B.08.02 Solicitation 23Q0043.pdf

SEE ADDENDUM

(No Collect Calls)

W912EF23Q0043 01-May-2023

b. TELEPHONE NUMBER

509-527-7222

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 15 May 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EF9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RUTH A JOHNSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USAED, WALLA WALLA - CONTRACTING DIV.

RUTH A. JOHNSON

201 N. THIRD AVENUE

WALLA WALLA WA 99362-1976

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 960505 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

ARMY CORPS OF ENGINEERS

FACILITY SPECIALIST

ULA- USACE LOGISTICS ACTIVITY

201 NORTH 3RD

WALLA WALLA WA 99362-1876

TEL: 509-527-7046 FAX: 509-527-7817

509-527-7802FAX:

TEL: 509-527-7222 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,500,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF77

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912EF23Q0043

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

Performance Work Statement for

GROUNDS MAINTENANCE

Part 1. General Information

1.1. Introduction: The United States Army Corps of Engineers (USACE), Walla Walla District Headquarters (HQ), located near downtown Walla Walla, WA, sits on 3.47 acres of land. This contract is for the maintenance of the grounds surrounding the facility. The grounds are filled lush vegetation, an irrigation system, government parking, and public access walkways that requires year-round professional maintenance.

1.2. Location: USACE, Walla Walla District HQ at address 201 N. Third Avenue, Walla Walla, WA 99362-1876. This location will from here further be referred to as “District HQ”.

1.3. Scope: The contractor must provide all personnel, equipment, tools, materials, supervision, and other items necessary to perform care and maintenance on all lawns, shrubs, bushes, foliage, and trees, and removal of snow/ice, leaves and debris from walkways and parking lots as defined in this Performance Work Statement (PWS) except as specified in Part 3 “Government Furnished Equipment”. The contractor must perform to the standards in this contract.

1.4. Period of Performance: June 1st to May 31st of each contract period.

1.5. General Information

1.5.1. Quality Control (QC): The contractor must develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. This is the way that the contract can be assured that the service provided always meet the requirements of the contract. At a minimum, the contractor must develop QC procedures to address the areas identified in Technical Exhibit 1: Performance Requirements Summary. After acceptance of the QC plan, the contractor will receive the contracting officer's (KO's) acceptance in writing of any proposed change to their QC system.

1.5.2. Quality Assurance (QA): The government will evaluate the contractor's performance under this contract in accordance with the QA surveillance plan. This plan is primarily focused on what the government will do to ensure the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rates.

1.5.3. Record keeping:

1.5.3.1. A copy of the Material Safety Data Sheet (MSDS) or Global Harmonization System (GHS) data sheet for the herbicide/pesticide/fertilizer/deicer that will be applied will be provided to the Contracting Officer Representative (COR) at least 7 days in advance of any application.

1.5.3.2. No more than 14 days after award, the Contractor will create and submit a Pest Control Anticipated Application Record (PCAAR) to the COR. This plan will provide a name of the anticipated chemicals, the schedule of application to the property, the name of the licensed/certified employee or subcontractor performing the work for that year. The preferred method of submission is .PDF format. See IPMP (Attachment 2) for more details on what should be.

1.5.3.3. Any change to the Pest Control Anticipated Application Record will be submitted to the COR at least 7 days before the day of application.

1.5.3.4. After application of herbicide/pesticide/fertilizer the Contractor will complete and submit a Pest Control Application Record Form (Attachment 3) to the COR within 5 days of the application.

1.5.4. Notifications in Writing: Notifications in Writing will include email electronically delivered (delivery confirmation is required) to the designated person, or hardcopy letter, typed or handwritten delivered in person, or by courier service (e.g., US Postal Service, FedEx, UPS, etc.). It is the Contractors’ responsibility to ensure that written notifications required in this PWS are delivered to the COR or KO, as required.

1.5.5. Government remedies: The KO must follow Federal Acquisition Requirement (FAR) 52.212-4, "Contract Terms and Conditions-Commercial Items" or 52.246-4, "Inspection of Services-Fixed Price" for a contractor's failure to perform satisfactory services or failure to correct non-conforming services.

1.5.6. Recognized holidays: The contractor is not required to perform work during recognized holidays, but the contract is responsible to complete work before or after to ensure that the areas-maintained stay within the requirements of this contract. At no time will a holiday be an acceptable exception to meeting the contract requirements.

1.5.7. Hours of operation or place of performance: The contractor is responsible for conducting all activities stated in this between the hours of 0630 to 1600, Monday through Friday except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government-directed facility closings.

