B.08.01 W912DQ20R1078 Combination Syopsis Solicitation.pdf

W912DQ20R1078

Section A – Solicitation/Contract Form

Synopsis/Solicitation

This is a combination synopsis/solicitation for commercial items prepared in accordance with the format in the

Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number for this acquisition is W912DQ20R1078 and it is being issued as a Request for Proposal

(RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular (FAC) 2005-94 (effective 19 January 2017).

This acquisition is Full and Open competition. The associated North American Industry Classification System

(NAICS) code is 561730- Landscaping Services.

A list of the contract line item numbers and items (CLINs), quantities, and units of measure are detailed in

Section B of this combined synopsis/solicitation.

A description of requirements (PWS) for the items to be acquired are detailed in Section C of this combined synopsis/solicitation.

The dates, places of delivery and acceptance are detailed in Sections E and F of this combined

FAR 52.212-1, Instructions to Offerors – Commercial, does apply to this acquisition with no addenda to the provision and is located in Section L of this combined synopsis/solicitation.

FAR 52.212-2, Evaluation -- Commercial Edited does apply to this acquisition with no addenda to the provision and is located in Section M of this combined synopsis/solicitation.

FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, does apply to this acquisition with no addenda to the provision, and is located in Section K of this combined synopsis/solicitation. If the offeror has up-to-date representations and certifications in the System for Award Management (SAM) website, then this completed provision is not required to be submitted with the offeror’s proposal.

FAR 52.212-4, Contract Terms and Conditions – Commercial Items, does apply to this acquisition with no addenda to the provision, and the specific clauses required are located in Section I of this combined

Proposals are due August 24, 2020 at 12:00pm CDT.

The final date to submit questions is five (5) days prior to the due date of the synopsis/solicitation.

Please note that electronically submitted proposals will only be accepted.

Due to the COVID 19 pandemic submissions will not be accepted by mail, only electronic submissions will be accepted.

When you email in your proposal, please send it to:

dale.e.coleman@usace.army.mil

The Government reserves the right to cancel this combined synopsis/solicitation. Any questions should be sent to

Dale Coleman at dale.e.coleman@usace.army.mil or at 816-389-3500 mailto:dale.e.coleman@usace.army.mil

System for Award Management

In accordance with FAR 52.212-1(k): By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://sam.gov/portal/SAM/#1 . It is highly encouraged that all prospective Offeror’s start the SAM registration process as soon as possible.

OFFEROR MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT (SAM) WITHIN

7 DAYS OF THE CLOSE OF THE SOLICITATION OR THE CONTRACTING OFFICER MAY

PROCEED WITH AWARD TO THE NEXT SUCCESSFUL OFFEROR.

If you were not previously registered, please go to https://sam.gov. Instructions for new registration are also located at the following link:

https://www.sam.gov/sam/transcript/Quick_Guide_for_Contract_Registrations_v1.7.pdf

If you have questions about Federal Government procurements in general or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help.

The PTAC was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Federal Government marketplace. To locate a PTAC near you, go to https://www.aptac-us.org/sam-registration/. THIS IS A FREE SERVICE BY A NON PROFIT PAID FOR BY THE US

GOVERNMENT

SAM UPDATE:

GSA has taken action to address alleged fraudulent activity in the System for Award Management (SAM). The measures GSA already has in place to help prevent improper activity in SAM include masking specific data elements in the entity registration even for authorized entity users; requiring “parent” approval of new registrations for their “child” entities; and requiring the formal appointment of the Entity Administrator by original, signed notarized letter.

https://sam.gov/portal/SAM/#1 https://sam.gov/ https://www.sam.gov/sam/transcript/Quick_Guide_for_Contract_Registrations_v1.7.pdf https://www.aptac-us.org/sam-registration/ https://www.aptac-us.org/sam-registration/

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Melvern Boundary Clear and Spray Grp 1

FFP

Melvern Lake Boundary Clearing and Spraying Group 1 consists of 7 areas totaling 4.02 miles. This Groups includes the following area: Area 1 Auburn Park Rd Area consisting of 3 spots totaling (see map 1). Area 2: ¼ mile east of Turkey Point Park entrance (see map 2). Area 3: Entrance to Coeur d’ Alene Park entrance (see map 3). Area 4: Across the road from the Corp of Engineers Administrative offices (see map 4) Area 5: Larger area North of Outlet Park and Marsh of the Swans (see map 5) Area 6 North of Eisenhower State Park Entrance consist of 3 separate spots (see map 6) Area 7: Approximately ½ mile West of Wannamaker Road and 325th on South side of road. Consisting of 3 spots (see map 7).

