B.08.02 Chicago Herbicide and Pesticide Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W912P623Q0019

b. TELEPHONE NUMBER

312-846-5494

8. OFFER DUE DATE/LOCAL TIME

1:00 PM 25-Aug-2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

11-Aug-2023

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912P69. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ADAM J HALEY

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

U.S. ARMY ENGINEER DISTRICT, CHICAGO

231 SOUTH LASALLE STREET SUITE 1500

CHICAGO IL 60604-1437

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: 312.846.5371 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$17,500,000

NAICS:

561710

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF48

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912P623Q0019

Section A - Solicitation/Contract Form

REPS & CERTS FORM

COMPANY NAME AND ADDRESS: __________________________________________

PHONE NUMBER _____________________ FAX NUMBER _____________________

EMAIL ADDRESS ________________________________________________________

BUSINESS SIZE (select one) Large Business _____ Small Business_____ HUBZone Business_____ 8A _____ Woman-Owned ____ Service-Disabled Veteran-Owned ____ Contractor is registered with SAM: _____ YES _____ NO (See FAR 52.204-7)

TAX ID # ______________________

INDICATE Unique Entity Identifier ___________________ (This is 12-character alphanumeric code) (Note: See Unique Entity Identifier (FAR 52.204-7)

CAGE NO. _______________

PRICE BREAKOUT SCHEDULE

Line Item Description QTY Unit of Measure

Unit Price ($ per month)

Total Cost

0001 Base – Herbicide Application 12 Months $ $ 0002 Base – Pesticide at Chicago

Harbor Lock 12 Months $ $

0003 Base – Pesticide at Lockport 12 Months $ $ 0004 Base – Pesticide at TJO 12 Months $ $

TOTAL BASE $

0005 Option Year 1 – Herbicide

Application 12 Months $ $

0006 Option Year 1 – Pesticide at Chicago Harbor Lock

12 Months $ $

0007 Option Year 1 – Pesticide at Lockport

12 Months $ $

0008 Option Year 1 – Pesticide at

TJO

12 Months $ $

TOTAL Option Year 1 $ 0009 Option Year 2 – Herbicide

Application 12 Months $ $

0010 Option Year 2 – Pesticide at Chicago Harbor Lock

12 Months $ $

0011 Option Year 2 – Pesticide at Lockport

12 Months $ $

0012 Option Year 2 – Pesticide at

TJO

12 Months $ $

TOTAL Option Year 2 $ 0013 Option Year 3 – Herbicide

Application 12 Months $ $

0014 Option Year 3 – Pesticide at Chicago Harbor Lock

12 Months $ $

0015 Option Year 3 – Pesticide at Lockport

12 Months $ $

0016 Option Year 3 – Pesticide at

TJO

12 Months $ $

TOTAL Option Year 3 $ 0017 Option Year 4 – Herbicide

Application 12 Months $ $

0018 Option Year 4 – Pesticide at Chicago Harbor Lock

12 Months $ $

0019 Option Year 4 – Pesticide at Lockport

12 Months $ $

0020 Option Year 4 – Pesticide at

TJO

12 Months $ $

TOTAL Option Year 4 $ TOTAL All Options $ TOTAL Base + All

Options

SCOPE OF WORK

USACE CHICAGO DISTRICT

LOCK & DAM HERBICIDE AND PESTICIDE APLICATION CONTRACT

10 March 2023

TABLE OF CONTENTS

SECTION C-1

GENERAL

C-1.1 PROJECT INFORMATION

C-1.2 SCOPE OF PEFORMANCE

C-1.3 TASK ORDERS

C-1.4 VETERANS EMPLOYMENT EMPHASIS FOR U.S. ARMY CORPS OF

ENGINEERS CONTRACTS

C-1.5 WORKING HOURS

C-1.6 CONTRACTOR SUBMITTALS

C-1.7 PERMITS AND LICENSES

C-1.8 IDENTIFICATION OF CONTRACTOR EMPLOYEES AND VEHICLES

C-1.9 SAFETY AND SECURITY REQUIREMENTS

C-1.10 ACCIDENT REPORTING

C-1.11 C-1.12

DAMAGE REPORTS

CONTRACTOR EMPLOYEES’ CONDUCT AND COMPETENTCY

C-1.13 DAMAGE OR LOSS OF CONTRACTORS SUPPLIES AND PROPERTY

C-1.14 SUPERVISION

C-1.15 ENVIRONMENTAL PROGRAM

C-1.16 CONTRACTOR DISCREPANCY REPORT (CDR)