1.5.8. Security Requirements

1.5.8.1.1. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements.

Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)).

Contract personnel are critical to the overall security and safety of US Army Corps of Engineers

(USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.5.8.1.2. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

1.5.8.2. Key control.

1.5.8.2.1. If keys are issued from the government to the contractor, the contractor must establish in the QC plan, methods of to ensure all keys (Note: All references to keys include keys, key cards, and similar items) issued are not lost or stolen. Such procedures must also require the turn-in of keys by personnel who no longer require access to the locked areas.

1.5.8.2.2. No keys issued to the contractor by the government must be duplicated.

1.5.8.2.3. The contractor must immediately report any occurrences of lost or duplicate keys to the COR and/or the KO.

1.5.8.2.4. In the event keys are lost or duplicated, it will be the responsibility of the contractor to rekey all the effected locks or reimburse the government the cost of rekeying all effected locks.

1.5.8.2.5. The contractor must prohibit the use of government-issued keys by any persons other than the contractor's employees, in performance of the contract.

1.5.8.2.6. The contractor must prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas or personnel authorized entrance, in writing, by the COR or KO.

1.5.8.3. Lock combinations. The contractor must establish and implement methods of ensuring all lock combinations are not revealed to unauthorized persons. The contractor must ensure lock combinations are changed when personnel with access to the combinations no longer have a need to know such combinations. These procedures must be included in the contractor's QC plan.

1.5.9. Special qualifications:

1.5.9.1. The contractor will ensure that employees applying herbicides or pesticides in performance of this contract meet the training and certification requirements established by the State of Washington and local law, if required for the product used.

1.5.9.2. A copy of any required license or certification will be provided to the COR no more than 14 days after award of the contract and within 14 days after renewal of said license/certification or when a new employee is licensed/certified.

1.5.10. The Contractor will ensure that employees have the training necessary to perform the work that they are assigned with special emphasis placed on the safe and accurate trimming of trees and pruning of shrubs to prevent injury and ensure the health of the specific species of tree/shrub.

1.5.11. Post-award conference or periodic progress meetings: The contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The KO, contracting officer's representative (COR), and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the KO will inform the contractor of how the government views the contractor's performance, and the contractor will describe problems, if any, being encountered. Appropriate action must be taken to resolve outstanding issues. These meetings must be at no additional cost to the government.

1.5.12. Contracting Officer (KO): The KO is the individual warranted by the Government to hold signature authority for contract execution and is the only individual allowed to change the terms of this contract on behalf of the Government. The KO can perform any duty that will be performed by the COR, but the COR cannot perform the work of the KO.

1.5.13. Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR typically performs the following functions: assure the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including government drawings, designs, and specifications; monitor contractor's performance and notify both the KO and contractor of any deficiencies; coordinate availability of government-furnished property; and provide site-entry of contractor personnel. A letter of designation issued to the COR by the KO states the specific responsibilities and limitations of the COR. A copy of that appointment letter will be forwarded to the Contractor. The COR is not authorized to change any of the terms and conditions of this contract without written authority from the KO.

1.5.14. Contract Manager:

1.5.14.1. The contractor must provide a “Contract Manager”, and one alternate, who must be responsible for the performance of the work. The following information for the Contract Manager and Alternate will be provided to the KO or COR, in writing, within 5 days of contract award.

Name, Title, Telephone number (business hours and non-business hours phone number) Office Address

1.5.14.2. The contract manager or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.5.15. Identification of contractor employees: All contract personnel working at the District HQ are required to identify themselves as employees of the Contractor by wearing the name of their company on their clothing or on a tag attached to their clothing, so that Government employees and the public will know they are not government employees or representatives of the US Army Corps of Engineers.

Part 2. Definitions and acronyms

2.1. Army Federal Acquisition Regulation Supplement (AFARS): Implements and supplements the Federal Acquisition Regulation (FAR), the Defense FAR Supplement (DFARS) and the DFARS Procedures, Guidance, and Information (PGI) to establish uniform policies for Army acquisition. It does not restrict the exercise of good business judgment or stifle innovation.

2.2. Contract Manager: A person appointed by the Contractor to be the primary point of contract to the Government in administration of the contracted services. The contract manager or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

2.3. Contracting Officer (KO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. “Administrative contracting officer (ACO)” refers to a contracting officer who is administering contracts. “Termination contracting officer (TCO)” refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all areas of the contract. Reference in this regulation (48 CFR Chapter 1) to administrative contracting officer or termination contracting officer does not:

(1) Require that a duty be performed at a particular office or activity; or (2) Restrict in any way a contracting officer in the performance of any duty properly assigned.