FOB: Destination

PSC CD: Z1PA

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job OPTION Melvern Boundary Clear and Spray Grp 2

FFP

Melvern Lake Boundary Clearing and Spraying Group 2 consists of 7 areas totaling 2.39Miles. Area 8; Approximately ½ mile West of Area 7. Consisting of 4 spots (see map 8). Area 9: Area on South Indian Hills Road, just West of Turkey Point Park. Consisting of 2 spots (see map 9). Area 10: South boundary line in Arrow Rock Park. Consisting of 2 spots (see map 10). Area 11 Area around marina entrance road and CDA boat ramp entrance road. Consisting of an area. (see map 11). Area 12 Area approximately ½ mile West of 329th and S. Wanamaker Road intersection. Area consists of 2 spots. (See map 12). Area 13: Turkey Point Waterfront Day Use Area. Some clearing, and some spot clearing of dead trees and brush near Waterfront. (See map 13). Area 14: Area just South of CDA campground entrance. This area consist of clearing along fence. (See map 14).

PSC CD: Z1PA

NET AMT

Section C - Descriptions and Specifications

SCOPE OF WORK

Boundary Clearing and Herbicide Application Services

MELVERN LAKE PROJECT, KS

C.1 General Information C.1.1 Background: Melvern Lake is a flood control reservoir in Kansas, with a storage capacity of 363,000 acre-feet (an acre-foot = 325,000 gal.). Recreational development is extensive. Six parks and access areas, managed by or leased from the U.S. Army Corps of Engineers, are conveniently located around the reservoir. Park areas at Melvern Lake offer a wide variety of recreation facilities including boat launching ramps, campgrounds, a full service marina, picnic areas, sand swimming beaches, and a visitor center. Many routine maintenance items are contracted to the private sector. Mowing, refuse collection, and facility cleanup are just a few of the activities that are performed by private contractors for the Corps.

C.1.1.1 Scope of Work: the contractor shall provide boundary, right of way, access clearing and herbicide application services to areas at various locations at Melvern Lake as defined in this performance work statement (PWS). The Contractor shall comply with all Federal, state, and local laws, ordinances, statutes and regulations pertaining to the provided services.

C.1.1.2 Boundary Clearing /tree and woody vegetation removal: The Contractor shall clear all woody vegetation (including vines, briars, shrubs, brush and trees) from the boundary line and cut materials piled or placed as designated by the Contracting Officer or his authorized representative. Stumps remaining after cutting shall be no taller than 2” above ground level. Immediately following cutting, the Contractor shall treat all cut stumps with herbicide to kill the remaining plantAll herbicides should be provided by the contractor and approved prior to the beginning of work..

C.1.1.3 Labor and Equipment for Boundary Clearing and Hericide Application to Control Unwanted or Woody Vegetation and Broadleaves:: Rates are for operator and 80 HP skid steer loader equipped with high flow hydraulics and mounted hydraulic 72” grapple, 40” diameter hydraulic tree saw, and 6 foot hydraulic brush cutter and for operator and 4X4 UTV with spray unit (60 gallon capacity capable of producing 2.5 GPM @ 2000 psi) to apply chemical for the treatment of woody and broadleaf vegetation including but not limited to Vetch, Smartweed, Sericea Lespedeza, Poison ivy and brush, and to clear woody vegetation and trees in parks/wildlife areas and along government boundaries as needed. NOTE: (Horsepower, equipment size standards, tank capacity, pump psi and GPM standards outlined in this clin are minimum requirements. Larger equipment is acceptable).

C.1.1.4 Vegetation Control: The Contractor shall spray all woody and/or broadleaf vegetation at Melvern Lake Project areas as designated by the Contracting Officer or his authorized representative. A 95% kill shall be achieved.

C1.1.4 Site visits: It is highly recommended that a site visit be made prior to submitting a bid. To schedule a site visit, contact the Melvern Project Office at (785) 549-3318.

C.1.2 Contractor Personnel

C.1.2.1 Contractor Employees. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general well being, or operation mission of the installation and its population.

C.1.2.2 Contractor personnel shall present a clean appearance and be easily recognized as contractor employees.

C.1.2.3 While on duty, the contractor’s employees shall utilize proper safety equipment to include eye protection, hearing protection, head protection (to include hard hat when appropriate) and proper foot wear which is defined as work boots (sandals or open shoes are prohibited).

C.1.2.4 The contractor shall make sure that employees have valid driver licenses before starting work under this contract.

C.1.2.5 All Contractor personnel shall be fully clothed at all times while performing these services. “Fully clothed” shall be deemed to mean that a shirt (or T-shirt), trousers and shoes shall be worn at all times, except that this requirement shall not be construed to replace or eliminate the necessity for the wearing of appropriate protective clothing.

Clothing shall be clean and neat in appearance.

C.1.2.6 Contractor personnel shall utilize tact, diplomacy and courtesy at all times during contact with the public.

C.1.3. Post-Award Conference: After award, but prior to commencement of work, the Contractor shall contact the Contracting Officer Representative (COR) to arrange a mutually agreeable time to meet at the Project Office for the purpose of discussing and developing a mutual understanding of the requirements and details of the work.