C-1.17 MEETINGS

C-1.18 QUALITY CONTROL

C-1.19 QUALITY ASSURANCE

C-1.20 DEFICIENCIES

C-1.21 INTERRUPTIONS TO SYSTEMS

C-1.22 GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT

C-1.23 CONTRACTOR FURNISHED ITEMS

C-1.24 SAFEGUARDING GOVERNMENT PROPERTY

C-1.25 NOTIFICATION OF SERVICE TO BE DONE

C-1.26 MINIMUM MANPOWER REQUIREMENTS

C-1.27 MINIMUM PERSONNEL QUALIFICATIONS

C-1.28 COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND

VOLUNTEERS

C-1.29 REPORTS

C-1.30 APPLICABLE PUBLICATIONS

C-1.31 C-1.32 C-1.33 C-1.34

DEFINITIONS

FUTURE SERVICES

PERFORMANCE PERIODS

FACILITY LOCATIONS AND ACCESS PROCEDURES

SECTION C-2

PEST CONTROL SERVICES

SECTION C-3

C-3.1 PERFORMANCE WORK

C-3.2 REQUIRED PEST CONTROL SERVICES

HERBICIDE APPLICATION SERVICES

SECTION C-6

C-6.1 PERFORMANCE WORK

C-6.2 REQUIRED HERBICIDE APPLICATION SERVICES

DESCRIPTION/SPECIFICATIONS

General

C-1.1. PROJECT INFORMATION

This purpose of this Contract is to provide various facility maintenance and support services for three (3) different facilities operated by the US Army Corps of Engineers (USACE) – Chicago District. These include the Chicago Harbor Lock, the T.J. O'Brien Lock, and the Lockport Lock. Further descriptions and access procedures are summarized in paragraph C-1.34.

C-1.2. SCOPE OF PERFORMANCE

1.2.1. The Contractor shall furnish all necessary management, personnel, materials, supplies, tools, equipment, fuel, and vehicles, except as otherwise provided herein, required to perform all required services for the three facilities stated in C-1.1. These include pest control and herbicide application, as specified and in strict accordance with all Terms, Conditions, General, Specific and Technical Provisions, Drawings, Attachments, Exhibits, etc., contained herein or incorporated by reference. The Contractor’s work and responsibility shall include all planning, programming, administration, management, supervision, communications and inspection necessary to assure that all services are conducted in accordance with the Contract requirements and all applicable Federal, State and local laws and regulations. The Contractor is required to attend a pre-performance meeting to be scheduled by the Technical Point of Contact (TPOC).

It is emphasized that the work described in this Contract is a critical part of the Corps mission. The work described will be performed at various USACE facilities. The Corps is committed to "Customer Care" and providing quality professional service.

C-1.3. TASK ORDERS

1.3.1. All performance work under this Contract will be ordered by issuance of individual Task Orders (DD Form 1155 or 1449). No performance shall be performed under this Contract before an individual Task Order has been issued by the Contracting Officer (KO). Only the KO, by issuance of a modification, may make any change to a Task Order. The Task Order will list those items from the bid schedule that are to be performed or used to be performed.

C-1.4. VETERANS EMPLOYMENT EMPHASIS FOR U.S. ARMY CORPS OF ENGINEERS CONTRACTS

1.4.1. In addition to complying with the requirements outlined in FAR Part 22.13, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) Contractors and Subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE Contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant Contract, USACE Contractors are encouraged to seek out highly qualified veterans to perform services under this Contract. The following resources are available to assist USACE Contractors in their outreach efforts:

U.S. Department of Labor Veterans employment: www.vets.gov/ Federal veteran employment information: www.fedshirevets.gov/index.aspx Veterans’ Employment and Training Service (VETS): http://www.dol.gov/vets/ Veterans Opportunity to Work (VOW) Program: http://benefits.va.gov/vow/ U.S. Army Warrior Transition Command Employment Index: wtc.army.mil/modules/employers/index.html Hiring Our Heroes initiative: www.uschamberfoundation.org/hiring-our-heroes

C-1.5. WORKING HOURS

1.5.1. Normal Working Hours. Normal working hours, except as otherwise specified herein, shall be Monday through Friday, 7:00 a.m. to 4:00 p.m. Eastern Time or as specified on the Task Order. Performance inside Government buildings or other secured areas shall be performed during the above referenced work hours. Work that interferes with other ongoing functions at the project shall be scheduled around normal working hours, as specified by the TPOC.

Refer to individual sections for additional restrictions concerning schedules of work.

1.5.2. Holiday Work. The ten Federal holidays observed are:

New Year's Day (January 1st) Martin Luther King Day (3rd Monday in January) President's Day (3rd Monday in February) Memorial Day (Last Monday in May)

Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th) Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

15.2.1. When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday. Services shall be scheduled around the above listed Federal holidays except as specified herein or as stated within each Task Order.