2.4. Contracting officer's representative (COR): An individual, including a contracting officer’s technical representative (COTR), designated, and authorized in writing by the contracting officer to perform specific technical or administrative functions. These functions are typically to provide surveillance of the contractor completing the work to ensure compliance with the contract and to act as a liaison between the contracting officer and the contractor.

2.5. Defective service: A service output that does not meet the standard of performance associated with it in the PWS.

2.6. Defense Federal Acquisition Regulation (DFAR): Implements and supplements the Federal Acquisition Regulation (FAR), and the FAR’s, Procedures, Guidance, and Information to establish uniform policies for Department of Defense acquisition.

2.7. Federal Acquisition Regulation (FAR): The FAR is the primary regulation for use by all Federal Executive agencies in their acquisition of supplies and services with appropriated funds.

It became effective on April 1, 1984. It is issued within applicable laws under the joint authorities of the Administrator of General Services, the Secretary of Defense, and the Administrator for the National Aeronautics and Space Administration, under the broad policy guidelines of the Administrator, Office of Federal Procurement Policy, Office of Management and Budget. The FAR precludes agency acquisition regulations that unnecessarily repeat, paraphrase, or otherwise restate the FAR, limits agency acquisition regulations to those necessary to implement FAR policies and procedures within an agency, and provides for coordination, simplicity, and uniformity in the Federal acquisition process. It also provides for agency and public participation in developing the FAR and agency acquisition regulation.

2.8. Government Furnished Equipment (GFE): information, tools, supplies, materials, equipment, utilities, etc. provided by the Government, to the contractor, for use in the performance of the contracted services.

2.9. HQ: Headquarters

2.10. Integrated Pest Management Program (IPMP)- the plan that includes all the rules, and regulation for the use of Pesticide, herbicide, and fertilizer, including what products can be used, how they will use, etc.

2.11. Period of Performance (POP): The period, usually provided by a date range, usually in one (1) year increments, that is the start and end of the contract period.

2.12. PWS: Performance work statement

2.13. Quality assurance surveillance plan (QASP): A written document specifying the surveillance method used for surveillance of contractor performance.

2.14. Quality control (QC): The internal Contractor management functions necessary to ensure that Contractor products and services conform to contract requirements, specifications, and standards. These must include, but not be limited to, documented procedures, inspections, tests (taken at the point of performance) and training.

2.15. Quality Control Plan: A written plan, created by the contractor, to describe the actions, and step the contractor and their employees will take to ensure that all the work performed meets the requirements of the contract.

2.16. Quality assurance: Actions taken by the government to assure contracted services meet PWS requirements.

2.17. USACE: United State Army Corps of Engineers

Part 3. Government Furnished Equipment (GFE)

3.1. General: The government will provide the facilities, equipment, materials, and/or services listed in this part. All other items, including but not limited to information, tools, supplies, materials, equipment, and utilities, required to perform the services of this contract, to the quality levels established in this contract, must be provided by the Contractor at the Contractor’s expense.

3.2. Facilities: The Government will not provide any facilities for storage or office space. All equipment storage and office space will be at the contractor’s location, and at the contractor’s expense.

3.3. Equipment: The Government will NOT provide any equipment to the contractor.

3.4. Utilities:

3.4.1. Water: The Government will provide the necessary water from existing fixtures to irrigate the lawn and shrubs.

3.4.1.1. If the Contractor believes that a new fixture needs to be added, to irrigate the grounds properly, then a recommendation will be given to the COR in writing with a description of the needed addition, and the reason it is required.

3.4.1.2. The contractor must instruct employees in water conservation practices. The contractor must be responsible for performing the work of this contract in a way that does not waste water, including but not limited to, setting the irrigation schedule to apply the minimum water required to keep the vegetation healthy, and turning off any faucet when not in use.

3.4.2. Electricity: The Government will NOT provide any electricity to the Contractor for performance of this contract.

3.4.2.1. The contractor must instruct employees in energy conservation practices. The contractor must be responsible for performing the work of this contract in a way that does not waste energy, including but not limited to, turning off lighting when not in use.

3.4.3. Natural or LP Gas: The Government will NOT provide any gas to the Contractor for performance of this contract.

3.5. Petroleum Fuel (Gasoline, Diesel, etc.): The Government will NOT provide any petroleum fuel for performance of this contract.

Part 4. Contractor furnished equipment and services.

4.1. General: Except for those items specifically stated to be government-furnished equipment in Part 3, the contractor must furnish everything required to perform the services in this PWS.

