B.08.02 Solicitation - W91237-21-Q-0116.pdf

SUMMERSVILLE LAKE

2981 SUMMERSVILLE LAKE RD

SUMMERSVILLE WV 26651-9619

TEL: FAX:

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

W9123721Q0116 29-Jul-2021 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPO RTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. % NO TE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and

ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) ( Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA

FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

USACE, CONTRACTING DIVISION

THOMAS HARTMAN, 502 8TH STREET

HUNTINGTON WV 25701-2070

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

12-Aug-2021(Date) PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

304.399.5183THOMAS P HARTMAN

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

W9123721Q0116

Section B - Supplies or Services and Prices

INSTRUCTIONS TO OFFERORS

SITE VISITS ARE HIGHLY RECOMMENDED PRIOR TO PROVIDING A QUOTE. SEE CLAUSE

52.236-27 FOR ADDITIONAL INFORMATION.

* PLEASE DIRECT ALL QUESTIONS TO THOMAS HARTMAN AT (304) 399-5183 or Thomas.p.hartman@usace.army.mil. ANY INFORMATION RECEIVED AT THE

SITE VISIT WHICH CONFLICTS WITH THIS SOLICITATION SHOULD BE BROUGHT TO THE

ATTENTION OF Mr. HARTMAN. THE SOLICITATION AND RESULTING CONTRACT SHALL BE THE

GOVERNING DOCUMENT IN ALL CASES.

**QUOTES CAN ONLY BE E-MAILED TO Thomas.p.hartman@usace.army.mil by the date reference on page 1 of the SF18.

Per FAR 36.204 the estimated price range for this project is between $25,000.00 and $100,000.00.

NOTE: Award will be made to the lowest price offeror who meets the technical requirements of the solicitation and is deemed responsible by the contracting officer.

The intent is to award without discussions.

NOTE: this procurement is 100% Set-Aside for Small Business. For more information see FAR Clause 52.219-6 (Dev).

QUOTATION INSTRUCTIONS (Provide the following with your quote):

Company Name and Address: ______________________________________________ Phone Number:______________________________Fax Number:___________________ Email Address: ____________________________________________________________ Business Size (select all that apply):

Large Business _________ Small Business _________ HUBZONE Business______ 8A__________ Women-Owned ______ Service-Disabled Veteran Owned ________

If subcontractor will used for this work, please provide company name and credentials/qualifications:

IMPORTANT NOTICE: Effective September 26, 2018 and in accordance with FAR Clause 52.204-7, “an Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.”

Vendors are highly encouraged to check their registration status and plan accordingly prior to submitting an offer.

Please note, as of April 2018, GSA's System for Award Management (SAM) system is requiring new registrations and renewals of existing registrations to submit an original signed notarized letter identifying the authorized Entity Administrator. Vendors are encouraged to check their entity's status in SAM.gov and plan accordingly. If the prospective contractor is not registered in the SAM database, the Contracting Officer will follow the procedures at FAR 4.1103. Contact the supporting Federal Service Desk at www.fsd.gov, or by telephone at 866- 606-8220 (toll free) or 334-206-7828 (internationally) Monday through Friday from 8 a.m. to 8 p.m. (EDT), for FREE assistance.

Contractor is registered with SAM: Yes _____ No (/see FAR 52.204-7) Provide business Unique Entity Identifier number: ________________________________________ (phone 800-333-0505 for Unique Entity Identifier number).

Provide business CAGE code: _____________________________________________________ Provide Tax Identification Number: _________________________________________________ All work under this contract shall be in performance with all local, state, and federal laws, regulations, and codes.

Contractors are not required to submit an Accident Prevention Plan (APP) with their quote. The successful offeror will be required to submit this document upon award. The APP must be accepted by the Government Designated

Authority prior to the preconstruction conference. The contractor that receives this award will have 10 calendar days to provide an Accident Prevention Plan (APP). If this deadline is not met, the contractor will be given a cure notice stating that they will have 10 calendar days to submit an APP, otherwise the contract may be terminated for default.

