B.08 Attach 1 PWS_BakerBay-Archaeological Survey.pdf

PERFORMANCE WORK

STATEMENT

Archaeological Pedestrian Survey of the Baker Bay-West Sand Island Project

Located within Clatsop County, Oregon

1.0 GENERAL STATEMENT:

The U.S. Army Corps of Engineers (USACE) originally constructed the Lower Columbia River (LCR) Federal Navigation Channel (FNC) in the mid-1920s. USACE has maintained the LCR FNC since original construction with dredging, in-water placement, upland dredge material placement sites in the Lower Columbia River, and constructing navigation structures (pile dikes and islands). The Baker Bay

– West Sand Island pile dike system was constructed in the 1940’s, but have not been maintained recently which has left the system compromised. USACE-Portland District is planning to rehabilitate the system in order to reduce maintenance dredging, shoaling, and shoreline erosion on West Sand Island.

As part of the rehabilitation, USACE will need access to the West Sand Island shoreline, a staging area, and a haul road. USACE also plans to place sand or a rock revetment on the shoreline to help prevent future erosion. USACE is soliciting services to 1) preform a record search of cultural resources within a 1-mile radius of the area of potential effect (APE) and prepare a short literature summary report, 2) perform an archaeological pedestrian survey of the shoreline, staging area, and shoreline placement area (about 90 acres), 3) record new cultural resources observed during the survey (assume 4 new resources),

4) prepare a draft and final survey report and site forms.

The contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations during the services performed.

This is a firm-fixed price contract for the survey of 90 acres on West Sand Island.

2.0 DEFINITIONS:

Throughout this Performance Work Statement (PWS) terms are defined as follows:

Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in Section 6.0. The Contractor must re-perform all unsatisfactory work unless excused by the COR.

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officers Representative (COR): An individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the Contractor as observed by the COR.

Technical Lead (TL): The government employee that is the point of contact for technical aspects of this contract.

3.0 THE GOVERNMENT WILL FURNISH:

The Government shall furnish, without cost to the Contractor, the following items to be used only in connection with the performance of the work:

Pertinent GIS data and a GIS data dictionary, including project Area of Potential Effect and

Survey Area Historic aerials, as available An electronic copy of Cultural Resources Investigations for the Columbia River Estuary Study

Taskforce’s West Sand Island Tidal Restoration Project, Clatsop County, Oregon by Breanna Taylor, Todd Ogle, and Donald Shannon., Willamette Cultural Resources Associates, Ltd., 2019

An electronic copy of How to Apply the National Register Criteria for Evaluation, Bulletin 15 An electronic copy of Defining Boundaries for National Register Properties An electronic copy of NPS National Bulletin How to Improve the Quality of Photographs for

National Register Nominations An electronic copy of NPS Guidelines National Register Photo Policy Factsheet updated

5/15/2013

4.0 THE CONTRACTOR SHALL FURNISH:

The Contractor shall provide all personnel, equipment, supervision, and other items and services necessary to perform tasks as defined in this PWS.

Vehicles, including boats, for any travel to facilities or other locations for research of the project All GIS, computer hardware, software, and office supplies required for recording, mapping drafting, and delivery of assigned task products Access to Oregon State Historic Preservation Office - Oregon Archaeological Records Remote

Access (OARRA) Access to Washington State Department of Archaeology and Historic Preservation Washington

Information System for Architectural & Archaeological Records Data (WISAARD)

5.0 PERFORMANCE STANDARDS AND REQUIREMENTS.

The Contractor shall preform a record search of cultural resources within a 1-mile radius of the APE and prepare a short literature summary report, conduct a pedestrian archaeological survey of about 90 acres, record any new cultural resources observed during the survey (assume 4 new resources), and prepare a draft and final survey report and site forms.

5.1 Professional Standards. The Contractor shall provide resumes of the PI and technical staff (ex.

historian or historic architect), to demonstrate their capabilities to successfully complete all phases of identified work. The Contractor shall follow the Secretary of the Interior’s “Standards and Guidelines for Professional Qualifications,” found at 36 CFR Part 61, https://www.nps.gov/history/local-law/arch_stnds_9.htm in determining qualifications for the PI and lead technical staff positions. If key personnel change during the period of performance, a vitae for all new supervisory and technical staff must be submitted for USACE review.