Part 5. Specific tasks

5.1. General

5.1.1. Debris Removal: All leaves, grass clippings, branches, weeds, debris (to include mulch runoff on sidewalks and parking lots), trash or any other item that is present in any area of the HQ District grounds, at the time of service, will be picked up by the contractor and disposed of, according to applicable laws, away from the HQ building property. Lawn mowing, edging, and debris removal will be performed on the same calendar day.

5.1.2. Weed Control: The weeds and other undesirable plants or plants that are not part of the designed landscape will be removed from all areas of the District HQ grounds.

5.1.2.1. Any openings or cracks in the concrete, asphalt, and bricks (walkways, parking areas and patios) are to be kept free of grass, weed growth and other debris.

5.1.2.2. Weed control can be accomplished by herbicide, mechanical removal, or other means that is used in the industry, subject to the conditions outlined in this PWS.

5.1.3. If at any time Contractor believes that meeting the following requirements will cause damage or death to the vegetation or will cause the landscape to have a less than desirable appearance the Contractor will make a request, in writing, to the COR or KO for a variance for specific areas for the property that cannot conform to these specifications. Only after the COR or KO provides a written variance will the Contractor be able to deviate from these specifications.

5.1.4. Vegetation List: Vegetation listed as “Young”, as well as all listed seed mixes, were installed in 2022 or 2023 as part of a landscape modification project.

5.1.4.1. Trees/Shrubs/Groundcover/Native Plant Mix

Type Species Qty Age Tree Flame Maple 5 Young Tree Amur Maple 3 Young Tree Red Bud 4 Young Tree Red Bud 3 Mature Tree Red Oak 8 Mature Tree Pine 3 Mature Tree Honey Locust 17 Mature Tree Red Maple 12 Mature Tree Columnar Maple 6 Mature Shrub Tauton’s Yew 15 Young

Shrub Carol Mackie Daphne 13 Young Shrub Lilla Smoke Tree 22 Young Shrub Wild Rose 3 Mature Groundcover County Park Lobelia 2014 Young Groundcover Silver Dragon Creeping Lilyturf 4327 Young Groundcover Kinnikinick 1008 Young Native Plant Mix A mix of mature, native shrubs and ground covers (see Attachment 1 for designated areas)

Unknown Mature

5.1.4.2. Turf/Groundcover

Seed Mix Species Ratio Source Turf Grass Prominent, Perennial Ryegrass 30% Western Reclamation Turf Grass Pillar II, Perennial Ryegrass 25% Western Reclamation Turf Grass Manhattan 7, Perennial

Ryegrass 25% Western Reclamation

Turf Grass Longfellow III, Chewings Fescue

10% Western Reclamation

Turf Grass Heathland, Chewings Fescue 10% Western Reclamation Turf Grass Total 30,667 sq ft Low- Maintenance Turf

Paradise Sheep Fescue 40% Pineview Horticulture Services

Low- Maintenance Turf

VNS Hard Fescue 40% Pineview Horticulture Services

Low- Maintenance Turf

Canon Canada Bluegrass 20% Pineview Horticulture Services

Low-Maintenance Turf Total 9,315 sq ft Groundcover Seed

Phlox mix 50% Pineview Horticulture Services

Groundcover Seed

Tall white Alyssum 50% Pineview Horticulture Services

Groundcover Seed Total 636 sq ft

5.2. Herbicide / Pesticide / Fertilizer Application

5.2.1. General

5.2.1.1. The Contractor will perform Herbicide/Pesticide/Fertilizers application planning and reporting for the District HQ building property.

5.2.1.2. Herbicide/Pesticide/Fertilizer will be applied as required to maintain the landscape in a well-groomed appearance and to prevent damage or unsatisfactory growth of the vegetation.

5.2.1.3. A schedule of application will be prepared by the Contractor for each contract period of performance and submitted to the COR within 14 days of award.

5.2.1.4. The Contractor will follow all the requirements of the Walla Walla District Integrated Pest Management Program (IPMP), Attachment 2. Any updates to the IPMP will be forwarded to the Contractor by the KO or COR.

5.2.1.5. Any spills, or miss applications of any Pesticide, herbicide, or fertilizer will be reported immediately to the COR or KO but not more than 30 min from time of the spill occurring.

5.2.2. License/Certification

5.2.2.1. The contractor will ensure that employees applying herbicides or pesticides in performance of this contract meet the training and certification requirements established by the State of Washington and local law, if required for the product used.

5.2.2.2. A copy of any required license or certification will be provided to the COR no more than 14 after award of the contract and within 14 days after renewal said license/certification or when a new employee is licensed/certified.

