B.08.02_Solicitation.pdf

RFQ

W9126G20Q0053

Sam Rayburn Lake Mowing Services Vendor Information Sheet

IN THE EVENT OF AWARD, ISSUE CONTRACT TO:

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

DUNS NUMBER CAGE CODE NUMBER________

SSN/TIN NUMBER or firm’s Tax ID Number (TIN) ______________________________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM

Yes

No

Signature Date

Contracting Office: USACE Fort Worth District, P.O. Box 17300, 819 Taylor St, Fort Worth, TX 76102-0300

Combined Synopsis Solicitation Number: W9126G20Q0053

Place of Performance: Fort Worth District, Piney Woods Region, Sam Rayburn Lake, 7696 RR 255 West, Jasper, TX 75951.

Closing Response Date: By 25 Mar 2020, No Later Than (NLT) 12:00 p.m. CST

Mowing Services at Sam Rayburn Lake

1. Overview. This is a combined synopsis/solicitation for commercial items in accordance with (IAW) Subpart 12.6. The solicitation is being procured IAW commercial services, which includes but not limited to FAR Part 12 and FAR Part 13. The resulting long term contract will be a firm fixed price (FFP) contract for specified mowing services in public use areas at Benbrook Lake. The solicitation (W9126G- 20-Q-0050) is being issued as a Request for Quotation (RFQ). This announcement constitutes the only solicitation; quotes are requested and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

2. SBA Programs. This acquisition is set-aside 100% for Small Business

3. Classification. The North American Industry Classification System (NAICS) code is 561730, Mowing Services. The Size Standard for NAICS code 561730 is $8 million. PSC S208, Mowing Services

4. Description of services. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision necessary to perform Mowing Services at the location and frequency set forth in the Performance Work Statement and schedules. Work shall be performed in the USACE Piney Woods Region, located at various parks within Sam Rayburn Lake, 7696 RR 255 West, Jasper, TX 75951. The Period of Performance (P.O.P) will be one (1) twelve (12) month base period, and two (2) twelve (12) month option periods;

potential option for six (6) month extension period.

5. Contract Information. This combined synopsis & solicitation notice is a request for competitive quotations. Therefore, all capability statements or quotations received prior to the RFQ close date will be considered by the United States Corps of Engineers.

The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation cover page on page 1, and a completed copy of the pricing schedule beginning on page 2.

The provision at 52.212-2, Evaluation -- Commercial Items, Streamlined Evaluation procedures IAW FAR 12.602 shall be incorporated in this solicitation. Award shall be made that is most advantageous to the Government based on the factors contained in the solicitation.

Offerors are required to include a completed copy of the provision at 52.212-3 Alt I, Offeror Representations and Certifications -- Commercial Items, with its quote.

The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

The clause at 52.212-5 (Deviation), Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. Please see the Clauses Incorporated by Reference section for additional FAR Clauses applicable to this acquisition.

6. Evaluation Information. The Government intends to award a firm fixed price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) Single Award Task Order Contract (SATOC) resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Non-price factors, technical capability and performance are equal to price.

An Offeror is required to be registered in SAM (www.sam.gov) when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

7. Submittals. Offerors must submit representations and certifications in accordance with the provision at FAR 52.212-3 Alt I Offeror Representations and Certifications—Commercial Item.

The offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

Submit the following as separate documents in response to this RFQ (See Instructions to Offerors for further information):

a. Vendor Information Sheet

b. Technical Capability Statement (See Clause 52.212-2 Evaluation – Commercial Items)

c. Price Quotation (See Bid Schedule (NO handwritten quotes will be accepted) must be completed. Failure to do so will result in your proposal being considered non-responsive) (See Clause 52.212-2 Evaluation – Commercial Items)

d. Past Performance Questionnaire (PPQ) (See Clause 52.212-2 Evaluation – Commercial

Items)

Any inquiries submitted via telephone call will be re-directed to an e-mail submission. Submit offers or any questions to the attention of Gloria Gonzales via email to:

gloria.gonzales@usace.army.mil, no later than 10:00 AM CST on 16 Mar 2020. Offerors who fail to complete and submit the requirements above may be considered non-responsive.

