B.08.02 W9123721Q0097_approved by KO.pdf

DEWEY LAKE

PAUL FERGUSON

HC 70 BOX 540

VAN LEAR KY 41265-9601

TEL: 606-789-4521 FAX: 606-886-3483

W81F8E10838784

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

W9123721Q0097 16-Jun-2021 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

USACE, CONTRACTING DIVISION

AMY B. ORWIG, 502 8TH STREET

HUNTINGTON WV 25701

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

29-Jun-2021(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

304.399.5183AMY B ORWIG

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

W9123721Q0097

Section B - Supplies or Services and Prices

PRICE BREAKOUT SCHEDULE

Line Item No. Description of Requirement Qty/Unit of Measure Extended Price

0001 Reimbursement of actual cost of payment bond for quotes in excess of $35,000.00

JOB $__________

0002 Mobilization & de-mobilization of equipment required in accordance with the attached Scope of Work.

0003 Labor at Dewey Lake in accordance with the attached Scope of Work.

Materials and Supplies for Spray Foam Insulation at Dewey Lake in accordance with the attached Scope of Work.

Quote Total $__________

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Spray Foam Insulation Dewey Lake

FFP

Contractor shall provide all necessary labor, equipment, and materials to Spray Foam Insulation located at Dewey Lake, Van Lear, KY in accordance with the attached Statement of Work FOB: Destination

PURCHASE REQUEST NUMBER: W81F8E10838784

PSC CD: Z1AA

NET AMT

ADDITIONAL INFORMATION

ADDITIONAL INFORMATION

*SITE VISITS ARE HIGHLY RECOMMENDED PRIOR TO PROVIDING A

QUOTE. SEE CLAUSE 52.236-27 FOR ADDITIONAL INFORMATION.

*PLEASE DIRECT ALL QUESTIONS TO AMY ORWIG AT (304) 399-5664 or amy.b.orwig@usace.army.mil. ANY INFORMATION RECEIVED AT THE SITE

VISIT WHICH CONFLICTS WITH THIS SOLICITATION SHOULD BE

BROUGHT TO THE ATTENTION OF MRS. ORWIG. THE SOLICITATION AND

RESULTING CONTRACT SHALL BE THE GOVERNING DOCUMENT IN ALL

CASES.

**QUOTES CAN ONLY BE E-MAILED TO AMY ORWIG AT amy.b.orwig@usace.army.mil by the date referenced on page one of the SF18.

Per FAR 36.204 the estimated price range for this project is between $25,000 and $100,000

NOTE: Award will be made to the lowest price offeror who meets the technical requirements of the solicitation and is deemed responsible by the contracting officer.

The intent is to award without discussions.

NOTE: this procurement is 100% Set-Aside for 8(a). For more information see FAR Clause 52.219-6 (Dev).

QUOTATION INSTRUCTIONS (Provide the following with your quote):

Company Name and Address:

Phone Number: Fax Number:

Email Address:

Business Size (select all that apply):

Large Business Small Business HUBZone Business 8A

Woman-Owned Service-Disabled Veteran-Owned

If subcontractor will be used for this work, please provide company name and credentials/qualifications:

IMPORTANT NOTICE: Effective September 26, 2018 and in accordance with FAR Clause 52.204- 7, “an Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.” Vendors are highly encouraged to check their registration status and plan accordingly prior to submitting an offer.

Please note, as of April 2018, GSA's System for Award Management (SAM) system is requiring new registrations and renewals of existing registrations to submit an original signed notarized letter identifying the authorized Entity Administrator. Vendors are encouraged to check their entity's status in SAM.gov and plan accordingly. If the prospective contractor is not registered in the SAM database, the Contracting Officer will following the procedures at FAR 4.1103. Contact the supporting Federal Service Desk at www.fsd.gov, or by telephone at 866- 606-8220 (toll free) or 334-206-7828 (internationally) Monday through Friday from 8 a.m. to 8 p.m. (EDT), for FREE assistance.

Contractor is registered with SAM:

YES NO (See FAR 52.204-7)

Provide business Unique Entity Identifier number:

(phone 800-333-0505 for Unique Entity Identifier number).