1.5.3. Inclement Weather. The Contractor shall maintain the schedule of services regardless of inclement weather.

Exceptions may be approved by the TPOC when unusually severe conditions make services impractical or dangerous.

The KO will notify the Contractor, by modification to the Task Order, of any change that extends the performance period due to unusually severe weather.

C-1.6. CONTRACTOR SUBMITTALS

1.6.1. Unless otherwise specified, the Contractor shall submit the following information to the TPOC prior to the pre-performance conference for this Contract:

Quality Control Plan. A suggested outline for the Contractor's Quality Control Plan.

Contractor Quality Control Inspector. List of Quality Control Inspectors.

Contractor Representatives. List of names of Contractor Representatives.

Accident Prevention Plan (APP). A suggested outline for the Contractor’s Accident Prevention Plan

Appendix A of EM 385-1-1 See Section C-1.9 for APP requirements. Exhibit I Emergency Contacts. A prioritized list, including phone numbers, of those persons (normally Contractor

Representatives) to call in case of emergencies.

Operators. A list of names of qualified equipment/vehicle operators, including experience, training and qualification to operate specific equipment.

Certificate of Insurance Performance Bond (where applicable) Security Requirements – See Section C-1.9.h.

C-1.7. PERMITS AND LICENSES

1.7.1. The Contractor shall, at his own expense, obtain any licenses or permits required to perform all aspects, requirements, and work under this Contract. The Contractor shall comply with all current Federal, State, and local laws and regulations and shall comply with any subsequent changes.

C-1.8. IDENTIFICATION OF CONTRACT EMPLOYEES AND VEHICLES

1.8.1. All Contractor employees shall be in good appearance while performing services. Employees must wear long pants, shirt with no vulgar or obscene graphics with at least sleeves equivalent of a t-shirt, and durable safety toe shoes.

Contractor name shall be visible on shirts. Vehicles and any motorized equipment utilized for transportation shall be in good operating condition with no display of items such as stickers, flags, or etc. Vehicles shall be maintained in accordance with federal, state, and local laws and display Contractor name.

C-1.9. SAFETY AND SECURITY REQUIREMENTS

1.9.1. General. If the Contractor fails or refuses to promptly comply with safety and security requirements as specified herein, the TPOC or any other project employee may stop all or part of the performance until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for performance not performed as a result of the stop order.

1.9.2. The Contractor shall comply with the Occupational Safety and Health Act (OSHA), the Corps of Engineers Manual, EM 385-1-1 https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385- 1-1.pdf (copy and paste the link) and as otherwise stated herein. Special attention shall be given to the requirements for safety meetings. The Contractor shall inform the TPOC a minimum of 7 business days prior to a Contractor monthly safety meeting, to permit a Government representative to attend.

1.9.3. Accident Prevention Plan (APP). The Contractor shall prepare an Accident Prevention Plan to ensure that requirements of the safety program are provided as specified. This plan must be accepted by the TPOC prior to commencement of any services. One copy of the Accident Prevention Plan shall be provided to the TPOC one week prior to the pre-service conference. The Accident Prevention Plan must be in the outline and form prescribed in Appendix A of EM 385-1-1.

1.9.4. Activity Hazard Analysis (AHA).

1.9.4.1. The Contractor shall use Activity Hazard Analyses (AHA’s) as one of many tools to insure safe performance of services. It is the Contractor’s responsibility to prepare the AHA. An approved AHA must be prepared by the Contractor for each Task Order issued by the Government. Sample AHA’s may be available at the project office for review and use by the Contractor to assist in the development of site specific Activity Hazard Analyses prior to the Contractor performing the service. The Contractor is encouraged to revise or add to these sample AHA’s as necessary to address changing conditions. Prior to performing services with inherent hazards, the Contractor shall review, at a “Toolbox” safety meeting, the approved AHA’s with those employees who shall perform that service each time the service is ordered. The Government may request advanced notification of the time and date of the above AHA Toolbox safety meeting for Contractor employees so that the Government may attend such reviews.

1.9.4.2. The Government will require the Contractor to prepare an AHA for any services for which an adequate AHA does not already exist. A copy of this AHA shall be submitted to the TPOC and must be accepted before the Contractor starts the service. This copy of the AHA will become the property of the Government.

1.9.4.3. A copy of an approved AHA is required for each Task Order issued by the Government. A copy of the approved AHA’s shall be available at all times to workers at each associated service site and a copy shall be provided to the Government.