8. Site Visit - FAR 52.237-1 – Those submitting a quote are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

http://www.sam.gov/ https://www.acquisition.gov/ mailto:gloria.gonzales@usace.army.mil

To indicate your firm’s interest in attending a Site Visit, please email the point of contact below, providing the information required:

Site visit attendees must provide the following information: 1)Solicitation Number; 2) Project Title; 3) Names of individuals who will attend the site visit; 4) Name of company represented and 5) Phone number of company being represented

Address: Sam Rayburn Lake Project Office 7696 RR 255 West Jasper, TX 75951

POC: Gloria Gonzales- Contract Specialist Contact Info: (817)-886-1082 Email: gloria.gonzales@usace.army.mil

Site Visit: 12 Mar 2020 at 10:00 am CST

Previous Contract Information:

W9126G-16-D-0018

CONTRACTOR: Terry Hensarling

TOTAL AMOUNT TO INCLUDE BASE AND TWO OPTION YEARS - $410,700.00

INSURANCE UPON AWARD

Prior to commencement of work, the Contractor shall furnish the original of his Insurance Certificate directly to the Contracting Officer, Fort Worth District, Corps of Engineers, ATTN: CESWF-CT-S, P.O.

Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Lake and Project Office. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements:

Submit a copy of Insurance Certificate directly to:

Piney Woods Region US Army Corps of Engineers Sam Rayburn Project Office ATTN: Randall Peck 7696 RR 255 West

Jasper, TX 75951

Or email to: gloria.gonzales@usace.army.mil Phone: (817) 886-1082

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence. No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00 or in compliance with applicable State statutes.

(d) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE:

(1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown. The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work.

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: gloria.gonzales@usace.army.mil and CIV-OPS.Proposals@usace.army.mil

Ensure the former employer references the solicitation number in the email subject line.

mailto:CIV-OPS.Proposals@usace.army.mil

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project?

E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort

E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel

E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports. Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor. E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 6 Job

Funded Amt:

Park & Project Mowing- Sam Rayburn Lake

The contractor shall provide all contract labor, equipment, vehicles, fuel, materials, supplies, supervision, quality control and non-personal services required to perform specified Park and Project mowing services at Sam Rayburn Lake as defined in the Performance Work Statement.

Period of Performance: 1 Apr 2020 - 31 Mar 2021

NAICS CD: 561730

, FSC CD: S208

1001 6 Job

OPTION Funded Amt:

Park & Project Mowing- Sam Rayburn Lake

The contractor shall provide all contract labor, equipment, vehicles, fuel, materials, supplies, supervision, quality control and non-personal services required to perform specified Park and Project mowing services at Sam Rayburn Lake as defined in the

Period of Performance: 1 Apr 2021 - 31 Mar 2022

2001 6 Job

OPTION Funded Amt:

Park & Project Mowing- Sam Rayburn Lake

The contractor shall provide all contract labor, equipment, vehicles, fuel, materials, supplies, supervision, quality control and non-personal services required to perform specified Park and Project mowing services at Sam Rayburn Lake as defined in the

Period of Performance: 1 Apr 2022 - 31 Mar 2023

3001 5 Job

Funded Amt:

Park & Project Mowing- Sam Rayburn Lake 6 - Month Extension

ITEM NO. SUPPLIES/SERVICES QTY UNIT UNIT COST AMOUNT

MOWING

PARK MOWING SCHEDULE (SCHEDULE I)

0001AA Twin Dikes 6 Job 0001AB Mill Creek 6 Job 0001AC San Augustine 6 Job 0001AD Rayburn (8- acres) 6 Job 0001AD1 Rayburn (1-14 acres) 6 Job 0001AE Ralph McAlister 6 Job 0001AF Etolie 6 Job 0001AG Marrion Ferry 6 Job 0001AH Hanks Creek Park and Road 6 Job 0001AI Hanks Creek Day Use 6 Job 0001AJ Monterey 6 Job 0001AK Ebenezer 6 Job 0001AL Overlook 6 Job

TOTAL

PROJECT MOWING SCHEDULE (SCHEDULE II)

0001AN Area Below Dam and Powerhouse 6 Job 0001AP Headquarters Helipad 6 Job 0001AQ Protection Dike lake side of Powerhouse 6 Job 0001AR Trimming guard rail along top of levee 6 Job 0001AS Entrance Road for Ebenezer Park 6 Job 0001AT Ebenezer Spill Way 6 Job 0001AU Radio Tower Area 6 Job 0001AV East End & Public Boat Ramp 6 Job 0001AW Dike A & C 6 Job 0001AX Brookland Dike 6 Job

