B.08.02 W9123720Q0055.pdf

SEE ADDENDUM

(No Collect Calls)

W9123720Q0055 17-Jun-2020

b. TELEPHONE NUMBER

304-399-6936

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 17 Jul 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912379. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

PATRINA G SINGLETON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, CONTRACTING DIVISION

PATRINA SINGLETON, 502 8TH STREET

HUNTINGTON WV 25701

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 963466 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SUTTON LAKE

BRANDY L. ACORD

810 EDGAR GIVEN PARKWAY

SUTTON WV 26601

TEL: 304-765-2816 FAX:

304-399-5281FAX:

TEL: 304-399-6936 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF110

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

This Request for Quote (RFQ) is for an Indefinite Delivery, Indefinite Quantity (IDIQ) Contract to provide all management, labor, supplies, materials and equipment necessary to perform Mowing and Maintenance Services for Sutton Lake, Sutton, WV, US Army Corps of Engineers, Huntington District. All work shall be performed in strict compliance with the attached Performance Work Statement (PWS) and all other terms, clauses and conditions incorporated herein. The base period for this contract will be from the date of award through 31 May 2021.

Note: This solicitation contains an option clause to extend the awarded contract for up to three (3) additional one-year option periods. The one-year option periods are as follows:

Option Period 1: 1 June 2021 through 31 May 2022 Option Period 2: 1 June 2022 through 31 May 2023 Option Period 3: 1 June 2023 through 31 May 2024

Simplified acquisition procedures for commercial services are being used in this procurement in accordance with FAR 13.500(c)(2).

One award will be made from this RFQ. The Government intends to evaluate quotes and award a contract without discussions with offerors (See 52.212-1(g)).

This procurement is 100% set-aside for Small Business, under NAICS code 561730 ($8.0 million average annual receipts for the previous three years).

The Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

There is no bonding requirement for this procurement action.

Quotes will not be accepted for quantities less than the quantities specified in the price breakout schedule. Failure to submit a unit price for all items listed (base period and option periods) will be considered as a material deviation from the requirements of the Request for Quote (RFQ) and the quote will be rejected.

IMPORTANT NOTICE: Effective September 26, 2018 and in accordance with FAR Clause 52.204-7, “an Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.” Vendors are highly encouraged to check their registration status and plan accordingly prior to submitting an offer. Vendors can check whether an account is active by performing a query by their CAGE or Unique Entity Identifier (known as DUNS). Vendors are highly encouraged to begin registering as soon as possible in order to be considered for contract awards. Remember, there is no cost to use SAM. To find out additional information about the changes of the SAM registration process, contractors should visit the Frequently Asked Questions (FAQ) link located at the top of the SAM homepage (www.sam.gov).

Submit offers to:

Patrina Singleton – Patrina.G.Singleton@usace.army.mil ; (304)399-6936 or

Ginny Morgan - Ginny.M.Morgan@usace.army.mil ; (304)399-5963

Quotes are due on the date and time identified on page 1 (box 8) of this solicitation. Electronic submissions only.

For contractual/technical questions, please contact Patrina Singleton at 304-399-6936 or by email at Patrina.G.Singleton@usace.army.mil

A Site Visit is not mandatory, but is highly encouraged. Please contact the Resource Manager at 304-765-2816, if you are interested in visiting the project site. Sutton Lake is located at: 810 Edgar Given Parkway, Sutton, WV 26601.

Evaluation—Commercial Items, IAW FAR 52.212-2:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and will be most advantageous to the Government, price and other factors considered.

Factors A and B are of equal importance. The remaining factors (C, D, E, and F) are listed in descending order of importance with Factors A and B being significantly more important than factors C, D, E, and F.

Notwithstanding any other provisions of these specifications concerning the method of award, the best value trade-off process will be used in this acquisition with award made, as a whole, to the offeror whose quote conforms to the solicitation and has been evaluated as most advantageous to the Government with appropriate consideration given to the evaluation factors: Personnel, Quality Control Plan, Experience, Equipment, Safety Program, and Past Performance. Offerors will be cautioned that the award may not necessarily be made to the lowest price offered.

All non-priced factors, when combined, are more important than price. Thus, price is not expected to be the controlling factor in the selection of the Contractor for this solicitation. However, as the evaluated merit of competing technical offers becomes more equal, total price and other price factors will become more important in the selection. Total price and other price factors could become the deciding factor for selection, depending upon whether the most acceptable technical offer is determined to be worth the cost differential, if any.

The evaluation approach for all technical factors is as follows: The offer will be evaluated to determine the extent to which each requirement has been addressed in accordance with the terms and conditions listed in this solicitation.