C.1.4. DOCUMENTS AND CORRESPONDENCE: After award, all documents and related correspondence shall be addressed to the COR at the Project Office.

C.1.5 Quality Assurance

C.1.5.1 The Contractor shall submit, in writing, for approval of the COR at the project, a detailed plan of operation to include equipment and personnel.

C.1.5.2 Quality Assurance Surveillance Plan. A Quality Assurance Surveillance Plan (QASP) will be used during the life of the contract to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The Government reserves the right to alter or change the Plan at its own discretion. The Government develops the QASP and the Project Office administers the Plan through Quality Assurance Evaluators

(QAE’s).

C.1.5.3 If it becomes apparent to the Government during the Contractor's performance that the required services may not be completed within the time frames required herein, the Contracting Officer may require the Contractor to submit a written plan demonstrating how the Contractor will meet the schedule. Such direction will be issued to insure that required services will be completed within the time frames specified.

C.1.6 Quality Control

C.1.6.1 The Contractor shall designate, in writing, a member of each work crew who shall serve as the contact for matters involving quality and performance or non-performance of the required work assigned to that crew. The designated employee(s) shall be qualified with full authority to act for, and on behalf of, the Contractor as necessary to ensure that the work described herein is performed in accordance with these specifications. The Contractor shall furnish the above written designation to the COR at the project no later than the first day of work. The designation shall include the name(s), address(s), and telephone number(s) of the responsible individuals(s). The COR reserves the right to disapprove any individual whom he considers to be incompetent to perform the work required. Such disapproval will be given to the Contractor by written notice, and the COR's decision shall represent a final decision.

C.1.6.2 The Contractor shall furnish to the COR, a telephone number attended during normal business hours (7:30 a.m. – 4:00 p.m. C.S.T.) to which calls concerning performance or other contractual matters can be placed. For the purpose of time and date, a message will be deemed delivered to the Contractor, at such time as it is delivered to the number provided by the Contractor.

C.1.6.3 The contractor is responsible for any damage done to project features or facilities and will be required to repair or replace them to the satisfaction of the government.

C.1.7 In the event of unsatisfactory performance of specified work, the Contractor may be requested to re-perform the unsatisfactory services at no additional cost to the Government.

Failure of the Contractor to perform the work will result in withholding of payment for the portion(s) of the work not accomplished. Amounts to be withheld for work not performed or not performed to standard will be determined by prorating the amount of services satisfactorily performed against the amount of services required.

C.1.8 The Government reserves the right to cause the specified unsatisfactory work to be performed by a third party or Government personnel. The cost incurred thereby will be levied against the Contractor. Any time Government personnel are used because of Contractor's nonperformance, the cost levied against the Contractor will include all direct costs associated with the performance of the specified. Such inefficiencies are determined as the direct cost to the Government for substitution of the Government personnel removed from their normal duties computed on an hourly basis at the applicable wage rate.

Government personnel will be used only when time is of the essence and the interests of the Government would not be served by securing a third party to perform the specified work.

C.1.9 LOST ARTICLES, VANDALISM, FACILITIES MALFUNCTION: To assist the visiting public in reclaiming lost articles, all property left by visitors and found during operations shall be turned in daily to the project office where it may be claimed by the owner.

Any evidence of vandalism and instances where facilities are not operating properly or are in need of repair shall be reported to Project personnel.

C.1.10 The Contractor or his designated employee(s) shall meet with the COR at the Project Office before beginning work, to coordinate his work schedule in compliance with the specifications and to arrange a satisfactory operating agreement.

C.1.11 PERIOD OF REQUIRED SERVICES: Services shall be performed in accordance with the following schedule, between the hours of 7 a.m. and 8 p.m. for the service period of 1 August 2020 through 31 March 2021.

C.1.11.1 Work will not be permitted on Saturdays, Sundays, or Holidays, and shall not begin prior to 7 a.m., nor continue after 8 p.m., unless this restriction is specifically waived in writing by the Project Manager or his authorized representative.

C.1.11.2 All work shall be accomplished within the timeframes specified above.

Services rendered outside the time periods specified will not be compensated unless specifically approved in writing by the Contracting Officer or his authorized representative.

C.1.11.3 In the event adverse weather or ground conditions occur during scheduled services that would create unsafe working conditions or result in damage to vegetation or turf, the Contractor shall cease operations and contact project personnel. Work affected by adverse conditions shall be stopped, restarted, or rescheduled as directed by the Contracting Officer or his authorized representative. Rescheduled work shall be accomplished at a mutually agreed upon time, to the extent possible.

