B.08.02 Solicitation 20Q0085 MNA Elevator Maintenance Base +3.pdf

SEE ADDENDUM

(No Collect Calls)

W912EF20Q0085 25-Jun-2020

b. TELEPHONE NUMBER

509-527-7215

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 14 Jul 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912EF9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

VALERIE K RELLER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USAED, WALLA WALLA - CONTRACTING DIV.

VALERIE K. RELLER

201 N. THIRD AVENUE

WALLA WALLA WA 99362-1876

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 960401 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

ARMY CORPS OF ENGINEERS

PERFORMANCE SPECIALIST

MCNARY PROJECT WHSE

82790 DEVORE ROAD

UMATILLA OR 97882-1230

TEL: 541-922-1355 FAX: 541-922-2221

509-527-7802FAX:

TEL: 509-527-7215 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

238290

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF63

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912EF20Q0085

Section SF 1449 - CONTINUATION SHEET

INSTRUCTION TO OFFERORS

INFORMATION TO OFFEROR

This is a requirement for Elevator Maintenance and a five-year inspection on two passenger elevators and one freight elevator, including emergency service as needed, located at McNary Lock & Dam Project of the US Army Corps of Engineers, 82790 Devore Rd. Umatilla, OR 97882-1441. The award will have a Base Year with four Option Years.

ALL OFFERORS shall provide three references of past performance related to elevator maintenance service and inspections. Contact information must be provided with these references.

This is a firm-fixed price award.

If you have any questions or concerns regarding the Request for Quote, your primary point of contact is Valerie Reller, Telephone 509-527-7215 or send an email to Valerie.K.Reller@usace.army.mil

Registration at www.sam.gov is required. If not registered, please do so. Step-by-step help information on how to register is detailed on the website, along with frequently asked questions (FAQs). Lack of an active registration in the SAM database will make an offeror ineligible for award.

Completion of the required FAR 52.212-3, Offeror Representations and Certifications – Commercial Items is required. When you complete your SAM registration, the link to complete your Reps and Certs is also available.

Please do not hesitate to contact me or the SAM web site if you need assistance or have questions.

To ensure receipt of your quote, please Email: Valerie.K.Reller@usace.army.mil In accordance with FAR Part 29.3, State and Local Taxes, and per Title 4 of the US Code 104-107, the Government is exempt from paying local and state taxes. Exempt Tax Identification Number 91-0828090.

Quote must be valid for thirty (30) days.

Please be sure to also complete Blocks 17a, 30a, 30b, and 30c on page 1 and other pages that require information.

Quoter’s Name and Title _____________________________________________________________

Quoter’s Contact Telephone Number ______________________________________ Quoter’s Email Address ________________________________________________________ Federal Tax Identification Number: ____________________________________________ CAGE CODE: _________________________ DUNS Number ________________________________ Are you registered on-line and active in SAM (www.sam.gov)? YES NO Have you completed your FAR 52.212-3 Representations and Certifications on-line at www.sam.gov? YES NO

If your Reps and Certs have not been completed on-line in SAM, please complete the full text of FAR 52.212-3 Alt I clause found within this solicitation and return it with your quote.

*****Please be advised of the training requirements within the Performance Work Statement (PWS).

Pricing associated with the training shall be incorporated into the line items.

Be sure to complete and return the information above, along with the other solicitation pages.

BASIS FOR AWARD

The Government will award one contract resulting from this solicitation in accordance with FAR 13.106 to the responsible offeror meeting or exceeding all solicitation requirements and representing the best value based on price.

SITE VISIT INSTRUCTIONS

SITE VISIT INSTRUCTIONS

An organized site visit has been scheduled at the McNary Lock and Dam for:

Date: Wednesday, July 1, 2020 Time: 10:00 A.M.

Location: McNary Lock and Dam (Guard Station) Address: 82790 Devore Road Umatilla, OR 97882-1441

There will be only one site visit offered. Offeror’s planning to attend the site visit must e-mail Valerie.K.Reller@usace.army.mi or call (509) 527-7215 no later than 2:00 p.m. Tuesday, June 30, 2020.