Factor A – Personnel:

Describe how mowing and maintenance services will be performed, including the number of employees. Submit an organization chart that includes all personnel to be utilized for this contract. Include resumes for management, supervisory, inspection and technical personnel, including skill levels and experience. Identify the on-site Contractor Representative(s) responsible for management of this contract, including authorities and responsibilities. If a subcontractor is proposed, include the name of the company (individual) and the service they will be providing.

Factor B - Quality Control Program:

Provide a detailed quality control program to insure total compliance with the contract requirements and a high quality product for the Government. This program must demonstrate the following regarding inspections: when, or with what frequency inspections shall be performed; specify if scheduled or unscheduled; and who will perform these inspections. The program shall also provide a method of identifying deficiencies and possible corrective action to be taken and describe how you will insure that employees will have full knowledge of assignments and have the appropriate technical expertise to perform the work. Also, provide a plan of how non-routine services will be performed which includes technical capabilities of your employees.

Factor C – Experience:

Provide experience with relevant projects, current or completed for at least the past five years. At a minimum, the following information should be addressed:

Ability to perform the required work in the specified time. Provide detailed information on prior experience in this or similar work that includes a list of relevant projects within the past five (5) years that best demonstrate your experience with this type of work. Include dates, location, types of contracts, dollar values, a description of work and references.

Factor D – Equipment:

Provide a complete list of all equipment to be used on this contract, to include its availability and safety features.

Provide a proposed plan to acquire necessary equipment (i.e currently owned, rental agreements, line of credit to purchase).

Factor E - Safety Program:

Describe the contractor’s safety policy and safety plan for this contract. Address activity hazard analysis (AHA), employees’ responsibilities, safety training and public safety.

Factor F - Past Performance:

Information on performance on recent and/or relevant performance within the past five years including names and phone numbers of references and type of work performed. Also, provide this information on any proposed subcontractors. Absent any recent and relevant past performance history or when the performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned, the offeror will be assigned an “unknown confidence rating” and their quote will not be evaluated either favorably or unfavorably on past performance. The Government may use data provided by the offeror and data obtained from other sources, including past performance information retrieval system (PPIRS) and data in Government files or and their current and past performance under Federal, State or Local government or commercial contracts for same or similar services. Past Performance will be evaluated for relevancy of similar service/support, complexity, dollar value, contract type and degree of subcontracting/teaming (very relevant, relevant, somewhat relevant, not relevant) and confidence (substantial, satisfactory, limited or no confidence). An unknown confidence rating will be given if the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

NOTE: The Past Performance Questionnaire (Attachment A) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its quote for Past Performance.

Ensure correct phone numbers and email addresses are provided for the client point of contact. If different from the client point of contact, also include the name and phone number of the Contracting Officer. Completed Past Performance Questionnaires should be submitted with your quote. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before quote closing date, the offeror should complete and submit with the quote the first page of the PPQ (Attachment A), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government ' s point of contact, Patrina Singleton via email at Patrina.G.Singleton@usace.army.mil prior to quote closing date or other date listed in the quote instructions. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFQs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Factor G – Cost/Price:

Cost/Price will be evaluated for the purpose of determining the reasonableness and completeness of prices offered.

Total price and price factors may become the deciding factor for selection, depending upon whether the most acceptable quote is determined to be worth the cost differential, if any.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer. The notice shall be signed by both the government and the contractor and shall result in a binding contract. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

FAR 52.217-8, Option to Extend Services is included in this solicitation and any resultant contract. The rates to be used during the continued performance of any services will be the rates in effect at the time of the extension.

PRICE BREAKOUT SCHEDULE

BASIC CONTRACT PERIOD – DATE OF AWARD THRU 31 MAY 2021

SECTION C-2 GRASS MOWING AND MAINTENANCE OF LANDSCAPED AREAS

ITEM DESCRIPTION QTY U/M U/P AMOUNT

0001 Downstream Day Use Area 9 EA $__________ $____________ 0002 South Abutment Day Use Area 9 EA $__________ $____________ 0003 Bee Run Day Use Area 9 EA $__________ $____________ 0004 Bee Run Camping Area 9 EA $___________ $_____________ 0005 Bee Run Access Road 5 EA $___________ $____________ 0006 Upper Gerald R. Freeman Camping Area 9 EA $___________ $_____________

0007 Middle Gerald R. Freeman Camping Area 9 EA $___________ $_____________

0008 Lower Gerald R. Freeman Camping Area 9 EA $___________ $______________

0009 Bakers Run Camping Area 9 EA $____________ $_______________

0010 Bakers Run Access Road 5 EA $_____________ $________________

0011 Hillsides 1 EA $_____________ $_________________

SECTION C-2 – Subtotal $_________________

SECTION C-5 - FACILITY REPAIR, MAINTENANCE AND OTHER NON ROUTINE WORK

ITEM DESCRIPTION QTY U/M U/P AMOUNT

0012 Park Aid 25 HR $____________ $____________ 0013 Laborer, Grounds Maintenance 750 HR $____________ $____________ 0014 General Maintenance Worker 25 HR $____________ $____________ 0015 Maintenance Electrician 25 HR $____________ $____________ 0016 Truck Driver - 1/2 Ton to 2 Ton 25 HR $____________ $____________ 0017 Truck and Driver - 1/2 Ton or Larger Full Size 50 HR $____________ $____________

