B.08.02 Solicitation W912DR20Q0052 .pdf

SEE ADDENDUM

(No Collect Calls)

W912DR20Q0052 27-May-2020

b. TELEPHONE NUMBER

410-962-2107

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 15 Jun 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DR9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

NASTASHIA D WILLOUGHBY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE BALTIMORE

2 HOPKINS PLAZA

BALTIMORE MD 21201

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

541620

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF78

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 30 - BLOCK 14 CONTINUATION PAGE

INSTRUCTIONS TO OFFERORS

INSTRUCTION TO OFFERORS

Quotes can be submitted via e-mail at Nastashia.d.willoughby@usace.army.mil only.

Questions concerning this solicitation must be submitted by email no later than 08 June 2020 at 2:00 PM EST. This will allow responses to be posted on Beta.sam prior to solicitation closing.

Email: Nastashia.d.willoughby@usace.army.mil

SUBMISSION REQUIREMENTS

The Government will award a firm-fixed-price (FFP) contract to the responsible offeror whose offer conforms to the requirements as stated in this request for quotation (RFQ). The award will be made using the Lowest Price Technically Acceptable (LPTA) method based on the following three (3) evaluation factors: Technical, Past Performance, and Price.

The Government intends to evaluate quotes and make award without questions to offerors.

Therefore, the Offeror's initial quote should contain the Offeror's best terms from a Technical and Cost standpoint. Unclear quotes may not result in questions for clarifications. Offers with an omission or unclear quote may be judged to mean the contractor does not fully understand the requirements or understand what it takes to meet the requirements, regardless of the proposed cost/price, and will be rated unacceptable. In that case, the Offeror may be found unacceptable, and ineligible for award. The Government reserves the right to ask questions of offerors if the Contracting Officer determines them to be necessary.

Evaluation Criteria Factors/Ratings:

1. Technical –

The offer will be evaluated to ensure all the items below are provided:

Cover Letter on offeror’s letterhead. Letter shall summarize the pricing total and include offeror specific details such as Cage Code, Tax ID#, and DUNS #. Letter shall be signed by the representative managing the account.

Capability Statement Two (2) Past Performance references for similar projects. Projects must have been completed within the previous three (3) years.

And or Two (2) Past Performance Questionnaires Bid Schedule – Government template provided

The following adjectival ratings will be assigned to the Technical factorAnd

Acceptable: Offer clearly meets the minimum requirements of the solicitation.

Unacceptable: Offer does not clearly meet the minimum requirements of the solicitation.

2. Past Performance (see attached questionnaire below) -

Past performance refers to the quality of recent project experience from the customer’s perspective. The Offeror shall arrange for the reference customer point of contact for two (2) projects to fill out the Questionnaire and return to Nastashia Willoughby, Contract Specialist, e-mail at nastashia.d.willoughby@usace.army.mil. Past Performance for similar projects within the last 3 years (Past Performance) will be evaluated utilizing the information provided by the Contractor, the Past Performance Questionnaires, two (2) references and by checking other sources such as the Contractor Performance Assessment Reporting System (CPARS).

Any offeror who has demonstrated satisfactory past performance will be considered eligible for award. Any offeror who demonstrated unsatisfactory past performance will not be considered eligible for award. If the Government does not obtain past performance information for the projects identified by the offeror and cannot establish a past performance record for the offeror through other sources, or if the offeror has no past performance record and cannot tie significant, relevant experience of key personnel proposed for this project to cited experience, past performance will be evaluated neither favorably nor unfavorably.

The following adjectival ratings will be assigned to the Past Performance factor

RATING DESCRIPTION

ACCEPTABLE Past performance references and /or PPQ has satisfactory ratings and clearly meets the minimum requirements of the solicitation.

UNACCEPTABLE Past performance references and/ or PPQ has unsatisfactory ratings and clearly does not meet the minimum requirements of the solicitation.

NEUTRAL No past performance submitted

3. Price –

Price will be evaluated in accordance with FAR 15.402. The government may require additional pricing information to assist in determining the extent to which the price is fair and reasonableness and the pricing information shall be provide if requested. The Government will evaluate quotes for award purposes by adding the total of all CLIN prices to ensure that pricing is not unbalanced. Offeror must complete all line items to be considered for award. All line items must be priced. Quotes providing partial pricing shall be considered non-responsive.

USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information

Firm Name: CAGE Code: Address: DUNs Number: Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify): Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy): Actual Completion Date (mm/dd/yy): Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: Past performance refers to the quality of recent project experience from the customer’s perspective.

The Offeror shall arrange for the reference customer point of contact for two projects to fill out the Questionnaire and return directly to Nastashia Willoughby, Contract Specialist, e-mail at Nastashia.d.willoughby@usace.army.mil. The questionnaires must be forwarded directly by the references.

The Government will not release the questionnaire forms to the Offeror at any time, in order for the Government to solicit candid, unbiased responses and comments. Two (2) References from previously completed jobs must be submitted and include a point of contact and phone numbers. These references must be relevant to the work which will be performed in this contract. References must be recent within the past three (3) years.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating.

Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract Rating will be neither positive nor negative.

TO BE COMPLETED BY

CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST

REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance

E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

b) Contractor proposed innovative alternative methods/processes that reduced E VG S M U N cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

BID SCHEDULE

NOTE: All line items must priced or your submission will be considered non-responsive and in eligible for award.

U.S. Army Corps of Engineers Raystown Lake Project Infrared Deer Surveys

Price Sheet

Contract #: Job Description: Contractor: Printed Name: Date:

W912DR-12-A- Infrared Deer Surveys across the Raystown Lake Project.

Signature:

Contractor Estimate

Description Quantity (acres)

Unit Total Price

Pre-season Survey: The Contractor shall use thermal infrared imaging surveys to determine white-tailed deer populations on approximately 21,025 acres at the Raystown Lake Project. Survey dates are October 19 – November 13, 2020.

21,025

JA

In-season Survey: The Contractor shall use thermal infrared imaging surveys to determine white-tailed deer populations on approximately 10,778 acres at the Raystown Lake Project. Survey dates are November 28 – December 12, 2020.

10,778

Post-season Survey: The Contractor shall use thermal infrared imaging surveys to determine white-tailed deer populations on approximately 21,025 acres at the Raystown Lake Project. Survey dates are January 4 – January 29, 2021.

21,025

The Contractor shall provide all data and a report per Section 3.5 of the PWS by February 26, 2021. NA JA $______________

Total Price: $

PERFORMANCE WORK SCHEDULE

Performance Work Statement

U.S. Army Corps of Engineers Baltimore District

Raystown Lake Project

Infrared Deer Surveys

Date: 23 March 2020

1. Introduction: The U.S. Army Corps of Engineers, Raystown Lake Project is requesting infrared deer survey services. Contractors shall be capable of providing infrared deer surveys on Federal lands. The

Contractor shall furnish all labor, materials, and equipment, including equipment operators, necessary to complete infrared deer surveys on the Raystown Lake Project in Huntingdon County, Pennsylvania.

2. Background: The U.S. Army Corps of Engineers, Raystown Lake Project has developed an integrated approach to the management of white-tailed deer. The purpose of the program is to match the deer population to the carrying capacity of the land base on which the population exists. This will allow for healthy forest ecosystem and deer herd.

3. General Requirements:

The Contractor will furnish all labor, equipment, materials, including equipment operators, and quality control necessary to conduct three thermal infrared imaging surveys to determine white-tailed deer populations at the Raystown Lake Project. Other wildlife game species (i.e. turkeys and bear) identified shall also be included in the survey. The Contractor is allowed to utilize fixed-wing aircraft, rotary-wing aircraft, and/or unmanned aircraft systems to conduct these surveys. Cumulative acres surveyed are approximately 52,828 acres.

3.1 Infrared Survey Description:

Survey 1: The pre-season survey will encompass approximately 21,025 acres and shall occur after leaf drop but prior to the Pennsylvania regular firearms season. Approximate survey dates are October 19 – November 13, 2020.

Survey 2: The in-season survey will encompass approximately 10,778 acres and shall occur during the Pennsylvania regular firearms season, November 28 – December 12, 2020.

Survey 3: The post-season survey will encompass approximately 21,025 acres and shall occur after the Pennsylvania regular firearms season. Approximate survey dates are January 4 – January 29, 2021.

3.2 Certification/Experience/Equipment:

3.2.1 Certification:

The Contractor shall comply with all applicable Federal Aviation Administration (FAA) and U.S. Army Corps of Engineers regulations for the respective aircraft being used. Pilots shall meet or exceed all applicable regulations and possess a valid pilot license for the aircraft being used. Proof of pilot certification(s) shall accompany the Contractor’s quote.