5.2 Workflow Management. The contractor shall provide product management and coordination for work tasks during production of the report. The contractor shall assign a project manager (PM) to act as a primary point of contact (POC). The PM shall be responsible for the coordination of work developed under this Contract.

The contractor shall be responsible for the professional and technical competence of the personnel it assigns to perform work under this contract, and will select individuals who will be able to perform the obligations under the contract. Changes to personnel assigned to this contract shall not occur without prior notification to the COR, in writing (email correspondence is acceptable). Replacement of personnel shall be carried out as quickly as possible and in a manner that will not adversely affect the performance obligations under the contract.

5.3 Reporting Standards. The report shall be free from defects in factual statements, logic, grammar, syntax, punctuation, and spelling. The Contractor shall correct such errors at no cost to USACE. In-text citations must be provided for the sources of facts upon which opinions or analyses presented are based.

5.4 Secretary of Interior’s Standards and Guidelines. The Contractor shall follow all Secretary of the

Interior Guidelines for Archaeology and Historic Preservation. Online versions of the Secretary of Interior’s standards and guidelines located at the following website address:

https://www.nps.gov/history/local-law/arch_stnds_0.htm

5.5 Archaeological Survey Reporting Guidance. The contractor shall use the SHPO guidance for how archaeological survey reports are to be prepared

• https://www.oregon.gov/oprd/OH/Documents/Reporting_Guidelines.pdf

5.6 Site Form and Built Resource Form Documentation. The Contractor shall utilize the Oregon SHPO site record and built resource form guidance to inform the format and content of the site records and built resource forms produced under this contract.

• https://www.oregon.gov/oprd/OH/Pages/ProjectReviewResources.aspx

5.7 Oregon SHPO Site Form. The contractor shall use the following Oregon SHPO on-line site forms and user manual to record archaeological sites.

http://heritagedata.prd.state.or.us/#request.self%23 https://www.oregon.gov/oprd/OH/Documents/online_site_form_manual_dec2009.pdf

5.8 National Register Documentation. The Contractor shall utilize National Register Bulletins and guidance to inform the content of the survey report and site forms produced under this contract.

• How to Apply the National Register Criteria for Evaluation, Bulletin 15.

https://www.nps.gov/subjects/nationalregister/upload/NRB-15_web508.pdf

• Defining Boundaries for National Register Properties.

https://www.nps.gov/subjects/nationalregister/upload/Boundaries-Completed.pdf

• How to Improve the Quality of Photographs for National Register Nominations.

https://www.nps.gov/subjects/nationalregister/upload/NRB23-Complete.pdf

• National Register Photo Policy Factsheet updated 5/15/2013.

https://www.nps.gov/subjects/nationalregister/upload/Photo_Policy_update_2013_0 5_15_508.pdf

5.9 Photos and Images. The Contractor will provide USACE with an index and digital copy of any photos, graphics, and images gathered or created to meet the requirements of this contract. The images will be saved in .tiff format with a resolution of at least 300 dpi. The contractor will follow the NPS National Register Guidelines:

• How to Improve the Quality of Photographs for National Register Nominations.

https://www.nps.gov/subjects/nationalregister/upload/NRB23-Complete.pdf

• National Register Photo Policy Factsheet updated 5/15/2013.

https://www.nps.gov/subjects/nationalregister/upload/Photo_Policy_update_2013_0 5_15_508.pdf

5.10 GPS/GIS Data. The Contractor will also provide GIS spatial data for the photographic point location.

The contractor shall differentially correct GPS files and then prepare projected ESRI geodatabase feature classes with tabular information and FGDC metadata as a deliverable. The deliverable shall include one geodatabase containing all deliverable feature classes. The deliverable shall include one feature class for each type of feature. Each feature class in the GIS deliverable shall have metadata.

