B.08.01 Solicitation - RFP - W912DQ22R1020.pdf

SEE ADDENDUM

(No Collect Calls)

W912DQ22R1020 17-Feb-2022

b. TELEPHONE NUMBER

(816) 389-2266

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 02 Mar 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DQ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JACLYN C YOCUM

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, KANSAS CITY +

FEDERAL BLDG, CT-C +

601 E 12TH ST RM 647

KANSAS CITY MO 64106-2896

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 966454 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

USACE, KANSAS CITY +

DEREK DORSEY

SMITHVILLE LAKE PROJECT OFFICE PO BOX 428

SMITHVILLE MO 64089-0428

TEL: 816-389-3947 FAX: 816-532-4986

816-389-2029/2030FAX:

TEL: 816-389-3812 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF60

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DQ22R1020

Section A - Solicitation/Contract Form

SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart

12.603 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested and a written solicitation will not be issued.

The solicitation number for this acquisition is W912DQ22R1020 and it is being issued as a Request for Quotes

(RFQ).

Offers are due on 2 March 2022 at 10:00 AM Local Time. Offers shall be submitted in PDF via e-mail to Jaclyn.C.Yocum@usace.army.mil and Christopher.W.Anderson@usace.army.mil. All offers must be good for at least 90 days from offer due date.

If you have any questions please contact Jaclyn Yocum at Jaclyn.C.Yocum@usace.army.mil.

The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-84.

This synopsis/solicitation will be awarded as a 100% Small Business Set-aside and the associated North American Industry Classification system (NAICS) code is 561720 for “Janitorial Services”

Manufacturing and the business size standard is: $19,500,000.00.

Product/Service Code: S201 for “Housekeeping- Janitorial/Custodial”

Description of Services Required: The U.S. Army Corps of Engineers Kansas City District has a need for janitorial services to support both Longview Lake and Smithville Lake Project for the Operations Division of the Kansas City District. The contractor shall perform all services in accordance with the Performance Work Statements. The Contractor shall comply with all Federal, state, and local laws, ordinances, statutes and regulations pertaining to the provided services.

Place of Contract Performance: Longview Lake, Jackson County, MO and Smithville Lake, Clinton/Clay County, MO.

Far 52.212-1, Instructions to Offerors- Commercial does apply to this acquisition with no addenda to the provision and is located in Section L of this combined synopsis/solicitation.

Far 52.212-2, Evaluation - Commercial Edited does apply to this acquisition with no addenda to the provision and is located in Section M of this combined synopsis/solicitation.

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, does apply to this acquisition with no addenda to the provision, and is located in Section K of this combined synopsis/solicitation.

FAR 52.212-4, Contract Terms and Conditions - Commercial Items, does apply to this acquisition with no addenda to the provision. These specific clauses required are located in Section I of this combined synopsis/solicitation.

FAR 52.212-5, Contract Terms and Conditions - Required to Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition. These specific clauses required are located in Section I of this combined synopsis/solicitation.

Additional contract requirement(s) or terms and conditions are located in Section J of this combined synopsis/ solicitation.

System for Award Management

In accordance with FAR 52.212-1(k): By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://sam.gov/portal/SAM/#1. It is highly encouraged that all prospective Offeror’s start the SAM’s registration process as soon as possible.

OFFEROR MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT WITHIN 7 DAYS

OF THE CLOSE OF THE SOLICITATION OR THE CONTRACT OFFICER MAY PROCEED WITH

AWARD TO THE NEXT SUCCESSFUL CONTRACTOR.

If you were not previously registered, please go to https://www.sam.gov. Instructions for new registration are also located at the following link https://www.sam.gov/sam/transcript/Quick_Guide_for_Contract_Registrations_v1.7.pdf to register.

If you have questions about Government procurements in general or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org/sam-registration/ THIS A FREE SERVICE BY A NON PROFIT PAID FOR BY THE US GOVERNMENT.

SAMs UPDATE:

Alleged Fraudulent Activity in SAM GSA has taken action to address alleged fraudulent activity in the System for Award Management (SAM). The measures GSA already put in place to help prevent improper activity in SAM include masking specific data elements in the entity registration even for authorized entity users; requiring “parent” approval of new registrations for their “child” entities; and requiring the formal appointment of the Entity Administrator by original, signed notarized letter.

Additional enhanced controls have been deployed. These controls include implementing multi-factor authentication using login.gov and notifying Entity Administrators when there is a change in the entity’s bank account information.

NOTARIZED LETTER PROCESS CHANGES

How has the notarized letter review process changed?

All non-Federal entities who create or update their registration in SAM.gov will no longer need to have an approved Entity Administrator notarized letter on file before their registration is activated.

This applies to you if your SAM.gov Purpose of Registration is either Federal Assistance or All Awards.

Check SAM.gov to find your Purpose of Registration.