Site visit attendees must provide the following information when calling: (1) the name of the company being represented; (2) how many people are in the party; (3) the names of each person in the party. Each individual attending the site visit shall have picture identification on his/her person while visiting the project site. There shall be no substitutions of one individual for another. If an individual arrives for the site visit without having called ahead of time and/or without picture identification, that individual may not be allowed on the project.

The point of contact for the site visit is:

Valerie K. Reller, Contract Specialist/Procurement Analyst Valerie.K.Reller@usace.army.mil

(509) 527-7215

Participants of the organized site visit must abide by the U.S. Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1, latest version) in accordance with Section 5, “Personal Protective and Safety Equipment.” It is the responsibility of the site visit participants to wear personal protective and safety equipment as required by this regulation. Failure to comply will result in denial of access to site visit location.

ACCESS FOR FOREIGN NATIONALS: Foreign nationals must have received clearance prior to being granted access to the project site. Security clearance for foreign nationals to attend a site visit requires a minimum of 5 weeks. Please contact the Emergency Management Office at 509/527-7027 to request clearance.

Failure to comply could result in denial of access to site visit location.

*****Contractors must wear face coverings at all times while on the project and maintain social distancing in accordance with Army Regulations and CDC requirements.*****

PERFORMANCE WORK STATEMENT

Performance Work Statement Elevator Maintenance Services and Inspections

McNary Lock and Dam

SECTION 1 GENERAL

1.1. This contract is a fixed price commercial service contract. The Contractor shall maintain elevators, equipment appurtenances, and accessories so as to comply with the requirements of the latest editions of the elevator codes. The Elevator Inspector's Manual, ASME A17.2 shall be followed for required inspection and maintenance procedures to ensure safe operation of all elevators covered under this contract.

1.2. Contractor Personnel.

1.2.1. The Contractor shall have a current State of Oregon Elevator Journeyman License. The Contractor shall perform all work under this contract with his/her own forces except as provided in the section titled Subcontractors. Employees who perform this work shall be qualified persons on the Contractor's own payroll. Only persons directly involved with accomplishment of the Contractor's operations are allowed on the project. All Contractor employees shall be at least 18 years of age and must be able to fluently read, write, speak, and understand English.

1.2.2. Contractors and subcontractors must maintain a neat and clean appearance and must wear supplied Government badges marked with their picture, name, and the company's name.

1.2.3. The Contractor employees must be skilled in and capable of performing the work under this contract.

All employees of the Contractor or subcontractors shall be 18 years of age or older and must be able to fluently read, write, speak, and understand English.

1.2.4. Subcontractors. No work may be subcontracted without written approval of the Contracting Officer (KO). Compliance with the provisions of this contract by subcontractors shall be the responsibility of the Contractor.

1.2.5. Licensing. The Contractor must ensure that all employees and subcontractors have a current State of Oregon Elevator Journeyman License. Contractors must also have safety training covering Safe Work Practices, Personal Protective Equipment, Proper House Keeping and Fire Protection. Additionally, the Contractor must ensure that all employees have necessary certificates as required by state. The Contractor must apply risk management strategies to ensure personnel safety, and must comply with safety requirements articulated in EM 385-1-1, the US Army Corps of Engineers Safety Manual, and 29 CFR 1910- Occupational Safety and Health Act (OSHA). The safety manual can be accessed at:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf and the 29 CFR 1910 can be accessed at: https://www.osha.gov/laws-regs/regulations/standardnumber/1910

1.2.6. Lockout/Tagout (LOTO)-Safe Clearance or Hazardous Energy Control (HEC) Program All contractor work on site shall meet the requirements of "Safety and Occupational Health Office; Safe Clearance Program for the Control of Hazardous Energy, NWWP 385-1-20". A digital copy may be obtained at the web address shown below in paragraph, Safe Clearance Training. Safe Clearance procedures are used by Project and Contractor personnel to protect personnel, equipment and the environment as well as ensuring continuity of service. Any work performed by the Contractor that requires taking project operated equipment out of service shall be done only after a formal clearance is obtained through the Government. Violations will be reported to the Issuing Authority and violations may result in disciplinary action ranging from retraining to removal of safe clearance authorization.