Only the awarded contractor shall provide a copy of their insurance certificate required by State and Local Governments that have been acquired for the time period covered under this contract to the Contracting Officer within 10 business days after award. No further insurance requirements will be imposed by the Corps of Engineers for this contract.

NOTE: Please ensure that Clause 52.204-24 is completed and returned with your quote.

BID SCHEDULE

Line Item No. Description of Requirement Qty/Unit of Measure Extended Price

0001 Reimbursement of actual cost of payment bond for quotes in excess of JOB $______________ $35,000.00

0002 Labor for Summersville Lake Battle Run Sanitary Sewer Rehabilitation in accordance JOB $______________ with the attached Scope of Work.

0003 Materials and Supplies for Summersville Lake Battle Run Sanitary Sewer Rehabilitation in JOB $______________ accordance with the attached Scope of Work.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Battle Run Sanitary Sewer Rehabilitation

FFP

Furnish all equipment, material, labor, supplies, and supervision needed to rehabilitate the identified gravity sanitary sewer and manholes in the Battle Run Recreation Area in accordance with the attached scope of work and attachments.

FOB: Destination

PSC CD: Y1ND

NET AMT

Section C - Descriptions and Specifications

STATEMENT OF WORK

Summersville Lake Battle Run Sanitary Sewer Rehabilitation Furnish all equipment, material, labor, supplies, and supervision needed to rehabilitate the identified gravity sanitary sewer and manholes in the Battle Run Recreation Area in accordance with the attached scope of work and attachments.

Expected Start Date: Work shall commence within 30 days are issuance of NTP, but no sooner than 15

October 2021 when the recreation area closes.

Contract Duration: Project shall be completed within 30 days of work commencement; however, due to the small quantity of this highly specialized work, the contractor may have until 01 April 2022 to complete the work such that scheduling minimally impacts the cost of the work.

Project Location: 2981 Summersville Lake Rd, Summersville, WV 26651.

1. SCOPE OF WORK

1.1 GENERAL DESCRIPTION

The Contractor shall rehabilitate the identified sanitary sewers and manholes in the Battle Run Recreation Area at Summersville Lake to eliminate groundwater infiltration into the sewer system. The project area is located approximately one mile west of Summersville Dam and 0.3 miles north along Battle Run Road, and is shown on Attachment A, Location and Vicinity Maps. All identified sanitary sewers shall be inspected, thoroughly cleaned, relined, and leak tested for a complete turn-key product. All identified manholes shall be inspected, thoroughly cleaned, waterproofed, and leak tested. The Recreation Area will be closed to the public during the construction of this contract; therefore, no bypass provisions are required to maintain existing sewer service during construction.

1.2 REAL ESTATE REQUIREMENTS

The Contractor shall keep work activities confined to a 100’-foot wide work area (50’ on each side of the sewer alignment) in as far as practical. Equipment and Material storage, employee parking, and other incidental work areas shall be at the Beach Area Parking Lot, located just north of the project area. Should additional equipment and material storage areas on Government property be required during construction, the Contractor shall submit a request Contracting Officer’s Representative (COR) for approval at least 48-hours before the area is needed for use.

The contractor shall not completely block or close any site access road. One lane shall be kept open at all times.