All non-Federal entities still must mail the original, signed copy of the notarized letter to the Federal Service Desk.

Where can I find the notarized letter templates?

Read the instructions for domestic entities or instructions for international entities posted at the Federal Service Desk.

Where do I send the notarized letter?

You must mail the original, notarized letter to:

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Janitorial Services - Smithville Lake

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Project Office as defined in the Performance Work Statement (PWS) for the Smithville Lake Project. Period of Performance is April 1, 2022 - March 31, 2023.

FOB: Destination

PSC CD: S201

NET AMT

0002 1 Job Janitorial Services - Longview Lake

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Project Office as defined in the Performance Work Statement (PWS) for the Longview Lake Project. Period of Performance is April 1, 2022 - March 31, 2023.

0003 1 Job OPTION Litter Collection - Smithville Lake

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Project Office as defined in the Performance Work Statement (PWS) for the Smithville Lake Project. Period of Performance is April 1, 2022 - March 31, 2023.

1001 1 Job OPTION Janitorial Services - Smithville Lake

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Project Office as defined in the Performance Work Statement (PWS) for the Smithville Lake Project. Period of Performance is April 1, 2023 - March 31, 2024.

1002 1 Job OPTION Janitorial Services - Longview Lake

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Project Office as defined in the Performance Work Statement (PWS) for the Longview Lake Project. Period of Performance is April 1, 2023 - March 31, 2024.

1003 1 Job OPTION Litter Collection - Smithville Lake

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Project Office as defined in the Performance Work Statement (PWS) for the Smithville Lake Project. Period of Performance is April 1, 2023 - March 31, 2024.

2001 1 Job OPTION Janitorial Services - Smithville Lake

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Project Office as defined in the Performance Work Statement (PWS) for the Smithville Lake Project. Period of Performance is April 1, 2024 - March 31, 2025.

2002 1 Job OPTION Janitorial Services - Longview Lake

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Project Office as defined in the Performance Work Statement (PWS) for the Longview Lake Project. Period of Performance is April 1, 2024 - March 31, 2025.

2003 1 Job OPTION Litter Collection - Smithville Lake

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Project Office as defined in the Performance Work Statement (PWS) for the Smithville Lake Project. Period of Performance is April 1, 2024 - March 31, 2025.

3001 1 Job OPTION Janitorial Services - Smithville Lake

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Project Office as defined in the Performance Work Statement (PWS) for the Smithville Lake Project. Period of Performance is April 1, 2025 - March 31, 2026.

3002 1 Job OPTION Janitorial Services - Longview Lake

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Project Office as defined in the Performance Work Statement (PWS) for the Longview Lake Project. Period of Performance is April 1, 2025 - March 31, 2026.

3003 1 Job OPTION Litter Collection - Smithville Lake

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Project Office as defined in the Performance Work Statement (PWS) for the Smithville Lake Project. Period of Performance is April 1, 2025 - March 31, 2026.

4001 1 Job OPTION Janitorial Services - Smithville Lake

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Project Office as defined in the Performance Work Statement (PWS) for the Smithville Lake Project. Period of Performance is April 1, 2026 - March 31, 2027.

4002 1 Job OPTION Janitorial Services - Longview Lake

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Project Office as defined in the Performance Work Statement (PWS) for the Longview Lake Project. Period of Performance is April 1, 2026 - March 31, 2027.

4003 1 Job OPTION Litter Collection - Smithville Lake

FFP

The Contractor shall furnish all janitorial supplies, services and equipment for Admin Project Office as defined in the Performance Work Statement (PWS) for the Smithville Lake Project. Period of Performance is April 1, 2026 - March 31, 2027.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Janitorial and Trash/Litter Collection Services Smithville Lake Project, Missouri Longview Lake Project, Missouri

C.1 GENERAL INFORMATION

C.1.1 Background Smithville and Longview Lakes are flood control reservoirs in Missouri, operated as multipurpose projects for flood control, recreation, fish and wildlife. Recreational usage is extensive, the lakes offering a wide variety of recreation facilities including boat launching ramps, campgrounds, full-service marinas, picnic areas, swimming beaches and visitor centers. Janitorial, and refuse collection services are some of the routine maintenance items performed by private contractors at the lakes.

C.1.2 Scope of Work The base scope of work is janitorial services at Smithville and Longview Lake offices (visitor centers). The option is for the contractor to provide additional trash and litter collection at Smithville Lake.

Base Scope of Work – Janitorial Services at Smithville and Longview Lakes project offices (visitor centers) and maintenance facilities. The Contractor shall provide, labor, supervision, materials, and equipment as necessary to maintain the facilities described in this Performance Work Statement (PWS) at the Smithville Lake project office (visitor center), near Smithville, Missouri, and at the Longview Lake project office (visitor center) in southern Kansas City, Missouri, in a clean and well-maintained condition. The addresses of these facilities are 16311 County Road DD, Smithville, MO 64089; and 10698 E 109th St, Kansas City, MO 64134, respectively. The Contractor shall perform tasks listed in Section C.5. Acceptable performance standards and current regulations are provided for each task. The Contractor shall monitor performance and ensure compliance in accordance with the terms and conditions.