For jobs with multiple tasks that require AHA's, the Contractor shall prepare and submit an Activity Hazard Analysis (AHA) on the first feature of work that requires a clearance request. A comprehensive AHA is required for smaller jobs. The following applies to LOTO and HEC procedures:

a. The Government will provide Safe Clearance Tags and will issue Isolation Locks to Contractors for clearances using the Government Safe Clearance Procedures. The contractor shall provide their own personal safety locks, meeting OSHA standards, for use with the government's safe clearance procedures.

b. Government HEC procedures shall be used on equipment/systems owned by the Government. It shall also be used on all points interfacing with Government owned equipment/systems. In instances where equipment is owned by the Contractor, not yet turned over to the Government, or Equipment which is not tied into Government energy sources, the Contractor may use their own Lockout/Tagout Program.

Contractor Programs shall be pre-approved by the Contracting Officer.

c. The names of Authorized Individuals shall be submitted to the Contracting Officer prior to the Post-Award Meeting. Project-specific training will be given by the Operations Chief or designee and will be no more than 30 minutes in length. Project-specific training will be provided only to the Contractor's Authorized Individuals. The Authorized Individuals shall be required to brief their work crews and subcontractors of any project-specific clearance information. Training is only required once per year and is, with the exception of project-specific training, valid for every facility within the Walla Walla District.

1.2.6.1 Safe Clearance Training

Contractor, subcontractor, vendors and visitors shall take the appropriate level of HEC Program training commensurate with their job duties. Contractors shall have, at a minimum, two individuals per shift trained as Authorized Individuals. All contractor personnel working in areas under a Safe Clearance shall be trained as Affected Persons. Any non-working personnel, vendors and visitors that will be entering an area under Safe Clearance shall take awareness level training. Training and written tests for the modules below shall be completed on-line prior to commencing on-site work. Time estimates for training follow:

a. Awareness Level Training: Approximately 1 hour (vendors and visitors).

b. Affected Persons: Approximately 1 hour in addition to Awareness Level Training.

c. Authorized Individuals: Approximately 1 hour in addition to Awareness Level Training and Affected Personnel Training.

A copy of the Safe Clearance Program for the Control of Hazardous Energy (NWWP 385-1-20) can be found on the Walla Walla District Internet site at:

http://www.nww.usace.army.mil/Portals/28/docs/contracting/OP385120.pdf . Vivid Training/Testing modules can be found at: http://engineerstrainingonline.com/ . All costs for this training shall be considered incidental to the work, and therefore, no additional payment will be made. Training is an annual requirement and will expire one year from completion date. Training is provided by Vivid Learning Systems and is available on line at http://Hecp.vividlms.com. Cost for the training is displayed on the home page. Submit the training completion certification a minimum of seven days prior to the individual’s arrival at site. Maintain training documentation on site, including the individual's name and date of training completion, in accordance with NWWP 385-1-20.

Submit Contractor Employee names and level of required training a minimum of one week prior to commencing on-site work to the COR.

1.2.7. AT/OPSEC Security Requirements.

All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

https://atlevel1.dtic.mil/at .

All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of the contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity (ATO). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after contract award.

All new contractor employees will complete Level I OPSEC training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training.

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

The Contractor must pre‐screen Candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E‐verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

The Contractor shall submit a list of names of individuals who may require access to the facility over the course of the contract. The list will contain the first and last name and driver's license number, and a description and license plate number of the vehicle used by the individual. All vehicles used by Contractor on project site shall have company identification. The Contractor must notify the facility at least five workdays in advance of the access date that an individual on the list will visit the project. Prior notification is not required for "Emergency Call out," but Contractor personnel responding to emergencies shall be pre-approved and their names shall appear on the authorized Contractor personnel list Contractor employees who are not US citizens will be cleared for access prior to entering any project facilities. Non-US citizens must request access in writing to the USAGE Walla Walla District Security Office forty-five days in advance of the access date. The COR will notify the Contractor when access has been authorized. McNary will provide identification badges. Identification will include employee name, company name and the effective date of the identification card. Contractor employees must wear this picture identification badge at all times while on the project site.