The required metadata format is ESRI ArcCatalog Metadata using the FGDC standard: North American Profile (NAP) of ISO 19115 2003. Any GIS data will be collected using North American Datum (NAD) 83 and projected with UTM Zone 10 N.

5.11 Metadata. Any data, database(s) and/or geospatial data produced through this purchase order must be documented through the preparation of standard metadata (data about data) descriptions. The Contractor shall ensure that the metadata delivered is compliant with the International Organization for Standardization (ISO) 19115:2003, North American Profile (NAP). The Standard is available for purchase at: http://www.webstore.ansi.org.

5.12 Task 1 - Work Plan – Within 7 calendar days after receipt of award for this contract, the contractor shall furnish a Work Plan and Quality Control Plan. Work Plan shall include the following information:

A proposal outlining how they propose to conduct all aspects of the proposed work within the PWS;

Matrix of all contractor and subcontractor personnel on this project, their roles and responsibilities, including all review personnel;

Project schedule based on completion date requirements. The schedule shall include all work items, milestones, durations, predecessors, source materials and study requirements, data delivery dates, completion dates, deliverables, review processes including all during requirements for responses, and all coordination activities;

Vitae for contractor and subcontractor supervisory (example: principal investigator and project manager) and technical (example: historian and architectural historian) positions.

Vitae of field crew do not need to be submitted

5.13 Task 2 – Kick Off Meeting Within 14 calendar days of contract award, the contractor shall schedule a mutually agreeable date and time for a kick off (two hour) in-person meeting with the Technical Lead (TL) and Contracting Officers Representative (COR) prior to the start of work.

The purpose of the kick off meeting is to clarify tasks and methods, set a schedule, review government furnished materials, and minimize issues or problems that might arise over the course of the contract.

5.14 Task 3 – Background Research and Summary Report - Within 30 calendar days of contract award, the contractor shall provide a short literature summary report with maps of all cultural resources and previous archaeological work within a one-mile radius of the APE (APE provided by government). The contractor shall locate and review archeological site records, cultural resources studies and reports, archeological/historic site surveys, aerial photography, and records of underwater resources such as shipwrecks within the study area. The Contractor shall also examine known in-water resources including shipwrecks, archaeological sites, historic sites, and other types of cultural resources. Some of this information can be found at the local USACE office in coordination with the district library or TL. Recommended sources for this information include but are not limited to:

Washington Department of Archeology and Historic Preservation (DAHP) and Oregon

State Historic Preservation Office (SHPO): reports, current bibliographies, archeological testing reports, monitoring reports, site/survey records, water resource database (only available at OR SHPO office) and maps located at WA DAHP and OR SHPO.

Historic properties and resources reports Site and survey records Historical photos, historic aerial photos, historic maps, oral histories, historic contexts, and any available information at university libraries, local historic societies, libraries and county offices, the Columbia River Maritime Museum, and the USACE.

Bureau of Land Management (BLM), General Land Office (GLO) maps Shipwreck information located at various websites and offices.

https://nauticalcharts.noaa.gov/data/gis-data-and-services.html – NOAA GIS charts

Oregon SHPO Office Database (Not an online resource, contact Dennis Griffin at SHPO for more information)

Columbia River Maritime Museum in Astoria

5.15 Task 4 – Archaeological Pedestrian Survey – The contractor shall conduct a pedestrian survey of the western shoreline of West Sand Island and the staging area, covering the project access route and placement location of materials to prevent future erosion, about 90 acres, in accordance with Oregon SHPO fieldwork and reporting standards listed in Section 6 below. Maps depicting the survey area are in Attachment 2. During the survey, the contractor shall record any new archaeological resources observed (assume 4 new resources). The survey is strictly a pedestrian survey.

Subsurface excavation is not authorized under any circumstances.

Survey shall be conducted where surface visibility is adequate (i.e. greater than 20% ground surface visibility) and where survey is feasible (slopes less than 30%). Transect intervals shall be no greater than 20 meters. Any deviation from state standards should be adequately explained and justified in the report (e.g., nature of field conditions, ground surface visibility, slope, landforms, etc.). If the contractor encounters low surface visibility and believes shovel testing is necessary, the contractor will show these areas on maps in the survey report and provide recommendations for areas that should be shovel tested in the future.