1.3 INSTALLATION REQUIREMENTS

All materials and installation shall be in accordance with all applicable standards of the National Association of Sewer Service Companies (NASSCO) and the State of West Virginia Bureau of Public Health regulations. The Contractor shall clean the work area at the end of each workday and shall maintain a clear and safe means of ingress and egress from the work area at all times. The use of the site for construction staging shall be coordinated with the on-site Government representative. Upon completion of construction, the Contractor shall clean all debris and waste resulting from construction operations and restore all surfaces, structures, ditches, and property to its original condition to the satisfaction of the Contracting Officer. All waste materials shall be disposed at an approved landfill facility. Three (3) manholes (MH#6, MH#7, and MH#8) and the two segments of sewerline between them (245 LF and 175 LF) and shall be rehabilitated in accordance with this specification. Sewerlines shall be rehabilitated using the Cured in Place Pipe (CIPP) method. Manhole rehabilitation shall be accomplished using an approved polymer, epoxy, or cementitious sealant. Care shall be taken not to damage the new sewer liner or the new manhole coatings if one these tasks is completed before the other. Refer to Attachment B, Sewer Rehabilitation Plan, for the exact location and extent of the work. Refer to Attachment C, Sewer Profile, for a profile of the existing sewerline. Even though no sewer flows will be present at the time of construction, the contractor shall use temporary plugs in all incoming lines to prevent the accidental admission of sewage into the sewers being rehabilitated.

1.3.1 Videos: The contractor shall provide before and after videos of the manholes and sewerlines to be rehabilitated. Videos shall indicate the location and severity of any damaged areas in the sewer system and the repair. Videos shall be provided in a standard video format on compact disc or DVD.

1.3.2 Cleaning, and Flushing: The contractor shall thoroughly clean and flush the manholes and sewerlines to ensure proper bonding of the liner materials to existing surfaces. Sewage, sewage buildup, and organic materials may be flushed into the treatment system following Manhole #8. Any gravel, concrete, or pipe materials shall be collected at Manhole #8, removed, and properly disposed. Prior to beginning any other phase of work, the sanitary sewer and manholes shall be free of all sludge, mud, sand, gravel, rock, grass, roots, or any other objects which may prevent the proper installation of rehabilitation products. The Contractor shall also flush the completed work after it is complete to remove any leftover residue or construction debris. All debris shall be collected at Manhole #8, removed, and properly disposed.

1.3.3 Sewer System Rehabilitation

1.3.3.1 Preparation: Prior to beginning work, each segment of sewerline shall be thoroughly inspected to ensure the sewerlines are free of all materials that could interfere with the proper installation of the pipe lining system. Special attention should be used during the cleaning operation to assure the removal of all roots from the joints. Any roots which could prevent the proper installation of the pipe lining system shall be removed.

1.3.3.2 Sewer Lining: The sewer lining system used shall be the Cured-in-Place Pipe (CIPP) method of rehabilitation. All installation procedures shall conform to the recommendations of the product manufacturer, including temperature, presence of moisture, environmental controls, product handling, mixing, installation equipment, and methods. There are NO service taps between manholes. All influent laterals or force mains enter at a manhole.

The minimum length of the pipe liner shall be that deemed necessary by the Contractor to produce a finished pipe tightly formed to the existing pipe and which effectively spans the distance from the inlet to the outlet of the respective manholes. The wall color of the interior pipe surface of the pipe after installation shall be a light-reflective color so that a clear detail examination with closed-circuit television inspection equipment may be made.

The Contractor shall be responsible for all aspects of the design of the rehabilitation pipe. The Contractor shall guarantee that the installed pipe is capable of sustaining outside loads, resisting chemical attack that normally occurs in sanitary sewer, and will maintain hydraulic characteristics over a fifty-year design life. No design shall rely on bonding to the existing pipe or rely on any remaining strength of the existing pipe.

The pipe liner shall be designed to fit the existing sanitary sewer. The pipe liner shall be fabricated to a size that, when installed, will tightly fit the internal circumference and length of the original pipe. The existing sewer shall be considered to be in a fully deteriorated gravity condition and that the original pipe is not structurally sound and cannot support soil and live loads. The cured-in-place pipe shall be designed to support hydraulic, soil, and live loads. A copy of the calculations used for the design of the pipe liner shall be submitted for approval prior to fabricating of the pipe liner. Standard formulas as used in the design of flexible pipes shall be used for the design calculations. Height of water over the pipe shall be considered as 10 feet and a Factor of Safety of 2.0 shall be used in all calculations. Overall condition of the pipeline system shall be maintained with its hydraulic profile as large as possible. The completed pipe liner shall have a minimum of the full flow capacity of the original pipe before rehabilitation. Calculated capacities may be derived using a commonly accepted roughness coefficient for the existing pipe material, taking into consideration its age and condition. The Contractor shall submit the details of the proposed processing, including the steps, the pressure (specified steam air or water), the duration, and the temperatures for approval prior to manufacturing the pipeliner.