Project procedures for physical security are subject to change. When advised by the COR, the Contractor employees and subcontractors must comply with any and all changing requirements. Such changes may reduce access to certain areas under this contract and may restrict the Contractor's ability to drive across the dams.

1.2.8. Elevator Control Key. Keys for elevator work access will be provided by the Government. All keys reissued by the project shift operator shall be signed for by the Contractor or Contractor's employee upon each visit. The Contractor or Contractor's employee shall return the keys at the end of the day or upon completion of the maintenance, whichever is first. No keys issued to the Contractor or Contractor's employees by the Government shall be duplicated. If keys are lost or duplicated by the Contractor or Contractor's employees and, in the opinion of the Government it is necessary to replace or re-cede any or all locks for reasons of security, the direct cost of such replacement or re-ceding will be charged to the Contractor. The Contractor or Contractor's employees shall report the occurrence of a lost key immediately to the COR. Use of keys by any person other than the Contractor's employees is prohibited. The Contractor or Contractor's employees are prohibited from opening any unauthorized areas.

1.3. Quality Assurance (QA). The Government will evaluate the Contractor's performance under this contract for those tasks listed on the Performance Work Statement. The COR evaluators will follow the methods of surveillance specified in the Performance Requirements Summary (PRS); generally periodic inspection will be employed. The COR will record and retain all COR inspections.

1.4. Quality Control Reports. The Contractor shall submit a quality control report for each day work is performed. The reports shall include: compliance with the maintenance/repair schedule; reasons for non-compliance with the maintenance schedule; safety problems identified; corrective actions taken to correct safety problems; elevator repairs required, but outside the regular maintenance work; parts repaired or replaced; and all maintenance/repair work performed. Quality control reports shall be provided to the COR or designated representative no later than 8:00a.m.on the following business day that the work was performed and inspected.

Forms used for quality control reports are subject to the approval of the COR.

1.5. Assessment Site Visit. Within 15 calendar days of contract award, the Contractor shall schedule a site visit at McNary Project for the Contractor to verify site conditions. During the site visit the Contractor should look for deficiencies and non compliances to be noted and submitted as a maintenance report at the pre work meeting.

1.6. Coordination.

1.6.1. Pre-work Submittals. The Contractor shall complete and submit to COR, the following items seven (7) days prior to the pre-work meeting:

• Certificate(s) of Insurance.

• Certificates showing the current State of Oregon Elevator Journeyman License, inspection and maintenance of elevators, safety training covering Safe Work Practices, Personal Protective Equipment, Proper House Keeping and Fire Protection.

• The qualifications of the Contractor's crew supervisor.

• The name, address and telephone number(s) (not to exceed three) where Contractor's crew supervisor can be reached.

• A list of all employees that will be working on this contract and their vehicle identification.

• A list of any subcontractors to include names, phone numbers, and addresses of all employees who will be working for the Contractor.

• Detailed Quality Control Plan and Inspection Checklist.

• In draft form, a Maintenance and Inspection Schedule including any suggested modifications which may be in the interest of practicality, efficiency, economy or effective use of time, including any deficiencies, or items not up to code with elevators inspection schedule.

• List of any non-US citizens.

1.6.2. Post Award Conference. After all post award submittals have been reviewed and approved by the Government a pre-work meeting date and time will be established. The pre-work meeting will be scheduled no later than 15 calendar days after contract award. At this meeting, the COR will establish lines of authority and Government procedures for contractual administrative and work issues. The schedule of required submittals and reports will also be discussed. The Contractor shall submit the deficiency and noncompliance report obtained from the Assessment Site Visit (1.5) at the pre-work meeting. The Contractor will be responsible for all maintenance, replacement of parts, etc. unless noted in the deficiency report. The Government will furnish the Contractor a letter of record documenting pre-work conference discussions within one week following the meeting.

1.6.3. Maintenance Control Plan (MCP). The Contractor shall develop an annual written Maintenance Control Plan for each elevator and submit to the Government at or before the Post-award Conference. A separate schedule shall be prepared for each non-identical elevator. All schedules shall describe periodic maintenance procedures and required inspections, and shall specify the frequency of performance and appropriate intervals for specific maintenance items. A maintenance schedule shall be posted in each elevator room. Posted schedules shall become the property of the Government and shall not be removed from elevator rooms upon completion of the contract.