Crew chief and surveyors shall be capable of 1) rigorous physical exercise, 2) working in extreme weather conditions and rough terrain, and 3) appropriate responses to health and safety situations.

The contractor shall utilize qualified crew chiefs and surveyors who are experienced in conducting intensive pedestrian surveys and who can apply field survey methods and techniques according to current Oregon SHPO standards and the Secretary of Interior’s Standards and Guidelines.

Crew chief shall, at a minimum, plot daily survey transect locations on field maps, record daily observations in field notebooks, identify and describe historic and prehistoric artifacts and features, complete site forms, record site boundaries using sub-meter global positioning system equipment, and record survey areas and sites using digital photography. Survey crews shall map areas surveyed, areas not surveyed and reason, and identify areas of high probability that may contain cultural resources but are inaccessible because of current conditions.

The crew chief shall maintain daily handwritten notes in a field notebook that include information about the date each area was surveyed, the names of surveyors, and what was observed during daily survey efforts (e.g., vegetation, cultural materials and archeological sites, man-made developments, disturbance etc.). A photograph log shall be maintained for all photographs taken during the survey effort. The photo log sheet shall contain columns for the date, photographer name/initials, subject matter, aspect, film/digital frame numbers and roll number (as appropriate).

For the purposes of this statement of work, it is estimated that four new archaeological resources will be recorded. Work shall be performed only on those sites or portions of those sites located on land where access has been approved. Where portions of sites extend beyond the contracted survey area, this shall be noted on site documentation.

Crew chief and surveyors shall complete individual maps (e.g., pace and compass field maps) of all newly recorded sites. These maps shall contain a scale, north arrow, legend, date, basis of bearing, name of individual responsible for the map, and temporary site number. Contractor will also point provenience diagnostic artifacts, features, and artifact concentrations. The maps shall also contain critical elements present such as vegetation, shoreline, slope, probable site boundary and areas of development and/or disturbance. These maps will be included in site forms.

Digital data collection by electronic instruments and equipment shall be utilized to the fullest extent possible. The crew chief and/or surveyors shall capture GPS positions at transect start-finish points at enough frequency to establish survey boundaries for all areas surveyed. The GPS positions documenting site boundaries shall be polygons. All GPS data shall be downloaded and corrected frequently throughout the field effort to ensure data preservation. GPS data shall be corrected and converted into shape files and provided to the COR at the completion of fieldwork. Contractor will also provide raw and corrected GPS data. Contractor will provide GIS site boundaries and survey area boundaries shown on USGS topographic maps submitted in the final report.

West Sand Island can only be accessed via boat that the contractor shall arrange. The contractor has the right to enter and conduct necessary survey and site recording activities on the property.

However, the contractor must coordinate with the COR to ensure that the land owners are notified when survey crews are working within Project boundaries.

Crew chiefs and surveyors shall note all cultural items observed but not formally recorded on field maps (i.e., items that may be approaching 50 years of age). Text describing all cultural items not formally recorded and any associated maps shall be included in field notebooks and the final report.

All information generated during field surveys (e.g., handwritten notes, field maps, field notebooks, logs, etc.) shall be submitted to the COR at the completion of all project tasks.

A “no collection/excavation” policy shall be followed. If single artifacts are observed outside of known site boundaries and they are not in danger of loss or damage, they shall not be collected and shall be recorded as isolated finds (e.g., field map location, GPS position, local condition description, etc.). However, if in the opinion of the contractor, diagnostic artifacts/features are in immediate danger of loss or damage for whatever reason(s), those artifacts shall be collected but only after all readily available and pertinent provenience data on each item is recorded (e.g., field map location, GPS position, local condition description, etc.), and the District Archeologist has coordinated with the appropriate Tribe(s) that the item is not considered sacred or a potential funerary item. The contractor will notify the COR as soon as possible. If excavation is required to remove artifacts/features in danger of loss, the contractor shall first notify and receive approval from the COR prior to excavating or removing any items. An assessment of the situation will be made to determine the best course of action, including whether any excavation will be done. The reason(s) for collection shall be noted as part of the data accompanying each artifact and as part of the monitoring report. The artifacts will be transferred to USACE prior to contract expiration; or shall be prepared for curation by the contractor under a contract modification.