Provide business CAGE code:

Provide Tax Identification Number:

All work under this contract shall be in performance with all local, state, and federal laws, regulations, and codes.

Only the awarded contractor shall provide a copy of their insurance certificate required by State and Local Governments that has been acquired for the time period covered under this contract to the Contracting Officer within 10 business days after award. No further insurance requirements will be imposed by the Corps of Engineers for this contract.

Contractors are not required to submit an Accident Prevention Plan (APP) with their quote.

The successful offeror will be required to submit this document upon award. The APP must be accepted by the Government Designated Authority prior to the preconstruction conference. The contractor that receives this award will have 10 calendar days to provide an Accident Prevention Plan (APP). If this deadline is not met, the contractor will be given a cure notice stating that they will have 10 calendar days to submit an APP, otherwise the contract may be terminated for default.

Only the awarded contractor shall is required to submit back FAR Clause 52.204-24 with signed award. Please answer the two questions that are within the clause by placing an X in the box for does or does not OR will or will not, whichever applies to you as the contractor.

Please submit back within 10 business days after award.

Section C - Descriptions and Specifications

SCOPE OF WORK

Specifications Spray Foam Insulation Downstream Security Building

Dewey Lake

1. General:

The worksite is located in the Dewey Lake Downstream Security Building at 9278 Lake Road Van Lear, KY 41265 and is located approximately 1 mile off US Route 3, along Rt. 302 in Floyd County. Electricity and water is available on site. There are no other utilities available in the immediate area. Public restrooms are available in the downstream recreation area.

Hours of Operation:

The contractor shall perform work during the following hours: Monday through Friday from 0730-1530 Eastern Time.

Site Clean-up: The contractor shall remove all equipment, trash, debris and other materials from the site upon completion of work and disposed of in accordance with state, local and federal laws.

Contractor and Government Equipment and Supplies

The contractor shall furnish all personnel, PPE, equipment, transportation, disposal, supplies and materials to perform the work. No government equipment shall be used for this project.

The Contractor shall ensure that all work is performed in accordance with all applicable laws and regulations, including, but not limited to, Appendix A of Corps of Engineers Safety and Health Requirements Manual EM 385-1-1, OSHA, EPA, and other State, Federal and Local Laws and Regulations. Reference Sections SAFETY and SECURITY for Contractor required compliance.

See Section SAFETY and SECURITY.

2. Specifications of Work:

1. Downstream Security Building Ceiling:

Apply nominal 2” of closed cell spray foam to create an air seal and class II vapor barrier. Insulate ceiling to an R-13. Apply intumescent coating to the spray foam applied to the ceiling to create a 15-minute thermal barrier and to protect the spray foam from U.V. exposure. Ceiling is 61’ x 31’ approximately 1,891 square ft.

2. Downstream Security Building Rear Wall Apply nominal 2” of closed cell spray foam to the rear wall to create an air seal and class II vapor barrier. Insulate rear wall to an R-13. Apply intumescent coating to the spray foam applied to the rear wall to create a 15-minute thermal barrier and to protect the spray foam from U.V. Rear wall is 61’ x 14.5’ approximately 885 square ft.

3. Downstream Security Compound Right Wall

Apply nominal 2” of closed cell spray foam to the right wall to create an air seal and class II vapor barrier. Insulate right wall to an R-13. Apply intumescent coating to the spray foam applied to the right wall to create a 15-minute thermal barrier and to protect the spray foam from U.V. Right wall is 31’ x Tapered, approximately 480 square ft.

4. Downstream Security Compound Front Wall Apply nominal 2” of closed cell spray foam to the front wall to create an air seal and class II vapor barrier. Insulate front wall to an R-13. Apply intumescent coating to the spray foam applied to the front wall to create a 15-minute thermal barrier and to protect the spray foam from U.V. Front wall is 61’ x 16.5’ including 3 garage doors that shall also be sprayed with insulation and intumescent coating applied. The dimensions of each are shown in the measurements. Approximately 1007 square ft.

5. Total Square Footage of areas to be sprayed Approximately 4,263 square ft.

6. Once all areas have been sprayed, insulation shall be trimmed, and final product shall have a smooth feel and look.

Care shall be taken to ensure that light switches, plug-ins, light assemblies, door openers, and other forms of utilities are not covered with the spray foam and work correctly after work is complete.