1.3.3.3 Cured-in-Place Pipe: The tube material and design considerations shall meet the requirements of ASTM F1216, Section 5.1 and modified as follows (or current ASTM standards). The tubes shall have a uniform thickness that when compressed at installation pressures will equal the specified nominal tube thickness. The outside layer of the tube (before inversion) shall be plastic-coated with a translucent flexible material that clearly allows inspection of the resin impregnation (wet-out) procedure. The plastic coating shall not be subject to delimitation after curing.

The tube shall be homogeneous across the entire wall thickness containing no intermediate or encapsulated elastomeric layers. No materials shall be included in the tube that is subject to delimitation in the cured pipe. The resin system shall meet the requirements of ASTM F1216. A submittal denoting these requirements shall be submitted for approval prior to manufacturing the pipeliner.

The quantity of resin used for tube impregnation shall be sufficient to fill the volume of air voids in the tube with additional allowances for polymerization shrinkage and the loss of resin through cracks and irregularities in the original pipe wall. A vacuum impregnation process shall be used to uniformly distribute the resin throughout the tube. A roller system shall be used to uniformly distribute the resin throughout the tube. The resin shall be cured by circulating hot water within the tube. When cured, the finished pipe will be continuous and tight fitting.

Temperature gauges shall be placed to determine the temperature of the incoming and outgoing water from heat source. Another such gauge shall be placed inside the tube at the remote end to determine the temperature at that location during the cure cycle. Leakage testing of the pipe liner shall be accomplished during cure while under a positive head. Products in which the pipe wall is cured while not in direct contact with the pressurizing fluid (e.g., a removable bladder) must be tested by an alternative method approved by the Contracting Officer.

1.3.4 Manhole Restoration

1.3.4.1 Preparation and Repair: Prior to beginning work, each manhole shall be thoroughly inspected, and any areas of structural damage, holes, or missing concrete shall be repaired. The contractor shall remove any remaining manhole steps and repair any holes/damaged caused by removing the steps. All repair work/grouting and surface preparation shall be in accordance with the lining manufacturer’s recommendations. Prior to patching, all loose and deteriorated material shall be removed and disposed of by the contractor. The manhole benches and flow channel shall be checked for leaks and then patched and/or grouted. The prepared surface shall be smooth and provide smooth flow through the manhole. The entire surface of the manhole’s benches shall be uniformly sloped in such a manner as to direct all water to the manhole’s channel and outlet. Manhole wall repair shall include the plugging and/or patching of all visible leaks, cracks, holes, voids, and deteriorated surfaces in the manholes. Concrete surface defects, such as deteriorated concrete or masonry, hollow areas, bugholes, honeycombs, cracks and voids shall be filled flush and true with an approved grouting, plugging or patching compound. The manhole surfaces, including the bench shall be free of leaks for a minimum of 12 hours prior to proceeding with the application of the final manhole rehabilitation product. Pipe-to-manhole connections shall be grouted watertight. The contractor shall stop all leaks with patching materials or infiltration control materials that are compatible with the manhole rehabilitation product(s) in accordance with the manufacturer’s instructions. After concrete and masonry surfaces have been rendered free of leaks, and all surface preparation and repairs have been completed, all surfaces shall be thoroughly cleaned and prepared for application of the lining material.