1.9.5. Public Safety. The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where services are being performed. The Contractor shall immediately report to the TPOC any potential hazards found by his employees on the project. The Accident Prevention Plan shall include procedures to be taken to provide for public safety. Additionally, the Contractor shall not allow any persons, except employees, into areas that are not otherwise open to the public; nor shall the Contractor transport in Contractor vehicles any persons, except employees, during times the Contractor is on the project performing services under a Task Order.

1.9.6. Personal Protective Apparel and Equipment. Protective apparel and equipment, as identified in the AHA, shall be provided to eliminate or minimize hazards to personnel. As a minimum, each employee shall wear a short-sleeved shirt, long trousers, and appropriate footwear during all Contract service. Face shields, spectacles with side-shields, or goggles, and hearing protection shall be worn by employees when required by safety manual. Contractor personnel involved in handling or application of pesticides or herbicides shall use all protective apparel per manufacturer's recommendations. Fire extinguisher(s) and first aid kit(s) meeting the Safety Manual standards shall also be provided and easily accessible to all employees.

1.9.7. Contractor Employees Certified in First Aid & CPR. The Contractor shall schedule employees, so the appropriate numbers of certified personnel are on duty to administer First Aid and CPR as required by the Safety Manual. Copies of their certification shall be provided in accordance with regulations. Two people per crew shall be trained in First Aid and CPR. Individuals performing services alone shall be trained in First Aid.

1.9.8. Hazard Communication Program. The Contractor shall be responsible for implementing a hazard communication program for Contractor employees, as required by the Safety Manual. The Contractor shall provide Material Safety Data Sheets (MSDS)and/or Safety Data Sheets (SDS) for review by the TPOC prior to use of any hazardous substance on the project and provide a plan for the proper handling, transportation, storage and usage of hazardous substances on the project.

1.9.9. Required Security Training and Planning.

1.9.9.1. AT Level I Training All Contractor employees, to include Subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after Contract start date or effective date of incorporation of this requirement into the Contract, whichever is applicable. Upon request, the Contractor shall submit certificates of completion for each affected Contractor employee and Subcontractor employee, to the TPOC or to the Contracting officer, within 5 calendar days after completion of training by all employees and Subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.9.9.2. The Prime Contractor company must have a Facility Clearance (FCL) at the appropriate level (IAW the NISPOM DOD 5220.22-M and AR 380-49) prior to the start of the Contract awarded period of performance.

Contractor personnel performing work under this Contract must have the required security clearance, per AR 380-67, at the appropriate level at the start of the period of performance. Security Clearances and FCL requirements are required to be maintained for the life of the Contract IAW the DD Form 254 attached to the Contract. If no FCL, the supporting Government Contracting Activity will sponsor the prime Contract company in obtaining the FCL.

1.9.9.3. Access, General Protection, and Security Policy and Procedures All Contractor and all associated sub- Contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this Contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in Contractor security matters or processes.

1.9.9.4. Contractors Who Do Not Require CAC, But Require Access To A DoD Facility Or Installation Contractor and all associated sub-Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.9.9.5. Suspicious Activity Reporting Training (e.g., iWATCH, CorpsWatch, or See Something, Say Something) The Contractor and all associated sub-Contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of Contract award and within 30 calendar days of new employees commencing performance with the results reported to the TPOC NLT 5 calendar days after the completion of the training.

1.9.9.6. Contracts that Require OPSEC Training All new Contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all Contractor employees must complete annual OPSEC awareness training. The Contractor shall submit certificates of completion for each affected Contractor and Subcontractor employee, to the TPOC or to the Contracting officer, within 5 calendar days after completion of training.

OPSEC awareness training is available at the following websites: https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

1.9.9.7. Contractors Will Be Escorted in Areas Where They May Be Exposed to Classified And/or Sensitive Materials And/or Sensitive or Restricted Areas. All Contract employees, including Subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.9.9.8. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the TPOC no later than 3 business days after the initial Contract award.

C-1.10. ACCIDENT REPORTING.

1.10.1. The Contractor is responsible for reporting all accidents to the TPOC immediately. Prompt action shall be taken to ensure immediate and appropriate medical treatment. The Contractor shall maintain an accurate record of any accidents in the manner and on the forms prescribed by the TPOC. For property damage accidents of $2,000 or more, the Contractor shall complete and submit to the TPOC a copy of ENG Form 3394. The Contractor shall maintain an OSHA 300 Log of “on the job” injuries and first aid treatments. The Contractor shall also provide a monthly record of all exposure and accident experience incidental to the performance of services under the Contract. This reporting requirement includes exposure and accident experience of both the Prime Contractor and any Subcontractor(s). A Monthly Record of Work-Related Injuries/Illnesses & Exposure form will be available from the TPOC. The Monthly Record of Work-Related Injuries/Illnesses & Exposure report shall be provided to the TPOC by the 5th working day of the month for the previous month.