5.2.3. Record keeping:

5.2.3.1. A copy of the Material Safety Data Sheet (MSDS) or Global Harmonization System (GHS) data sheet for the herbicide/pesticide/fertilizer that will be applied will be provided to the COR at least 7 days in advance of any application.

5.2.3.2. No more than14 days after award, the Contractor will create and submit “A Pest Control Anticipated Application Record (PCAAR) to the COR. This plan will provide a name of the anticipated chemicals, the schedule of application to the property, the name of the licensed/certified employee or subcontractor performing the work for that year. The preferred method of submission is .PDF format. See IPMP (Attachment 2) for more details on what should be.

5.2.3.3. Any change to the Pest Control Anticipated Application Record will be submitted to the COR at least 7 days before the day of application.

5.2.3.4. After application of herbicide/pesticide/fertilizer the Contractor will complete and submit a Pest Control Application Record Form (Attachment 3) to the COR within 5 days of the application.

5.2.4. Application:

5.2.4.1. All Herbicides/Pesticides/Fertilizers will be applied according to the application rates and quantities on the product label for the given conditions.

5.2.4.2. The contractor can only purchase the quantity of herbicide/pesticide that they will use to perform the work of this contract.

5.3. Irrigation

5.3.1. General

5.3.1.1. The Contractor will operate and maintain the irrigation system on the District HQ grounds in working order. Irrigation systems include a combination of drip lines (in raised planter boxes) and pop-up type impact sprinklers, shrub spray heads and hoses as required to supplement the permanently installed systems. Note: The City of Walla Walla maintains the irrigation system in the planters extending from the sidewalk into the street.

5.3.1.2. A drawing of the irrigation system is provided in Attachment 4.

5.3.2. Operation

5.3.2.1. The Government will provide the Contractor an irrigation schedule that will include the proper watering time, duration, and frequency for each zone.

5.3.2.2. The Contractor will program the irrigation system so that it will operate according to the schedule provided by the Government.

5.3.2.3. The schedule will be changed by the Government as needed to meet the watering requirements of the lawn in relation to the weather and season, while staying within the water conservation efforts of the facility. Government requests to change the irrigation schedule will not exceed 8 times per year.

5.3.2.4. If the Contractor observes that the conditions of the lawn are either too wet or too dry, they will notify the COR within 3 days and provide a recommendation for correcting the condition.

5.3.3. Maintenance/Repair

5.3.3.1. The contractor will be responsible to perform the necessary maintenance to keep the irrigation system in working order.

5.3.3.2. The Government will provide a copy of the “As built” plans for the irrigation system to the contractor.

5.3.3.3. The Contractor is responsible for keeping the irrigation system and controls in working order. Any broken sprinklers or minor repairs to irrigation lines will be repaired as necessary.

Irrigation systems include a combination of drip lines (in raised planter boxes) and pop-up type impact sprinklers, shrub spray heads and hoses as required to supplement the permanently installed systems. The replacement of sprinkler heads up to 15 per year is at the Contractors expense. Sprinkler replacement over and above 15 is at the governments expense and the COR must be notified in advance of any repairs.

5.3.3.4. The Contractor is responsible to notify the Government if one of the irrigation controllers malfunctions so that it can be repaired or replaced in a timely manner.

5.3.3.4.1. The Government will bear the cost to repair or replace the irrigation controllers if either malfunction.

5.3.3.4.2. The Contractor will provide the labor necessary to remove the faulty irrigation controller and install the new or repaired controller.

5.3.3.5. Any parts used will be of the same quality and type of the existing item.

5.3.3.6. The Contractor will replace any damaged sprinkler heads with heads that have a similar spray pattern, application rate and the coverage area of the existing sprinkler head.

5.3.3.7. Any non-routine irrigation repairs, if required, will be negotiated, and awarded as needed.

5.3.3.8. The Contractor is responsible to blow out sprinkler lines and entire exterior water system to prevent freezing in the winter months.

5.4. Turf Maintenance

5.4.1. Mowing: All lawn areas of the HQ building property (see Attachment 1 for designated areas) will be mowed, to always achieve a well-groomed appearance, during the contract performance period.

5.4.1.1. Designated Areas

5.4.1.1.1. Lawn Turf: The lawn turf will be maintained at a height of 3 inches from the ground when freshly mowed with uniform transitions across terrain changes, except in areas designated as Low-Maintenance Turf on Attachment 1.

5.4.1.1.2. Low Maintenance Turf: Areas designated as Low-Maintenance Turf (see Attachment 1 for designated areas) will be mowed monthly to a height of 4 inches. This area is located along the norther border of the HQ District. From the tops of the berms to the city walkways, approximately 15 feet.