TOTAL

GRAND TOTAL BASE YEAR

IGE Area Mowing Bid Items Mowing Services at Sam Rayburn Lake

Jasper, TX BASE YEAR 01 APR 2020 to 31 MAR 2021

OPTION ONE 01 APR 2021 to 31 MAR 2022

PARK MOWING SCHEDULE (SCHEDULE I)

1001AA Twin Dikes 6 Job 1001AB Mill Creek 6 Job 1001AC San Augustine 6 Job 1001AD Rayburn (8- acres) 6 Job 1001AD1 Rayburn (1-14 acres) 6 Job 1001AE Ralph McAlister 6 Job 1001AF Etolie 6 Job 1001AG Marrion Ferry 6 Job 1001AH Hanks Creek Park and Road 6 Job 1001AI Hanks Creek Day Use 6 Job 1001AJ Monterey 6 Job 1001AK Ebenezer 6 Job 1001AL Overlook 6 Job

TOTAL

PROJECT MOWING SCHEDULE (SCHEDULE II)

1001AN Area Below Dam and Powerhouse 6 Job 1001AP Headquarters Helipad 6 Job 1001AQ Protection Dike lake side of Powerhouse 6 Job 1001AR Trimming guard rail along top of levee 6 Job 1001AS Entrance Road for Ebenezer Park 6 Job 1001AT Ebenezer Spill Way 6 Job 1001AU Radio Tower Area 6 Job 1001AV East End & Public Boat Ramp 6 Job 1001AW Dike A & C 6 Job 1001AX Brookland Dike 6 Job

TOTAL

GRAND TOTAL OPTION ONE

OPTION TWO 01 APR 2022 to 31 MAR 2023

PARK MOWING SCHEDULE (SCHEDULE I)

2001AA Twin Dikes 6 Job 2001AB Mill Creek 6 Job 2001AC San Augustine 6 Job 2001AD Rayburn (8- acres) 6 Job 2001AD1 Rayburn (1-14 acres) 6 Job 2001AE Ralph McAlister 6 Job 2001AF Etolie 6 Job 2001AG Marrion Ferry 6 Job 2001AH Hanks Creek Park and Road 6 Job 2001AI Hanks Creek Day Use 6 Job 2001AJ Monterey 6 Job 2001AK Ebenezer 6 Job 2001AL Overlook 6 Job

TOTAL

PROJECT MOWING SCHEDULE (SCHEDULE II)

2001AN Area Below Dam and Powerhouse 6 Job 2001AP Headquarters Helipad 6 Job 2001AQ Protection Dike lake side of Powerhouse 6 Job 2001AR Trimming guard rail along top of levee 6 Job 2001AS Entrance Road for Ebenezer Park 6 Job 2001AT Ebenezer Spill Way 6 Job 2001AU Radio Tower Area 6 Job 2001AV East End & Public Boat Ramp 6 Job 2001AW Dike A & C 6 Job 2001AX Brookland Dike 6 Job

GRAND TOTAL OPTION TWO

6 Month Extension 01 APR 2023 to 30 SEP 2023

PARK MOWING SCHEDULE (SCHEDULE I)

0001AA Twin Dikes 5 Job 0001AB Mill Creek 5 Job 0001AC San Augustine 5 Job 0001AD Rayburn (8- acres) 5 Job 0001AD1 Rayburn (1-14 acres) 5 Job 0001AE Ralph McAlister 5 Job 0001AF Etolie 5 Job 0001AG Marrion Ferry 5 Job 0001AH Hanks Creek Park and Road 5 Job 0001AI Hanks Creek Day Use 5 Job 0001AJ Monterey 5 Job 0001AK Ebenezer 5 Job 0001AL Overlook 5 Job

TOTAL

PROJECT MOWING SCHEDULE (SCHEDULE II)