C.1.12 General Safety requirements: In order to provide safety controls for protection to the life and health of employees and other persons; for the prevention of damage to property, materials, supplies, and equipment; and for the avoidance of work interruptions in the performance of this contract, the contractor shall comply with all pertinent provisions of Federal, state, and local regulations and shall take or cause to be taken such additional measures as the Contracting Officer may determine to be reasonable and necessary for the purpose.

C.1.12.1 Contractor vehicles shall be equipped with 4-way flashers and turn signals in operating condition. Flashers shall be activated when vehicles are parked on, or traveling slowly along roadways.

C.1.12.2 Any injury, property damage, equipment malfunction or safety hazard observed by the Contractor shall be immediately reported to Project personnel.

C.1.13 INSURANCE: The Contractor shall provide and maintain during the entire performance of this contract, at minimum amounts of insurance required in the below. Before commencing work under this contract, the Contractor shall submit proof of insurance to the Contracting Officer.

C.1.13.1 The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the government's interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe, or (2) until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

C.1.13.2 The Contractor shall insert the substance of this clause in subcontracts under this contract that required work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractor’s proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

THE FOLLOWING SCHEDULE OF INSURANCE IS APPLICABLE TYPE AMOUNT

-Worker's Compensation Coverage complying with applicable State Statute Employer's Liability Minimum amount of $100,000 -Commercial General Liability Minimum amounts of $500,000 per occurrence -Commercial Automobile Liability Minimum limits of $200,000 per person, $300,000 per accident for bodily injury, and $20,000 per accident for property damage

NOTE: Coverage required above are minimums. If higher limits of coverage are required by state statute, the Contractor shall be responsible for obtaining such addition coverage. Information regarding State requirements may be obtained by contracting:

KANSAS: Insurance Commissioner, Toll Free, 1-800-432-2484

C.1.14 ANTITERRORISM/OPERATION SECURITY REQUIREMENTS:

All contractors and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

All contractors and all associated sub‐contractors employees will receive a CORPS Watch information paper (provided by the authorized government representative) and provide a written acknowledgement to the COR, no later than 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract.

The Contractor must pre‐screen candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of governmentissued identification to ensure the correct information is entered into the E‐ verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award.

Per the E-Verify Website the following exemptions apply:

Employers whose contracts are exempt from the E-Verify federal contractor rule are not required to enroll in E-Verify. A contract is considered exempt if any one of the following applies: (1) It is for fewer than 120 days. (2) It is valued at less than $150,000, the simplified acquisition threshold (Source: http://www.uscis.gov/e-verify/federal-contractors/exemptions- and- exceptions).

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

C.2 Definitions and Acronyms: The following definitions and descriptions apply wherever the word, phrase, or acronym is used in this performance work statement.

Contracting Officer's Representative (COR) means an individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

Fully-Clothed: Deemed to mean that a sleeved shirt (or T-shirt), trousers, and shoes shall be worn at all times: except that this requirement shall not be construed to replace or eliminate the necessity for the wearing of appropriate personal protective equipment as may be required for the application of various chemicals.

Performance-Based Contract: (FAR 2.101) Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable quality level (AQL) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by Government for quality assurance surveillance. Document contains sampling/ evaluation guides, checklists, and the performance requirements summary (PRS).

Quality Control (QC): A method used by the Contractor to control the quality of goods and services provided.

Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

"Service contract" means a contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply. A service contract may cover services performed by either professional or nonprofessional personnel whether on an individual or organizational basis. Some of the areas in which service contracts are found include the following:

(a) Maintenance, overhaul, repair, servicing, rehabilitation, salvage, modernization, or modification of supplies, systems, or equipment.

(b) Routine recurring maintenance of real property.

(c) Housekeeping and base services.

(d) Operation of Government-owned equipment facilities, and systems.

"Shall" means the imperative. A task that must be complied with or performed.

C.3 Government-Furnished Supplies and Facilities:

C.3.1 The Government may designate an area for the temporary overnight storage of equipment. All equipment must be stored off government property when not in use in the performance of the contract unless approved by the COR.

C.3.2 Maps of the areas to be Cleared/sprayed.

C.4 Contractor furnished Supplies and Equipment:

C.4.1 The Contractor shall furnish all manpower, equipment, fuel, tools, and supplies necessary to accomplish the services specified herein.

C.4.2 The Contractor shall furnish all equipment and supplies necessary to perform these requirements not identified in section C.3 of this PWS as Government-Furnished supplies or facilities and as specifically identified in this section. All contractor-furnished equipment and supplies must be approved by the COR prior to initial use.

C.4.3 All equipment shall be approved by the Project Manager prior to initial use.

C.4.4 NOTE: Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified. It shall be the responsibility of the Contractor to assure that he has, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of his primary equipment.

C.5 Specific Tasks: The following work shall be accomplished:

C.5.1 Clear boundaries and apply herbicide to all designated work areas. In most cases, the result should be a clean, vegetation free area. Some areas involve the control of certain species (ie woody vegetation). In those areas, it will be the Contractor’s responsibility to insure that only the target species are killed.