0018 Dump Truck Driver - 2-6 Ton, Requires CDL 25 HR $____________ $____________

0019 Tractor Operator - Farm Tractor With Attachments 25 HR $____________ $____________

0020 Tractor and Operator - Farm

Type, 4x4, min 30 HP, 3 pt hitch, PTO, with Attachments including Front End Loader, 12" Auger, 5'

Brush Hog, and Blade 25 HR $____________ $____________

0021 Heavy Equipment Operator.

(Includes Backhoe/ Endloader Operator New Holland 555;

Dozer JD 650; Skid Steer Loader) 25 HR $____________ $____________

0022 Lawn Tractor and Operator – Minimum 16 Horsepower with Minimum 48" Rotary Deck 25 HR $____________ $____________

0023 String Trimmer and Operator – Minimum 1.1 hp @ 22.5 cc, with brush blade attachment 25 HR $____________ $____________

0024 Chainsaw and Operator – Minimum 45.4 cc @ 3 bhp and 16" bar 25 HR $____________ $____________

0025 Boat Operator-16-40 foot with 10-90 hp Motor 100 HR $____________ $____________

0026 Negotiated Work To Be Negotiated

SECTION C-5 – Subtotal $____________

TOTAL BASE CONTRACT PERIOD $____________

OPTION PERIOD 1 – 1 JUNE 2021 THRU 31 MAY 2022

ITEM DESCRIPTION QTY U/M U/P AMOUNT

1001 Downstream Day Use Area 9 EA $__________ $____________ 1002 South Abutment Day Use Area 9 EA $__________ $____________ 1003 Bee Run Day Use Area 9 EA $__________ $____________ 1004 Bee Run Camping Area 9 EA $___________ $_____________ 1005 Bee Run Access Road 5 EA $___________ $____________ 1006 Upper Gerald R. Freeman Camping Area 9 EA $___________ $_____________

1007 Middle Gerald R. Freeman Camping Area 9 EA $___________ $_____________

1008 Lower Gerald R. Freeman Camping Area 9 EA $___________ $______________

1009 Bakers Run Camping Area 9 EA $____________ $_______________

1010 Bakers Run Access Road 5 EA $_____________ $________________

1011 Hillsides 1 EA $_____________ $_________________

1012 Park Aid 25 HR $____________ $____________ 1013 Laborer, Grounds Maintenance 750 HR $____________ $____________ 1014 General Maintenance Worker 25 HR $____________ $____________ 1015 Maintenance Electrician 25 HR $____________ $____________ 1016 Truck Driver - 1/2 Ton to 2 Ton 25 HR $____________ $____________ 1017 Truck and Driver - 1/2 Ton or Larger Full Size 50 HR $____________ $____________

1018 Dump Truck Driver - 2-6 Ton, 1019 Tractor Operator - Farm Tractor

1020 Tractor and Operator - Farm

PTO, with Attachments including

1021 Heavy Equipment Operator.

1022 Lawn Tractor and Operator – with Minimum 48" Rotary Deck 25 HR $____________ $____________

1023 String Trimmer and Operator – Minimum 1.1 hp @ 22.5 cc, with brush blade attachment 25 HR $____________ $____________

1024 Chainsaw and Operator – Minimum 45.4 cc @ 3 bhp and 16" bar 25 HR $____________ $____________

1025 Boat Operator-16-40 foot

1026 Negotiated Work To Be Negotiated

TOTAL OPTION PERIOD 1 $____________

OPTION PERIOD 2 – 1 JUNE 2022 THRU 31 MAY 2023

ITEM DESCRIPTION QTY U/M U/P AMOUNT

2001 Downstream Day Use Area 9 EA $__________ $____________ 2002 South Abutment Day Use Area 9 EA $__________ $____________ 2003 Bee Run Day Use Area 9 EA $__________ $____________ 2004 Bee Run Camping Area 9 EA $___________ $_____________ 2005 Bee Run Access Road 5 EA $___________ $____________ 2006 Upper Gerald R. Freeman Camping Area 9 EA $___________ $_____________

2007 Middle Gerald R. Freeman Camping Area 9 EA $___________ $_____________

2008 Lower Gerald R. Freeman Camping Area 9 EA $___________ $______________

2009 Bakers Run Camping Area 9 EA $____________ $_______________

2010 Bakers Run Access Road 5 EA $_____________ $________________

2011 Hillsides 1 EA $_____________ $_________________

2012 Park Aid 25 HR $____________ $____________ 2013 Laborer, Grounds Maintenance 750 HR $____________ $____________ 2014 General Maintenance Worker 25 HR $____________ $____________ 2015 Maintenance Electrician 25 HR $____________ $____________ 2016 Truck Driver - 1/2 Ton to 2 Ton 25 HR $____________ $____________ 2017 Truck and Driver - 1/2 Ton or Larger Full Size 50 HR $____________ $____________