0001AN Area Below Dam and Powerhouse 5 Job 0001AP Headquarters Helipad 5 Job 0001AQ Protection Dike lake side of Powerhouse 5 Job 0001AR Trimming guard rail along top of levee 5 Job 0001AS Entrance Road for Ebenezer Park 5 Job 0001AT Ebenezer Spill Way 5 Job 0001AU Radio Tower Area 5 Job 0001AV East End & Public Boat Ramp 5 Job 0001AW Dike A & C 5 Job 0001AX Brookland Dike 5 Job

TOTAL

GRAND TOTAL POTENTIAL EXTENSION

GRAND TOTAL BASE + TWO OPTIONS + 6 MONTH EXTENSION

Task Order Mowing Services at Sam Rayburn Lake

Period of Performace 1 April 2020 thru 20 April 2020

MOWING

PARK MOWING SCHEDULE (SCHEDULE I)

0001AA Twin Dikes 1 Job 0001AB Mill Creek 1 Job 0001AC San Augustine 1 Job 0001AD Rayburn (8- acres) 1 Job

0001AD1 Rayburn (1-14 acres) 1 Job 0001AE Ralph McAlister 1 Job 0001AF Etolie 1 Job 0001AG Marrion Ferry 1 Job

0001AH Hanks Creek Park and Road 1 Job 0001AI Hanks Creek Day Use 1 Job 0001AJ Monterey 1 Job 0001AK Ebenezer 1 Job

0001AL Overlook 1 Job

PROJECT MOWING SCHEDULE (SCHEDULE II)

Period of Performace 21 April 2020 thru 30 April 2020

0001AN Area Below Dam and Powerhouse 1 Job 0001AP Headquarters Helipad 1 Job 0001AQ Protection Dike lake side of Powerhouse 1 Job 0001AR Trimming guard rail along top of levee 1 Job

0001AS Entrance Road for Ebenezer Park 1 Job 0001AT Ebenezer Spill Way 1 Job 0001AU Radio Tower Area 1 Job 0001AV East End & Public Boat Ramp 1 Job

0001AW Dike A & C 1 Job 0001AX Brookland Dike 1 Job

TOTAL POP 1

Period of Performance for this task order will be 20 Days for Park Mowing, 10 Days for Project Mowings

Period of Performace 1 May 2020 thru 20 May 2020

0001AC San Augustine 1 Job

0001AD Rayburn (8- acres) 1 Job 0001AD1 Rayburn (1-14 acres) 1 Job 0001AE Ralph McAlister 1 Job 0001AF Etolie 1 Job

0001AG Marrion Ferry 1 Job 0001AH Hanks Creek Park and Road 1 Job 0001AI Hanks Creek Day Use 1 Job 0001AJ Monterey 1 Job

0001AK Ebenezer 1 Job

Period of Performace 20 May 2020 thru 31 May 2020 0001AN Area Below Dam and Powerhouse 1 Job 0001AP Headquarters Helipad 1 Job 0001AQ Protection Dike lake side of Powerhouse 1 Job

0001AR Trimming guard rail along top of levee 1 Job 0001AS Entrance Road for Ebenezer Park 1 Job 0001AT Ebenezer Spill Way 1 Job 0001AU Radio Tower Area 1 Job

0001AV East End & Public Boat Ramp 1 Job

GRAND TOTAL POP 2

Period of Performace 01 June 2020 thru 20 June 2020

0001AC San Augustine 1 Job 0001AD Rayburn (8- acres) 1 Job 0001AD1 Rayburn (1-14 acres) 1 Job 0001AE Ralph McAlister 1 Job

0001AF Etolie 1 Job 0001AG Marrion Ferry 1 Job 0001AH Hanks Creek Park and Road 1 Job 0001AI Hanks Creek Day Use 1 Job

0001AJ Monterey 1 Job

Period of Performace 21 June 2020 thru 30 June 2020

0001AN Area Below Dam and Powerhouse 1 Job 0001AP Headquarters Helipad 1 Job

0001AQ Protection Dike lake side of Powerhouse 1 Job 0001AR Trimming guard rail along top of levee 1 Job 0001AS Entrance Road for Ebenezer Park 1 Job 0001AT Ebenezer Spill Way 1 Job

0001AU Radio Tower Area 1 Job 0001AV East End & Public Boat Ramp 1 Job

GRAND TOTAL POP 3

Period of Performace 01 July 2020 thru 21 July 2020

0001AC San Augustine 1 Job 0001AD Rayburn (8- acres) 1 Job 0001AD1 Rayburn (1-14 acres) 1 Job 0001AE Ralph McAlister 1 Job