C-1.11. DAMAGE REPORTS

1.11.1. All instances where Government materials, supplies, property, and/or equipment are damaged shall be reported immediately to the TPOC. When the damage was caused by Contract employees, a written report of the incident and extent of such damage shall be submitted to the TPOC, within 2 workdays (less weekends and holidays) of occurrence.

For property damage accidents of $2,000 or more the Contractor will complete and submit to the TPOC a copy of ENG 3394.

C-1.12. CONTRACTOR EMPLOYEES' CONDUCT AND COMPETENCY

1.12.1. All Contract employees shall conduct themselves in a proper and courteous manner at all times. Since the majority of work is performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Contract employees shall comply with all provisions of Title 36, Chapter III, Part 327, CFR and obey all posted signs and regulations in the performance of the services under this Contract. Being under the influence of or consuming alcoholic beverages or controlled substances by the Contractor or employees while on duty is prohibited.

1.12.2. Employee Dismissal. The Contractor expressly agrees to dismiss any employee or Subcontractor employee whose continued employment is deemed by the TPOC to be inconsistent with the best interests of the public or the U.S. Army Corps of Engineers. The KO or the TPOC may require the Contractor to immediately remove from the work site any employee or Subcontractor who is incompetent, endangers persons or property, or whose physical or mental condition would impair their ability to satisfactorily perform the work. Notification to the Contractor will be promptly made in writing if time and circumstances permit. Otherwise, notification will be verbal and confirmed in writing as soon as possible. No removal shall reduce the Contractor's obligation to perform all services required under this Contract nor be the basis for time extension. Immediate replacement of the employee shall be made.

C-1.13. DAMAGE OR LOSS OF CONTRACTOR'S SUPPLIES AND PROPERTY

The Contractor is responsible for taking the action necessary to protect Contractor supplies, materials and equipment, and the personal property of Contractor employees from loss, damage or theft. The Government assumes no responsibility for theft, damage, etc., of the above.

C-1.14. SUPERVISION

1.14.1. The Contractor or a Contractor Representative shall personally supervise the work, or be readily available by phone or other means of communication to respond to any Contract issue that may arise when services are in progress.

The Contractor Representative(s) shall conduct overall management coordination and be the central point of contact with the Government for performance of all services under the Contract.

1.14.2. Each Contractor Representative shall have full authority to Contractually commit the Contractor for prompt action on all matters pertaining to administration of this Contract, and shall be the on-site Contractor employee who is responsible for safety.

1.14.3. In addition to Contractor Representative(s), the Contractor shall also appoint Quality Control Inspectors (QCI) who shall perform the Contractor's Quality Control Program. QCI’s shall be responsible for implementing the Contractor’s Accident Prevention Plan. All QCI'S shall have the authority to determine for the Contractor when completed services are ready for Government inspection and to make decisions for the Contractor on re-performance when necessary. A QCI shall be appointed for each crew. For services performed outside normal working hours, a Contractor Representative or QCI shall be present at the job site.

1.14.4. The TPOC and Government Inspectors will deal directly with the QCI’s or Contractor Representatives, for normal day-to-day administration of the Contract provisions.

1.14.5. The names and telephone numbers of all individuals authorized to act on behalf of the Contractor as Contractor Representatives shall be submitted in writing to the TPOC before work is performed.

1.14.6. The Contractor shall maintain copies of Contract services requirements, specifications, Activity Hazard Analysis, etc., at each job site which relate to each person's responsibilities and shall review them to ensure employees comprehension of a job prior to initiating services.

C-1.15. ENVIRONMENTAL PROGRAM

1.15.1. The Contractor shall comply with Federal, State, and local laws, regulations and standards regarding environmental protection. All environmental protection matters shall be coordinated with the TPOC. Any of the facilities operated by the Contractor may be inspected by the TPOC, or other Federal, State and local officials without advance notice. Access for inspection shall be granted upon request. Citations against Government facilities operated by the Contractor for non-compliance with environmental standards are a matter for resolution between the Government and the issuing office. Payment of fines or penalty charges associated with citations issued by Federal, State or local officials will be paid by the Government.

1.15.2. The Contractor shall conduct all operations and maintenance activities in a manner to prevent contamination of Government land and property. The Contractor shall ensure all lubricants, petroleum products, paints, cleaning materials, or any other hazardous substances are not spilled, leaked or disposed of on Government property and are disposed of in accordance with environmental regulations. If spills or contamination occur, the Contractor shall be responsible for cleanup and any associated costs in accordance with Federal, State and Local Law. Such spills shall be reported to the TPOC immediately.