Schedules shall be kept current and changes coordinated with the COR. Routine maintenance work required by this contract shall be performed on a regularly scheduled basis but not less frequently than once each 30 days.

1.6.4. Advance Notice of Service. Elevator maintenance shall be scheduled to minimize interference with Plant maintenance and operation activities. Except for Emergency Call-back Services, Project plant maintenance and operations will take precedence over elevator maintenance. The Contractor shall notify the COR or Control Room not less than 48 hours prior to arrival for routine maintenance and repair. Prior notification is not required for Emergency Call-out service; however, the Contractor employee(s) must be pre-authorized under this contract’s Project Security requirements.

1.6.5. Authorized Government Callers. The Government will provide the Contractor a list of names and contact information for all McNary Project employees who are authorized to call the Contractor’s dispatch for emergency call-back services. The Contractor must not honor requests made by persons other than those authorized.

1.7. Hours of Operation. Normal workdays and business hours for the Contractor will parallel those of the Government Project, which are generally Monday through Thursday, 0630 to 1700 except Federal Holidays or when the Government facility is closed due to Government-directed facility closing. This excludes work under emergency call outs. In case of emergency call outs, the COR or the project shift operator will make arrangements for the service call and time of arrival for the Contractor.

1.7.1. Recognized Holidays.

New Year’s Day Labor Day Martin Luther King, Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.8. Resources.

1.8.1. Conservation. The Contractor must ensure employees practice utility conservation. The Contractor is responsible for operating under conditions that prevent the waste of utilities to include turning off lights when not necessary for work, turning off water faucets and valves when not in use.

1.8.2. Environmental and Hazardous Materials. The Contractor must establish systems and controls to minimize use of hazardous materials and generation of hazardous wastes, maximize recycling of materials and comply with state and Federal guidelines for hazardous material and waste storage and disposal. The Contractor shall furnish the Government with copies of all Material Safety Data Sheets (MSDS) prior to using or storing such chemicals in Government facilities.

1.9. Contract Site.

1.9.1. Maintenance. Contractor and the Contractor's employees shall make no alterations to the Government property except with the written permission of the Government.

1.9.2. Other Work. The Government may undertake or award contracts for other work. The Contractor shall fully cooperate with such other Contractors and Government employees and carefully fit his own work to such additional work as may be directed by the Contracting Officer. The Contractor shall not commit or permit any act which will interfere with the performance of work by any other Contractor or by Government employees.

1.10. Period of Performance. The period of performance will be for one (1) Base year of 12 months and four (4) option years of 12 months. The period of Performance reads as follows:

Base Year: 08/01/2020 - 07/31/2021 Option Year 1: 08/01/2021 - 07/31/2022 Option Year 2: 08/01/2022 - 07/31/2023

Option Year 3: 08/01/2023 - 07/31/2024 Option Year 4: 08/01/2024 - 07/31/2025

1.11. Type of Contract. The government anticipates award of a firm fixed-price commercial service contract.

1.12. Pre-Quote Site Visit. A site visit will be scheduled for all contractors interested in bidding on this project. The date/time and POC for this site visit will be sent to any interested parties by separate email one week prior to the scheduled date. All attendees will meet at the entry gate of the Dam. Please wear Personal Protective Equipment, i.e. steel toe boots and hard hat, for the site visit.

SECTION 2 DEFINITIONS

2.1. Acceptable Quality Level (AQL). A predetermined value selected and used by the Government Quality Assurance inspector to distinguish between satisfactory and unsatisfactory performance. For evaluation by random sampling, AQL's are stated in percentages and have three parts: lot size, sample size and Allowable Reject Level (ARL).

2.2. Allowable Reject Level (ARL). The allowable margin of error observed under statistically sound quality assurance surveillance.

2.3. Contracting Officer (KO). Contracting Officer is the only person with the authority to enter into, administer, and/or terminate the contract on behalf of the Government

2.4. Contracting Officer's Representative (COR). An individual designated in writing by the Contracting Officer, responsible for administration of the contract.