The contractor shall furnish all personnel, equipment, transportation, disposal, supplies and materials to perform the work.

3. Site Inspection:

A site inspection by the bidder prior to the submission of bids is strongly recommended. Back wall has shelving attached and may need to be moved aside for complete coverage.

Appointments for site inspections should be made with the Resource Manager:

Kayla Price

U.S. Army Corp of Engineers 9278 Lake Rd Van Lear KY 41265 Phone: 606-886-6709 x6701 Fax: 606-886-3483 Email- Kayla.D.Price@usace.army.mil

4. Completion Date:

Work is to be completed within 30 calendar days of notice to proceed being issued to contractor.

5. CONTRACTOR INVOICE:

Upon completion the contractor shall submit an invoice within 3-business days to the project Resource Manager for the total amount due.

Kayla Price U.S. Army Corp of Engineers 9278 Lake Rd Van Lear KY 41265 Phone: 606-886-6709 x6701 Fax: 606-886-3483 Email- Kayla.D.Price@usace.army.mil

6. Point of Contact:

Kayla Price U.S. Army Corp of Engineers 9278 Lake Rd Van Lear KY 41265 Phone: 606-886-6709 x6701 Fax: 606-886-3483 Email- Kayla.D.Price@usace.army.mil

7. Safety Requirements:

Contractor Safety Requirements:

All work must be completed safely and in accordance with the USACE provided safety manual – EM 385-1-1. The following sections will be referenced:

Section 2 – Sanitation Section 5 – Personal Protective Equipment (PPE) Section 7 – Lighting Section 11 – Electrical Section – Control of Hazardous Energy Section 13 – Hand and Power Tools Section 14 – Material Handling, Storage and Disposal Section 18 – Motor Vehicles (for Public Roadway Use) Section 21 – Fall Protection Section 22 – Work Platforms and Scaffolding Section 23 – Demolition, Renovation Section 24 – Safe Access (Ladders)

All PPE is required at all times while on work site. Open communication required at all times.

If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, any project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

All employees involved in providing services shall read and review the applicable AHA for that job. All employees performing work under this contract shall wear personal protective equipment as specified in EM 385-1-1 including as a minimum steel-toed safety boots, hard hat, safety glasses, hearing protection, sleeved shirts, long pants, and gloves and other equipment common to trade as specified in EM 385-1-1.

Activity Hazard Analysis. The Contractor shall prepare and use an Activity Hazard Analysis (AHA) as one of many tools to insure safe performance of work. It is the Contractor’s responsibility to prepare the AHA. For re-occurring jobs, sample or previously prepared AHA’s may be provided by the Government for the Contractor’s information and to assist the Contractor in the development of site specific AHA’s pertinent to performing the work. The contractor is encouraged to revise or add to these AHA’s as necessary to address changing conditions.

The EM 385-1-1 can be access online via the following web address:

http://usace.army.mil/CESO/Documents/EM385-1-1FINAL.pdf

Contractor Accident Prevention Plan (APP).

A. General. Contractor shall comply with all Federal, State and Local safety requirements including those specified by the Occupational Safety and Health Act (OSHA) in 29 CRF 1910 General Industry Standard, 1926 Construction Standard and the U.S. Army Corps of Engineers Safety & Health Requirements Manual EM 385-1-1 as currently revised. Where a conflict exists between safety standards/requirements the contractor shall comply with the more stringent requirement. If the Contractor fails or refuses to promptly comply with safety requirements as specified herein, any project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

B. Contractor Accident Prevention Plan (APP). The Contractor shall prepare a site-specific Accident Prevention Plan following the outline provided in EM 385-1-1, Appendix A as a minimum. The contractor shall address each element and sub-element in the outline in the order they appear in Appendix A. Any item from the outline that does not apply must be listed, in its assigned place and a brief explanation of the reason it is not required provided. The APP shall address any unusual or unique aspects of the project or activity. This plan must be accepted by the Contracting Officer prior to commencement of any work. Contractors are encouraged to contact the USACE Safety & Occupational Health Office for questions or information regarding the development of contract Accident Prevention Plans. Office hours are Monday through Friday 8:00 AM to 3:00 PM at (304)399-5032/5326/6961.