C.5.2 The Contractor will participate in selecting the appropriate chemical to be used based on site location, proximity to the public, environmental concerns, target species and best commercial practices. The COR must approve all chemicals that will be used during this contract. Biodegradable dye will be used as a marker to insure even applications.

C.5.3 All contractor personnel applying herbicide shall be appropriately trained and licensed. Copies of all licenses and certifications will be provided to the government prior to the start of work. Appropriate insurance will also be in place and documentation provided prior to the start of work.

C.5.4 The serviced areas will present a neat, even kill of all target species.

C.5.5 Spraying work will not be done on days when the wind exceeds 10 mph in developed areas (15 mph in undeveloped areas) or when wet weather could effect the application.

C.5.6 The government will provide water for tank filling. The Contractor will provide hoses and backflow-preventers. Clean-out of chemical tanks and disposal of chemical containers will not be done on government property. The Contractor will have spill kits available on all vehicles used on government property adequate to the type and quantity of chemical on the vehicle. Contractor employees will be trained in the use of these kits and are expected to aggressively implement their use in the event of a spill.

C.5.7 The Contractor will be responsible for any damage to non-target species.

C.5.8 The Contractor will complete a herbicide application report form (furnished by the government) after each chemical application whether initial or follow-up. Payment will not be made until the completed forms are provided.

C.5.90 The use of aerial spraying will not be permitted in any of the areas serviced under this contract.

C.6 Payment

All invoices should be submitted promptly upon completion of work. Invoices are to be sent to:

Melvern Project Office U.S.Army Corps of Engineers 31051 Melvern Lake Parkway Melvern, Kansas 66510

C.7 Applicable Publications and Forms

C.7.1 MAP: Information on Melvern Lake can be found on the Internet at http://www.nwk.usace.army.mil

C.8 Online version of the Engineer Safety Manual (EM) 385-1 may be found at http://www.uace.army.mil

C.9.1 LABOR, SUPPLIES, AND EQUIPMENT FOR HERBICIDE APPLICATION TO CONTROL U

NWANTED OR WOODY VEGETATON AND BROADLEAVES: Hourly rate for operator and 4X4 UTV with spray unit (60 gallon capacity capable of producing 2.5 GPM @ 2000 psi) to apply chemical for the treatment of woody and broadleaf vegetation including but not limited to Vetch, Smartweed, Sericea Lespedeza, Poison ivy and brush.

C.9.2 L ABOR AND EQUIPMENT FOR BOUNDARY CLEARING OF UNWANTED VEGETATION:

Hourly rate for operator and 80 hp skid steer loader equipped with high flow hydraulics and mounted hydraulic 72” grapple, 40” diameter hydraulic tree saw, and 6 foot hydraulic brush cutter to clear woody vegetation and trees in parks/wildlife areas and along government boundaries as needed.

QUALITY ASSURANCE

SURVEILLANCE PLAN

Melvern Lake Vegetative

Management Contract Number:

TBD

Contract Description: Vegetative Management Services Contractor’s name: TBD (hereafter referred to as the contractor).

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

What will be monitored How monitoring will take place.

Who will conduct the monitoring How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance.

In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis.

However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

The following FAR clauses may apply depending on contract type:

52.246-4 Inspection of Services – Fixed-Price

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO: John Akin Organization or Agency: US Army Corps of Engineers-Kansas City District Telephone: (816)-389-3577 Email: john.h.akin@usace.army.mil

b. Project Manager (PM) - The PM acts as an acquisition consultant and serves as liaison between the US Army Corps of Engineers, Kansas City District (CENWK) and the requesting program office, as well as liaison between the CENWK and the supporting contracting office.

Assigned PM: Scott Rice Telephone: (816) 389-3459 Email: scott.a.rice@usace.army.mil

c. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned COR: Danny Homer Telephone: (785) 424-3053 Email: danny.l.homer@usace.army.mil

3. CONTRACTOR REPRESENTATIVES:

The following employees of the contractor serve as the contractor’s Program Manager and Task Manager for this contract. <Communication should occur with them during QASP development. It will help if they review the draft QASP and accept the final version.>

Program Manager - Danny Homer Telephone: (816) 389-458 Email: Danny.L.Homer@usace.army.mil

4. PERFORMANCE STANDARDS.

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix, paragraph C.5.1 in the Performance Work Statement, includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Performance requirements Summary (PRS)

PWS

Section (Para)

Contract Performance Requirement

Performance Standard

ALP (Acceptable Level of

Performance)

Method of Surveillance

C.9, C.9.1, Vegetation Control In accordance with the requirements in

C.9, C.9.1

99% vegetation free control on services areas

Random Sampling

C.1.7 Required Submittals In accordance with C.1.7

100% delivery Required Submittal

5. METHODS OF QA SURVEILLANCE.

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR, with assistance from the PM, shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL.

a. DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.)