0001AF Etolie 1 Job 0001AG Marrion Ferry 1 Job 0001AH Hanks Creek Park and Road 1 Job 0001AI Hanks Creek Day Use 1 Job

0001AJ Monterey 1 Job

Period of Performace 22 July 2020 thru 31 July 2020

0001AN Area Below Dam and Powerhouse 1 Job 0001AP Headquarters Helipad 1 Job

0001AQ Protection Dike lake side of Powerhouse 1 Job 0001AR Trimming guard rail along top of levee 1 Job 0001AS Entrance Road for Ebenezer Park 1 Job 0001AT Ebenezer Spill Way 1 Job

0001AU Radio Tower Area 1 Job 0001AV East End & Public Boat Ramp 1 Job

GRAND TOTAL POP 4

Period of Performace 01 August 2020 thru 20 August 2020

0001AC San Augustine 1 Job 0001AD Rayburn (8- acres) 1 Job 0001AD1 Rayburn (1-14 acres) 1 Job 0001AE Ralph McAlister 1 Job

0001AF Etolie 1 Job 0001AG Marrion Ferry 1 Job 0001AH Hanks Creek Park and Road 1 Job 0001AI Hanks Creek Day Use 1 Job

0001AJ Monterey 1 Job

Period of Performace 21 August 2020 thru 30 August 2020

0001AN Area Below Dam and Powerhouse 1 Job 0001AP Headquarters Helipad 1 Job

0001AQ Protection Dike lake side of Powerhouse 1 Job 0001AR Trimming guard rail along top of levee 1 Job 0001AS Entrance Road for Ebenezer Park 1 Job 0001AT Ebenezer Spill Way 1 Job

0001AU Radio Tower Area 1 Job 0001AV East End & Public Boat Ramp 1 Job

GRAND TOTAL POP 5

Period of Performace 1 September 2020 thru 21 September 2020

0001AC San Augustine 1 Job 0001AD Rayburn (8- acres) 1 Job 0001AD1 Rayburn (1-14 acres) 1 Job 0001AE Ralph McAlister 1 Job

0001AF Etolie 1 Job 0001AG Marrion Ferry 1 Job 0001AH Hanks Creek Park and Road 1 Job 0001AI Hanks Creek Day Use 1 Job

0001AJ Monterey 1 Job

Period of Performace 22 September 2020 thru 1 October 2020

0001AN Area Below Dam and Powerhouse 1 Job 0001AP Headquarters Helipad 1 Job

0001AQ Protection Dike lake side of Powerhouse 1 Job 0001AR Trimming guard rail along top of levee 1 Job 0001AS Entrance Road for Ebenezer Park 1 Job 0001AT Ebenezer Spill Way 1 Job

0001AU Radio Tower Area 1 Job 0001AV East End & Public Boat Ramp 1 Job

GRAND TOTAL POP 6

GRAND TOTAL COMPLETE TASK ORDER

PERFORMANCE WORK STATEMENT (PWS)

For

AREA MOWING SERVICES

SAM RAYBURN LAKE, TEXAS

1. GENERAL: This is a non-personal services contract to provide Area Mowing services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, materials, supervision, and non-personal services necessary to perform Park and Project Mowing services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Scope: The contractor shall provide all contract labor, equipment, vehicles, fuel, materials, supplies, supervision, quality control and non-personal services required to perform specified Park and Project mowing services at Sam Rayburn Lake Project. Contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required specified services.

Contractor shall assure that all work is accomplished in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer or their Representative.

1.2.1 Park and Project Mowing - The work shall consist of furnishing all labor, materials, and equipment necessary to perform area mowings and trim grass, weeds, and tree/brush sprouts in the public use areas, and along access roads at the locations and as indicated by appropriate limits on the attached park maps. Unless indicated otherwise on the attached park maps, mowing along access roads shall be performed over a distance of fifty (50) feet on each side of centerline; fifty (50) feet beyond limits of parking areas;

fifty (50) feet beyond paved edge of boat ramps and boat ramp turnarounds, or to the tree line if it falls within the required fifty (50) foot distance. The required fifty

(50) foot distance includes ditches, back slopes, riprap, and bluff areas, which shall be cut with power or hand tools. Unless otherwise indicated on the attached area maps, mowing and trimming will be performed to the water's edge.