The web address for EM 385-1-1 is:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf

(1) The contractor shall have on site an employee designated as a Site Safety and Health Officer (SSHO) who has completed the OSHA 30-hour Construction Safety training or its equivalent as specified in EM 385-1-1, 01.A.17 and has at least five years safety management experience relative to the work to be performed. No work will be permitted unless the SSHO is present at the work site.

(2) Work crews of two or more must have two people holding current certification in First Aid and CPR from the American Red Cross, American Heart Association or a licensed physician. Training must include a hands-on component that cannot be taken online and the contractor must maintain appropriate First Aid kit on site.

Single individuals working alone must have current certification in First Aid as a minimum.

(3) All work that potentially exposes the worker to falls of six feet or more will require the contractor to submit a Site Specific Fall Protection & Prevention Plan in accordance with EM 385-1-1, Section 21.D.

(4) Cranes and hoisting equipment shall be operated only by qualified personnel (operators licensing, physical and drug testing in accordance with EM 385-1-1 Section 16.B). Note: CDL Medical Clearance is not acceptable. Please see attached medical clearance requirements.

(5) Effective November 8, 2010 all “Signalpersons” and “Riggers” shall be qualified.

This is a mandatory requirement in accordance with 29 CFR 1926.1400 Regulations. Riggers must be a qualified person for the performance of specified hoisting activities such as during assembly/disassembly, in accordance with OSHA 1926.1404(r)(1) and 1926.1425(c)(3).

(6) Work orders involving potential exposure to Hazardous, Toxic or Radiological Waste shall require development of Site Specific Safety and Health Plan (SSHP) by qualified personnel as specified in EM 385-1-1 Sections 6 and 33.

C. Risk Management Process. The Contractor shall utilize risk management tools such as Activity Hazard Analysis (AHA), Job Hazard Analyses (JSAs) or similar tools to identify, assess, prioritize risks and develop controls to minimize, monitor and control the probability and/or impact of unfortunate events to an acceptable level. Within each major phase, all activities, tasks or Definable Features of Work (DFOWs) shall be identified that will require an AHA/JSA. For each work activity, task or DFOW contractor shall prepare the initial AHA/JSA.

A Risk Assessment Code (RAC) is assigned to each step, to the risk that remains after controls have been applied (residual risk) a final RAC (cannot be lower than the highest step RAC) shall be assigned. See EM 385-1-1 Section 01.A.14.b. for further guidance or contact the SOHO for assistance. The AHA/JSA shall be reviewed and accepted by the proper authority in order to proceed with the activity. All on-site employees shall review the accepted AHA/JSA prior to performing work and during weekly and “Tool Box” safety meetings as appropriate.

(1) AHA/JSA shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. AHA/JSA should indicate compliance with EM 385- 1-1 personal protective equipment requirements (safety-toed work boots, safety glasses, gloves, hard hats, etc.), work crews of two or more must have two people currently qualified in first aid and CPR and the appropriate first aid kit on site.

Single individuals working alone must have current certification in First Aid only.

(2) The names of the Competent Person(s) and Qualified Person(s) required for a particular activity (e.g., excavation, scaffolding, fall protection, or other activities as specified by OSHA and this manual) shall be identified and included in the AHA, as well as proof of their competency/qualification.

D. Accident/Mishap Reporting. The Contractor shall report all recordable mishaps to the GDA within 24-hours in accordance with EM 385-1-1 Section 01.D. Accidents shall be investigated to determine causal factors and corrective actions shall be implemented. Accidents resulting in: days away injuries, days away illnesses, restricted/transfer injuries, property damage of $5,000.00 or more shall be investigated and reported to the GDA using the USACE Accident Investigation Report Form ENG 3394 within 24 hours of the occurrence.

