing as soon as possible. No removal shall reduce the Contractor's obligation to perform all work required under this contract nor be the basis for time extension. Immediate replacement of the employee shall be made.

C-1.13. DAMAGE OR LOSS OF CONTRACTOR'S SUPPLIES AND PROPERTY.

The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage or theft. The Government assumes no responsibility for theft, damage, etc., of the above.

C-1.14. SUPERVISION.

The Contractor or a Contractor Representative shall personally supervise the work, or be readily available by phone or other means of communication to respond to any contract issue that may arise when work is in progress. The Contractor Representative(s) shall conduct overall management coordination and be the central point of contact with the Government for performance of all work under the contract.

Each Contractor Representative shall have full authority to contractually commit the Contractor for prompt action on all matters pertaining to administration of this contract, and shall be the on-site Contractor employee who is responsible for safety.

In addition to Contractor Representative(s), the Contractor shall also appoint Quality Control Inspectors (QCI) who shall perform the Contractor's Quality Control Program. QCI’s shall be responsible for implementing the Contractor’s Accident Prevention Plan. All QCI'S shall have the authority to determine for the Contractor when work is ready for Government inspection and to make decisions for the Contractor on re-performance when necessary. A QCI shall be appointed for each work crew. For work performed outside normal business hours, a Contractor Representative or QCI shall be present at the work site.

The COR and Government Inspectors will deal directly with the QCI’s or Contractor Representatives, for normal day-to-day administration of the contract provisions.

The names and telephone numbers of all individuals authorized to act on behalf of the Contractor as Contractor Representatives shall be submitted in writing to the COR before work is performed.

The Contractor shall maintain copies of contract work requirements, specifications, Activity Hazard Analysis, etc., at each work site which relate to each person's work responsibilities, and shall review them to insure employees comprehension of a job prior to initiating work.

C-1.15. ENVIRONMENTAL PROGRAM.

The Contractor shall comply with Federal, State, and local laws, regulations and standards regarding environmental protection. All environmental protection matters shall be coordinated with the COR. Any of the facilities operated by the Contractor may be inspected by the COR, or other Federal, State and local officials without advance notice.

Access for inspection shall be granted upon request. Citations against Government facilities operated by the Contractor for non-compliance with environmental standards are a matter for resolution between the Government and the issuing office. Payment of fines or penalty charges associated with citations issued by Federal, State or local officials will be paid by the Government. If the citations are issued due to faulty operation or maintenance practices of the Contractor, the OO will deduct the fine from any monies due the Contractor.

The Contractor shall conduct all operations and maintenance activities in a manner to prevent contamination of Government land and property. The Contractor shall ensure all lubricants, petroleum products, paints, cleaning materials, or any other hazardous substances are not spilled, leaked or disposed of on Government property and are disposed of in accordance with environmental regulations. If spills or contamination occur, the Contractor shall be responsible for cleanup in accordance with Federal, State and Local Law. Such spills shall be reported to the COR immediately.

C-1.16. CONTRACT DISCREPANCY REPORT (CDR).

A CDR is a formal document used by the Government to process defects in services (see Exhibit M). As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or his representative when it is issued. The Contractor shall provide his written, legible response on the CDR form within 24 hours of issuance. The Contractor's response must:

a. Identify the cause and corrective action taken, and

b. Identify Contractor action to prevent recurrence.

The COR and KO will evaluate the Contractor's response and take appropriate action, which may include making necessary deductions. Upon finalization of the CDR, the Contractor and the COR must sign the form. The Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the Contracting Officer. The Contracting Officer monitors all CDR's issued, and CDR's are the principle evidence used by the Contracting Officer in determining Government contract actions such as termination or decision not to exercise options.

C-1.17. MORNING MEETINGS.

The Contractor or his authorized representative shall report, in person, or via telephone, between 07:30 a.m. and 08:30 a.m. each workday (Monday-Friday) to the COR at the office to discuss contract work items. Specific topics of discussion at the morning meetings may include issuing task orders, requests for estimates, negotiation, inspections, quality control, and upcoming work. If a CDR is issued, mutual effort will be made to resolve any and all problems identified to preclude their recurrence. The COR may reduce this schedule or change the reporting time and place if mutually agreeable between the COR and the Contractor.

C-1.18. QUALITY CONTROL.

The Contractor shall establish a Quality Control program to assure the requirements of the contract are provided as specified. The primary purpose of Quality Control is to identify and correct deficiencies in the quality of services performed before the level of performance is unacceptable.

The program shall include, but not be limited to the following:

a. An inspection system covering all the services stated in the contract specifications. It shall specify areas to be inspected, either on a scheduled or unscheduled basis and the individuals who shall do the inspection.

b. A method of identifying and correcting deficiencies in the quality of services performed before the level of performance is unacceptable.

c. A file of all inspections conducted by the Contractor and the corrective actions taken. These files shall be made available for inspection upon request by the COR.

d. A method of insuring that employees have full knowledge of work assignments and that appropriate technical expertise is utilized with each work assignment.

e. A method of coordinating each work crew’s activities with the COR and/or inspector.

A sample program is described in Exhibit G. The Contractor may use any or all portions of this plan to prepare a plan of his/her own. A signed plan, including Contractor specific information, shall be provided to the Contracting Officer and the COR prior to the Pre-Work Conference. If changes to this program occur, updated copies shall be provided to the Contracting Officer and COR.

Failure to provide appropriate Quality Control may result in issuance of a CDR, and/or termination of the contract.

C-1.19. QUALITY ASSURANCE.