1.2.2. Intentionally Left Blank

1.2.3 Mowing, Trimming, and Edging Requirements: Cut, trim, and mow grass to a height of not more than two and one half (2 1/2) inches or less than one and one half (1 1/2) inches in Park mowing; and not more than three (3) inches or less than two (2) inches in Project mowing. All mowing and trimming activities should be uniform in cut; with smooth transitions between different mowing equipment areas; grass shall be mowed even throughout the mow areas maintaining the required height, if after mowing an area individual plants (stickups) or strips of uncut vegetation remain in the mowed area, the area will be re-mowed, even though it may be several days before the stickups or strips are visible. Mowing with tractor-mounted mowers will not be permitted within twenty (20) feet of any people, building, picnic/camping unit, camper hook-up, or under trees with low hanging limbs.

All rocks and branches resulting from mowing operations must be removed from roadways. All rocks, branches, grass, dirt, or other debris resulting from mowing, trimming or edging operations must be removed from all developed surfaces, including but not limited to sidewalks, impacts sites, picnic pads, etc. The Contractor will be required to trim around guard rails, traffic counters, trees, shrubs, culverts, all signs, guard posts, posts and cable, boat ramps, parking lots, curb stops, rip-rap, fences, and any other natural or manmade objects that protrude above the ground line to such a height as to prevent passage of the larger mowing equipment over them without damage to the equipment or the object. The Government reserves the right at any time to plant additional trees and/or shrubs in any park or area which will require trimming as described above at no additional cost to the Government. Edging and trimming will be accomplished each time mowing is performed. Edging will be accomplished with a gasoline or electrically operated edger capable of making vertical cuts a minimum of one-half (1/2) inch below soil level along all walkways and concrete curbs located within the mowing area, a string trimmer will not be allowed for this function.

1.2.3.1 Special Mowing and Trimming Requirements: If a camping/picnic unit is occupied by the public at the time of the scheduled mowing and trimming of camping/picnic unit areas, the contractor will inform the occupants of safety measures which need to be followed by the occupants to prevent any personal injury or damage to personal property. Only string trimmers or special approved equipment will be used on the restricted steep slope areas. Any special type equipment must be approved in writing by the QA prior to use and shall be used in accordance with manufacturers recommendations at all times.

The Government is not responsible for the condition of the mowing area (grass height, rocks, etc.) at the time the contract or task order becomes effective.

(NOTE: During spring season mowing, clusters of wildflowers shall remain unmowed in those areas designated on site by the QA

1.2.4 Mowing Frequency: A minimum of four (4) and a maximum of eight (8) Park mowings, a minimum of four (4) and a maximum of eight (8) Project mowings, may be required by this contract.

The Government reserves the right to request mowing in selected areas if the growth of vegetation warrants.

1.2.5 Task Order: Mowings will be accomplished when directed in writing by the Contracting Officer.

This directive will be in the form of a task order authorizing the Contractor to mow any one or more of the designated areas. The task order shall also state the number and sequence in which the parks or areas are to be mowed and the time limitation allowed.

1.2.6 Mowing Sequence: The QA will furnish the Contractor a list showing the sequence in which each area is to be mowed. Completion of work and the government’s quality assurance inspection schedule will adhere to this sequence. Unless otherwise approved by the QA all mowing and trimming required in an area identified on the bid schedule, once started shall be completed before starting mowing in another area. In all cases the contractor shall provide sufficient personnel and equipment to complete the work within the required time limitation.

1.2.7 Key Control: Keys issued to the contractor for access to mowing areas will be returned upon completion of each mowing task order. Gates opened by the contractor for access to mowing areas shall be locked when the contractor completes mowing operations in the area or before end of work day at 6pm.

1.2.8 Traffic Control: It shall be the contractor’s responsibility to furnish, maintain, and deploy all necessary traffic control barricades, warning and detour signs, and flagmen needed to caution and/or restrict vehicular traffic while performing mowing operations. Caution Mowing Ahead signs shall be deployed in advance and behind mowing operations on roadways, when and where mowing is being performed. The contractor will conform to all traffic and other regulations as found in Section 327, Chapter III, Title 36 of the Code of Federal Regulations, available from the QA. Should the contractor use a developed camp area for overnight occupancy, all applicable regulations will be adhered to.