(1) Immediate notification to the GDA is required for all serious accidents:

a. Fatal Injury/illness;

b. Permanent totally disabling injury/illness;

c. Permanent partial disabling injury/illness;

d. One (1) or more persons hospitalized as inpatients as a result of a single occurrence;

e. $500,000 or greater accidental property damage;

f. Three (3) or more individuals become ill or have a medical condition suspected to be related to a site condition, or a hazardous or toxic agent on the site;

g. USACE aircraft destroyed or missing;

The Contractor shall maintain an OSHA Log of Work Related Injuries and Illnesses, OSHA Form 300 and comply with all accident reporting and recordkeeping requirements specified in 29 CFR 1904.39.

(2) In addition to the above, any mishap occurring in any of the following high hazard areas shall be reported immediately to the GDA, investigated and corrective actions implemented.

a. Electrical (includes Arc Flash, electrical shock, etc.);

b. Uncontrolled Release of Hazardous Energy (includes electrical and non-electrical);

c. Load Handling Equipment (LHE) or Rigging;

d. Fall-from-Height (any level or other than same surface);

e. Underwater Diving

E. Activity Hazard Analysis (AHA): The Contractor shall prepare and use an AHA outlining specific job steps and the hazards associated with those steps and steps to eliminate or reduce those hazards. It is the Contractor's responsibility to prepare the AHA. The AHA shall be accepted by the GDA and/or on-site government representative prior to commencement of work.

All on-site employees shall review the accepted AHA prior to performing work and during weekly and “Tool Box” safety meetings as appropriate.

1. All employees involved in providing services shall read and review the applicable AHA for that job. All employees performing work under this contract shall wear personal protective equipment as specified in EM 385-1-1 including as a minimum safety-toed boots, hard hat, safety glasses, hearing protection, sleeved shirts, long pants, and gloves and other equipment common to the trade as specified in EM 385-1-1. Contractor work crews of two or more employees must have at least two people currently certified in First Aid and CPR, if working alone must be certified in First Aid.

2. AHA shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. AHA should indicate compliance with EM 385-1-1 personal protective equipment requirements (safety-toed work boots, safety glasses, gloves, hard hats, etc.), work crews of two or more must have two people currently qualified in first aid and CPR and the appropriate first aid kit on site. Single individuals working alone must have current certification in First Aid only.

3. The names of the Competent/Qualified Person(s) required for a particular activity (for example, electrician, excavations, scaffolding, fall protection, other activities as specified by OSHA and this manual) shall be identified and included in the AHA. Proof of their competency / qualification shall be submitted to the GDA for acceptance prior to the start of that work activity.

F. On-site Public Safety: The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor shall immediately report to the Facility Manager any potential hazards found by his employees on the project. The Contractor Safety Plan shall include procedures to be taken to provide for public safety.

Additionally, the Contractor shall not allow any persons, except employees, into work areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor work vehicles any persons, except employees, during times the Contractor is on the project performing work.

G. Service Equipment: The Contractor shall furnish the equipment appropriate to perform the work required for fulfillment of the work specified in this contract. All equipment used in the performance of work under this contract will be inspected and approved by the Government prior to use.

H. Damage Reports: All instances where Government materials, supplies, property, and/or equipment are damaged shall be reported immediately to the Facility Manager at Dewey Lake.

When the damage is caused by contract employees, a written report of the incident and extent of such damage shall be submitted to the Facility Manager, within 1 working day of occurrence.

For property damage accidents of $2,000 or more, the Contractor will complete and submit to the Facility Manager a copy of ENG 3394.

I. Accident Reporting: The Contractor shall maintain an accurate record of, and report to the Facility Manager, on ENG Form 3394, all accidents within 24 hours of the occurrence. All serious accidents (those resulting in death or injury requiring medical attention) shall be reported immediately. The Contractor shall maintain an OSHA Log of Work Related Injuries and Illnesses, OSHA Form 300.

J. Contract Employees’ Conduct and Competency: All contract employees shall conduct themselves in a proper manner at all times. Since the majority of work shall be performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Use of controlled substances or consumption of beer or alcoholic beverages by contract employees is strictly prohibited. The contractor may be required to immediately remove from the work site any employee of the Contractor who is incompetent or who endangers persons or property or whose physical or mental condition is such that it would impair the employee's ability to safely and satisfactorily perform the work.

8. Working Hours

Normal working hours are Monday through Friday, 0730 a.m. to 1530 p.m. Eastern Time.