NOTE: If the actual number of documented historic properties exceeds four archaeological sites the Contractor must call the COR prior to proceeding.

If human remains are discovered, they shall not be disturbed but protected in place. The Contractor shall immediately notify the COR and KO. The USACE will follow identified internal procedures to address the situation. This will include notifying appropriate Indian Tribes, law enforcement, and Coroner’s offices. If the remains are determined to be Native American, USACE will comply with the terms of its Inadvertent Discovery Plan and the Native American Graves Protection and Repatriation Act.

The contractor shall complete the archaeological survey and record new archaeological sites within 60 calendar days of the contract being awarded. The contractor shall notify the COR and TL at least 14 days prior to the survey being started. The contractor shall notify the COR and TL when the survey is completed.

5.16 Task 5 – Site Forms – Contractor shall prepare all new site forms in accordance with Oregon SHPO survey and reporting guidelines. Contractor is responsible for submitting draft documentation to the Oregon SHPO for new site trinomials. The draft site forms shall be submitted to the COR no later than 90 calendar days after the contract is awarded.

The site forms shall have preliminary site evaluations considering site information recorded in the field using the National Register of Historic Places significance criteria. The preliminary site evaluations shall be conducted by qualified personnel meeting the Secretary of Interior’s Standards qualified personnel and shall be recorded on site forms. Evaluations shall be fully justified no matter whether the recommendation is “eligible”, “not eligible” or whether “additional information is needed to make the evaluation determination (i.e. testing or research of existing curated collections)”. The placement of a site in a “needs testing” category should not be used as a catch-all; rather placement of a site in this status requires rigorous justification. The justification statement, including a site condition assessment as it relates to depositional integrity under criterion d, shall be included on the site form.

The government shall provide comments 60 calendar days after receipt of the draft deliverables.

The government shall invite the Oregon SHPO to review the draft and provide comments.

5.17 Task 6 – Draft Survey Report – Within 90 calendar days of the contract being awarded, the contractor shall submit a draft survey report. The report shall include but not be limited to: front matter (title page, executive summary, tables of contents, figures, plates, tables, and appendices);

body of report (introduction, basic research design, methods, environmental overview, cultural context, results of investigations including acreage surveyed, site descriptions, number of new sites recorded, recommendations for future site management, conclusions, and references cited); and appendices (USGS 7.5’ map sheets showing survey areas and sites, UTM coordinates for sites, photographs of survey areas, photographs of diagnostic artifacts, etc.).

The executive summary shall include acres surveyed, survey results, major findings, and statements of National Register significance for identified and recorded cultural resource sites, and proposed management recommendations. The cover of the report shall include the Corps contract number and also a statement indicating: “Work funded by the U.S. Army Corps of Engineers”.

All pages, photographs, tables, etc. shall be consecutively numbered throughout the report and where applicable, shall have titles and appropriate explanatory notes. A Draft Report shall be submitted, along with draft GIS data, to USACE for review and comment.

The government shall provide comments 60 calendar days after receipt of the draft deliverables.

The government shall invite the Oregon SHPO to review the draft and provide comments.

5.18 Task 7 – Final Site Forms – The contractor shall submit the final site forms with trinomials assigned by the Oregon SHPO. The final site forms will address all comments provided by the government and SHPO. If comments are not addressed in the final site forms the contractor shall provide a written justification for comments not incorporated into the final deliverable. The final deliverable shall be submitted by the contractor no more than 180 calendar days from contract award. Contractor shall submit PDF copies of the appropriate forms to the government for final review. When the government has given final acceptance of the forms, contractor shall submit them in OARRA. If SHPO does not accept the forms as final due to the contractor not addressing comments, the contractor shall address comments until the time SHPO accepts the forms, at the contractors own expense.