2018 Dump Truck Driver - 2-6 Ton, 2019 Tractor Operator - Farm Tractor

2020 Tractor and Operator - Farm

PTO, with Attachments including

2021 Heavy Equipment Operator.

2022 Lawn Tractor and Operator – with Minimum 48" Rotary Deck 25 HR $____________ $____________

2023 String Trimmer and Operator – Minimum 1.1 hp @ 22.5 cc, with brush blade attachment 25 HR $____________ $____________

2024 Chainsaw and Operator – Minimum 45.4 cc @ 3 bhp and 16" bar 25 HR $____________ $____________

2025 Boat Operator-16-40 foot

2026 Negotiated Work To Be Negotiated

TOTAL OPTION PERIOD 2 $____________

OPTION PERIOD 3 – 1 JUNE 2023 THRU 31 MAY 2024

ITEM DESCRIPTION QTY U/M U/P AMOUNT

3001 Downstream Day Use Area 9 EA $__________ $____________ 3002 South Abutment Day Use Area 9 EA $__________ $____________ 3003 Bee Run Day Use Area 9 EA $__________ $____________ 3004 Bee Run Camping Area 9 EA $___________ $_____________ 3005 Bee Run Access Road 5 EA $___________ $____________ 3006 Upper Gerald R. Freeman Camping Area 9 EA $___________ $_____________

3007 Middle Gerald R. Freeman Camping Area 9 EA $___________ $_____________

3008 Lower Gerald R. Freeman Camping Area 9 EA $___________ $______________

3009 Bakers Run Camping Area 9 EA $____________ $_______________

3010 Bakers Run Access Road 5 EA $_____________ $________________

3011 Hillsides 1 EA $_____________ $_________________

3012 Park Aid 25 HR $____________ $____________ 3013 Laborer, Grounds Maintenance 750 HR $____________ $____________ 3014 General Maintenance Worker 25 HR $____________ $____________ 3015 Maintenance Electrician 25 HR $____________ $____________ 3016 Truck Driver - 1/2 Ton to 2 Ton 25 HR $____________ $____________ 3017 Truck and Driver - 1/2 Ton or Larger Full Size 50 HR $____________ $____________

3018 Dump Truck Driver - 2-6 Ton, 3019 Tractor Operator - Farm Tractor

3020 Tractor and Operator - Farm

PTO, with Attachments including

3021 Heavy Equipment Operator.

3022 Lawn Tractor and Operator – with Minimum 48" Rotary Deck 25 HR $____________ $____________

3023 String Trimmer and Operator – Minimum 1.1 hp @ 22.5 cc, with brush blade attachment 25 HR $____________ $____________

3024 Chainsaw and Operator – Minimum 45.4 cc @ 3 bhp and 16" bar 25 HR $____________ $____________

3025 Boat Operator-16-40 foot with 10-90 hp Motor 100 HR $____________ $____________

3026 Negotiated Work To Be Negotiated

SECTION C-5 – Subtotal $____________

TOTAL OPTION PERIOD 3 $____________

GRAND TOTAL (Base, Option 1, 2 &3) $____________

PWS

PERFORMANCE WORK STATEMENT

SUTTON LAKE MOWING AND MAINTENANCE SERVICES CONTRACT

TABLE OF CONTENTS

SECTION C-1 GENERAL

PAGE

C-1.1 PROJECT INFORMATION

C-1.2 PERFORMANCE WORK STATEMENT

C-1.3 TASK ORDERS C-1.4 NEGOTIATION

C-1.5 WORKING HOURS

C-1.6 CONTRACTOR SUBMITTALS

C-1.7 PERMITS AND LICENSES

C-1.8 IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES

C-1.9 SAFETY REQUIREMENTS

C-1.10 SECURITY REQUIREMENTS

C-1.11 DAMAGE REPORTS

C-1.12 CONTRACT EMPLOYEES' CONDUCT AND COMPETENCY

C-1.13 DAMAGE OR LOSS OF CONTRACTORS SUPPLIES AND PROPERTY

C-1.14 SUPERVISION

C-1.15 ENVIRONMENTAL PROGRAM

C-1.16 CONTRACT DISCREPANCY REPORT (CDR)