3.2.2 Experience:

The Contractor shall possess a minimum of two years total experience in conducting aerial surveys for wildlife species, interpreting data, and GIS. Proof of experience shall accompany the Contractor’s quote.

3.2.3 Equipment:

The Contractor shall provide a list of all equipment to be used in execution of this contract. The list shall include make, model, and resolution of survey equipment. The aircraft being used shall utilize a flight tracking system that is capable of being downloaded to a computer for post-flight analysis and review. The equipment list shall accompany the Contractor’s quote.

3.3 Contractor Report:

The Contractor is responsible for providing the following in accordance with the specifications of this contract.

Reports and data must be submitted to the Corps by February 26, 2021.

Report of Findings - The Contractor will provide a report of findings that must adequately describe the methodology used to collect data, dates and time of field collection, and a summary of results of the findings.

GIS Coverage File - The Contractor will provide a GIS shapefile that identifies each observed deer group with data on the number of deer within the group and date and time the group was identified. Additional identified wildlife species shall also be included.

The shapefile(s) must be compatible with ArcGIS 10 and be provided in the projection of UTM zone 17, NAD 1927 or Pennsylvania State Plane, NAD 83 Pennsylvania South, feet. The Contractor may use conversions from image locations or other airborne software to create the shapefile.

Raw Image Data - All imagery collected will become property of the Government and shall be provided to the Government on an approved storage device.

3.4 Period of Performance:

Services provided under this Contract must occur during designated time periods. The period of performance for this contract shall run from date of award – February 26, 2021.

Surveys shall only be conducted during the survey dates specified above and when weather conditions are favorable to achieve optimal imaging.

3.5 Compliance: All work conducted under this contract shall be performed in compliance with all County, State, and Federal laws and regulations. Federal regulations include, but are not limited to:

Clean Air Act Extension, Public Law (PL) 91-604, 31 December 1970, as amended in 1990 (PL 101-549).

40 Code of Federal Regulations (CFR) Parts 50 and 58, “National Ambient Air Quality Standards for

Ozone”; Federal Register (FR) Vol. 73, No. 60; March 27, 2008.

40 CFR Part 50, “ National Ambient Air Quality Standards for Particulate Matter”; FR Vol. 70, No. 200;

October 17, 2006.

Endangered Species Act of 1973, PL 93-205, as amended.

Corps Title 36 CFR regulations, 327.4 Aircraft.

3.8 Pre-Work Conference: The Contractor is required to attend a pre-work conference before the commencement of work. The meeting may be held via teleconference or at Raystown Lake at a time that is mutually agreeable to the Contractor and the Government.

The Contractor shall provide the following documents within fourteen (14) days of contract award to the Contracting Officer Representative:

Safety Plan (see section 3.9) Proof of Insurance (see section 3.11) Work Schedule (see section 4.2) Quality Control Plant (see section 4.3)

3.9 Safety: The Contractor and Contract Employees will meet all applicable requirements of Corps of

Engineers Manual EM 385-1-1 dated 30 November 2014 entitled “Safety and Health Requirements Manual”, OSHA Regulations, and all State and Local safety codes while in performance of this contract.

3.9.1 Safety Officer: The Contractor shall designate an employee to be responsible for overall supervision of safety activities. Such duties shall include assuring applicable safety requirements are incorporated in work methods, and inspecting the work to ensure that safety measures are in action.

3.9.2 Reporting: The Contractor shall maintain an accurate record of, and report to the COR exposure data. All accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies and equipment incidental to work performed under this contract will be documented. All accidents shall be reported within 24 hours of the occurrence. All accidents resulting in death or injury requiring medical attention shall be reported immediately.

3.9.3 Vehicle Operation: The Contractor shall observe all speed limits, weight limits, and other posted traffic signs in the operation of vehicles and equipment. Trucks or other vehicles will be operated in a safe manner and will not be parked in unsafe positions.

3.9.4 Safety Plan: The Contractor shall develop and submit a written detailed safety plan. The plan shall be submitted to the Government for approval within 14 days of contract award.