C-1.16. CONTRACT DISCREPANCY REPORT (CDR)

1.16.1. A CDR is a formal document used by the Government to process defects in services. As initially issued to the Contractor, the CDR describes the discrepancy or problem. The CDR will be discussed with the Contractor or his representative when it is issued. The Contractor shall provide his written response on the CDR form within 24 hours of issuance. If the 24 hours falls on the weekend or Federal Holiday, the written response shall be provided by 10:00 a.m. Eastern Time the following business day. The Contractor's response must be as follows:

1. Identify the cause and corrective action taken, and

2. Identify Contractor action to prevent recurrence.

1.16.2. Upon finalization of the CDR, the Contractor and the TPOC must sign the form. The Contractor will be given a copy of the completed form. Should the Contractor not concur with any decision, etc., the Contractor may so state, in writing, and request a final decision by the Contracting Officer. The Contracting Officer monitors all CDR's issued, and CDR's are the main evidence used by the Contracting Officer in determining Government Contract actions such as termination or decision not to exercise options.

C-1.17. MEETINGS

1.17.1. The Contractor is required to attend a pre-performance meeting to be scheduled by the TPOC. The Contractor or his authorized representative shall report each month throughout the performance of each Task Order with the schedule and location determined by the TPOC to discuss Contract service items. Specific topics of discussion at the monthly meetings may include issuing task orders, requests for estimates, negotiation, inspections, quality control, and upcoming services. If a CDR is issued, mutual effort will be made to resolve all problems identified to preclude their recurrence. The TPOC may alter this reporting schedule, or change the reporting method, time, or place if mutually agreeable between the TPOC and the Contractor.

C-1.18. QUALITY CONTROL

1.18.1. The Contractor shall have a Quality Control program to ensure the requirements of the Contract are provided as specified. The primary purpose of Quality Control is to identify and correct deficiencies in the quality of services performed before the level of performance is unacceptable. The program shall include, but not be limited to the following:

An inspection system covering all the services stated in the Contract specifications.

A method of identifying and correcting deficiencies in the quality of services performed before the level of performance is unacceptable.

A file of all inspections conducted by the Contractor and the corrective actions taken. These files shall be made available for inspection upon request by the TPOC.

A method of insuring that employees have full knowledge of performance assignments and that appropriate technical expertise is utilized with each performance assignment.

A method of coordinating each crew’s activities with the TPOC and/or inspector.

1.18.2. The Contractor may use any or all portions of this plan to prepare a plan of his own. A signed plan, including Contractor specific information, shall be provided to the TPOC, and accepted, prior to the Pre-Performance Conference. If changes to this program occur, updated copies shall be provided to the TPOC.

C-1.19. QUALITY ASSURANCE

1.19.1. The Government will monitor the Contractor's performance in each functional area under this Contract and reserves the rights to use whatever additional surveillance procedures are deemed appropriate. The Government will keep a record of all complaints received by the public concerning Contractor performance. Upon receipt of a written complaint by the public, the Government will attempt to verify the complaint and furnish the Contractor a copy of the findings. Should the Government verification reveal a nonperformance by the Contractor, a CDR may be issued.

1.19.2. A Government employee shall not be considered an Inspector unless he identifies himself as such to the Contractor, the Contractor Representative, or Quality Control Inspector. No Inspector is authorized to change any provision of the specifications without written authorization of the Contracting Officer, nor shall the presence or absence of an inspector relieve the Contractor from any requirements of the Contract.

C-1.20. DEFICIENCIES

1.20.1. If the Contractor fails to perform, or if performance in any area is judged unsatisfactory by the TPOC, the Government will take corrective action. If any of the services do not conform to Contract requirements, the Government may require the Contractor to perform the services again in conformity with Contract requirements, at no cost to the Government. When the defect in services cannot be corrected by re-performance, or cannot be corrected in the specified time frame, the Contractor is required to respond to a CDR (See Section C-1.16).

Supplies Furnished and Used Contractor Portion of Any CDR Quality Control Inspection Checklists Worksheet (ENG Form 5007-R) Vehicle Operational Record Form (CEORH Form 2813 Test) Activity Hazard Analysis (AHA) Contractor Manpower Reporting Application (CMRA) OPSEC Training

C-1.21. INTERRUPTIONS TO SYSTEMS

1.21.1. All performance that would necessitate an interruption of the use of the project or its support systems or otherwise disrupt building occupants and/or the visiting public shall be fully coordinated and approved in advance by the TPOC. Interruptions shall be kept to an absolute minimum, and all repairs or replacements of equipment or components shall be accomplished in an expeditious and efficient manner.