2.5. Contractor. The term Contractor refers to the prime Contractor and all contractor employees and personnel. The prime Contractor shall be responsible for ensuring all subcontractors comply with the provisions of this contract.

2.6. Deduct Percentage. The percentage obtained when the price for providing a specific requirement for a billing cycle is diminished because the Observed Acceptance Rate (OAR) is below the Acceptable Quality Level (AQL).

2.7. Observed Acceptance Rate (OAR). The observed rate of acceptable performance based on sound quality assurance surveillance.

2.8. Performance Requirement. The point that divides acceptable and unacceptable performance of a task according to the Performance Requirement Summary (PRS) and the Inspection of Services clause. It is the number of defects or maximum percentage of defects in the tot that is acceptable.

2.9. Quality Assurance. A planned and systematic pattern of all Government actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For purposes of this contract, quality assurance refers to actions by the Government assurance functions for a contracted service.

2.10. Quality Control. Those actions taken by a Contractor to control the production of outputs to ensure that they conform to the contract requirements.

SECTION 3 GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1. Utility services (electrical power, water services, and restroom facilities) required in the performance of the contract are available from Government sources within the contract areas or from other sources approved by the COR. These utilities are available as is. All extensions, adapters and other necessary items are the Contractor's responsibility.

3.2. Drawings. Any available elevator drawings can be obtained from the COR. Applicable changes shall be noted on drawings and submitted to the COR to be maintained up to-date. On termination or expiration of the contract all drawings shall be returned to the COR.

SECTION 4 CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General. Except for those items or services specifically stated in Section 3, the Contractor shall furnish everything necessary to perform this contract according to all its terms. Contractor parts and supplies may be stored at a location designated by the COR; however, most spare parts will be carried in Contractor service vehicles. The Contractor must provide all training to Contractor employees required by applicable safety, health or licensing requirements.

4.2. Materials.

4.2.1. Parts and Materials. The Contractor shall be responsible to furnish the following parts and supplies: all replaceable type contacts, contact insulators, contact springs, copper braids, all oils and greases, and cleaning materials. Contractor parts and supplies may be stored at a location designated by the Government; however, most spare parts will be carried in Contractor service vehicles.

4.2.2. Component Replacement. When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service (certifying agency). Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency.

The parts used for replacement are required to comply with all the requirements that the old parts originally complied with.

4.3. Warranty of Materials and Services. All materials provided and services performed under this contract shall be free from defects and conform to ASME A17.1. The Contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract. The Contracting Officer or COR will give written notice of any defect or nonconformance within 120 days from the date of acceptance by the Government.

4.4. Excluded Services. The following are not covered in the full maintenance service arrangement and are considered over and above services:

4.4.1. Alterations (a.k.a., modernizations) are not covered in the full maintenance service arrangement.

4.4.2. Acts by parties other than the Contractor of vandalism, abuse, negligence, damage resulting from rescue and recovery operations, acts of God (including damage resulting from emergency power generator power spikes and low quality) are not included in the contract.

4.4.3. Not included in routine maintenance are hoist enclosures, total replacement of hoist way control cables, door panels, car enclosures, frames, sills, car lighting lamps, hoist ropes, and complete replacement of motor assemblies unless damaged as a result of Contractor negligence.

4.4.4. Additional items excluded in the full maintenance coverage are cosmetic, construction, ancillary components of the elevator system, including the finishing, repairing, or replacement of the cab enclosure, ceiling frames, hoist way door panels, door frames, sills, car flooring, floor covering, main line power switches, main power breaker(s), hydraulic elevator jack outer housing, buried piping, smoke and fire sensors, fire service reports, main communication feeders to controller, security systems, batteries for emergency lighting and lowering that are not solely dedicated to the elevator, air conditioners, and heaters.

4.4.5. Routine cleaning and refinishing of the interior of cars and the exterior of the hoist way doors and frames is not included in the basic full maintenance service.