All refuse and debris collected during performance of services shall be deposited in a designated dumpster.

Optional Scope of Work – Litter and Trash Collection Services at Smithville Lake access points. The Contractor shall provide labor, supervision, materials, transportation, fuel, and equipment as necessary to maintain the areas described in this Performance Work Statement (PWS) and elsewhere in the contract at the Smithville Lake, near Smithville, Missouri in a clean and well-maintained condition. The Contractor shall perform tasks listed in Section C.6. The Contractor shall provide all services necessary to pick up ground litter as specified and empty and clean trash cans listed in the PWS. Litter and trash from the receptacles shall be placed in a dumpster provided by the government at the Smithville Lake project office.

C.1.3 All refuse and debris collected during performance of services shall be deposited in a designated dumpster.

C.1.4 Dates of Performance This contract shall begin 1 April 2022, or date of award if later, and continue through 31 Mar 2027. This contract contains renewal options (if exercised).

C.1.5 Hours of Operation C.1.5.1 All janitorial services (base scope of work) shall be performed at such times and in such manner as not to interfere with the project office (visitor center) operations, as directed by the Contracting Officer’s Representative.

Normal operation hours for the project office (visitor center) areas are 8:00am-4:30pm. Trash and litter collection (optional scope of work) does not interfere with project operations and has no similar time constraints.

C.1.5.2 Time of Performance.

C.1.5.2.1 Base Scope of Work. Janitorial services, other than window washing, shall be performed after 4:30 p.m., but prior to 11:00 p.m., unless specifically waived by the Contracting Officer or his authorized representative. The project offices (visitor centers) are often used as a meeting place, for Hunter Education classes, and for community events, such as Fourth of July fireworks. During a normal day the contractor may expect to be allowed in the facility to begin the janitorial services by 4:30 p.m. The government does reserve the right to alter this start time to no later than 8:00 p.m. upon 24 hours advanced notice to the contractor.

C.1.5.2.2 Optional Scope of Work. Trash and litter services shall be performed between 6 a.m. and 8 p.m.

C1.5.3 Project Offices (Visitor Centers) and Maintenance Facilities (base scope of work) Services for the Smithville and Longview offices and maintenance facilities shall be performed three (3) days per week (Monday, Wednesday, Friday)

Scheduled services shall be performed as stated in C.5.

C.1.5.4 Trash and Litter Collection, Smithville Lake Dam and Access Points (optional scope of work)

Services shall be performed each Monday and Friday, April through October. No litter pick up is scheduled November through March.

(l) Access Points 1 thru 32, once weekly on Monday.

(2) Dam and Administration Area, twice weekly - once on Monday and once on Friday.

The areas subject to litter collection under this procurement, and the approximate number of receptacles to be serviced are further listed in paragraph C.5. Services specified shall be performed on scheduled days. All trash containers shall be emptied, furnished with new trash bags installed in the containers, and covers reinstalled. Trash containers, when emptied, shall be returned to their original position. All litter shall be picked up within the service areas. In addition, the Contractor shall pick up obvious and unsightly accumulations of trash on or alongside roadways of the collection route. Any spillage of trash, in the course of the handling operation, shall be immediately cleaned up by the Contractor.

Equipment used for hauling trash shall be maintained free of residue and odor, presenting a clean appearance. In the event of a dispute relating to the need for cleaning equipment, containers, and/or dumpsters, the Contracting Officer's decision shall represent a final decision. The Contractor shall transport and dispose of all trash and litter collected during performance of services at a government-provided dumpster at the Smithville Lake project office.

C.1.6 Post-award Conference: After award but prior to commencement of work, the contractor shall contact the Contracting Officer’s Representative to arrange a mutually agreeable time to meet at the Smithville Project Office to review the requirements and details of the work and to establish agreed upon service schedules.

C.1.7 Required Insurance: The contractor shall provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the schedule below. Before commencing work under this contract, the contractor shall present to the Contracting Officer proof of the required insurance.

TYPE AMOUNT

Worker’s Compensation Coverage complying with applicable State Employer’s Liability Statute

General Liability on Minimum limits of $300,000.00 per Comprehensive form of policy occurrence of bodily injury Which includes, but is not limited to, insurance for all work required herein.