Work inside Government buildings or other secured areas shall be performed during the above referenced work hours. Ten Federal holidays observed are as follows:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veteran's Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday

Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours. Work shall be scheduled around the above listed Federal holidays unless approved in advance.

Work shall be performed during daylight hours and days to be worked will be at the discretion of the Resource Manager.

9. Deficiencies

If the Contractor fails to perform, or if performance is any area is judged unsatisfactory, the Government will take corrective action. If any of the work does not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no cost to the Government.

10. Pre-Construction Conference

The Contractor representative shall attend a pre-construction conference, prior to the initiation of work under this contract. The Contractor's Safety (APP) Plan must be approved prior to this meeting.

11. Contractor Submittals:

The successful bidder shall provide as a minimum the following documentation:

A. Accident Prevention Plan (APP) – In accordance with EM 385-1-1 Appendix A. (See Attachment 1)

B. Activity Hazard Analysis – In accordance with EM 385-1-1 Section 01.A.12.

C. Invoice as stated on the contract award upon completion of work.

12. Supplies to be furnished by the Contractor:

The Contractor shall provide Personal Protection Equipment to include steel-toed safety boots, hard hat, safety glasses, hearing protection, sleeved shirts, long pants, gloves.

13. Security Requirements

SECURITY REQUIREMENTS

All Contractors and subcontractor employee(s) working on any contract who require access in and/or around any Huntington District facilities, projects, owned or leased facility/space shall receive authorization to be on site at these areas based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Huntington District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting

Officer (PCO) has the right to deny any contractor or subcontractor employee from working on any contract based upon the results of the background investigation provided by the Huntington District Security Management Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Huntington District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL CONTRACTS 1-YEAR AND SUBSEQUENT OPTION YEARS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Huntington District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted unescorted access in or on District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working, (2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) Security Information Sheet on each employee working on site must be submitted directly to the Huntington District Security Management Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with option periods. For instance, if the employee was cleared in May of 2018, they shall be cleared again in May of 2019. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Huntington District USACE Security Management Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). FD 258, Contractor Fingerprint Card (one card for digital prints, two for ink prints) (NOTE: a trained/qualified individual must take prints, ORI block on the FD 258 must be USOPM000Z) (Contractor Fingerprint Cards (FD-258) may be obtained by Contracting Division by contacting the Huntington District Security Management Office).

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Huntington District Security Management Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Huntington District Security Management Office will make recommendations to the PCO or their Designated Representative. The Huntington District Security Management Office cannot give approval due to unfavorable report(s). The Huntington District Security Management Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise the Contractor of the decision.

PRE-BID MEETINGS

Any Contractor or sub contractor who plans to attend a pre-bid site visit to any Huntington District facilities, projects, owned or leased facility/spaces must be vetted by having a background investigation conducted by the Security Management Office prior to the site visit.

Information for the background investigation must contain the following: a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State). It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must be cleared 30 to 45 days in advance of any site visit, tour or work on USACE owned/leased property. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The

Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Huntington District Security Management Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work. A scanned copy of a valid passport must be sent to the Security Management Office in order to formally request a visit to any Huntington District facilities, projects, owned or leased facility/spaces.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, Engineering or Army regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Huntington District Security Management Office by phone, letter, or email at the following numbers/addresses:

CELRH-SM

502 Eighth Street Huntington, WV 25701

Scott E. Grandon, phone (304) 399-5661; email scott.e.grandon@usace.army.mil Stephen R. Curry, phone (304) 399-5695; email stephen.r.curry@usace.army.mil Matthew D. Green, phone (304) 399-5294; email matthew.d.green@usace.army.mil Sandra L. Hardwick, phone (304) 399-5612; email sandra.l.hardwick@usace.army.mil

AT/OPSEC Requirements: The following shall be accomplished by the contractor before any work will be ordered:

1. AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete

AT Level I awareness training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within five (5) calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

https://atlevel1.dtic.mil/at/; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

2. Access and General Protection/Security Policy and Procedures: All Contractor and all associated sub‐contractors employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy.

In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

3. For contractors who do not require CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4. Contractor Employees Who Require Access to Government Information Systems: All contractor employees with access to a government info system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in AR 25-2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems.