5.19 Task 8 – Final Survey Report – The contractor shall submit the final survey report addressing all comments provided by the government and SHPO. If comments are not addressed in the final survey report the contractor shall provide a written justification for comments not incorporated into the final deliverable. The final deliverable shall be submitted by the contractor within 180 calendar days from award.

The survey report will have the current SHPO Report Cover Page and Attachments and a bibliography that lists all reports, studies, articles and other literature referencing the defined cultural area.

The contractor shall submit both a PDF copy of the final survey report and a Word version of the final report.

5.20 Task 9 - Monthly Progress Reports. The Contractor shall prepare a monthly progress report identifying the following information by task:

Status of services performed since the previous reporting period Discussion of issues or concerns Confirmation that services performed to date are within scope Confirmation that services performed to date are within negotiated budget

The monthly progress report shall be submitted via email to the COR by the 10th of each month.

5.21 Schedule

The period of performance for this contract is 180 days from the award of the contract.

Task Deliverable Description Due Date Delivery Method

1 Work Plan A proposal outlining how they propose to conduct all aspects of the proposed work within the PWS

Award + 7 calendar days

E-mail

2 Kick-Off Meeting In-person kick-off meeting with COR and

TL

Award + 14 calendar days

In-Person

3 Background Research and Summary Report

Review of all previous cultural resource work and cultural resources within one mile of the APE and prepare a short summery report with maps.

Award + 30 calendar days

E-mail

4 Archaeological Pedestrian Survey

Provide survey dates to COR and TL at least 14 days ahead of field visits beginning.

14 days before field visits

E-mail

Pedestrian survey complete Award + 60 calendar days

5 Draft Site Forms Draft documentation of up to 4 archaeological sites recorded in Task 4.

Award + 90 calendar days

E-mail or DoD Safe if too large for E-mail

6 Draft Survey Report Draft report. Report should be free from technical edits and not need substantial edits.

Award + 90 calendar days

E-mail or DoD Safe if too large for E-mail

7 Final Site Forms Final documentation of up to 4 archaeological sites recorded in Task 4.

Award + 180 calendar days

E-mail or DoD Safe if too large for E-mail

8 Final Survey Report Final report addressing all government and SHPO comments on the draft.

Award + 180 calendar days

E-mail or DoD Safe if too large for E-mail

9 Monthly Progress Reports

Contractor shall submit monthly progress reports to provide an update to the COR/TL on the progress of the contract.

10th of every month

E-mail

6 PERFORMANCE REQUIREMENTS SUMMARY.

6.1 To ensure that the Government receives the services for which it contracted, the Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract. Government contract quality assurance will be performed per the PRS surveillance schedule.

6.2 Performance Requirements Summary Table. Below are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the conditions as shown below exists in accordance to the Quality Assurance Surveillance Plan (Attachment 1).

The Government shall evaluate the contractor periodically during performance of this contract to ensure compliance with the proposed and accepted performance goals, regulations and guidance.

The Government shall perform this evaluation according to the QASP. Failure to adequately complete any service or submittal to at least a satisfactory level of quality or timeliness may result in repeat of work, a poor performance evaluation, or both.

PERFORMANCE REQUIREMENTS SUMMARY

Required Services (Tasks)

Performance Standards

Acceptable Quality Levels

Surveillance Validated Complaints

Provide Work plan (Task 1)

Contractor shall provide a work plan within 7 days of task order award.

Contractor provide a work plan on time.

Government Review

One per contract

Kick-Off Meeting (Task 2)

Contractor to attend kick-off meeting with COR and TL

Contractor attendance at the meeting

Direct Observation

One per contract

Background Research and Summary Report

Contractor shall review of all previous cultural resource

Contractor submits summary report as listed in Task 3

Government Review

One per contract

Services (Tasks)

Performance Standards

Acceptable Quality Levels

Surveillance Validated Complaints

(Task 3) work and cultural resources within one mile of the APE and prepare a short summery report with maps.