Comprehensive Automobile Coverage complying with applicable State Liability Statute

NOTE: Coverages required above are minimums. If higher limits of coverage are required by State Statute, the contractor shall be responsible for obtaining such additional coverage. Information regarding State requirements may be obtained by contacting:

IOWA: Iowa Insurance Division, 515-281-3089 KANSAS: Insurance Commissioner, Toll Free, 1-800-432-2484 Division of Worker’s Compensation, 785-296-3071

MISSOURI: Division of Insurance, 573-751-3365 NEBRASKA: State Insurance Department, 402-471-2201

C.1.8 Quality Control C.1.8.1 Quality Control The Contractor shall develop a Quality Control Plan designed to demonstrate how the contractor will meet the needs of the project. The Quality Control Plan shall contain a list of disinfectants and supplies to be used in performing the contract duties. The plan shall identify the contractor-furnished equipment and state how the work will be accomplished. Specific dates/days shall be scheduled for all weekly, monthly and quarterly duties that are listed in C.5 and C.6. The schedule shall be submitted in writing to the contracting Officer or his authorized representative for approval no later than the first week of work. Changes in the approved schedule shall be submitted for approval prior to implementing the change. The Plan shall document how the contractor will identify and correct performance shortfalls. Complete records of all inspections performed by the contractor must be maintained and made available to the government throughout the term of the contract.

C.1.8.2 The Contractor shall designate, in writing, a responsible member of each work crew who shall serve as the contact for matters involving quality and performance or nonperformance of the required work assigned to that crew. The employee(s) designated in accordance with the above requirement shall be qualified and fully competent and shall insure that the work described herein is performed in accordance with these specifications. The Contractor shall furnish the above written designation to the Contracting Officer’s Representative at the project the first day that an individual is a “responsible party.” The designation shall include the name(s), address(es), and telephone number(s) of the responsible individual(s).

C.1.8.3 The Contractor shall furnish the Project Manager, a telephone number attended during normal business hours (8:00 a.m. – 4:00 p.m., CST) to which calls concerning performance or other contractual matters can be placed. For the purpose of time and date, a message will be deemed delivered to the contractor, at such time as it is delivered to the number provided by the contractor.

C.1.9 Quality Assurance C.1.9.1 Quality Assurance Surveillance Plan.

A Quality Assurance Surveillance Plan (QASP) will be used during the life of the contract to ensure that the contractor is performing the services required by this PWS in an acceptable manner. The Government develops the QASP and the Project Office administers the Plan through Quality Assurance Evaluators (QAE)s.

C.1.9.2 The government will monitor the contractor’s performance under this contract using quality assurance procedures developed by the Government. Typical procedures might include periodic sampling, checklists and customer complaints. This should not be considered an exhaustive list. A primary objective of government Quality Assurance will be to determine the effectiveness of the contractor’s quality control system.

C.1.9.3 The government has the right to inspect and test all services called for by the contract to the extent practicable at all times and places during the term of the contract. The government shall perform inspections and tests in a manner that shall not unduly delay the work.

C.1.9.4 If any of the services do not conform to contract requirements, the government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. Failure of the Contractor to perform the work as specified, or to re-perform work as directed, will result in withholding of payment for the portion(s) of the work not accomplished. Amounts to be withheld will be determined by prorating the amount of services satisfactorily performed against the amount of services required. When the defects in services cannot be corrected by re-performance, the government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed. Payment will not be made for work not performed to standard.

C.1.9.5 If the contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the government may (1) by contract, or otherwise, perform the services and charge to the contractor any cost incurred by the government that is directly related to the performance of such service or (2) terminate the contract in whole or in part.

C.1.9.6 Performance by Third Party or Government Personnel: In addition to the above remedies for nonperformance, the Government reserves the right to cause the specified work to be performed by a third party or Government personnel and the cost incurred thereby will be levied again the contractor. Any time government personnel are used because of the contractor’s non-performance; the cost levied against the contractor will include all direct costs associated with the performance of the specified work. Such inefficiencies are determined on an hourly basis at the applicable wage rate. Government personnel will be used only when time is of the essence and the interests of the Government would not be served by securing a third party to perform the specified work.

C.1.10 Coordination with the Project Office C.1.10.1 Day to day contact with Government personnel, and telephone communication shall normally provide adequate information exchange. The Government reserves the right to schedule meetings at the Project Office as necessary to insure strict compliance with the terms of this contract. Such meetings shall be scheduled, to the extent possible, at mutually convenient times. However, upon notice, the contractor shall attend meetings regarding matters affecting this contract.

C.1.10.2 To assist the visiting public in reclaiming lost articles, all property left by visitors and found during cleanup operations shall be turned in to the Project Office.

C.1.10.3 Any evidence of vandalism, instances of facilities not operating properly, or are in need of repair, shall be promptly reported to project personnel.

C.1.11 Contractor Personnel C.1.11.1 All Contractor personnel shall be fully clothed at all times, while performing these services. Clothing shall be clean and neat in appearance.