5. For Contracts that Require OPSEC Training: All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty.

Additionally, all contractor employees must complete annual OPSEC awareness training.

The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

6. Pre-screen candidates using E-Verify Program: The Contractor must pre-screen

Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

*When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

ATTACHMENT 1

APPENDIX A

MINIMUM BASIC OUTLINE FOR ACCIDENT PREVENTION PLANS

An Accident Prevention Plan (APP) is a safety and health policy and program document. The following areas are typically addressed in an APP, but an APP shall be job-specific and shall also address any unusual or unique aspects of the project or activity for which it is written.

The APP shall interface with the employer’s overall safety and health program, and a copy shall be available on the work site. Any portions of the overall safety and health program that are referenced in the APP shall be included as appropriate. ANSI/ASSE A10.38 should be referenced for Programmatic Issues.

> For LIMITED-SCOPE SERVICE, SUPPLY AND R&D CONTRACTS, for example, mowing (only), park attendant, rest room cleaning, the Contracting Officer and SOHO may allow an ABBREVIATED APP (customized APP requirements and waive the more stringent elements of this section). > See 01.A.11, and Appendix A, paragraph 11.

1. SIGNATURE SHEET. Title, signature, and phone number of the following:

a. Plan preparer (Qualified Person, Competent Person, such as corporate safety staff person, QC);

b. Plan must be approved, by company/corporate officers authorized to obligate the company;

c. Plan concurrence (e.g., Chief of Operations, Corporate Chief of Safety, Corporate Industrial Hygienist, project manager or superintendent, project safety professional, project QC). Provide concurrence of other applicable corporate and project personnel (Contractor).

2. BACKGROUND INFORMATION. List the following:

a. Contractor;

b. Contract number;

c. Project name; d. Brief project description, description of work to be performed, and location; phases of work anticipated (these will require an AHA).

3. STATEMENT OF SAFETY AND HEALTH POLICY. Provide a copy of current corporate/company Safety and Health Policy Statement, detailing commitment to providing a safe and healthful workplace for all employees.

The Contractor’s written safety program goals, objectives, and accident experience goals for this contract should be provided.

4. RESPONSIBILITIES AND LINES OF AUTHORITIES. Provide the following:

a. A statement of the employer’s ultimate responsibility for the implementation of his SOH program;

b. Identification and accountability of personnel responsible for safety at both corporate and project level. Contracts specifically requiring safety or industrial hygiene personnel shall include a copy of their resumes. Qualifications shall include the OSHA 30-hour course or equivalent course areas as listed here:

(1) OSH Act/General Duty Clause;

(2) 29 CFR 1904, Recordkeeping;

(3) Subpart C: General Safety and Health Provisions, Competent Person;

(4) Subpart D: Occupational Health and Environmental Controls, Citations and Safety Programs;

(5) Subpart E: PPE, types and requirements for use;

(6) Subpart F: understanding fire protection in the workplace;

(7) Subpart K: Electrical;

(8) Subpart M: Fall Protection;

(9) Rigging, welding and cutting, scaffolding, excavations, concrete and masonry, demolition; health hazards in construction, materials handling, storage and disposal, hand and power tools, motor vehicles, mechanized equipment, marine operations, steel erection, stairways and ladders, confined spaces or any others that are applicable to the work being performed.

c. The names of Competent and/or Qualified Person(s) and proof of competency/qualification to meet specific OSHA Competent/Qualified Person(s) requirements must be attached. The District SOHO will review the qualifications for acceptance;

d. Requirements that no work shall be performed unless a designated competent person is present on the job site;

e. Requirements for pre-task safety and health analysis;

f. Lines of authority; g. Policies and procedures regarding noncompliance with safety requirements (to include disciplinary actions for violation of safety requirements) should be identified;

h. Provide written company procedures for holding managers and supervisors accountable for safety.

4. SUBCONTRACTORS AND SUPPLIERS. If applicable, provide procedures for coordinating SOH activities with other employers on the job site:

a. Identification of subcontractors and suppliers (if known);

b. Safety responsibilities of subcontractors and suppliers.