Vehicles and trailers will be parked in designated parking areas when not in use, and off road travel by vehicles other than tractors will be limited to loading/unloading and repair work.

1.2.9 Safety Requirements: Contractor shall develop and submit written detailed accident prevention plan (APP) and hazard analysis plans within fifteen (15) days after award and prior to beginning work. This plan must indicate in detail the general policies and procedures for safe operation in the accomplishment of this contract. The plan shall show how the Contractor intends to perform mowing services in full compliance with the safety requirements set forth in the current EM 385-1-1, entitled "Safety and Health Requirements Manual", copies of which are available at Sam Rayburn Lake Project Office or may be downloaded from District web site.

1.2.9.1 Safety Program - Work shall be accomplished in accordance with applicable provisions of the Occupational Safety and Health Act (OSHA 29 CFR 1910), EM 385-1-1 General Safety and Health Manual of the U.S. Army Corps of Engineers and SWFOM-385-1-10, Fort Worth District Safety Program. The contractor’s program shall include hazard analysis and employees and employers responsibility for providing a safe work place. The program shall also address indoctrination and training of employees responsible for providing and maintaining public safety during performance of work and responsibilities of employers for implementation of the program.

1.2.9.2 Safety Meetings -The Contractor shall hold a safety meeting with all employees prior to each mowing, and will notify the QA of location and time of each meeting. When a new employee is hired, the Contractor will thoroughly brief that person in all safety procedures and requirements. Any Contractor employee who persists in unsafe performance will be removed from the job at the request of the QA. A copy of the safety meeting report shall be submitted to the QA prior to performing mowing.

1.2.9.3 Personal Safety Equipment - The contractor shall be required to furnish at no expense to employees, all necessary personal safety equipment such as face shields, eye goggles, rain suits, steel-toed boots, and hard hats. All safety equipment shall meet all safety requirements as set forth in EM 385-1-1, Safety and Health Requirements Manual and shall be maintained in accordance with manufacturers recommendations at all times.

1.2.10 Damage Responsibility:

The Contractor shall be responsible for restoring any Government facilities or structures damaged as a result of performance. The Contractor shall survey the park or area and submit a report of all damage or vandalism to the QA prior to commencement of mowing or trimming in each area. Any damage found thereafter by the Government's inspector that has not been previously reported by the Contractor shall be assumed to be damage caused by the Contractor's operation, and shall be repaired, replaced, or deducted from the invoice, as determined by the QA at no cost to the Government. The Contractor shall also be responsible for any damage to private property and injury to any person as a result of performance. The contractor will notify the Contracting Officer immediately of damage to Government and private property and injury to any person resulting from performance of work.

Mowers must have slides or wheels, which will prevent tearing or plowing into the turf. Mowing with farm-type tractors will not be permitted when the ground is so wet or boggy that the mowing operations will cause wheel rutting. Contractor may be held accountable for re-turfing if equipment causes gouging or plowing. Trucks and/or trailers will be driven on existing roads only and not across or through park areas to facilities. Signs, traffic delineators, guard posts and rails, sewer stub outs, sewer cleanouts, water valve meter boxes and associated plumbing, trees, shrubs, sidewalks, asphalt pavement, culverts and other facilities damaged by the contractor will be repaired or replaced as determined by the Contracting Officer at no cost to the government.

Damages will be collected for trees that are injured by mowers or trimming crews. Damage will be collected in accordance with the amounts given in Table A, Landscape Trees, and Table B, Native Trees. Injury to a tree's bark and cambium layer will be expressed as a percent of injury to the circumference of the tree. However, if more than fifty percent of the cambium, expressed in terms of circumference, is injured, the tree will be considered a total loss.

Table A - Landscape Trees. Trees that have been planted or preserved to serve a specific landscape purpose such as screening, shade, flowering, fruiting, noise abatement or visual esthetics.