This plan must indicate in detail the general policies and procedures for safe operation in the accomplishment of this contract. A cover letter identifying the Contractor or Company name, address, phone number, email (if applicable), Contract number and current year will accompany the plan. The plan shall show how the Contractor intends to perform all services in full compliance with the safety requirements set forth in EM 385-1-1, Appendix A. A signed letter of certification which references the contract and current year and states if the original plan remains current (or lists changes if applicable) is acceptable following the base year pre-work conference. All plans, or subsequent revisions, must be acceptable to the Government before work commences.

3.10 Security: The Contractor and all associated sub-Contractors shall comply with the following.

3.10.1 Keys: The Contractor will be issued keys to access contract areas exclusively for the performance of this contract. The key shall be returned to Government after all work tasks have been completed. If the key is lost, the Government shall deduct $300 from the Contractor’s final invoice.

3.10.2 Restrictions: Any use of Government keys other than for the performance of this contract is strictly prohibited. Making or being in the possession of duplicate keys is prohibited. Misuse of keys is grounds for dismissal of contract employees or termination of the contract.

3.10.3 Loss: Any loss of keys will be reported to the Government within 24 hours. Any loss of the keys and/or failure to report the loss may result in the forfeiture of the key deposit and accepting the burden of reestablishing the integrity of the project lock and key system.

3.10.4 Access and General Protection/Security Policy and Procedures: All Contractor and all associated sub-Contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

3.10.5 Suspicious Activity Reporting Training: The Contractor and all associated sub-Contractors shall receive a brief/training on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

3.10.6 Pre-screen candidates using E-Verify Program: The Contractor must pre-screen

Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

3.11 Insurance Requirements:

3.11.1 Required Insurance: Contractor shall provide insurance pursuant to the contract clause entitled, 52.228-5, Insurance – Work on a Government Installation. The Contractor shall procure and maintain the required insurance during the entire period of performance under the contract, following minimum insurance:

Type Amount Comprehensive General Liability $500,000 per occurrence Bodily injury or death

Motor Vehicle Liability (for each motor vehicle): $200,000 per person Bodily injury or death $500,000 per occurrence

Property Damage: $20,000 per occurrence

Workers’ Compensation and Employer’s Liability: $100,000 per person

3.11.2 Documentation: Policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in policies adversely affecting the interests of the Government in such insurance shall not be effective for such period as may be prescribed by the Laws of the State in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

4. Performance Requirements: The Contractor shall meet requirements established in the PWS, specifically

Technical Exhibit 1, Performance Requirements Summary and within the timeframes required in Technical Exhibit 2, Deliverables Summary.

4.1 Required Timeframe: All work shall be completed from date of award – February 26, 2021.

4.2 Work Schedule: The Contractor will provide the COR a schedule outlining all work to be completed under this contract. Variations from the schedule in excess of three days must be approved before work can continue. The schedule shall be resubmitted when variations of more than five days occur. This schedule will be used in part to provide a fair and accurate inspection of the Contractors work.

4.3 Quality Control Plan: The Contractor shall establish a quality control plan for the performance requirements of this contract and shall provide for the COR's approval a written detailed copy with the quote submittal. The Contractor shall maintain the quality control plan throughout the contract and submit to the government if any changes are made for concurrence. All plans, or subsequent revisions, must be acceptable to government before work commences. The Contractor shall provide a signed letter to the COR designating the name(s) of the Contractor’s QC(s) who will be physically present on site with authority and power to conduct all overall management, coordination, and supervision whenever work specified herein is being performed. This letter shall also include the QC(s) schedule(s) of work and contact information.

5. Government Provided Materials.

5.1 Upon request by the Contractor, the Government shall provide a “Safety and Health Requirements

Manual”. The updated manual can be found at the following website:

http://www.usace.army.mil/SafetyandOccupationalHealth/SafetyandHealthRequirementsManual.aspx.

5.2 Keys will be provided to the Contractor by the Government for executing the duties of this contract per Section 3.10.

6. Inspections, Deductions, and Default.

6.1 Inspections. All work shall be performed in an orderly fashion consistent with the specifications as outlined in this contract. During the execution of the contract the COR will conduct inspections of all equipment and data collected to determine if the acceptable quality level (AQL), of 95%, is being met.

The Contractor will provide a letter stating that all infrared deer surveys have been completed and all required products have been provided to the Government in accordance with the contract requirements.

Once the COR receives this letter a final inspection of the provided products will be documented and an evaluation of timeliness and efficiency will be performed at this time. Work found not to be done in accordance with the contract specifications will be redone at the Contractor’s expense.