C-1.22. GOVERNMENT FURNISHED MATERIALS AND EQUIPMENT

1.22.1. Government Furnished Facilities. Suitable space will be provided for the Contractor's use for work performed under this Contract, as listed below. The Contractor shall maintain such space or grounds to the same, or higher standards, as similar areas occupied by the Government, and shall assume responsibility for the safekeeping of facilities provided. The Contractor shall not use those grounds or facilities as a place of habitation. At the completion of the Contract, all facilities and equipment shall be returned to the Government in the same condition as received.

Modifications or changes shall not be made to any facilities without prior written approval of the TPOC. Any modifications to the facilities shall be at the Contractor's expense. The facilities provided consist of space within reasonably secure fenced areas. The Contractor shall be responsible for maintaining physical security for Government furnished facilities and property. Should the Contractor reject any or all Government furnished facilities, the Contractor shall provide all necessary facilities at no cost to the Government. All Government furnished facilities shall be used only for the performance of service specified herein.

Restroom facilities for Contract employees are the responsibility of the Contractor. The Contractor may elect to use public restroom facilities, unless closed.

1.22.2. Utilities. The Government will furnish available utilities to perform the specified work. At remote locations the Contractor shall supply his own utilities such as water. The Contractor shall make a dedicated effort to conserve utilities and shall comply with all Government regulations regarding energy conservation. Government furnished utilities shall be used only in the performance of services specified in this Contract.

1.22.3. Forms. All Department of Defense forms, required by the Government to be used under this Contract, will be provided by the Government during the Contract period. The Government reserves the right to modify or supersede these forms during the Contract period.

1.22.4. Control. The Contractor shall provide control to ensure Government furnished equipment, property, or items are utilized only for Contract purposes. The Contractor will be provided keys to allow access to certain secure areas and will be held responsible for losses due to his negligence and for the replacement of compromised locks (which can occur due to loss or duplication of keys). Upon completion (including any extensions of Contract term) or termination of the Contract for any reason, and except for fair wear and tear, the Contractor shall return all Government furnished equipment, keys and any unused material or supplies in the same condition as received.

1.22.5. Safety Manual. Prospective Contractors may review a copy of the Safety and Health Requirements Manual EM 385-1-1 at the Project Office. The Contractor shall be provided one copy of Safety Manual EM 385-1-1, during the pre-performance conference.

C-1.23. CONTRACTOR FURNISHED ITEMS

1.23.1. General. Except as described elsewhere in this Contract, the Contractor shall furnish all personnel, facilities, vehicles, small tools, equipment and operators, supplies, or materials necessary to accomplish all required services.

All Contractor furnished tools, equipment, supplies, materials, or vehicles shall meet all applicable Federal, Department of Defense, Department of the Army, State and local laws or regulations. A partial list of equipment which shall be needed by the Contractor is included in each section.

1.23.2. Equipment. At the end of each section, an "Equipment List" is provided for Contractor reference. The equipment listed is not mandatory, nor necessarily complete. The Government requires, however, that the Contractor provide adequate equipment to perform the services required within the specified time period for each job. Adequacy of the equipment (e.g., mowing equipment and vehicles) to perform certain repetitive services will be determined prior to award of the Contract. Also, all equipment used by the Contractor must meet safety requirements outlined in EM 385-1-1.

1.23.3. Service Vehicle. It is the Contractor's responsibility to provide service vehicles as necessary, capable of transporting employees, equipment, tools, materials, and supplies that could reasonably be transported in a standard size 1/2-ton truck with a 4' x 8' bed to and from job sites on the project. Contractor service vehicles used along project and public roads must be equipped with an orange rooftop revolving light, a rear mounted warning sign, and reflective tape on the rear bumper.

1.23.4. Contractor Equipment and Supply Inspection. The apparent Contractor shall make available for inspection all service equipment, tools, and samples of supplies he proposes to use for services under this Contract, along with proof of ownership or lease agreement. Such articles shall be made available for inspection within seven (7) working days after notice from the TPOC. Only equipment and supplies inspected and approved shall be used for services under this Contract. All subsequently procured equipment to be used for work under this Contract must be inspected and approved by the Government prior to use.

C-1.24. SAFEGUARDING GOVERNMENT PROPERTY

1.24.1. The Contractor shall cooperate with Government personnel in safeguarding Government property. The Contractor shall be responsible for promptly reporting all acts of vandalism, larceny, or pilferage to Government property, and malfunctioning Government equipment to the TPOC. The Contractor shall establish security procedures and safeguards that are compatible with the Government's existing procedures, to protect all equipment, materials, supplies, tools, and other resources. The Contractor shall cooperate with, and provide any assistance necessary to, the Government during any audits, usage checks of expendable property, and inventories of nonexpendable property under control of the Contractor. Any item of value found on the service sites shall be placed into the custody of the TPOC for return to the owner, if ownership can be established. The Contractor shall inform the TPOC of any information he or his employees receive about lost and/or found articles from the public.