5.4.1.2. At no time will the turf grasses reach a height of more than 5 inches from the ground.

5.4.1.3. At no time will the turf grasses have “scalped” and or “burned” marks from the mower blades running too close to the roots of the turf grasses. Special care must be taken to protect the roots and trunks of all trees within turf areas.

5.4.1.4. If the turf grasses are damaged by the Contractor in a way that it will not recover naturally, to a nicely groomed appearance within 1 month of the damage occurring, the Contractor will repair the damage, at the Contractors expense, to restore it to the appearance before the damage occurred. This could include but is not limited to re-seeding, or re-sodding, the area with a turf grass mix that matches with the existing grass types.

5.4.1.5. If the Contractor believes that the lawn turf or low-maintenance turf needs to be kept at a height of more than 5 inches for a short time due to conditions, the Contractor will make a request in writing to the COR. The COR will notify the Contractor in writing of approval/disapproval, and the length of time that the exception will be allowed. At the end of the exception period, the Contractor will resume cutting the turf grasses at the proper level unless an extension is approved.

5.4.1.6. Mulching of grass clippings back to the roots of the turf grasses for fertilizer is allowed if there is not an excess of grass debris left on the surface of the lawn.

5.4.1.7. All clumps of grass larger than 1 inch or any visible layer of clippings resting on the surface will be removed from the lawn surface.

5.4.1.8. Weeds should be removed or treated with herbicide to prevent spread or damage to the turf grasses.

5.4.1.9. Nutrients will be applied to the turf grasses as required to ensure a healthy appearance, and in accordance with section 5.2.

5.4.2. Edging: The edges of all the lawn areas (approximately 3,000 feet) will be trimmed to provide a well-groomed appearance and to prevent the spread of grasses into planting beds, onto sidewalks or any other adjacent area.

5.4.3. Aeration/Reseeding

5.4.3.1. The turf lawns will be aerated as required to encourage water, air, and nutrients to directly reach the grass roots, and to reduce soil compaction. Aeration will be completed, at minimum, once annually in the fall for cool season grasses and in the summer months for warm season grasses. If the soil conditions require aeration more often the Contractor will perform a second aeration in the early spring.

5.4.3.2. A Coring Lawn Aerator (one that pulls plugs/cores of soil out) will be used to achieve 20-40 cores pulled per 1 ft sq.

5.4.3.3. After the turf lawns are aerated, the soil cores that were pulled up will be raked to help them break up for better composting, but not removed. If the cores do not break up naturally in one (1) month time, then they will be removed from the surface of the lawn by the Contractor.

5.4.3.4. Three to five weeks after the aeration has been completed the Contractor will overseed the areas of the lawn that appear thin, with a grass seed mix that matches the existing turf lawns, and at a rate that is recommended by the seed manufacturer for over seeding.

5.5. Ground Cover Maintenance

5.5.1. Wood Mulch: Approximately 34,920 sq ft is covered with wood mulch (see Attachment 1 for designated areas).

5.5.1.1. Wood mulch will be added to existing wood-mulched areas annually to maintain a mulch depth of 3 inches. The Contractor will obtain material consistent with the appearance, type, and size of the existing mulch.

5.5.1.2. Wood mulch areas will be kept free of weeds, leaves, and other debris.

5.5.1.3. The use of herbicides/pesticides in areas with wood mulch only is permitted, in accordance with section 5.2.

5.5.2. Rock Mulch: Approximately 1,042 sq ft is covered with rock mulch (see Attachment 1 for designated areas).

5.5.2.1. Rock mulch will be maintained, as necessary, to prevent gaps and displacement of rock into surrounding areas.

5.5.2.2. Rock mulch areas will be kept free of weeds, leaves, and other debris.

5.5.2.3. The use of herbicides/pesticides in areas with rock mulch only is permitted, in accordance with section 5.2.

5.5.3. Herbaceous Ground Covers: Approximately 636 sq ft consists of herbaceous ground covers (see Attachment 1 for designated area).

5.5.3.1. Herbaceous ground cover areas will be kept free of weeds, leaves, and other debris.

5.5.3.2. Weeding in planted areas of the planters will be accomplished by mechanical means.

Herbicides/pesticides in these areas should be avoided to protect the health of the vegetation.

5.5.3.3. Edging: The edges of all planter areas will be trimmed, as appropriate, to provide a well-groomed appearance and to prevent the spread of ground covers onto sidewalks or any other adjacent area.