6.2 Deficiencies. If any of the services, in any measure, do not conform with contract requirements the

Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When defects in services cannot be corrected by re-performance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements, at no increase in contract amount.

6.3 Deductions. If the Contractor fails to correct defects by re-performance and/or take the necessary action to ensure future performance in conformity with contract requirements in a timely fashion the Contracting Officer may, by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service. These charges will be deducted from the Contractor’s next invoice (FAR52.246-4). The Contractor shall be provided an itemized breakdown of each deduction made.

6.3.1 The Contractor shall be responsible for repairing or replacing damaged property to the satisfaction of the

COR due to Contractor negligence. Repairs or replacement of damaged property must be made within seven days or less of the incident. If the Government makes the necessary repairs or replacement of damaged property then all costs associated with said repairs or replacement will be deducted from the next invoice received from the Contractor.

6.3.2 The Government may terminate the contract due to the Contractor’s failure to perform the requirements specified in this contract or extensions thereof, or make progress so as to endanger performance of this contract. Default of the contract shall be considered for various reasons relating to nonperformance of the contractual specifications. Following is a partial listing of reasons for which default may be considered:

Repetitive failure to adhere to contract specifications Repetitive deductions for non-performance Repetitive safety violations Repeated abuse of key privileges Excessive cases of damage to Government or private property Excessive cases of substantiated public complaint

7. Invoices and Payment.

7.1 Invoices: The Contractor shall submit itemized invoices no sooner than 5 days and no later than 15 days from the completion of each survey. Invoices may be submitted for each survey and shall accurately reflect work completed. Each invoice at a minimum shall contain the following information:

Contractor name and address Contract number Date of invoice submission

Invoice number Invoice total

7.2 Corrections.

Incorrect invoices will be returned to the Contractor for correction before processing payment. Corrected invoices shall be re-dated to reflect the new submission date.

7.3 Remittance.

Invoices shall be submitted via post-mail and/or electronic mail to the following addresses for payment. Should changes occur to the mailing addresses the Contractor shall be notified.

VIA Post Mail: U.S. Army Corps of Engineers Raystown Lake Project ATTN: James F Houck Jr 6145 Seven Points Road Hesston, PA 16647

VIA Electronic Mail: James.F.Houck@usace.army.mil CC: Glenn.E.Werner@usace.army.mil

8. Attachment/Technical Exhibit List:

8.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary.

8.2 Attachment 2/Technical Exhibit 2 – Deliverables Summary.

8.3 Attachment 3/Technical Exhibit 3 – Survey Maps

W912DR20Q0052

Attachment 1/Technical Exhibit 1 - Performance Requirements Summary.

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective The Contractor shall furnish all labor, materials, and equipment necessary to perform survey services on the Raystown Lake Project in Huntingdon County, Pennsylvania in accordance with the specifications contained herein.

Standard Performance Threshold

Method of Surveillance

PRS #1

The Contractor shall provide a copy of pilot license per Section 3.2.1.

The Contractor shall follow the standard established in Section 3.2.1.

All pilots shall possess a valid pilot license for the aircraft being used per Section 3.2.1.

The government shall review the provided pilot license(s) for compliance with Section 3.2.1.

PRS #2

The Contractor shall provide documentation of past experience per Section 3.2.2.

The Contractor shall follow the standard established in Section 3.2.2.

The Contractor shall possess the minimum experience per Section 3.2.2.

The government shall review the provided experience documentation for compliance with Section 3.2.2.

PRS #3

The Contractor shall provide a detailed list of equipment to be used per Section 3.2.3.

The Contractor shall follow the standard established in Section 3.2.3.

The Contractor shall utilize equipment per Section 3.2.3.

The government shall review the provided list of equipment for compliance with Section 3.2.3.

PRS #2

The Contractor shall provide a post survey report per Section 3.3.

The Contractor shall follow the standard established in Section 3.3.

The report shall meet the requirements set forth in Section

3.3 and be provided to the Government in electronic and hard by February 26, 2021.

The government shall review the report to ensure that all the requirements set in the PWS were met.

PRS #3.

The Contractor shall provide a Safety Plan per Section 3.9.

The Contractor shall follow the standard established in EM 385-1- 1.

The maximum safety violations documented are no more than 3 violations during the period of performance.

The Government shall perform a 100% review of the Safety Plan to ensure it meets the requirements set forth in

EM 385-1-1.

