B.08 Combined Synopsis and Solicitation_FY25 ULC Book Order_KO Signed.pdf

DEPARTMENT OF THE

ARMY

HUNTSVILLE CENTER, CORPS OF ENGINEERS

P.O. BOX 1600

HUNTSVILLE, ALABAMA

35807-4301

CEHNC-CT 2 December 2024

SUBJECT: Request for Quote (RFQ) W912DY25Q0015, U.S. Army Corps of Engineers Learning Center Book Purchase

The Government intends to award a firm fixed price contract for books in support of the USACE Learning Center (ULC). The intent is for the contractor to fulfill the training requirements of ULC for all courses Fiscal Year 25 Training Cycle from 1 October 2024 thru 30 September 2025. The courses are set by HQ USACE objectives, which are based on an analysis of workforce education needs, as well as feedback from Divisions, Districts, and Centers regarding training needs.

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. The solicitation Number is W912DY25Q0015 and is issued as a Request for Quote (RFQ), unless otherwise indicated herein.

The associated North American Industrial Classification System (NAICS) code for this procurement is 513130 with a small business size standard of 1,000.

In accordance with FAR 19.502-2, this is a total Small Business Set-Aside. This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Registration must be "ACTIVE" at the time of award.

QUOTE INSTRUCTIONS:

1. Submit a Firm Fixed Priced (FFP) Quote for the books and quantities listed in the Bill of Materials (BOM), see attachment (1). Failure to comply with ALL of the directions provided herein will render the quote ineligible for award.

Quote submission shall be in accordance with the following:

a. Pricing Format: Use attachment (3) to input pricing details. Quantities of each item cannot be altered. All books must be new.

b. Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and the risk of loss prior to actual delivery at the specified destination. There is no separate contract line item for shipping. All items must be delivered no later than 60 days after award. Partial shipments are authorized.

c. The quote shall be for all items exactly as they are listed in the BOM (attachment 1). No substitutions are allowed.

d. No hard copy documents are being requested. All submittals shall be electronic.

e. The Government will evaluate quotes for award purposes by adding the total price of all the Contract Line Items (CLINs). The proposal must be broken down so that all proposed costs are captured under the CLIN. Include a pricing breakdown for each item i.e., price per book, and a total price per CLIN. Price will be evaluated as the total quoted amount of all priced items, incidental services, or administrative fees; if applicable. The Government will not award a contract to offeror whose quote contains a deficiency, as defined in FAR 15.001.

PROVISIONS & CLAUSES:

The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. See attachment (2) for a full list of applicable provisions and clauses.

BASIS FOR AWARD:

The contract will be awarded to the vendor who can provide the required books by the deadlines established in the BOM at the lowest price. No substitutions are allowed. All books must be new.

The Government intends to award without discussions; however, it reserves the right to enter into discussions with the vendors, if it determines that doing so is in its own best interest. The government also reserves the right to make no award at all, if a fair and reasonable price cannot be obtained.

CONTACTS:

The contractor shall NOT engage into any form of contact with installation personnel regarding this requirement prior to submission of proposal and contract award. Contact regarding the requirements set forth in this RFP must only occur with the Contracting Officer. Discussions or information obtained via other sources could make you ineligible for award if deemed a conflict of interest or a violation of the Procurement Integrity Act.

PROPOSAL SUBMISSION:

Contractor questions are due no later than 1:00 P.M. (Central Time), Tuesday, 17 December 2024 and shall be submitted to Contract Specialist, Coronica L. Maehew, at coronica.l.maehew@usace.army.mil and CEHNC-CT-SpecialProjectsBranch@usace.army.mil.

Questions received after that date will be considered but no guarantee exists that an answer will be made. It is the Government’s intent to award without discussions; however, this request for proposal may result in discussions if necessary prior to award.

mailto:coronica.l.maehew@usace.army.mil mailto:CEHNC-CT-SpecialProjectsBranch@usace.army.mil

Provide your proposal in a digital format (Adobe PDF or Microsoft Office) by 2:00 P.M.

(Central Time), Friday, 3 January 2025 via email to the Contract Specialist, Coronica L.

Maehew, at coronica.l.maehew@usace.army.mil and CEHNC-CT- SpecialProjectsBranch@usace.army.mil. All information will be protected as procurement sensitive.

Offerors shall follow the procedures found in FAR 15.208 for the submission of proposals. Offerors are cautioned that due to file size limitations (20mb per email) and email security protocols, there is a risk that not all correspondence will be received by this office. It is the offeror’s responsibility to ensure receipt of all email correspondence on time. If receipt has not been acknowledged by the Government prior to the due date/time please contact the Contract Specialist, Coronica L. Maehew by phone at (256) 895-1198 for confirmation.

Sincerely, Katrena H. Winchester Contracting Officer

Attachments:

(1) B.08 Bill of Materials

(2) B.08 Applicable Provisions and Clauses

(3) B.08 Pricing Template_FY25 ULC Book Purchase mailto:coronica.l.maehew@usace.army.mil mailto:CEHNC-CT-SpecialProjectsBranch@usace.army.mil mailto:CEHNC-CT-SpecialProjectsBranch@usace.army.mil