4.4.6. In the event that the Contractor encounters an item of work included in paragraph 4.4.1 through 4.4.5, the Contractor will report the situation to the COR. The report will include the work location, a detailed scope of the required work, justification for Contractor determination that the work was not included in the contract, and an itemized cost estimate (including time to repair, all required parts, and a breakdown of labor hours). NOTE: Any part, component, or assembly unavailable from the manufacturer due to obsolescence remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

SECTION 5 PERFORMANCE WORK STATEMENT

5.1. Description of Services.

5.1.1. Elevator Maintenance. The Contractor shall provide all elevator maintenance services for the three

(3) elevators noted in Section 5.1.8., unless noted and accepted in the deficiency report or the Quality Control Reports (Section 1.4). Work required by this contract shall be performed on a regularly scheduled basis but not less frequently than once every 30 days.

5.1.2. Supplies and Materials. All materials, supplies, equipment, transportation, supervision, services and any items necessary to perform routine maintenance of all the elevators listed shall be provided by the Contractor.

5.1.3. Routine Maintenance. Includes cleaning, maintenance, repair, parts replacement outside of non- routine maintenance, servicing, adjustments, calibrations and inspections as listed by the ASME A 17.1, and ASME A

17.2. Except for emergency callback service, all work shall be scheduled five workdays in advance with the COR.

All repair service calls shall be considered routine unless identified as Emergency at the time of service request.

5.1.3.1. The Contractor shall respond in-person to the Project on routine repair service calls not later than 1200 Pacific Time on the weekday following receipt of a valid service request. If the Contractor does not arrive within the specified time, the Government reserves the right to call an alternate contractor to provide necessary services and bill the Contractor for the service performed.

5.1.4. Non-Routine Services. NOTE- Not to Exceed and Ceiling Prices associated with these contract line items do not imply that the Government is obligated to pay the total estimated amount n ot included in routine maintenance are hoist enclosures, total replacement of hoist way control cables, door panels, car enclosures, frames, sills, car lighting lamps, hoist ropes, counterweights, and complete replacement of motor assemblies unless damaged as a result of Government, Contractor, or other third party negligence. While work or replacement of these specific items is not included in the contract, the Contractor shall note and report to the COR any required repairs and/or replacements necessary along with a detailed report. The Government reserves the right to obtain repair services for the excluded equipment appurtenances and accessories from other sources.

Non-routine work requires a price proposal and approval from the Contracting Officer prior to the work starting.

5.1.5. Interruption of Service. Elevator maintenance shall be scheduled and coordinated with the COR to minimize interference with plant maintenance and operation activities. Unless there 1s an emergency situation or an impending safety hazard for an elevator, e.g., the elevator is out of service, stuck, or experiencing a dangerous or potentially dangerous malfunction, plant maintenance and operations will take precedence over elevator maintenance.

5.1.6. Safety. The Contractor's employees may be working in areas containing control systems vital to the operation of the project. The Contractor shall protect all existing structures, utilities and work of any kind against damage or interruption of service. To ensure the safety of Contractor employees and project personnel, the Contractor shall be trained in the Safe Clearance Program.

5.1.7. Emergency Call-Out Service. NOTE-- Not to Exceed and Ceiling Prices associated with these contract line items do not imply that the Government is obligated to pay the total estimated amount. In instances where emergency service is needed, the contractor shall provide emergency call out service 24 hours a day, 7 days per week when requested by the COR. lf the COR receives a pre-recorded phone message, the Contractor will have one hour to respond back with a phone call Contractor's mechanic is required to be on-site to commence work within a maximum of 4 hours after a call for emergency services is made. If the Contractor does not arrive within 4 hours, the Government reserves the right to call an alternate contractor to provide necessary services.

5.1.8. The following is a list of elevators covered by this contract:

LOCATION MANUFACTURER SPECIFICATIONS

Powerhouse Elevator Thyssen/Northern, No. 9443 3,500 LBS Capacity 126 foot travel, 9 stops, 300 FPM travel Speed.

Fish Facility Dover/Hobson, No. E-D7624 2,500 LBS capacity, 42 foot Passenger Elevator 4, travel stops, 100 FPM travel speed.

Fish Facility Dover/Hobson, No. E-D5973 5,000 LBS capacity Freight Elevator 32 foot travel, 4 stops, 100 FPM travel speed.