PRS #4

The Contractor shall procure and maintain insurance per Section 3.11.

The Contractor shall provide Proof of Insurance per Section 3.11.

Insurance shall meet requirements in Clause 52.228-5, Insurance – Work on a Government Installation.

The Government shall review the Contractor’s Proof of Insurance to ensure compliance with Clause 52.228-5.

PRS #5

The Contractor shall provide a work schedule outline per Section 4.2.

The Contractor shall follow the standard established Section 4.2.

The minimum acceptable level of performance is the submittal and acceptance of a work schedule that meets the requirements set forth in Section 4.2

The Government shall conduct on-site field inspections to assure compliance with the work schedule.

PRS # 6

The Contractor shall provide a Quality Control Plan per Section 4.3.

The Contractor shall follow the standard established in Section 4.3.

The minimal acceptable level of performance is the submittal and acceptance of a QCP that meets the requirement set forth is Section 4.3.

The Government shall review the QCP and conduct field inspection to assure compliance.

PRS #7

The Contractor shall not abuse key privileges.

The Contractor shall follow the standard established in PWS Section 3.10.

The Contractor shall not duplicate, loan, or lose keys during the period of performance.

The Government will document findings and report abused key privileges.

Attachment 2/Technical Exhibit 2 - Deliverables Summary.

Deliverables

Frequency # of Copies

Medium/Format Please submit email copy of all deliverables to the COR & KO (Microsoft Office version 2010 or newer)

Submit To

Attachment 3/Technical Exhibit 3 - Survey Maps.

Safety Plan Within 14 days of contract award

1 Paper/Hard Copy and Email

ATTENTION:

Jude Harrington, COR 6145 Seven Points Road Hesston, PA 16647 Jude.t.harrington@usace.army.mil

Work Schedule Outline Within 14 days of contract award

1 Paper/Hard Copy and Email

ATTENTION:

Jude Harrington, COR 6145 Seven Points Road Hesston, PA 16647 Jude.t.harrington@usace.army.mil

Quality Control Plan Within 14 days of contract award

1 Paper/Hard Copy and Email

ATTENTION:

Jude Harrington, COR 6145 Seven Points Road Hesston, PA 16647 Jude.t.harrington@usace.army.mil

Pre-Screen Candidate-E- Verify Program

Within 3 days after contract award.

1 Paper/Hard Copy and Email

ATTENTION:

Jude Harrington, COR 6145 Seven Points Road Hesston, PA 16647 Jude.t.harrington@usace.army.mil

QASP

PERFORMANCE-BASED QUALITY ASSURANCE SURVIELLANCE PLAN (QASP)

FOR

INFRARED DEER SURVEYS

FOR THE RAYSTOWN LAKE PROJECT

1. INTRODUCTION

This Performance-Based Quality Assurance Surveillance Plan (QASP) has been developed pursuant to the requirements of the Performance Work Statement for Contract No. (TBD) – Infrared Deer Surveys at Raystown Lake. This plan sets forth procedures and guidelines that the U.S. Army Corps of Engineers (USACE) will use in evaluating the technical and safety performance of the Contractor. A copy of the Performance Metrics is furnished in the PWS (Appendix A) so that the Contractor will be aware of the methods that the Government will employ in evaluating their performance on this contract.

2. PURPOSE OF THE QASP

The QASP is intended to accomplish the following:

a) Define the roles and responsibilities of participating Government officials;

b) Define the types of work to performed with required end results;

c) Document the evaluation methods that will be employed by the Government in assessing the Contractor’s performance;

d) Describe the process of performance documentation;

e) Outline quality assurance procedures to be employed by the Government during performance of this purchase order to confirm that the site characterization is conducted utilizing proper procedures and in accordance with the approved work and safety plans.

3. ROLES AND RESPONSIBILITIES OF PARTICIPATING GOVERNMENT OFFICIALS AND

MILITARY SERVICE REPRESENTATIVES:

The USACE Project Managers: Jude T. Harrington

• Reports problems or discrepancies to the Contracting Officer Representative and Contracting Officer as soon as possible.

• Reviews contractor submittals.

• Project Manager may use the below Contracting Officer Representative to assist in these tasks.

• Ensures contractor complies with the work plans and safety plans through random and continuous surveillance activities while in the field.

• Monitors contract performance

The USACE Contracting Officer Representative(s) (COR): Jude T. Harrington

Responsible for overall project direction, including technical contracting and customer-related issues.