1.3.4.2 Sealant/Lining Systems: The contractor shall submit, for approval, the proposed manhole sealant to be used before ordering any materials. The manhole sealant shall be a polymer, epoxy, or cementitious sealant specifically made for use in sewage systems. All application procedures shall conform to the recommendations of the product manufacturer, including temperature, presence of moisture, environmental controls, product handling, mixing, application equipment, and methods. Spray equipment, if used, shall be specifically designed to accurately ratio and apply the product, and shall be in proper working order. Prepared surfaces shall be coated to a minimum thickness as recommended by the product manufacturer. Subsequent top coating or additional coats of the polymer coating product shall occur within the product’s recoat time. Additional surface preparation procedures will be required if the recoat time is exceeded. The manufacturer’s recoat time for the specific application, based on temperature and project conditions, shall be strictly followed by the applicator. The coating product shall ensure 100% bonding with adjoining construction materials throughout the manhole structure to effectively seal and protect concrete or masonry substrates from infiltration and attack by corrosive elements. Procedures and materials necessary to achieve this bond shall be as recommended by the product manufacturer. No pinholes, gaps, or voids in the new lining will be accepted.

1.4 SITE RESTORATION REQUIREMENTS

Any areas disturbed by construction activities shall be restored to its undisturbed (pre-project) condition before the end of the contract. Any disturbed lawn areas shall be seeded with a mixture containing at least 40% Creeping Red fescue, 40% Perennial Rye grass, and 20% Kentucky Bluegrass. Seed and mulch application rates shall be per the seed manufacturer’s instructions. All seeded areas shall be thoroughly mulched (straw) and watered. All work, staging, and stockpile areas shall be thoroughly cleaned before the Contractor completes work at the site.

1.5 SUBMITTALS & SUBMITTAL PROCEDURES

1.5.1 General. The Contractor shall provide the submittals listed herein to the Government for approval. Units of weights and measures used on all submittals are to be the same as those used in the contract drawings and scope of work. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

Submittals shall be submitted to the COR within 30 days of Contract award. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves;

test reports; test cylinders; samples; O&M manuals (including parts list); certifications; warranties; and other such required submittals.

1.5.2 Required Submittals

Preconstruction Submittals (1-5) are required following Notice of Award and prior to the issuance of the Notice to Proceed. Material Submittals (6-10) are required prior to beginning the phase of work where they will be used.

Required submittals are:

1. List of proposed Subcontractors (if used)

2. Health and Safety Plan (Accident Prevention Plan)

3. Activity Hazard Analysis

4. Work Plan

5. Quality Control Plan

6. All Manhole Repair and Grouting Materials

7. Manhole Sealant Materials

8. Sewer Pipe Liner Material Data

9. Sewer Pipe Liner Design Calculations

10. Sewer Pipe Liner Installation Methods

1.5.7 Disapproved or Rejected Submittals: Contractor shall make corrections required by the Contracting Officer.

If the Contractor considers any correction or notation on the return submittals to constitute a change to the contract drawings or specifications; notice as required under the clause entitled, "Changes," is to be given to the Contracting Officer. Contractor is responsible for the dimensions and design of connection details and construction of work.

Failure to point out deviations may result in the Government requiring rejection and removal of such work at the Contractor's expense. If changes are necessary to submittals, the Contractor shall make such revisions and submission of the submittals in accordance with the procedures above. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.

1.5.8 Approved/Accepted Submittals: The Contracting Officer's approval or acceptance of submittals is not to be construed as a complete check, and indicates only that design, general method of construction, materials, detailing, and other information appear to meet the Solicitation and Accepted Proposal. Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for design, dimensions, all design extensions, such as the design of adequate connections and details, etc., and the satisfactory construction of all work. After submittals have been approved or accepted by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

1.5.9 Withholding of Payment: No payment for materials incorporated in the work will be made if all required Government approvals have not been obtained. No payment will be made for any materials incorporated into the work for any conformance review submittals or information only submittals found to contain errors or deviations from the Solicitation or Accepted Proposal.