REF: C.1.6.3, C.1.12, C.5

b. PERIODIC INSPECTION. (Uses a comprehensive evaluation of selected outputs. Inspections may be scheduled (Daily, Weekly or Monthly) or unscheduled, as required.)

REF: C.1.6.3

c. VALIDATED USER/CUSTOMER COMPLAINTS. (Relies on the user of the service to identify deficiencies. Complaints are then investigated and validated. Highly applicable to services provided in quantity and where quality is highly subjective.)

REF: C.5

d. PROGRESS OR STATUS MEETINGS. (As needed/required) REF: C.1.5 and C.1.6.3

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor.

In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

6. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome.

The following ratings shall be used:

EXCEPTIONAL:

Performance significantly exceeds contract requirements to the Government’s benefit.

SATISFACTORY: Performance meets contractual requirements.

UNSATISFACTORY: Performance does not meet contractual requirements.

7. DOCUMENTING PERFORMANCE.

a. ACCEPTABLE PERFORMANCE.

The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions.

b. UNACCEPTABLE PERFORMANCE.

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's task manager or on-site representative. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

8. FREQUENCY OF MEASUREMENT.

a. Frequency of Measurement.

During contract/order performance, the COR shall make periodic inspections as specified in the AQL column of the Performance Standards Summary Matrix, and shall analyze whether the negotiated frequency of inspection is appropriate for the work being performed.

b. Frequency of Performance Assessment Meetings.

The COR shall meet with the contractor as needed to assess performance and shall provide a written assessment. Prepared by:

Contract Specialist

P ERFORMANCE REPORT

1. CONTRACT NUMBER:

2. Prepared by:

3. Date and time of observation:

4. Observation:

<Examples of items to include in a report are:

- Method of surveillance.

- How frequently you conducted surveillance.

- Surveillance results.

- Number of observations.> Prepared by:

Signature – Contracting Officer’s Representative Date

C ONTRACT DISCREPANCY REPORT (CDR)

1. Contract Number: TBD

2. TO: (Contractor Task Manager or on-site representative) <insert name>

3. FROM:

4. Date and time observed discrepancy:

5. DISCREPANCY OR PROBLEM:

<Describe in detail. Identify any attachments.>

5. Corrective action plan:

A written corrective action plan < is / is not > required.

< If a written corrective action plan is required include the following. > The written Corrective Action Plan will be provided to the undersigned not later than < # days after receipt of this

CDR. >

Prepared by:

Signature – Contracting Officer’s Representative Date Received by:

Signature - Contractor Task Manager or on-site representative Date

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 15-SEP-2020 TO

31-MAR-2021

N/A USACE, KANSAS CITY +

SCOTT RICE

POMONA PROJECT OFFICE 5260

POMONA DAM RD

VASSAR KS 66543

816-389-3459

966221

0002 POP 15-SEP-2020 TO

31-MAR-2021

N/A (SAME AS PREVIOUS LOCATION)

966221

Section H - Special Contract Requirements

SCA WAGE DETERMINATION

"REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 2015-5339 Daniel W. Simms Division of | Revision No.: 11 Director Wage Determinations| Date Of Last Revision: 06/30/2020 Note: Under Executive Order (EO) 13658 an hourly minimum wage of $10.80 for calendar year 2020 applies to all contracts subject to the Service Contract Act for which the contract is awarded (and any solicitation was issued) on or after January 1 2015. If this contract is covered by the EO the contractor must pay all workers in any classification listed on this wage determination at least $10.80 per hour (or the applicable wage rate listed on this wage determination if it is higher) for all hours spent performing on the contract in calendar year 2020. The EO minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts.

State: Kansas

Area: Kansas Counties of Jackson Jefferson Osage Shawnee Wabaunsee

**Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

01000 - Administrative Support And Clerical Occupations 01011 - Accounting Clerk I 14.55 01012 - Accounting Clerk II 16.34 01013 - Accounting Clerk III 18.27 01020 - Administrative Assistant 19.09 01035 - Court Reporter 20.58 01041 - Customer Service Representative I 13.47 01042 - Customer Service Representative II 15.15 01043 - Customer Service Representative III 16.53 01051 - Data Entry Operator I 13.01 01052 - Data Entry Operator II 14.19 01060 - Dispatcher Motor Vehicle 19.87 01070 - Document Preparation Clerk 14.19 01090 - Duplicating Machine Operator 14.19 01111 - General Clerk I 12.95