C.1.11.2 Contractor personnel shall utilize tact, diplomacy and courtesy at all times during contact with the public.

C.1.12 Safety & Security Requirements C.1.12.1 The Contractor shall immediately report any situation that could affect the health or safety of visitors, including maintenance needs, utility problems, accidents or violations of laws and regulations.

C.1.12.2 The Contractor shall comply with all pertinent provisions of the Federal, State, and local regulations and shall take or cause to be taken such additional measures as the Contracting Officer may determine to be reasonable and necessary for the purpose.

C.1.12.3 The Contractor shall take reasonable measures to safeguard keys issued to them to perform the services required by this contract. All keys shall be returned to the government upon request and/or completion of the contract. Failure to return keys can result in withholding of payment.

C.1.12.4 The Contractor shall be responsible for opening and closing the security gates and opening and closing the project offices (visitor centers) and maintenance buildings. The Contractor shall securely lock the project offices and maintenance buildings in accordance with project policy. This policy will be provided to the contractor at the post-award conference. The project offices and maintenance buildings are protected by an intrusion alarm system. This system shall be activated when leaving the buildings. Security codes shall be kept confidential.

C.1.13 Other Contractors: The Government may undertake or award other contracts for additional work and the contractor shall fully cooperate with such other contractors and Government employees. All work must be carefully planned and fitted not to interfere with such other work. The Contractor shall not commit or permit any act that will interfere with the performance of work by other contractors or by Government employees.

C.2. DEFINITIONS AND ACRONYMS

The following definitions and descriptions apply wherever the word, phrase, or acronym is used in this performance work statement.

Clean: As used generally, means free of all foreign matter, film, spots, streaks, dirt or impurities. As used for acceptance of work means gleaming, free from dirt, contamination, or impurities, unsoiled, unstained, neat and tidy.

Contracting Officer’s Representative: Means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Debris: Any articles, or parts thereof, such as paper, gum, litter, strings, cigarette butts, leaves, and sand.

Dirt: Particles of sand, soil, grit, or pebbles; mud, dust, tar, liquid stains, vomit, and/or ashes.

Foreign Matter: Any articles, or parts thereof, not belonging to the place found.

Fully-Clothed: Deemed to mean that a sleeved shirt (or T-shirt), trousers and shoes shall be worn at all times:

except that these requirements shall not be construed to replace or eliminate the necessity for the wearing of appropriate protective clothing or devices as many be require for the application of various chemicals.

PWS: Performance Work Statement

Performance-Based Contract: (FAR2.101) Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable quality level (AQL) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the government for quality assurance surveillance. Document contains sampling/evaluation guides, checklist and the performance requirements summary (PRS).

Acceptable Level of Performance (ALP): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a lot that can be considered satisfactory on the average. The allowable leeway or variance from a standard before the government will reject the specific service.

Quality Control (QC): A method used by the contractor to control the quality of goods and services provided.

Quality Assurance (QA): A method used by the government to provide some measure of control over the quality of purchased goods and services received.

Service Contract: A contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply. A service contract may cover services performed by either professional or nonprofessional personnel whether on an individual or organizational basis.

Some of the areas in which services contract are found include the following: Housekeeping and base services.

Shall: Imperative

C.3. GOVERNMENT-FURNISHED EQUIPMENT, MATERIALS AND SUPPLIES Government-Furnished materials and supplies are provided to the contractor only for use in performing work specified in this Contract.

C.3.1 The government will furnish the contractor keys to be used in performing the contract. When the keys are delivered, the contractor shall verify the quantity in writing to the Contracting Officer or his authorized representative on Memorandum Receipt ENG Form 4900 (See Section C.6).

C.3.2 The following consumable items, will be furnished to the contractor:

C.3.2.1 Base Scope of Work

(1) Toilet Tissue

(2) Paper Towels (for dispensers and cleaning purposes)

(3) Plastic liners for trash cans

(4) Water for Cleaning

(5) Contractor’s Daily Worksheets

(6) Cleaning Chemicals/ Disinfectants/Soap/Polishes/Waxes

(7) Deodorant Blocks

(8) Mop bucket, mop, broom, dust pan.

C.3.2.2 Optional Scope of Work

(1) Refuse containers (55 gal. containers), with lids

(2) Plastic liners for refuse containers

(3) Bands to hold down plastic liners in refuse containers

(4) Dumpster at Smithville project office where contractor shall dispose of collected trash

(5) Contractor’s Daily Worksheets

C.4 CONTRACTOR FURNISHED EQUIPMENT AND SUPPLIES

C.4.1 The Contractor shall furnish all equipment and supplies not identified in section C.3 of this PWS as Government-Furnished supplies and equipment or as specifically identified in this section. All cleaning agent shall have an MSDS and containers shall be properly marked as to content and hazard /fire class.