The Government will monitor the Contractor's performance in each functional area under this contract and reserves the rights to use whatever additional surveillance procedures are deemed appropriate. The Government will monitor the contract to insure compliance using a Quality Assurance Surveillance Plan (QASP), but reserves the right to alter the plan at its own discretion.

The Government will prepare written inspection reports each day of the mowing cycle and the Contractor will be informed of the Government's assessment of performance. If a deficiency is noted on an inspection report it must be corrected by the completion date or a CDR will be issued. If all ordered work is not completed by the date specified on the Task Order, the Contractor will not be allowed to continue the mowing operation, a CDR will be issued, and the Government will implement a cure as described in Section C-1.16. Equipment breakdowns will not be considered adequate reasons for an extension of the specified completion date on the Task Order. Mowing is not complete for payment until all areas have been inspected and accepted by a Government Inspector.

The Government will keep a record of all complaints received by the public concerning Contractor performance.

Upon receipt of a written complaint by the public, the Government will attempt to verify the complaint and furnish the Contractor a copy of the findings. Should the Government verification reveal a nonperformance by the Contractor, a CDR may be issued.

A Government employee shall not be considered an Inspector unless he identifies himself as such to the Contractor, the Contractor Representative, or Quality Control Inspector. No Inspector is authorized to change any provision of the specifications without written authorization of the Contracting Officer nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the Contract.

C-1.20. DEFICIENCIES.

If the Contractor fails to perform, or if performance in any area is judged unsatisfactory, the Government will take corrective action. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no cost to the Government.

When the defect in services cannot be corrected by re-performance, or cannot be corrected in the specified time frame, the Contractor is required to respond to a CDR (See Section C-1.16), and deductions will be determined in accordance with Contract Clause entitled "Inspection of Services" and in accordance with the Government's Quality Assurance Surveillance Plan.

C-1.21.CONTRACTOR WORK SCHEDULE.

At least one week prior to the pre-work conference, the Contractor shall provide to the COR a daily schedule for the services listed under Section C-3 and C-4, with the completion time for each work item. The Contractor’s Representative or Quality Control Inspector shall remain at the worksite until the scheduled completion time to permit a Government Inspector to check the work. Any change in the schedule shall be submitted to the COR at least two weeks in advance of the change, unless otherwise approved by the COR. The work schedule submitted must be of sufficient detail to allow the Corps to inspect all work as it is performed. A sample Contractor work schedule is shown in Exhibit H.

C-1.22. EMERGENCY WORK.

Emergency work is any work required to correct problems with project facilities, and /or property which constitutes an immediate danger or health hazard to persons or a threat to property. Emergency situations may require Contractor employees, when directed by the COR, to assist with work at other Huntington District projects. The Contractor shall have qualified personnel available on call, 24 hours per day, 7 days per week for emergency work.

The name(s), address(es), and phone number(s) of the person(s) to be contacted in case of an emergency shall be submitted to the COR at least one week prior to the pre-work conference. This person(s) shall have the authority to act on behalf of the Contractor to perform the necessary emergency work without delay. Emergency work will be initiated by notice (phone call or other means) from the COR or COR’s representative. The Contractor shall initiate corrective action within 2 hours of notice. Contractor’s work shall begin upon arrival at the worksite; time shall end upon departure from worksite. The Contractor shall notify the COR or COR’s representative immediately of any emergency work that cannot be corrected within a 24 hour period. When emergency situations are recognized by the Contractor or the Contractor personnel, the COR shall be contracted immediately and prior to initiating emergency work, unless the nature of the emergency requires immediate action to preserve life or prevent temporarily correct the situation, and shall advise the COR of the problem as soon as possible, but no later than 24 hours after the situation is recognized.

C-1.23. INTERRUPTIONS TO SYSTEMS.

All work that would necessitate an interruption of the use of the project or its support systems or otherwise disrupt building occupants and/or the visiting public shall be fully coordinated and approved in advance by the COR.

Interruptions shall be kept to an absolute minimum, and all repairs or replacements of equipment or components shall be accomplished in an expeditious and efficient manner.

C-1.24. GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT.

a. General. A certain amount of Government owned materials and supplies will be made available for use by the Contractor. The Contractor shall be responsible for the proper storage, inventory, maintenance, and security of all Government furnished items. All Government furnished property or items are provided in an "as is" condition and shall be used only in connection with performance under this contract, consistent with all Federal, Department of Defense, and Environmental Act Policies, standards, codes, or directives. The Contractor shall not use any Government-owned tools and equipment, except items specified in the Task Order and/or the equipment listed on Exhibit J. See also GFP Attachment.

The Government will provide equipment (with fuel), as listed in Exhibit J, for the performance of specific work items. The Contractor shall be required to sign a Property Control Receipt, ENG 4900 or 4866, for all Government equipment when furnished.

Prior to operating any Government equipment the Contractor shall perform the Equipment Maintenance Checks and Services (EMCS) prescribed in the Project Materials Maintenance Plan and Equipment Record Book for the specific equipment unit. Compliance with the requirements of the plan and EMCS requires completion of an Equipment Pre- Operational Checklist (CELRH 2796) and when applicable, a Vehicle Operational Record Form (CELRH 2813). A sample of each form is included in Exhibit O. The vehicle/equipment operator is responsible for completing the Vehicle Operational Record Form and performing the EMCS prescribed in the Equipment Record Book. Equipment faults, non-compliance with maintenance requirements or failure to meet safety checks must be noted on the inspection form and submitted to the COR upon completion. The equipment cannot be used until these problems have been reported to the maintenance coordinator and approved for use.