C-1.17 MEETINGS

C-1.18 QUALITY CONTROL

C-1.19 QUALITY ASSURANCE

C-1.20 DEFICIENCIES

C-1.21 EMERGENCY WORK

C-1.22 INTERRUPTIONS TO SYSTEMS

C-1.23 GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT

C-1.24 CONTRACTOR FURNISHED ITEMS

C-1.25 SAFEGUARDING GOVERNMENT PROPERTY

C-1.26 NOTIFICATION OF WORK TO BE DONE

C-1.27 MINIMUM MANPOWER REQUIREMENTS

C-1.28 MINIMUM PERSONNEL QUALIFICATIONS

C-1.29 COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND VOLUNTEERS

C-1.30 PRE-WORK CONFERENCE

C-1.31 REPORTS

C-1.32 APPLICABLE PUBLICATIONS

C-1.33 HOURLY RATES—PRICE PROPOSAL

C-1.34 DEFINITIONS

SECTION C-2

GRASS MOWING AND MAINTENANCE OF LANDSCAPED AREAS

C-2.1 SCOPE OF WORK C-2.2 GENERAL

C-2.3 WORK TO BE PERFORMED C-2.4 MOWING CYCLE

C-2.5 TREE AND BRUSH CUTTING

C-2.6 ITEMS TO BE FURNISHED BY THE GOVERNMENT

C-2.7 SUPPLIES TO BE FURNISHED BY THE CONTRACTOR C-2.8 SERVICE EQUIPMENT

C-2.9 SPECIAL PROVISIONS C-2.10 SERVICE AREAS

SECTION C-3

CLEANING SERVICES OF RECREATION AREAS

(Not applicable to this contract – See Section C-5 for Negotiated Cleaning)

SECTION C-4 JANITORIAL SERVICES

(Not applicable to this contract)

SECTION C-5

FACILITY REPAIR, MAINTENANCE, AND OTHER NON-ROUTINE WORK

C-5.1 GENERAL

C-5.2 NON-ROUTINE WORK

C-5.3 WORK TO BE PERFORMED C-5.4 EQUIPMENT LIST

DESCRIPTION / SPECIFICATIONS

SECTION C-1

General

C-1.1. PROJECT INFORMATION. The Sutton Lake Project is located on the Elk River, a tributary of the Kanawha River in Braxton County near Sutton, West Virginia. The project purposes served are flood damage reduction, recreation, water quality control, fish and wildlife. Approximate annual visitation to Corps operated recreation areas is 600,000. Sutton Lake is located just off of Interstate 79.

C-1.2. PERFORMANCE WORK STATEMENT. The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform mowing and other services at the Sutton Lake project, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference. Award of a contract does not guarantee that the Government will order all of the types of services listed under the contract from the Contractor. The Government reserves the right to perform any portion of the services listed.

The quantities listed in the price breakout schedule are approximate and are provided as information only to assist in preparation of proposals. They are not guaranteed and the actual quantities may be more or less than shown. Variation in these estimated quantities shall not be justification for modification of the contract or request for additional payment.

Contractor's work and responsibility shall include, but shall not be limited to, all planning, programming, administration and management necessary to assure that all services provided are conducted in accordance with the contract and all applicable laws, regulations, codes, or directives. Contractor shall ensure that all work meets or exceeds critical reliability rates or tolerances specified or included in referenced documents. Contractor shall perform all related Contractor administrative services necessary to perform the work such as supply, procurement, quality control, Contractor financial control, and maintenance of accurate and complete records and files.

It is emphasized that the work described in this contract is a critical part of the U.S. Army Corps of Engineers (USACE) mission. Much of the work described will be performed in public recreation areas. USACE is committed to "Customer Care" and providing quality professional service. Failure of a Contractor to perform required work, to perform in a timely manner, or to perform quality work could risk public health and safety and result in the following problems:

a. Falls, snakebites, and reduced use and enjoyment of recreation facilities from lack of mowing.

b. Falls, cuts, infections, and accumulated animal feces from beaches not being cleaned and inspected.

c. Unsafe boating and limiting of lake surface recreation from a lack of drift removal.

d. Closed recreation areas from inoperable water, sewage and electrical systems.

e. Closed parking areas and road closures from lack of maintenance and repair.

f. Destroyed forests and natural areas from lack of emergency response capability.

g. Closed campgrounds, beaches and parks from lack of operators.

h. Significant dollar losses of recreational benefits.

i. Increased administrative and labor costs required for government performance of contracted work.

Work included in this contract generally involves work associated with operation and maintenance of areas at the specified Government projects. However, in special instances, the contractor may be issued a task order under this contract for other Huntington District projects within the State of West Virginia and within 50 linear miles. Examples of these special instances may include but are not limited to damaging storms, wildfires, floods, or other time-sensitive maintenance needs. Task orders issued in these circumstances will be negotiated on an individual basis using contract line items from the Price Breakout Schedule. Work which does not fall under the Performance Work Statement of this contract includes:

a. Repairs to major components of heating or air conditioning systems.

b. Major maintenance or repair to sewage and water treatment systems.

c. Repair to major or critical electrical components.

d. Maintenance or repair to special architectural features.

e. Work involving Government functions pertaining to flow regulation, dam safety, maintenance of permanent operating equipment, and maintenance and repair work (except for vegetative control and cleaning) at dams, intake structures, spillways, embankments, outlet works, levees, pump stations, and other similar structures.

f. Work which requires formal preparation of Government plans and specifications.

g. Work determined by the Government to be more efficiently handled by a specialty contractor such as fencing, carpet shampooing, etc.

h. Work on articles covered by separate warranty.

i. Service and repairs to vehicles and equipment.