5.5.3.4. Trimming: Ground covers will be trimmed regularly to maintain a neat and healthy appearance. Dead growth will be removed from planter areas and disposed. Any area left exposed, due to plant death or damage, that will not recover naturally, to a nicely dense appearance, within 1 month of the damage occurring, will be replanted, or reseeded with the same species as was removed.

5.5.3.5. Nutrients will be applied to the ground covers as required to ensure a healthy appearance, and in accordance with section 5.2.

5.6. Hedges/Shrubs Maintenance

5.6.1. Trimming: Hedges and shrubs will be trimmed and maintained in accordance with the needs and best practice techniques for the specific species of plant to promote the health and appearance of the plants. All hedges/shrubs will be trimmed to match the dimensions of the adjacent shrub(s) to provide a visually appealing transition for the entire bed of vegetation.

5.6.1.1. Hedges and shrubs adjacent to the building will be trimmed to a height below the bottom of the window and will match the shrub(s) adjacent to it. No hedge/shrub will be within 1 foot of the side of the building.

5.6.1.2. Hedges and shrubs that are not adjacent to the building will be trimmed to a height of no more than 6 ft from the ground or to a height that is visually appealing for the size of the hedge/shrub; will have a uniform transition across terrain changes.

5.6.1.3. No hedge/shrub will hang over the edge of the sidewalk.

5.6.1.4. When hedges/shrubs are trimmed the cuttings will be raked, gathered, and disposed of by the Contractor on the same calendar day.

5.6.2. Nutrients will be applied to the hedges/shrubs as required to ensure a healthy appearance, and in accordance with section 5.2.

5.7. Tree Maintenance

5.7.1. Permits and Licensing:

5.7.1.1. The Contractor will employ a certified arborist, as accredited by the International Society of Arboriculture in the state of Washington, on-site during all tree maintenance actions.

This person is responsible for ensuring the Contractor’s crews are performing work in accordance with best professional practice and industry standards.

5.7.1.2. All persons performing tree work must be trained according to tree care standards and be certified or supervised by a certified arborist.

5.7.2. Pruning: Trees will be pruned, as required, to keep the plant in healthy growing patterns and visually appealing.

5.7.2.1. All tree pruning cuts will be made in a manner that favors the earliest possible covering of the wood by natural callus growth. Flush cuts which produce large wounds or weaken the tree will not be made. The branch collar will not be removed.

5.7.2.2. Keep branches, fronds, etc. at least 1 ft. away from the building and rooflines. No branches should hang over the edge of the roof.

5.7.2.3. Branches that hang over the sidewalks will be trimmed so that there is at least 8 feet of clearance from the ground to the branch.

5.7.2.4. Dead or broken branches will be removed immediately to prevent falling and injury to people below.

5.7.3. Tree Removal: If any tree at the HQ building property becomes damaged or diseased to the point that removal is the best option, the Government will make the determination whether to pay the Contractor extra to remove the tree under this contract or to hire another contractor to complete the work.

5.8. Leaf Removal

5.8.1. Schedule:

5.8.1.1. The Contractor will remove all leaves from the HQ property all year round.

5.8.1.2. During the fall the leaves will not cover more than 25% of the landscape and will not pile up more than 6 inches deep at any time. Leaf removal will be provided as frequently as necessary to ensure that leaves do not over-accumulate and blow onto adjacent properties.

5.8.1.3. During the rest of the year the Contractor will remove leaves that fall due to wind or broken branches, etc. during regularly scheduled service.

5.9. Snow and Ice Removal

5.9.1. Schedule:

5.9.1.1. All Snow Removal Services and Deicing Services are performed as an on-call service as needed when snow and/or ice is present on campus. If these service(s) are required, the COR will contact the Contract Manager and request the service(s) be performed.

5.9.1.2. Hours of Operation: There are no specific scheduled hours for execution of this service.

District HQ office hours are between 6:00am-6:00pm (0600-1800). It is our objective to maintain clear and safe walkways during office hours.

5.9.1.3. If the COR knows that services will be needed the night before, the COR will contact the Contract Manger, no later than 10:00pm (2200), to notify them that services will be needed the next morning. The contractor will have the snow removed and/or deicer applied to all walkways and parking lots no later than 6:00am (0600).

5.9.1.4. If the COR requires same day service, the COR will contact the Contract Manger and the Contractor will have 2 hours from the notification to begin work.

5.9.2. Surface Quantities: (See Attachment 1)

5.9.2.1. District HQ Walkways (Concrete Surface) – 20,975 sq ft (Walkways are 4 inches thick with no reinforcement. Maximum weight must not exceed 5,000 lbs.)