Tree Diameter Tree Value

(Inches, measured (Dollars) At 12 inches Above ground)

<2 120.00

2 160.00

3 260.00

4 380.00

5 520.00

6 680.00

860.00

8 1,000.00

9 1,200.00

10 1,450.00

11 1,750.00

12 2,100.00

13 2,500.00

14 2,950.00

15 3,450.00

16 4,000.00

Table B - Native Trees. Trees in mowed areas that have not been planted or preserved for a specific purpose.

Tree Diameter Tree Value

At 12 inches

<2 30.00

2 40.00

3 70.00

4 100.00

5 140.00

6 180.00

7 230.00

Tree Diameter Tree Value

At 4.5 feet

8 280.00

9 330.00

10 380.00

11 430.00

12 510.00

13 600.00

14 710.00

15 830.00

16 970.00

Government or contract appraisers will evaluate damage to trees larger than 16 inches in diameter on an individual basis.

1.3 Period of Performance: Period of performance will be determined as each task order is issued under this contract for each specific task. This action will have a base year from 01 APR 2020 to 31 MAR 2021, an Option Year 1 from 01 APR 2021 to 31 MAR 2022, and an Option Year 2 from 01 APR 2022 to 31 MAR 2023; and a potential option period of six (6) month extension.

1.3.1 A complete mowing of either Park or Project would include all items listed on the respective bid schedules. The time limitation for a complete Park mowing is twenty (20) days, for a Project mowing ten (10) days. When a partial mowing of either Park or Project is ordered from the bid items the QA will negotiate the time and will have the delivery date listed on the task order.

1.3.2 All work will be started on the date specified in the task order. The starting and completion dates are critical in the performance of this contract. If work cannot be commenced on the starting date, the Contractor shall provide written notification to the QA and submit for QA approval a revised schedule. Delays in service requiring an extension to the completion date due to inclement weather or conditions beyond the Contractor's control may only be allowed with the approval of the Contracting Officer Representative. If the Contractor does not complete the required mowing within the time specified on the task order, without prior approval, deductions may occur and/or the contract may be terminated.

1.4 General Information

1.4.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor will submit a Quality Control Plan within 30 days after contract award. Three copies of a comprehensive written QCP shall be submitted to the KO and QA within 5 working days when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system.

1.4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). A Quality Assurance inspector shall be designated by the QA at the issuance of each task order within this contract.

1.4.2.1 Quality Control Report: A Quality Control Report shall be submitted for the QA’s information at the end of each workday, (Monday through Friday).

1.4.2.2 Quality Assurance Surveillance: Should it become necessary for the Quality Assurance inspector to perform re-inspections of defective work that was required to be redone, (due to failure of Contractor Quality Control System to locate and cure these deficiencies prior to the QA's initial inspection), there will be a re-inspection charge. This will be based on the Actual Government Cost at the Effective Hourly Rate. These charges will be deducted from the Contractor's monthly invoice. Deductions for re-inspection will be taken based on the following examples:

EXAMPLE:

a. Re-inspection of Area Mowing is required on 2 areas. The re-inspection deduction is made as follows:

(Effective Hourly Rate / 60 minutes) X Inspection Minutes = Deduction

$20.00 / 60 x 45 = $ 15.00

1.4.3 Government Holidays: Major federal holidays shall be observed by the contractor and no work on site will be permitted except in extreme cases and after specific approval by the QA Below is the list for major federal holidays and Contractor shall check with the project office for specific days that holidays are observed each year.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation: Normal working hours for the contractor shall be between the hours of 8:00 A.M. to 6:00 P.M., Monday thru Friday, except as specifically approved in advance by the QA No mowing operations within the parks will be permitted on Saturdays, Sundays, or Federal Holidays.

It may become necessary at any time during the duration of this contract for the Contracting Officer to close any park or portion of a park and delete any subsequent service for the closed park or area. The number of mowings actually required during the contract period may be above or below the estimated number due to the prevailing rainfall in the area. No adjustment of the unit price will be made for any variation from the estimate.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at Sam Rayburn Lake, Jasper, Texas.

1.4.6 Type of Contract: The government will award a Firm Fixed Price Contract.

1.4.7 Security Requirements:

1.4.7.1 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.4.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All Government keys and or key cards will be issued and controlled in accordance with AR190-51. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.4.7.2.1 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.7.2.2 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.4.7.3 All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the Government Quality Assurance Representative (GQAR) or to the contracting officer, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html;

or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.4.7.4 All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by…