5.1.9. Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

5.1.10. Contracting Officer Representative (COR). The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: performs inspections necessary in connection with contract performance: maintains written and oral communications with the Contractor concerning technical aspects of the contract: issues written interpretations of technical requirements, monitors Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinates availability of government furnished property, and provides site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

5.1.11. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

5.2. Elevator Maintenance. The Contractor shall perform regular maintenance of the three McNary elevators in accordance with the Maintenance Control Plan (MCP) and not less than once each month.

5.2.1. Maintenance Schedules. Elevator maintenance schedules shall be submitted to the COR for approval (section 1.6.1). A separate schedule shall be prepared for each non-identical elevator. All schedules shall describe periodic maintenance procedures and specify the frequency of performance. A maintenance schedule shall be posted in each elevator room. Posted schedules shall become the property of the Government and shall not be removed from elevator rooms upon completion of the contract. Coordinate schedule changes with COR and keep all schedules current.

5.2.2. Inspections. Contractor is required to comply with all applicable elevator maintenance/service State and Federal rules and regulations and maintain adequate records of this compliance. The Government reserves the right to have a third party Inspect the elevators. All licenses and monthly, annual, and five-year (if applicable) inspections shall conform to ASME A 17.1, and ASME A 17.2. A report of the inspection results must be submitted to the COR for approval. Note: A five-year inspection is required for each of the three

(3) elevators in Option Year 1 NLT November 2021.

5.2.3. Changes to the elevators. The Contractor shall make no changes to the existing circuits. Circuitry wiring and sequencing or otherwise alters the original circuit or wiring design of the elevators. The Contractor may propose and submit any modifications or changes to the COR in a complete, neatly prepared wiring diagrams accompanied by description of the proposed change. Any proposed changes must be approved by the Contracting Officer prior to installation.

5.2.4. Performance Requirements Schedule. The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success. These performance objectives are summarized in Technical Exhibit 1.

5.2.5. Surveillance. Surveillance will be accomplished using the above Performance Criteria Analysis. If performance in not satisfactory to the percentage listed in the AQL, the COR will notify the contractor's site manager, with a telephone call, as soon as practicable and ask the contractor to correct the problem.

If a safety issue arises from the Contractor's unacceptable performance, the Contractor will be given notification and 4 hours to correct the unacceptable performance. The COR may approve additional time, if needed. If it is not a safety issue the contractor will have three days to correct any deficiencies. The COR will notate on the Performance Criteria Analysis the date, time, and location of the deficiency and send a copy to the Contractor to sign and return to the COR within 3 businesses days.

If the Contractor fails to promptly re-perform the services or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may by contract, or otherwise (1) perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract in whole or in part.

5.2.6. Contractor Quality Assurance. The Contractor, and not the Government, is responsible for management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved. In this contract the quality control program is the driver for product quality. The Contractor shall develop a comprehensive program of surveillances and monitoring actions. The first major step to ensuring a "self-correcting" contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the contractor to success. Once the quality control program is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program.

5.3. Req ui red Repor t s .

5 .3 .1 Minimum Required Reports. The Contractor must generate, complete and submit reports to the Government. The following is a list of reports, information to be furnished on each report and a time or frequency requirement for each report.

5.3.2. Maintenance Report. The Contractor shall prepare a report, which identifies each elevator, the location, maintenance work performed, repairs needed, non-compliance, development of any defects, date of inspection, name of inspector, overall condition of the elevator and any corrective actions taken should be including. This report shall be submitted within two business days of inspection.

5.3.3. Failure Report. If repairs require work considered over and above routine maintenance work, the Contractor shall notify the COR for appropriate decision and action with a detailed description of reasons for noncompliance with maintenance and/or repair schedule if applicable and safety problems identified and corrective actions taken. Any deviations from existing drawings shall be submitted to the COR for approval.

Drawings can be requested from the COR.

5.3.4. Employee Exposure Hours. Total hours worked by Contractor employees during the month. This report must be submitted monthly.

5.3.5. Incident/Accident Report. An accident constitutes an incident or act involving the Contractor, which…