C-1.3. TASK ORDERS. All work under this contract will be ordered by issuance of individual Task Orders (Standard Form 1449, see Exhibit G). No work shall be performed under this contract before an individual Task Order has been issued by the Contracting Officer (KO). The KO has three basic ways to order work using this contract: Fixed Price Task Orders, Negotiated Task Orders and Emergency Task Orders. Only the KO, by issuance of a modification, may make any change to a Task Order. The type of Task Order used will be at the discretion of the KO. The Task Order will list those items from the price breakout schedule that are to be performed or used to perform the work, except for negotiated Task Orders

C-1.4. NEGOTIATION. Negotiated Task Orders (e.g., using items from C-5 of the Price Breakout Schedule) will be agreed upon by negotiation between the Contractor and the KO. This procedure is typically initiated the Government, unless otherwise specified in the Request for Quote (RFQ) Letter, the Contractor shall return the completed quote within 48 hours of receipt of the request. If the Contractor's proposal is reasonable, the KO will issue a Task Order. If the Contractor's quote is considered unreasonable, the Contractor and KO will attempt to reach a fair and reasonable price through negotiation. If an agreement cannot be reached, the KO may elect to not issue a task order for the work. The Government reserves the right to obtain services by whatever means deemed to be in the best interest of the Government, including use of its own work force.

The purpose of negotiation is to establish a fair and reasonable price for the job under consideration. The Government and Contractor will negotiate toward the most efficient method of work and the number of hours required. For negotiations, the Sutton Lake Office is the starting and stopping point for work crews. The most efficient method is that method of work which accomplishes the job safely and at the lowest price. Once negotiated the Contractor must perform the job using the method of work and line items agreed upon during negotiations.

C-1.5. WORKING HOURS.

a. Normal Working Hours. Normal working hours, except as otherwise specified herein, shall be Monday through Friday, 7:15 a.m. to 4:00 p.m. Eastern Time or as specified on the Task Order. Work inside Government buildings or other secured areas shall be performed during the above referenced work hours.

Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours, as specified by the COR. Refer to individual sections of this specification for specific schedules of work.

b. Holiday Work. The ten Federal holidays observed are:

New Year's Day (January 1st)

Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday.

When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Work shall be scheduled around the above listed Federal holidays except as specified herein or as approved by the COR.

Work may be required on holiday periods during heavy visitation, emergencies, or for other reasons as determined by the COR. Additional personnel may be required to handle the additional work load during holiday periods because of heavy visitation. The COR will notify the Contractor of actual work requirements.

a. Emergency Working Hours. Emergency working hours shall be 24 hours per day, 7 days per week.

b. Inclement Weather Work. The Contractor shall maintain the schedule of services regardless of inclement weather. Exceptions may be approved by the COR when severe conditions make it impractical or dangerous to perform the work. The OO will notify the Contractor, by modification to the Task Order, of any change that extends the performance period due to inclement weather.

C-1.6. CONTRACTOR SUBMITTALS. Unless otherwise specified, the Contractor shall submit the following information to the COR prior to the pre-work conference for this contract:

a. Quality Control Plan. A suggested outline for the Contractor’s Quality Control Plan is in Exhibit E.

b. Contractor Quality Control Inspector. List of Quality Control Inspectors.

c. Contractor Representatives. List of names of Contractor Representative.

d. Accident Prevention Plan (APP). The Basic Outline for the Contractor’s Accident Prevention Plan is in

Exhibit C. See Section C-1.9.b for APP requirements.

e. Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor Representatives) to call in case of emergencies.

f. Operators. A list of names of qualified equipment/vehicle operators, including experience, training and qualification to operate specific equipment.

g. Certificate of Insurance. See Section H.

h. Security Requirements. See Section H

C-1.7. PERMITS AND LICENSES.

a. The Contractor shall, at his own expense, obtain any licenses or permits required to perform all aspects, requirements and work of this contract. The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes.

b. Regulations by the West Virginia Division of Labor (WVDOL) requires all Contractors working in the state to have a current West Virginia Contractors License. The WVDOL may be contacted at (304) 558-7890 for details.

The Contracting Officer will notify the WVDOL when a contract for work to be performed in West Virginia is awarded to an out of state firm.