01112 - General Clerk II 14.13 01113 - General Clerk III 15.86 01120 - Housing Referral Assistant 19.39 01141 - Messenger Courier 12.54 01191 - Order Clerk I 14.19 01192 - Order Clerk II 15.64 01261 - Personnel Assistant (Employment) I 16.30 01262 - Personnel Assistant (Employment) II 18.24 01263 - Personnel Assistant (Employment) III 20.33 01270 - Production Control Clerk 25.62 01290 - Rental Clerk 14.54 01300 - Scheduler Maintenance 15.55 01311 - Secretary I 15.55 01312 - Secretary II 17.39 01313 - Secretary III 19.39 01320 - Service Order Dispatcher 16.21 01410 - Supply Technician 19.09 01420 - Survey Worker 16.42 01460 - Switchboard Operator/Receptionist 13.37 01531 - Travel Clerk I 13.50 01532 - Travel Clerk II 14.54 01533 - Travel Clerk III 15.67 01611 - Word Processor I 13.85 01612 - Word Processor II 15.55 01613 - Word Processor III 17.39 05000 - Automotive Service Occupations 05005 - Automobile Body Repairer Fiberglass 22.68 05010 - Automotive Electrician 17.36 05040 - Automotive Glass Installer 16.62 05070 - Automotive Worker 16.62 05110 - Mobile Equipment Servicer 15.23 05130 - Motor Equipment Metal Mechanic 18.03 05160 - Motor Equipment Metal Worker 16.62 05190 - Motor Vehicle Mechanic 18.03 05220 - Motor Vehicle Mechanic Helper 14.59 05250 - Motor Vehicle Upholstery Worker 15.96 05280 - Motor Vehicle Wrecker 16.62 05310 - Painter Automotive 17.36 05340 - Radiator Repair Specialist 16.62 05370 - Tire Repairer 14.22 05400 - Transmission Repair Specialist 18.03 07000 - Food Preparation And Service Occupations 07010 - Baker 12.42 07041 - Cook I 12.15 07042 - Cook II 13.82 07070 - Dishwasher 9.07 07130 - Food Service Worker 10.81 07210 - Meat Cutter 16.68 07260 - Waiter/Waitress 9.13 09000 - Furniture Maintenance And Repair Occupations 09010 - Electrostatic Spray Painter 21.78 09040 - Furniture Handler 15.20 09080 - Furniture Refinisher 21.78 09090 - Furniture Refinisher Helper 16.85 09110 - Furniture Repairer Minor 19.45

09130 - Upholsterer 21.78 11000 - General Services And Support Occupations 11030 - Cleaner Vehicles 12.84 11060 - Elevator Operator 12.42 11090 - Gardener 18.99 11122 - Housekeeping Aide 12.42 11150 - Janitor 12.42 11210 - Laborer Grounds Maintenance 14.88 11240 - Maid or Houseman 10.22 11260 - Pruner 13.52 11270 - Tractor Operator 17.69 11330 - Trail Maintenance Worker 14.88 11360 - Window Cleaner 13.67 12000 - Health Occupations 12010 - Ambulance Driver 14.82 12011 - Breath Alcohol Technician 19.25 12012 - Certified Occupational Therapist Assistant 27.90 12015 - Certified Physical Therapist Assistant 27.81 12020 - Dental Assistant 18.41 12025 - Dental Hygienist 34.41 12030 - EKG Technician 29.17 12035 - Electroneurodiagnostic Technologist 29.17 12040 - Emergency Medical Technician 14.82 12071 - Licensed Practical Nurse I 17.21 12072 - Licensed Practical Nurse II 19.25 12073 - Licensed Practical Nurse III 21.46 12100 - Medical Assistant 15.48 12130 - Medical Laboratory Technician 22.24 12160 - Medical Record Clerk 18.15 12190 - Medical Record Technician 20.30 12195 - Medical Transcriptionist 16.56 12210 - Nuclear Medicine Technologist 42.30 12221 - Nursing Assistant I 11.21 12222 - Nursing Assistant II 12.61 12223 - Nursing Assistant III 13.76 12224 - Nursing Assistant IV 15.44 12235 - Optical Dispenser 14.27 12236 - Optical Technician 17.21 12250 - Pharmacy Technician 16.61 12280 - Phlebotomist 16.18 12305 - Radiologic Technologist 27.78 12311 - Registered Nurse I 25.23 12312 - Registered Nurse II 30.87 12313 - Registered Nurse II Specialist 30.87 12314 - Registered Nurse III 37.34 12315 - Registered Nurse III Anesthetist 37.34 12316 - Registered Nurse IV 44.77 12317 - Scheduler (Drug and Alcohol Testing) 23.84 12320 - Substance Abuse Treatment Counselor 20.63 13000 - Information And Arts Occupations 13011 - Exhibits Specialist I 18.03 13012 - Exhibits Specialist II 22.33 13013 - Exhibits Specialist III 27.34 13041 - Illustrator I 18.03 13042 - Illustrator II 22.33