5.9.2.2. District HQ Parking Lots & Loading Dock (Asphalt Surface) – 10,406 sq ft

5.9.2.3. City of Walla Walla Walkways (Concrete Surface) – 15,295 sq ft

5.9.2.4. City of Walla Walla Street Access (Asphalt Surface) – Maximum 2,000 sq ft

5.9.3. Granular Ice Melt:

5.9.3.1.1. The Contractor will furnish granular ice melt that indicates it is environmentally friendly. Use a product containing calcium magnesium acetate. No rock salt will be applied as this causes damage to concrete and vegetation.

5.9.3.1.2. The Contractor will ensure that the granular ice melt material is applied at rates to maximize effectiveness and minimize waste. Special care should be used when applying material at building entrances to avoid excessive buildups. A general rule of thumb is to use a half-cup (approximately 4 oz.) of ice melt per square yard, however, every ice melt product is different.

Refer to manufactures recommendation for application instructions before using the product.

5.9.3.1.3. A copy of the Material Safety Data Sheet (MSDS) or Global Harmonization System (GHS) data sheet for any chemical deicer used will be provided to the COR at least 7 days in advance of any deicer application.

5.9.4. Snow Removal Service

5.9.4.1. Snow Removal is estimated to be requested approximately 20 times per year.

5.9.4.2. Remove snow in parking lots and walkways at District HQ, including the pathway out to the statue on the Southeast corner of the block.

5.9.4.3. Snow may be piled on the area adjacent to the walkways and parking lots but will not obstruct any walkways or driveways or pose a safety risk to pedestrians or vehicles.

5.9.4.4. After the snow has been removed, deicer (see section 5.9.3.) will be applied on the parking lots and walkways to melt the remaining ice and improve traction.

5.9.4.5. The Contractor will provide the deicer necessary to accomplish this task. Quantity must not exceed 1,300 lbs. Contact the COR if conditions require more than 1,300 lbs. of deicer per service call.

5.9.5. Deicing Service

5.9.5.1. Deicing is estimated to be requested approximately 25 times per year.

5.9.5.2. Remove the layer of ice from all walkways by scraping, shoveling, or other means to the point that a chemical deicer will melt the remaining ice.

5.9.5.3. Apply deicer (see section 5.9.3.) to the walkways and parking lots to melt remaining ice and increase traction.

5.9.5.4. The Contractor will provide the deicer necessary to accomplish this task. Quantity must not exceed 1,300 lbs. Contact the COR if conditions require more than 1,300 lbs. of deicer per service call.

Attachments:

Drawing of the HQ Building Property Wall Walla District IPMP Instructions Pest Control Anticipated Application Record Irrigation System Drawings

TECHNICAL EXHIBIT 1: PERFORMANCE REQUIRMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission-essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each item to meet the satisfactory level of performance.

Table 1: Performance Requirement Standards and Methods of Surveillance

Performance Objective

Performance Standard and AQL Method of Surveillance

5.1.1. Debris

Removal

All foreign objects (e.g., branches, leaves, trash, weeds, and debris) will be picked up by the contract on a day of service 95% of the time for a given month.

Random Inspection, Customer Complaint

5.1.2. Weed Control 97% of the grounds area will be free from weeds and other undesirable plants or plants that are not part of the designed landscape.

Random Inspection, Random Sampling

5.2.1.1. Provide an

Herbicide/ Pesticide/ Fertilizer Application Plan

Develop an Anticipated Applications Schedule in accordance with the District IPMP instructions and submit it to the COR in the time frame. No deviation is allowed for this Standard.

Plan evaluation

5.2.1.2. Chemical

Application for a well-groomed lawn

At least 90% of the lawn will have a green, full lawn and weeds covering less than 3% of a randomly sampled area

Random Inspection, Customer Complaint

5.2.1.5. Notification

of Hazardous spills

Notify the COR/KO immediately but not later than 30 min of the occurrence, of any spill of hazardous chemicals. No deviation from this standard is allowed.

Random Inspection

5.2.2.1. Herbicide/

Pesticide/ Fertilizer Application License/ Certification

All contract personnel involved in the application of herbicide, pesticides, and fertilizers will meet the license/certification requirements of the State of WA. No deviation is allowed for this standard.

Random Inspection

5.2.1.2. Copy of

License/ Certification

A copy of any required license/certification for the application of herbicides/pesticides/fertilizers will be given to the COR within time frames. No deviation is allowed for this standard.

Random Inspection

5.2.3.1. MSDS

Submission

A copy of the MSDS or GHS data sheet will be submitted for any herbicide/pesticide/fertilizer that is used in performance of this…