Contractor submits report on time

Archaeological Pedestrian Survey (Task 4)

Contractor notifies COR and TL of survey dates at least 14 days prior to survey

Contractor notifies COR and TL on time

Government Review

One per contract

Archaeological Pedestrian Survey (Task 4)

Contractor completes all survey no more than 60 days after contract award and notifies COR and TL surveys are complete

Contractor completes survey and sends notification on time

Government Review

One per contract

Draft Site Forms (Task 5)

Contractor shall provide draft site forms as listed in Task 5

Forms are 90% free of errors (typos, grammar, etc.)

Government Review

Contractor shall submit forms on time

Draft Survey Report (Task 6)

Contractor submits draft survey report as described in Task 6 report as described in Task 5.6

Report is 90% free of errors (typos, grammar, etc.)

Contract submits report on time

Final Site Forms (Task 7) final site forms as listed in Task 7

Forms are 99% free of errors (typos, grammar, etc.)

Government Review

All government and SHPO comments from the draft are addressed Contractor submits forms on time

Final Survey Report (Task 8)

Contractor submits final Survey Report as listed in Task 8

Forms are 99% free of errors (typos, grammar, etc.)

Services (Tasks)

Performance Standards

Acceptable Quality Levels

Surveillance Validated Complaints

All government and SHPO comments from the draft are addressed Contractor submits reports on time

Monthly Progress Report (Task 9)

Contractor shall submit monthly progress reports as listed in Task 9 by the 10th of every month

Contractor submits monthly report on time

Government Review

One per contract

Monthly Invoices (Section 7.4)

Contractor shall submit accurate invoices as listed in Section 7.4 by the 10th of every month

Contractor submits accurate invoices on time

Government Review

6.3 Surveillance. 100% inspections by the COR will serve as the surveillance methods. If the COR discovers deficiencies and/or receives complaints, the COR will alert them to the contractor for correction.

6.4 Quality Control. The Contractor, not the government, is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The contractor shall develop and submit a Quality Control Plan (QCP) for Government approval within ten (10) calendar days after award. Once accepted, the QCP will be incorporated into the QASP. The QASP is not a contractual instrument and may be changed at the COR’s discretion. The contractor shall use the QASP to guide and document the implementation of the required management and quality control actions to achieve the specified results. The Government reserves the right under the Contract Terms and Conditions--Commercial Items (FAR 52.212-4) to inspect and test the services called for by the Task Order, to the extent practicable at all times and places during the term of the Task Order. The Government will reject non-conforming services.

6.5 Unacceptable Performance. Draft products and final deliverables will be evaluated by the following criteria:

Written Expression – The extent to which the writer is capable of expressing his or her thoughts in writing in a logical manner and sequence, using appropriate grammar, punctuation and sentence structure.

Writing and Editing – Exhibits clear style and structure (readable, concise, cohesive);

demonstrates accurate language usage (grammar, punctuation, spelling); the work is free from errors or omissions.

Substance and Content – Exhibits clear understanding of the assignment; demonstrates accurate, thorough, relevant, and coherent content and ideas; ideas are appropriately covered and knowledge of author exhibited.

Audience Awareness – Writing and tone are adapted to audience and purpose;

communicates ideas clearly and effectively.

Document Design – Demonstrates cohesion by graphic and visual means (headings, white space) in documents; includes appropriate number and kind of aesthetic visual aids (tables, images, etc.).

Textual Attribution – Demonstrates the ability to differentiate between sources and one’s own text; cites text in a uniform manner.

Draft products and final deliverables that are found to be generally unacceptable based on one or more of the criteria will be returned to the Contractor without complete review. The Contractor will be required to revise the document at their own expense within the schedule listed in Section 7.1.

When performance is determined unacceptable, as defined in the Performance Requirements Summary, the COR will inform the contractor that performance is unacceptable and provide written documentation by use of the Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the Contracting Officer.

The COR will notify the Contracting Officer of unacceptable performance. If any of the services do not conform to contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

i. By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

ii. Issue Cure Notice;

iii. Terminate the contract for Government convenience; and / or

iv. Terminate the contract for Cause.