1.7 CONTRACTOR QUALITY CONTROL

The Contractor shall establish a quality control program to assure the requirements of the contract are provided as specified. The Contractor shall furnish for review by the Contracting Officer, not later than ten (10) days after receipt of notice of award, the Contractor Quality Control (CQC) Plan proposed to implement the requirements of Contract Clause 52.246.12 INSPECTION OF CONSTRUCTION. The CQC plan must be accepted prior to Notice to Proceed. The CQC plan shall identify all personnel, procedures, control, instructions, test, records, and forms to be used. Construction will be permitted to begin only after acceptance of the CQC Plan. If the Contractor fails to submit an acceptable CQC plan within the time herein prescribed, the Contracting Officer may refuse to allow construction operations to begin.

1.7.1 Acceptance of Plan: Acceptance of the Contractor's plan is required prior to Notice to Proceed. Acceptance is conditional and shall be predicated on satisfactory performance during the construction. The Government reserves the right to require the Contractor to make changes in his CQC plan and operations including removal of personnel, as necessary, to obtain the quality specified.

1.7.2 Control: Contractor Quality Control is the means by which the Contractor ensures that the construction, to include that of subcontractors and suppliers, complies with the requirements of the contract. The controls shall be adequate to cover all construction operations, including both on-site and off-site fabrication, and will be keyed to the proposed construction sequence. The controls shall include at least three (3) phases of control to be conducted by the CQC Manager for all definable features of work, as follows:

1.7.3 Documentation: The Contractor shall maintain current records of quality control operations, activities, and tests performed, including the work of subcontractors and suppliers. These records shall be on an acceptable form and shall include factual evidence that required quality control activities and tests have been performed.

1.7.4 Quality Assurance: The Government will monitor the Contractor's performance in this contract and reserves the rights to use whatever additional surveillance procedures are deemed appropriate. A Government employee shall not be considered an Inspector unless he identifies himself as such to the Contractor, the Contractor Representative, or Quality Control Inspector. No Inspector is authorized to change any provision of the specifications without written authorization of the Contracting Officer nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the Contract.

2. SUBMISSION OF OFFERS

2.1 Offer Format: The work shall be bid as a Lump Sum contract. The price for all work required including all bonds, administration, overhead, materials, equipment, and labor shall be included in the lump sum price. The cost of any other incidental work necessary to complete the project as described herein shall be included in the Lump Sum price. No other payments will be made.

3. SPECIAL CONTRACT REQUIREMENTS

3.1 Site Visit: Bidders are highly encouraged to make a site visit prior to bidding to ascertain the complete requirements of the contract. Bidder shall contact the following before coming on-site:

Toby J. Wood – Resource Manager Shawn C. Griffith - Maintenance Leader

U.S. Army Corps of Engineers Summersville Lake 2981 Summersville Lake Road Summersville, WV 26651 Telephone: 304-872-3412

3.2 Hours of Operation

a. The contractor shall perform all work during the following hours: Monday through Friday, 0700-1600 except

Federal holidays. Contractor shall submit work schedule to Resource Manager two (2) weeks prior to work activities for review and approval.

b. Federal Holidays: When one of the designated holidays falls on a Sunday the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours to be approved by Project Manager. Work shall be scheduled around the Federal holidays listed below unless approved in advance. Eleven Federal holidays observed are as follows:

New Year’s Day (January 1st) Martin Luther King Day (3rd Monday in January) President’s Day (3rd Monday in February) Memorial Day (Last Monday in May) Juneteenth (June 19th) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

3.3 Contractor's Responsibilities: The Contractor shall be held responsible for any and all damages attributable to the actions of the Contractor or its subcontractors outside the limits of construction, shown on the drawings or designated by the Contracting Officer. This shall include damage to existing roads, drainage structures, electrical or telephone facilities, pavement, and other structures and facilities. All such damage shall be repaired to the satisfaction of the Government or proper municipal or state authorities by the Contractor and at his expense.