C.4.2 Equipment breakdown shall not relieve the contractor of the responsibility of performing the work as specified. The Contractor shall assure that he has, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of his primary equipment.

The Contractor shall notify the COR within 8 hours of any such equipment failure and provide his alternate plan for janitorial services during the repair period. Backup equipment need not be of the same type, nor meet the same requirement of the primary equipment, except as pertains to the safety. Such equipment may be utilized only to accomplish the specified work of the contract while primary equipment is being repaired, for a period not to exceed 10 calendar days without prior approval of the COR.

C.4.3 Trash and litter collection (optional scope of work). The Contractor shall furnish vehicle(s) or trailer(s) having a gross weight not to exceed 30,000 lbs. for equipment having two axles, or 45,000 lbs. for vehicles having three axles, suitably equipped, and constructed so as to prevent the scattering of trash along the route without leakage.

C.4.4 All Contractor-furnished equipment and supplies shall be approved by the COR prior to initial use.

C.5 SPECIFIC TASKS – JANITORIAL SERVICES (BASE SCOPE OF WORK)

C.5.1 General Information. Janitorial service is directly related to public health and sanitation; therefore, it is essential that all facilities be serviced as specified. Building and fixtures, baseboards, door trim, furniture, etc. shall not be scratched or disfigured by tools utilized in cleaning. Furniture and other items moved during cleaning shall be returned to their proper locations. Care shall be taken to insure that no staining of floors, baseboards, walls, furniture, woodwork, etc. results from water or chemicals used in performance of services. Upon completion, all areas shall appear orderly and well cared for.

C.5.2 Services shall be performed in the facilities and areas listed below. All quantities are estimated. The Contractor shall be responsible for determining exact quantities and conditions affecting performance of this work.

C.5.2.1 Smithville Lake C5.2.1.1 Office (Visitor Center): consisting of 1 entryway, 1 lobby, 5 office spaces (cubicles), 1 utility, 1 kitchenette, 1 meeting room, 1 theater, 1 projection room, 2 display areas, 1 observation deck, 1 stairway, 2 restrooms, and 1 Operation Managers Office.

C.5.2.1.2 Maintenance Building: consisting of 1 restroom and 1 office. NOTE: The remainder of building not in this contract.

C.5.2.1.3 Vault Toilets and Shelter: consisting of 1 vault toilet near the shelter house and 1 vault toilet at Public Access 10, Overlook shelter house and grill. (Vault toilets shall be cleaned on Monday and Friday) Vault toilets and shelter house are exempt from Wednesday cleanings.

C.5.2.2 Longview Lake C.5.2.2.1 Office (Visitor Center): consisting of 1 entryway, 1 lobby, 2 offices, 1 utility, 1 kitchenette, 1 meeting room, and 2 restrooms.

C.5.2.2.2 Maintenance Building: consisting of 1 restroom and 1 office. (NOTE: The remainder of building not in this contract).

C.5.3 [reserved]

C.5.4 As each item of the work is accomplished, the contractor’s representative at the job-site shall enter the time that the work was completed on the contractor’s Daily Worksheet. Completed worksheets shall be signed and delivered each day services are performed, as directed by the Contracting Officer or his authorized representative.

C.5.5 Scheduled Services: The following listed duties shall be performed as indicated in the “Frequency” column.

The following legend will be used to indicate the frequency of services to be performed.

LEGEND

D Daily Each Cleaning M Monthly First Week W Once Weekly First Cleaning

Q Every Quarter First Week Mar, Jun, Sep, & Dec

SA Semi Annual First Week Mar & Sep Requirement Frequency

C.5.5.1 Floor Cleaning C.5.5.1.1 Carpeted (Smithville approx. 3500 sq. ft.; Longview approx.. 864 sq. ft.) flooring shall be free of dirt, dust, trash, and foreign matter to include removal of spots and stains D

C.5.5.1.2 Carpeted Theater walls (Smithville) and around baseboard in carpeted areas shall be free of dirt, dust, lint, and foreign matter. Q

C.5.5.1.3 Tiled (asphalt or vinyl, Smithville approx 100 sq. ft.; Longview approx.. 175 sq. ft.) flooring shall be free of dirt, dust, foreign matter and present a clean, even-shine, well-cared-for appearance.

D

C.5.5.1.3. 1 Strip old wax, re-wax, and buff. Floors shall be free of old wax and re-waxed to establish a clean, even-shine, well-cared-for appearance. SA

C.5.5.1.4 Tile (ceramic, quarry and other masonry type flooring, Smithville approx. 1861 sq. ft.; Longview approx..

260 sq. ft.) flooring shall be disinfected and free of dirt, dust, foreign matter, spots, trash and excess water. Buff as needed to present a clean even-shine, well-cared-for appearance.

D

C.5.5.1.5 Concrete floors (Smithville -- shower, vault toilets and shelter floor; Longview -- kitchenette, utility room, shower) shall be maintained free of dirt, dust, foreign matter, spots, trash, and excess water.