6.6 Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to ensure that any services found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after non-compliance has been observed by or reported to and verified by the COR.

6.7 Damages Caused by the Contractor. Contractor shall be held accountable and liable to the Government for any damages to government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractors or their employees.

6.8 Interference with Government Operations. Contractor and their employees shall perform all work in such a way as to not interfere with regularly scheduled Government operational activities.

7 GENERAL

7.1 Security.

a. Access and General Protection/Security Policy and Procedures. All Contractor and all associated sub-contractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (to be provided by a Government representative). The Contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

b. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than three (3) business days after contract award.

7.2 Contract Changes. Changes in scope, time, or deliverables can only be authorized by the Contracting

Officer. The contractor shall notify the Contracting Officer immediately if they have received direction to perform work outside the scope of the contract. Changes in scope will be negotiated and a written modification issued, before proceeding with the work.

7.3 Points of Contact.

Assignment Personnel Phone Email Contracting Officer

Jason Tanamor 503-808-4630 Jason.N.Tanamor@usace.army.mil

Contract Specialist

Robbie Newland

503-808-4634 Robbie.R.Newland@usace.army.mil

COR Katherine Pollock

503-808-3830 Katherine.H.Pollock@usace.army.mil

TL Vanessa Litzenberg

503-808-4684 Vanessa.VanDerBorg@usace.army.mil

Invoices Andrew Bowling

503-808-4718 Andrew.J.Bowling@usace.army.mil

7.4 Payments. In accordance with the payment clause of the contract, any monthly invoices are due by the 10th of the month. Payment will be made in the amount of 100 percent of the value of services shown on the monthly invoice. Submit the original invoice to the COR, and Invoicing POC. Please ensure the firm’s address shown on the invoice matches the address shown in SAM (https://www.sam.gov/portal/public/SAM/). In addition, please ensure the invoice has a period of performance (e.g., 2 Jan 17 to 06 Jun 17). Please ensure that the period of performance does not fall after the date the invoice is signed. All invoices shall be signed by the project manager. Any errors in invoice preparation will be cause for rejection. Assistance with the preparation of your invoice may be obtained from the Invoicing POC, Mr. Andrew Bowling, 503-808-4718, Andrew.J.Bowling@usace.army.mil.

7.5 Invoice Submittal. Invoice(s) shall be prepared in accordance with FAR clause 52.212-4(g) and submitted electronically via email to:

USACE Finance Center, Millington via email address: CEFC-G2invoices@usace.army.mil

Email a PDF copy to Katherine.H.Pollock@usace.army.mil and Andrew.J.Bowling@usace.army.mil.

For Invoice receipt verification or for a vendor's Payment problem, the vendor may contact the USACE Finance Center at Phone Number (901) 873-9077.

7.6 Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA). Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara- O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required

(including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract. A copy of the poster is available in two versions at the following DOL website:

http://www.dol.gov/whd/regs/compliance/posters/sca.htm. The rest of the content is subjective to each locations needs.

7.7 Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts. USACE contractors and sub-contractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE Contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE Contractors in their outreach efforts:

Federal Veteran employment information at http://www.fedshirevets.gov/index.aspx Department of Labor Veterans Employment Assistance at http://www.dol.gov/vets/ Department of Veterans Affairs-VOW to Hire Heroes Act at http://benefits.va.gov/vow Army Wounded Warrior Program at http://wtc.army.mil/modules/employers/index.html U.S. Chamber of Commerce Foundation – Hiring Our Heroes:

http://www.hiringourheroes.org/ Guide to Hiring Veterans:

www.whitehouse.gov/sites/default/files/docs/white_house_business_council_- _guide_to_hiring_veterans_0.pdf

7.8 Work Scheduling. The Contractor is not required to perform services on the following recognized

Federal holidays: New Year’s Day, Labor Day, Martin Luther King Day, Columbus Day, President’s Day, Thanksgiving Day, Independence Day, Christmas Day, Memorial Day, and Veteran’s Day..

8 FORMS.

Contractor Discrepancy Form:

http://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2772.pdf