5. TRAINING. a. Requirements for new hire SOH orientation training at the time of initial hire of each new employee.

b. Requirements for mandatory training and certifications that are applicable to this project (e.g., explosive actuated tools, confined space entry, crane operator, diver, vehicle operator, HAZWOPER training and certification, PPE) and any requirements for periodic retraining/recertification.

c. Procedures for periodic safety and health training for supervisors and employees.

d. Requirements for emergency response training. > See paragraph 9.b. below for a list of requirements that may require emergency response training.

6. SAFETY AND HEALTH INSPECTIONS.

a. Specific assignment of responsibilities for a minimum daily job site safety and health inspection during periods of work activity: Who will conduct (e.g., SSHO, PM, safety professional, QC, supervisors, employees – depends on level of technical proficiency needed to perform said inspections), proof of inspector’s training/qualifications, when inspections will be conducted, procedures for documentation, deficiency tracking system, and follow-up procedures.

b. Any external inspections/certifications that may be required (e.g., USCG).

7. ACCIDENT REPORTING. The Contractor shall identify person(s) responsible to provide the following:

a. Exposure data (man-hours worked); b. Accident investigations, reports, and logs: Report all accidents as soon as possible but not more than 24 hours afterwards to the Contracting Officer/Representative (CO/COR). The contractor shall thoroughly investigate the accident and submit the findings of the investigation along with appropriate corrective actions to the CO/COR in the prescribed format as soon as possible but no later than five (5) working days following the accident. Implement corrective actions as soon as reasonably possible;

b. The following require immediate accident notification:

(1) A fatal injury;

(2) A permanent total disability;

(3) A permanent partial disability;

(4) The hospitalization of three or more people resulting from a single occurrence;

(5) Property damage of $1,000 or more.

8. PLANS (PROGRAMS, PROCEDURES) REQUIRED BY THE SAFETY MANUAL.

Based on a risk assessment of contracted activities and on mandatory OSHA compliance programs, the Contractor shall address all applicable occupational risks and compliance plans. Using the EM 385-1-1 as a guide, plans may include but not be limited to:

a. Layout plans (04.A.01);

b. Emergency response plans:

(1) Procedures and tests (01.E.01);

(2) Spill plans (01.E.01, 06.A.02);

(3) Firefighting plan (01.E.01, Section 19);

(4) Posting of emergency telephone numbers (01.E.05);

(5) Man overboard/abandon ship (Section19.A.04);

(6) Medical Support. Outline on-site medical support and off-site medical arrangements including rescue and medical duties for those employees who are to perform them, and the name(s) of on-site Contractor personnel trained in first aid and CPR. A minimum of two employees shall be certified in CPR and first-aid per shift/site (Section 03.A.02; 03.D);

c. Plan for prevention of alcohol and drug abuse (01.C.02);

d Site sanitation plan (Section 02); e Access and haul road plan (4.B);

f. Respiratory protection plan (05.G);

g. Health hazard control program (06.A);

h. Hazard communication program (06.B.01);

i. Process Safety Management Plan (06.B.04);

j. Lead abatement plan (06.B.05 & specifications);

k. Asbestos abatement plan (06.B.05 & specifications);

l. Radiation Safety Program (06.E.03.a);

m. Abrasive blasting (06.H.01);

n. Heat/Cold Stress Monitoring Plan (06.I.02)

o. Crystalline Silica Monitoring Plan (Assessment) (06.M) ;

p. Night operations lighting plan (07.A.08);

q. Fire Prevention Plan (09.A);

r. Wild Land Fire Management Plan (09.K);

s. Hazardous energy control plan (12.A.01);

t. Critical lift Plan (16.H);

u. Contingency plan for severe weather (19.A.03);

v. Float Plan (19.F.04);

w. Site-Specific Fall Protection & Prevention Plan (21.C);

x. Demolition plan (to include engineering survey) (23.A.01);

y. Excavation/trenching plan (25.A.01);

z. Emergency rescue (tunneling) (26.A.);

aa. Underground construction fire prevention and protection plan (26.D.01); bb. Compressed air plan (26.I.01);

cc. Formwork and shoring erection and removal plans (27.C);

dd. PreCast Concrete Plan (27.D);

ee. Lift slab plans (27.E);

ff. Steel erection plan (27.F.01);

gg. Site Safety and…