D

C.5.5.1.6 All floor mats (acrylic, carpeted, etc.) shall be maintained free of dirt, dust, foreign matter, spots and excess water. D

C.5.5.2 Furniture (includes displays, cabinets, shelves, picture frames, etc). shall be free of dirt, dust, and foreign matter. D

C.5.5.2.1 Fabric upholstery shall be clean and free of dirt, dust and foreign matter to include removal of spots and stains on cushions and exposed surfaces. D

C.5.5.2.2 Vinyl upholstery and exposed frame, wooden furniture, and metal furniture shall be clean and free of dirt, dust and foreign matter. D

C.5.5.3 Windows, Sills and Accessories – Glass Cleaning (Smithville approx. 992 sq. feet; Longview approx.. 415

sq. ft.)

NOTE: At some locations, clear plastics or similar materials are used that may require special chemicals and cleaning methods.

C.5.5.3.1 Both sides of interior and exterior door glass shall be clean and free of dirt, dust, fingerprints and streaks.

D

C.5.5.3.2 Exterior of glass display cases / panels / dividers shall be clean and free of dirt, dust, fingerprints and streaks.

NOTE: Some displays are Plexiglas or similar material that may require special chemicals and cleaning cloths so as not to scratch the surface. D

C.5.5.3.3 Interior of windows (when temperature is above freezing) shall be clean and free of dirt, dust, fingerprints and streaks. W NOTE: Includes all glass window walls and observation deck windows.

C.5.5.4 Doors, Door Frames, Window Frames, Sills and Walls Doors and doorframes, window frames and sills; and painted, papered, tiled, paneled, and fabric covered walls (Smithville approx. 1300 sq. feet; Longview approx.. 100 sq. ft), shall be clean and free of bugs, dirt, dust, fingerprints, cobwebs, and streaks. D C.5.5.5 Light Fixtures (Smithville 42; Longview 15) C.5.5.5.1 Exterior grill shall be clean and free of bugs, cobwebs, dust and foreign matter.

W C.5.5.5.2 Interior grill / bulbs / globes shall be clean and free of bugs, cobwebs, dust and foreign matter.

Q

C.5.5.6 Kitchenette/Utility C.5.5.6.1 Sinks, Counter Tops and Appliances; All areas shall be disinfected and be free or dirt, dust, film, fingerprints and foreign matter. D

C.5.5.6.2 Exterior surfaces of the refrigerator, microwave and coffee pot shall be free of dirt, dust, fingerprints and foreign matter. D

C.5.5.6.3 The microwave shall be cleaned on the inside and outside. D

C.5.5.7 Waste Removal

C.5.5.7.1 All wastebaskets/sanitary napkin receptacles shall be emptied, cleaned and plastic liner replaced.

C.5.5.7.2 Exterior ashtray shall be emptied. D

C.5.5.7.3 All refuse and debris collected during performance of duties shall be deposited in a Govt-furnished trash receptacle, as directed by the Contracting Officer’s Representative.

D

C.5.5.8 Electronic Equipment (computers, radios, calculators, telephones) shall be free of dust.

No cleaning agent will be used on electronic equipment. D

C.5.5.9 Water Fountain and Restroom Fixtures C.5.5.9.1 Water fountain, lavatories, stools, urinals, partitions, mirrors, chrome fixtures, etc. shall be, disinfected, clean and free of streaks, stains, film, fingerprints, water spots, and shiny surfaces buffed to restore sheen.

D

C.5.5.9.2 Toilet tissue, paper towels, soap dispensers, and deodorant blocks shall be fully stocked and replenished as needed. D

C.5.5.10 Ceilings shall be free of spots, dust, bugs, cobwebs, and other foreign matter.

D

C.5.5.11 Air vent grills shall be free of dust, bugs, cobwebs, and foreign matter. W

C.5.5.12 Sidewalks (Smithville approx. 2853 sq feet; Longview approx.. 450 sq. ft.) shall be free of trash, debris, dirt, grass clippings, leaves, stains, residue, and foreign matter.

C.6 SPECIFIC TASKS – TRASH AND LITTER COLLECTION SERVICES (OPTIONAL SCOPE OF

WORK)

C.6.1 General Information. Trash and litter collection Service is directly related to public health and sanitation;

therefore, it is essential that all facilities be serviced as specified. Upon completion, all areas shall appear orderly and well cared for.

C.6.1.1 Weather Conditions: In the event weather conditions interrupt performance of services as specified, services shall be resumed as soon as conditions permit, and work completed within the allotted timeframe(s) (as adjusted for weather delay).

C.6.2 Services shall be performed as listed below. All quantities are estimated. The Contractor shall be responsible for determining exact quantities and conditions affecting performance of this work.