3.4 Pre-Construction Conference: The Contractor shall attend a pre-construction conference prior to the initiation of any work at the site. The Contractor’s Accident Prevention Plan (APP) and Quality Control Plan (QCP) must be accepted prior to this meeting. The location of this meeting (construction site or office) will be determined after contract award.

4. SECURITY REQUIREMENTS

All Contractors and subcontractor employee(s) working on any contract who require access in and/or around any Huntington District facilities, projects, owned or leased facility/space shall receive authorization to be on site at these areas based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12). The Huntington District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on any contract based upon the results of the background investigation provided by the Huntington District Security Management Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Huntington District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL CONTRACTS 1-YEAR AND SUBSEQUENT OPTION YEARS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Huntington District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted unescorted access in or on District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working,

(2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) Security Information Sheet on each employee working on site must be submitted directly to the Huntington District Security Management Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with option periods. For instance, if the employee was cleared in May of 2018, they shall be cleared again in May of 2019. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Huntington District USACE Security Management Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). FD 258, Contractor Fingerprint Card (one card for digital prints, two for ink prints) (NOTE: a trained/qualified individual must take prints, ORI block on the FD 258 must be USOPM000Z) (Contractor Fingerprint Cards (FD-258) may be obtained by Contracting Division by contacting the Huntington District Security Management Office).

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

http://www.opm.gov/forms/

Following submission of paperwork, the Huntington District Security Management Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Huntington District Security Management Office will make recommendations to the PCO or their Designated Representative. The Huntington District Security Management Office cannot give approval due to unfavorable report(s). The Huntington District Security Management Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise the Contractor of the decision.

PRE-BID MEETINGS

Any Contractor or sub contractor who plans to attend a pre-bid site visit to any Huntington District facilities, projects, owned or leased facility/spaces must be vetted by having a background investigation conducted by the Security Management Office prior to the site visit. Information for the background investigation must contain the following: a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State). It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

4.1 FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must be cleared 30 to 45 days in advance of any site visit, tour or work on USACE owned/leased property. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Huntington District Security Management Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work. A scanned copy of a valid passport must be sent to the Security Management Office in order to formally request a visit to any Huntington District facilities, projects, owned or leased facility/spaces.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, Engineering or Army regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Huntington District Security Management Office by phone, letter, or email at the following numbers/addresses:

CELRH-SM

502 Eighth Street

Huntington, WV 25701

Scott E. Grandon, phone (304) 399-5661; email scott.e.grandon@usace.army.mil Stephen R. Curry, phone (304) 399-5695; email stephen.r.curry@usace.army.mil Matthew D. Green, phone (304) 399-5294; email matthew.d.green@usace.army.mil Sandra L. Hardwick, phone (304) 399-5612; email sandra.l.hardwick@usace.army.mil

4.2 AT/OPSEC Requirements. The following shall be accomplished by the contractor within the timeframes established below for each requirement:

a. AT-Level I Training - "All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html.

b. Access and General Protection/Security Policy and Procedures. All Contractor and all associated sub‐ contractors employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative).

The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. Additionally, Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

c. For contractors who do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

d. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

mailto:scott.e.grandon@usace.army.mil mailto:stephen.r.curry@usace.army.mil mailto:matthew.d.green@usace.army.mil mailto:Sandra.L.Hardwick@usace.army.mil

e. OPSEC Training - All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html;

f. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify

Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements.

The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

5. CONTRACTOR SAFETY REQUIREMENTS

5.1 Minimum Personal Protective Equipment

The Minimum Personal Protective equipment required for anyone on the construction site shall be long pants, safety toe shoes/boots, shirts with minimum 4 inch sleeves, reflective safety vest, hard hat, safety eyewear, and hearing protection as needed. Additional Personal Protective Equipment may be needed and should be determined using the Activity Hazard Analysis. All Personal Protective Equipment shall be in compliance with the U.S. Army Corps of Engineers Safety & Health Requirements Manual EM 385-1-1 as currently revised.