C-1.8. IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES. The Contractor shall furnish his employees, other than office and clerical personnel, standardized uniforms (shirt-pants/shirt-skirt) with a company patch or embroidered identification on the breast pocket or on the sleeve at the top of the arm, within 30 days after notice of award of the contract. Any employee hired 30 calendar days after award of the Contract shall be in the required uniform within 14 calendar days of the date of hire. Contractor uniforms shall not resemble USACE uniforms. Contractor employees and subcontractors shall wear these uniforms at all times they are performing work under this contract.

Exceptions may be granted by the COR for short term workers, or during disasters, emergencies, wildfire suppression, or special circumstances specified by the COR. Stained or faded uniforms shall not be worn. Uniform shirts shall be buttoned and neatly tucked into pants at all times employees are on duty.

All vehicles used by the Contractor to perform work under this contract shall be identified with the company name prominently displayed on the outside of both front doors of each vehicle in a professional manner to provide an attractive and readily visible means of identification.

The Contractor may require his employees to report in their own vehicles to the project, but these personal vehicles must be parked in the Contractor's compound, or at a site designated by the COR. All vehicles used in performance of work must be marked.

Vehicles used by the Contractor to perform administrative functions such as morning meetings or crew supervision must also be marked.

C-1.9. SAFETY REQUIREMENTS.

a. General. Contractor shall comply with all Federal, State and Local safety requirements including those specified by the Occupational Safety and Health Act (OSHA) in 29 CRF 1910 General Industry Standard, 1926 Construction Standard and the U.S. Army Corps of Engineers Safety & Health Requirements Manual EM 385-1-1 as currently revised. Where a conflict exists between safety standards/requirements the contractor shall comply with the more stringent requirement. If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, any project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

b. Contractor Accident Prevention Plan (APP). The Contractor shall prepare a site-specific Accident

Prevention Plan following the outline provided in EM 385-1-1, Appendix A as a minimum. The contractor shall address each element and sub- element in the outline in the order they appear in Appendix A. Any item from the outline that does not apply must be listed, in its assigned place and a brief explanation of the reason it is not required/provided. The APP shall address any unusual or unique aspects of the project or activity. This plan must be accepted by the Contracting Officer prior to commencement of any work. Contractors are encouraged to contact the USACE Safety & Occupational Health Office for questions or information regarding the development of contract Accident Prevention Plans. Office hours are Monday-Friday 8:30 a.m. - 4 p.m. at (304)399-5039/5032/5326. The web address for EM 385- 1-1 is:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_3 85-1-1.pdf

Note: The contractor shall employ a Site Safety and Health Officer (SSHO) who has completed OSHA 30 hour Construction or General Industry Safety training or its equivalent and has five (5) years experience relative to the work to be performed.

SSHO credentials shall be submitted for review and acceptance with the APP. SSHO shall complete a minimum of eight (8) hours of safety training annually.

(1) For Negotiated task orders where the Risk Assessment Code (RAC) of the AHA is high or extremely high risk, the SSHO shall be on-site and have no other duties. Following is a list of jobs normally considered high or extremely high risk (This list is not necessarily all inclusive; each task must be evaluated to determine risk):

Fire Fighting

Bridge Decking

Work with exposure to hazardous, toxic or radiological waste

Topping trees

(2) Remove beaver damsFor limited service contracts, such as park attendant, cleaning, janitorial, routine mowing, general grounds-keeping and low risk negotiated task orders, SSHO responsibilities may be a collateral duty.

The Collateral duty SSHO shall have an OSHA approved 30 hour safety course. Following is a list of jobs normally considered low to moderate risk:

Removing or replacing bulletin boards, signs, barricades, gates, Boundary marking bumpers, curbs, fences & posts

Planting seeds, installing grills, lantern posts, fire rings, & other campground equipment

Repairs to fences, play equipment, game courts, picnic units & shelters.

Cleaning culverts

Spreading gravel or anchoring picnic tables

Minor landscaping

Routine building maintenance (painting, plumbing, caulking, patching, finishing, sheet rock, floor tile, carpet, etc.

(3) For very low risk jobs and jobs requiring only one person, such as, field walk- over, surface soil sampling or long term water sampling, the SSHO may be collateral duty.

(4) Work crews of two or more must have two people holding current certification in First Aid and CPR from the American Red Cross, American Heart Association or a licensed physician. Training must include a hands-on component that cannot be taken online and the contractor must maintain appropriate First Aid kit on site. Single individuals working alone must have current certification in First Aid as a minimum.

(5) All work that potentially exposes the worker to falls of six feet or more will require the contractor to submit a Site Specific Fall Protection & Prevention Plan in accordance with EM 385-1-1, Section 21.D.

(6) Cranes and hoisting equipment shall be operated only by qualified personnel (operators licensing, physical and drug testing in accordance with EM 385-1-1 Section 16.B). Note: CDL Medical Clearance is not acceptable. Please see attached medical clearance requirements.