C-1.25. NOTIFICATION OF SERVICES TO BE DONE

1.25.1. The Contractor will be notified of services to be performed by issuance of Task Orders. Under normal conditions, Task Orders will be issued that require response within 24 hours after receipt. If the 24 hours falls on a weekend or Federal Holiday, the response shall be given by noon the following business day All Task Orders must be completed by the Delivery Date of the Task Order Form.

C-1.26. MINIMUM MANPOWER REQUIREMENTS

1.26.1. The Contractor shall provide an adequate number of fully qualified personnel as stated in section C-1.27 to perform the services specified herein. Personnel required to handle emergency situations shall be available on call, 24 hours per day, 7 days per week.

C-1.27. MINIMUM PERSONNEL QUALIFICATIONS

1.27.1. General. Employees, technical personnel, and consultants shall have the education, experience, or knowledge, as evidenced by license, certificate, or diploma, etc., to provide a comprehensive understanding of the systems and components to be serviced, operated, and maintained under this Contract. A commercial driver’s license (CDL) will be required to operate certain large trucks, to pull trailers and operate other vehicles as required by the Commercial Vehicle Safety Act of 1986. Only properly trained and qualified employees shall be used in the performance of this Contract. All employees shall be subject to such Government or other applicable regulations that are applicable during the time spent on Government property.

1.27.2. Management. The business owner or upper management shall have a minimum of 3 years’ experience in mowing, cleaning, and herbicide application, 3 years’ experience managing such services, or a combination of both.

Personnel performing herbicide application services shall be certified as an applicator in accordance with IL and IN State Laws and the respective Departments of Agriculture.

C-1.28. COOPERATION WITH OTHER CONTRACTORS, LESSEES, AND VOLUNTEERS

1.28.1. The Government may undertake or award other Contracts, or have lessees or volunteers performing certain services, including services that could otherwise be performed utilizing Task Orders under this Contract. The Contractor shall fully cooperate with such other Contractors, lessees, volunteers and Government employees. The Contractor shall not commit or permit any act which will interfere with the performance of services by another Contractor, volunteer, lessee, or Government employee. The TPOC can alter the services schedules of the other Contractor, lessee, Government employees, volunteer, or the Contractor to avoid possible conflicts. Any changes outside of normal working days or hours shall come from the Contracting Officer and will be completed through a modification to the Task Order.

C-1.29. REPORTS

1.29.1. The Contractor shall, in an accurate and timely manner, prepare all reports, forms, permits etc., as required in this Contract. A partial list of these reports, forms, permits, etc., follows:

“CONTRACTOR MANPOWER REPORTING LANGUAGE FOR CONTRACT SERVICE PERFORMANCE

STATEMENTS and Related Background Information

"The Contractor shall report ALL Contractor labor hours (including Subcontractor labor hours) required for performance of services provided under this Contract via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/

1.29.2. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2022. Contractors may direct questions to the help desk at help desk at: http://www.ecmra.mil/.

1.29.3. The information below is not to be included in Contract performance work statements Uses and Safeguarding of Information: Information from the secure web site is proprietary in nature when the Contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and Contract number associated with the data. Contractors for other than Army components can visit https://www.ecmra.mil/help/help.html to review user manuals and gain an understanding about the data fields that will be included in the reporting structure that is hosted at http://www.ecmra.mil/

1.29.4. Applicability: The reporting requirement applies to all Contracted services, provided the organization that is receiving or benefiting from the Contracted services is a Department of Defense organization, including reimbursable appropriated funding sources from non-DoD executive agencies where the Defense Component requiring activity is executive agent for the function performed. The reporting requirement does not apply to situations where a Defense Component is merely a Contracting agent for another executive agency. In general, the only Contracted services excluded from reporting are construction and utilities.”

C-1.30. APPLICABLE PUBLICATIONS

1.30.1. The Contractor shall perform technical work in accordance with applicable publications. They include but are not limited to:

MANUFACTURER'S RECOMMENDATIONS:

Operating Manuals Repair Manuals Maintenance Manuals INDUSTRIAL STANDARDS AND CODES (Latest Editions):

Underwriter's Laboratories, Inc.

National Electrical Code National Warm Air & Air Conditioning Association National Association of Fan Manufacturers National Fire Protection Association American Society of Heating, Air Conditioning & Refrigeration Institute Sheet Metal Manufacturers Air Moving and Conditioning Association American Welding Society American National Standards Institute American Concrete Institute Portland Concrete Association Asphalt…