5.2 Contractor Accident Prevention Plan (APP)

A. General. Contractor shall comply with all Federal, State and Local safety requirements including those specified by the Occupational Safety and Health Act (OSHA) in 29 CRF 1910 General Industry Standard, 1926 Construction Standard and the U.S. Army Corps of Engineers Safety & Health Requirements Manual EM 385- 1-1 as currently revised. Where a conflict exists between safety standards/requirements the contractor shall comply with the more stringent requirement. If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, any project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor.

Also, the Contractor will not be paid for work not performed as a result of the stop order.

B. Contractor Accident Prevention Plan (APP). The Contractor shall prepare a site-specific Accident Prevention Plan following the outline provided in EM 385-1-1, Appendix A as a minimum. The contractor shall address each element and sub-element in the outline in the order they appear in Appendix A. Any item from the outline that does not apply must be listed, in its assigned place and a brief explanation of the reason it is not required/provided. The APP shall address any unusual or unique aspects of the project or activity. This plan must be accepted by the Contracting Officer prior to the issuance of Notice to Proceed (NTP). Contractors are encouraged to contact the USACE Safety & Occupational Health Office for questions or information regarding the development of contract Accident Prevention Plans. Office hours are Monday-Friday 8:30 a.m. - 4 p.m. at (304)399-5039/5032/5326. The web address for EM 385-1-1 is:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

(1) The contractor shall have on site an employee designated as a Site Safety and Health Officer (SSHO) who has completed the OSHA 30-hour Construction Safety training or its equivalent as specified in EM 385-1-

1, 01.A.17 and has at least five years experience relative to the work to be performed. No work will be permitted unless the SSHO is present at the work site.

(2) Work crews of two or more must have two people holding current certification in First Aid and CPR from the American Red Cross, American Heart Association, or a licensed physician. Training must include a hands-on component that cannot be taken online and the contractor must maintain appropriate First Aid kit on site. Single individuals working alone must have current certification in First Aid as a minimum.

(3) All work that potentially exposes the worker to falls of six feet or more will require the contractor to submit a Site Specific Fall Protection & Prevention Plan in accordance with EM 385-1-1, Section 21.D.

(4) Cranes and hoisting equipment shall be operated only by qualified personnel (operators licensing, physical and drug testing in accordance with EM 385-1-1 Section 16.B). Note: CDL Medical Clearance is not acceptable. Please see attached medical clearance requirements.

(5) Effective November 8, 2010 all “Signalpersons” and “Riggers” shall be qualified. This is a mandatory requirement in accordance with 29 CFR 1926.1400 Regulations. Riggers must be a qualified person for the performance of specified hoisting activities such as during assembly/disassembly, in accordance with OSHA 1926.1404(r)(1) and 1926.1425(c)(3).

(6) Work orders involving potential exposure to Hazardous, Toxic or Radiological Waste shall require development of Site Specific Safety and Health Plan (SSHP) by qualified personnel as specified in EM 385-1-1 Sections 6 and 33.

C. Risk Management Process. The Contractor shall utilize risk management tools such as Activity Hazard

Analysis (AHA), Job Hazard Analyses (JHAs), Job Safety Analyses (JSAs) or similar tools to identify, assess, prioritize risks and develop controls to minimize, monitor and control the probability and/or impact of unfortunate events to an acceptable level. Within each major phase, all activities, tasks or Definable Features of Work (DFOWs) shall be identified that will require an AHA/JSA/JHA. For each work activity, task or DFOW contractor shall prepare the initial AHA/JSA/JHA. A Risk Assessment Code (RAC) is assigned to each step, to the risk that remains after controls have been applied (residual risk) a final RAC (cannot be lower than the highest step RAC) shall be assigned. See EM 385-1-1 Section 01.A.14.b. For further guidance or contact the SOHO for assistance. The AHA/JSA/JHA shall be reviewed and accepted by the proper authority in order to proceed with the activity.