(7) Effective November 8, 2010 all “Signalpersons” and “Riggers” shall be qualified. This is a mandatory requirement in accordance with 29 CFR 1926.1400 Regulations. Riggers must be a qualified person for the performance of specified hoisting activities such as during assembly/disassembly, in accordance with OSHA 1926.1404(r)(1) and 1926.1425(c)(3).

(8) Work orders involving potential exposure to Hazardous, Toxic or Radiological Waste shall require development of Site Specific Safety and Health Plan (SSHP) by qualified personnel as specified in EM 385-1-1 Sections 6 and 33.

c. Risk Management Process: The Contractor shall utilize risk management tools such as Activity Hazard Analysis (AHA), Job Hazard Analyses (JHAs), Job Safety Analyses (JSAs) or similar tools to identify, assess, prioritize risks and develop controls to minimize, monitor and control the probability and/or impact of unfortunate events to an acceptable level. Within each major phase, all activities, tasks or Definable Features of Work (DFOWs) shall be identified that will require an AHA/JSA/JHA. For each work activity, task or DFOW contractor shall prepare the initial AHA/JSA. A Risk Assessment

Code (RAC) is assigned to each step, to the risk that remains after controls have been applied (residual risk) a final RAC (cannot be lower than the highest step RAC) shall be assigned. See EM 385-1-1 Section 01.A.14.b. for further guidance or contact the SOHO for assistance. The AHA/JSA/JHA shall be reviewed and accepted by the proper authority in order to proceed with the activity. All on-site employees shall review the accepted AHA/JSA/JHA prior to performing work and during weekly and “Tool Box” safety meetings as appropriate.

1. AHA/JSA/JHA shall define the activities being performed and identify the work sequences, the specific anticipated hazards, site conditions, equipment, materials, and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. AHA/JSA should indicate compliance with EM 385-1-1 personal protective equipment requirements (safety-toed work boots, safety glasses, gloves, hard hats, etc.), work crews of two or more must have two people currently qualified in first aid and CPR and the appropriate first aid kit on site. Single individuals working alone must have current certification in First Aid only.

2. The names of the Competent Person(s) and Qualified Person(s) required for a particular activity (e.g., excavation, scaffolding, fall protection, or other activities as specified by OSHA and this manual) shall be identified and included in the AHA/JSA/JHA, as well as proof of their competency/qualification.

d. Accident/Mishap Reporting: The Contractor shall report all recordable mishaps to the GDA within 24-hours in accordance with EM 385-1-1 Section 01.D. Accidents shall be investigated to determine causal factors and corrective actions shall be implemented. Accidents resulting in: days away injuries, days away illnesses, restricted/transfer injuries, property damage of $5,000.00 or more shall be investigated and reported to the GDA using the USACE Accident Investigation Report Form ENG 3394 within 24 hours of the occurrence.

(1) Immediate notification to the GDA is required for all serious accidents:

a. Fatal Injury/illness;

b. Permanent totally disabling injury/illness;

c. Permanent partial disabling injury/illness;

d. One (1) or more persons hospitalized as inpatients as a result of a single occurrence;

e. $500,000 or greater accidental property damage;

f. Three (3) or more individuals become ill or have a medical condition suspected to be related to a site condition, or a hazardous or toxic agent on the site;

g. USACE aircraft destroyed or missing;

The Contractor shall maintain an OSHA Log of Work Related Injuries and Illnesses, OSHA Form 300 and comply with all accident reporting and recordkeeping requirements specified in 29 CFR 1904.39.

(2) In addition to the above, any mishap occurring in any of the following high hazard areas shall be reported immediately to the GDA, investigated and corrective actions implemented.

a. Electrical (includes Arc Flash, electrical shock, etc.);

b. Uncontrolled Release of Hazardous Energy (includes electrical and non-electrical);

c. Load Handling Equipment (LHE) or Rigging;

d. Fall-from-Height (any level or other than same surface);

Underwater Diving C-1.10

C-1.10. SECURITY REQUIREMENTS

All Contractors and subcontractor employee(s) working on any contract who require access in and/or around any Huntington District facilities, projects, owned or leased facility/space shall receive authorization to be on site at these areas based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Huntington District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on any contract based upon the results of the background investigation provided by the Huntington District Security Management Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Huntington District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL CONTRACTS 1-YEAR AND SUBSEQUENT OPTION YEARS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Huntington District Security Management office within 10 calendar days after award of any contract, or prior to the individual being permitted unescorted access in or on District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working, (2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) Security Information Sheet on each employee working on site must be submitted directly to the Huntington District Security Management Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with option periods. For instance, if the employee was cleared in May of 2018, they shall be cleared again in May of 2019. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with USACE, they must process the employee through the Huntington District USACE Security Management Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form).