Reports problems or discrepancies to the COR and Contacting Officer as soon as possible.

Reviews contract submittals.

Project Manager may use the Contacting Officer Representative in these tasks.

Ensures the contactor complies with the work plans and safety plans through random and continuous surveillance activities while in the field.

Responsible for reporting all findings (to include successes, as well as problems and discrepancies) to the USACE Contracting Officer as soon as possible.

Provide quality assurance oversight to ensure the customer’s requirements are met or exceeded.

Reviews vouchers and makes recommendations to the Contracting Officer for payment actions based on completion of designated milestones and helps to ensure schedules are maintained.

Oversees the implantation of the QASP.

Monitors contract performance.

If there is not COR appointed the Operations Project Manager (OPM) will assume the COR duties listed above.

The USACE Technical Monitors: Glenn E. Werner

Monitors contact performance onsite.

Reports all discrepancies with performance to the COR as soon as possible.

Supports all onsite QA activities.

The USACE Contracting Officers: Sharon Alexander/Colette Day:

Only the Contracting Officer has authority to change the terms and conditions of the contract Has obligation authority for the Government.

Directs the contract as necessary.

Issues modifications to the contract.

Issues all acceptance/rejection statements.

The USACE Contract Specialist(s): Nastashia Willoughby

First line of communication between the contracting officer and the contractor and program office.

Contract administration.

The USACE Invoice Processing Team: James F. Houck Jr.

Reviews vouchers and makes recommendations to the Contracting Officer for payment.

Reports problems or discrepancies to the Contracting Officer as soon as possible.

4. PRIMARY METHOD OF SURVEILLANCE

The Contracting Officer’s Representative will monitor the contractor’s performance, which will be evaluated by the Contracting Officer using the Performance Metrics listed in the PWS.

Quality Assurance Surveillance Activities In general, the work will be evaluated in terms of how well the requirements of the task order are satisfied as reported to the COR by the Technical Monitors on site. At the discretion of the COR or the Contracting Officer or Project Manager, other government officials approved by the Contracting Officer or COR may be asked to evaluate a particular task or set of tasks. Quality Assurance included but is not limited to the following:

Inspections of equipment used and data collected will be performed by the COR or COTR to ensure that the contractor is meeting all contract requirements. Inspections will include inspection of equipment used, compliance with safety plan, review of work schedule, and review of the Contractor’s post-survey report.

5. SCOPE OF PERFORMANCE

The contractor shall furnish all labor, materials, and equipment, including equipment operators, necessary to perform Infrared Deer Surveys on the Raystown Lake, Baltimore District, U.S. Army Corps of Engineers in accordance with the specifications contained in the Performance Work Statement (PWS).

6. PERFORMANCE STANDARDS

The contractor will complete all specifications contained in the Performance Work Statement (PWS) and within the performance metrics listed in Appendix A of this PWS.

7. ACCEPTABLE QUALITY LEVEL (AQL)

The COR or COTR will inspect the equipment used and data collected to ensure work performed meets the specifications outlined in the PWS for each line item.

8. EVALUATION METHODS

A team approach that includes the OPM, COR or COTR will inspect the equipment used and data collected to ensure work performed meets the specifications outlined in the PWS for each line item.

9. INCENTIVES (POSITIVE/NEGATIVE)

If the work performed does not meet the specifications set by the Government in the PWS; the Contractor shall correct any and all issues noted by the COR at no additional charge to the Government.

CONTRACTING OFFICER STATEMENT

CONTRACTING OFFICER STATEMENT

The Primary Contracting Officer for this action is Colette B. Day, however, any Contracting Officer holding the appropriate warrant authority in the Baltimore District can serve as the Contracting Officer for this contract. Also, please note that any time the primary KO changes, it will be incorporated into the contract via unilateral modification to the contract.

Section SF 1449 - CONTINUATION SHEET

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

CLAUSES INCORPORATED BY REFERENCE

52.203-3 Gratuities APR 1984 52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.208-9 Contractor Use of Mandatory Sources of Supply or Services MAY 2014 52.212-1 Instructions to Offerors--Commercial Items MAR 2020 52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.222-41 Service Contract Labor Standards AUG 2018 52.222-50 Combating Trafficking in Persons JAN 2019 52.222-55 Minimum Wages Under Executive Order 13658 DEC 2015 52.222-62 Paid…