C.6.2.1 ITEMS AND AREAS TO BE SERVICED, DESCRIPTION:

(1) Trash containers (55 gal.) , 23 containers, at the following locations:

(a) The parking area between the dam and the Visitor Center (two containers).

(b) The south end of the dam at the beginning of the guard rail (one container).

(c) The parking area north of the dam on the east side of the road (two containers).

(d) The stilling basin (two containers).

(e) Visitor Center entrances front and rear (two containers).

(f) Visitor Center Shelter (four containers).

(g) Public Access number 6 (1 container).

(h) Public Access number 8 (3 containers).

(i) Public Access number 9 (1 container).

(j) Public Access number 10 (1 container).

(k) Public Access number 14 (1 container).

(l) Public Access number 18 (2 containers).

(2) Litter pickup at the following locations: (Note: All quantities are approximate.)

a. ACCESS POINT l, 2, 3, 12: (0.5 acre each) Litter pickup shall be accomplished on the gravel surface turnaround and the land surface area adjacent to the turnaround for a distance of 40 feet. In addition, litter pickup shall be accomplished along a 250' segment of shoreline near turnaround, from water's edge landward for a distance of 25 feet and 25 feet either side of the walking paths to the water.

b. ACCESS POINT 6: (2.0 acres) Litter pickup shall be accomplished on the gravel turnaround and the land surface areas adjacent to the turnaround for a distance of 25 feet. In addition, litter pickup shall be accomplished on and along 300 feet of the roadway to the north of the turnaround and for a distance of 25 feet outward from each side of the roadway. Shoreline pickup shall, also, be accomplished for a distance of 25 feet landward along 150 feet of shoreline to the east and for a distance 150 feet to the west where the roadway enters the lake.

c. ACCESS POINTS 4, 5, 7: (0.25 acres each) Litter pickup shall be accomplished on the gravel surface turnaround and the land surface area adjacent to the turnarounds for a distance of 40 feet.

d. ACCESS POINT 8: (3.0 acres) Litter pickup shall be accomplished on the gravel entrance roadway and parking area, asphalt maneuver area, and concrete boat ramp. Litter pickup shall also be accomplished 20 feet on each side of the entrance roadway, outside the parking, maneuver, and boat ramp areas; and in addition, along the shoreline for a distance of 200 ft., north of the boat ramp.

e. ACCESS POINTS 9, 11: (0.2 acres each) Litter pickup shall be accomplished on the gravel surface parking areas and surrounding perimeter area for a distance of 25 feet.

f. ACCESS POINT 10: (2.0 acres) Litter pickup shall be accomplished on the gravel turnaround and concrete boat ramp, the gravel entrance roadway from C Highway to the turnaround, and the adjacent land outward 25 feet. In addition, litter pickup shall be accomplished along the riverbank located east and west of the boat ramp for a distance of 200 feet each direction.

g. ACCESS POINT 13: (0.5 acre) Litter pickup shall be accomplished on the gravel surface turnaround and the land surface area adjacent to the turnaround for a distance of 40 feet. In addition, litter pickup shall be accomplished along the old roadway leading to the shoreline, and 15 feet outward from the edge of the old roadway on both sides.

h. ACCESS POINT 14: (0.5 acre) Litter pickup shall be accomplished on the 2 gravel turnarounds and the land surface area adjacent to the turnaround for a distance of 40 feet. In addition, litter pickup shall be accomplished on and along both sides of the roadway leading from the turnarounds to the lake for a distance of 20 feet on each side of the roadways and shall include the gravel surface area of the shoreline parking lot at the end of the roadway and 150 feet north and south of the boat ramp along the shoreline.

i. ACCESS POINT 15, 16, 17, 19, 20, 21, 22, 23, 24, 29, 30, 31, 32: (0.3 acres each) Litter pickup shall be accomplished on the gravel parking surface and turnaround to include the adjacent land surface areas for a distance of 30 feet.

j. ACCESS POINT 18: (2.0 acres) Litter pickup shall be accomplished on the gravel parking surface and the land surface area adjacent to the parking area for a distance of 50 feet. In addition, litter pickup shall be accomplished on and along the entrance road from W Highway to the parking area to include 15 feet outward from both sides of the roadway. Litter pickup shall, also, be accomplished on the shoreline from the beginning of the cove on the south side of the access roadway to the point where the shoreline intersects the abutment of the bridge, approximately 900 feet.

k. ACCESS POINT 28: (0.5 acres) Litter pickup shall be accomplished on the gravel surface turnaround and the land surface areas adjacent to the turnaround for a distance of 25 feet. In addition, litter pickup shall be accomplished on the roadway 20 feet outward from the edge of the roadway along both sides from W Highway to the turnaround and the walking path down to the water.

l. DAM AND ADMINISTRATION AREA: (56.0 acres) Litter pickup and…