13043 - Illustrator III 27.34 13047 - Librarian 24.76 13050 - Library Aide/Clerk 12.12 13054 - Library Information Technology Systems 22.33 Administrator 13058 - Library Technician 19.10 13061 - Media Specialist I 16.12 13062 - Media Specialist II 18.03 13063 - Media Specialist III 20.11 13071 - Photographer I 15.93 13072 - Photographer II 17.82 13073 - Photographer III 22.07 13074 - Photographer IV 27.00 13075 - Photographer V 32.66 13090 - Technical Order Library Clerk 15.81 13110 - Video Teleconference Technician 15.93 14000 - Information Technology Occupations 14041 - Computer Operator I 16.28 14042 - Computer Operator II 18.21 14043 - Computer Operator III 20.30 14044 - Computer Operator IV 22.55 14045 - Computer Operator V 24.97 14071 - Computer Programmer I (see 1) 22.89 14072 - Computer Programmer II (see 1) 14073 - Computer Programmer III (see 1) 14074 - Computer Programmer IV (see 1) 14101 - Computer Systems Analyst I (see 1) 14102 - Computer Systems Analyst II (see 1) 14103 - Computer Systems Analyst III (see 1) 14150 - Peripheral Equipment Operator 16.28 14160 - Personal Computer Support Technician 22.55 14170 - System Support Specialist 24.97 15000 - Instructional Occupations 15010 - Aircrew Training Devices Instructor (Non-Rated) 28.59 15020 - Aircrew Training Devices Instructor (Rated) 34.59 15030 - Air Crew Training Devices Instructor (Pilot) 41.47 15050 - Computer Based Training Specialist / Instructor 28.59 15060 - Educational Technologist 28.39 15070 - Flight Instructor (Pilot) 41.47 15080 - Graphic Artist 22.78 15085 - Maintenance Test Pilot Fixed Jet/Prop 41.47 15086 - Maintenance Test Pilot Rotary Wing 41.47 15088 - Non-Maintenance Test/Co-Pilot 41.47 15090 - Technical Instructor 19.93 15095 - Technical Instructor/Course Developer 24.38 15110 - Test Proctor 16.09 15120 - Tutor 16.09 16000 - Laundry Dry-Cleaning Pressing And Related Occupations 16010 - Assembler 10.65 16030 - Counter Attendant 10.65 16040 - Dry Cleaner 13.44 16070 - Finisher Flatwork Machine 10.65 16090 - Presser Hand 10.65 16110 - Presser Machine Drycleaning 10.65 16130 - Presser Machine Shirts 10.65

16160 - Presser Machine Wearing Apparel Laundry 10.65 16190 - Sewing Machine Operator 14.43 16220 - Tailor 15.43 16250 - Washer Machine 11.48 19000 - Machine Tool Operation And Repair Occupations 19010 - Machine-Tool Operator (Tool Room) 25.17 19040 - Tool And Die Maker 29.62 21000 - Materials Handling And Packing Occupations 21020 - Forklift Operator 17.78 21030 - Material Coordinator 25.62 21040 - Material Expediter 25.62 21050 - Material Handling Laborer 16.10 21071 - Order Filler 13.16 21080 - Production Line Worker (Food Processing) 17.78 21110 - Shipping Packer 19.56 21130 - Shipping/Receiving Clerk 19.56 21140 - Store Worker I 13.73 21150 - Stock Clerk 18.38 21210 - Tools And Parts Attendant 17.78 21410 - Warehouse Specialist 17.78 23000 - Mechanics And Maintenance And Repair Occupations 23010 - Aerospace Structural Welder 29.63 23019 - Aircraft Logs and Records Technician 24.12 23021 - Aircraft Mechanic I 28.35 23022 - Aircraft Mechanic II 29.63 23023 - Aircraft Mechanic III 30.61 23040 - Aircraft Mechanic Helper 20.91 23050 - Aircraft Painter 27.04 23060 - Aircraft Servicer 24.12 23070 - Aircraft Survival Flight Equipment Technician 27.04 23080 - Aircraft Worker 25.55 23091 - Aircrew Life Support Equipment (ALSE) Mechanic 25.55 I 23092 - Aircrew Life Support Equipment (ALSE) Mechanic 28.35

II

23110 - Appliance Mechanic 25.17 23120 - Bicycle Repairer 20.38 23125 - Cable Splicer 38.40 23130 - Carpenter Maintenance 20.03 23140 - Carpet Layer 26.97 23160 - Electrician Maintenance 27.02 23181 - Electronics Technician Maintenance I 24.46 23182 - Electronics Technician Maintenance II 25.89 23183 - Electronics Technician Maintenance III 27.14 23260 - Fabric Worker 22.46 23290 - Fire Alarm System Mechanic 26.40 23310 - Fire Extinguisher Repairer 20.90 23311 - Fuel Distribution System Mechanic 26.88 23312 - Fuel Distribution System Operator 21.28…