B.08 20Q0029 TB BOUNDARY LINE MAINTENANCE-1.pdf

SEE ADDENDUM

(No Collect Calls)

W9126G20Q0029

b. TELEPHONE NUMBER

817-886-1139

8. OFFER DUE DATE/LOCAL

TIME02:00 PM 19 Jun 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

19-May-2020

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9126G9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

ROBERT L NORRIS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

X SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

(817) 886-6403FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF85

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9126G20Q0029

Section A - Solicitation/Contract Form

INFORMATION TO OFFERORS

Request for Quotes (RFQ) Solicitation Number: W9126G20Q0029 Solicitation is issued by:

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

PROJECT NAME: Sam Rayburn/Town Bluff BOUNDARY LINE MAINTENANCE IDIQ, PINEY WOODS

REGION, JASPER, TX

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Description of Services: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to clear, mark, and paint portions of the Government line surrounding Sam Rayburn and/or Town Bluff Lakes as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract The Ordering Periods will be one (1) twelve (12) month base period, and four (4) twelve (12) month option periods.

2. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

a. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation and a completed copy of the pricing schedule.

b. Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

3. This acquisition is SET ASIDE 100% for Small Business.

4. PSC: S208 Landscaping/Groundskeeping Services NAICS CODE: 561730 Landscaping Services SIZE STANDARD: $8.0 Million

5. Registration at www.sam.gov is required. Start by going to www.sam.gov, and then click on the SAM HELP tab. Under User Help you will find the full User Guide as well as Quick Start Guides and Helpful Hints that will help you create an account, migrate your roles, perform updates, and search for the information you need

In accordance with FAR 52.204-7(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

In accordance with FAR Part 29.3 – State and Local Taxes, and per Title 4 of US Code 104-07, the Government is exempt from paying state and local taxes

6. Evaluation Information: The Government intends to award a firm fixed price (FFP) Indefinite Delivery Indefinite Quantity (IDIQ) Single Award Task Order Contract (SATOC) resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of technical capability and price IAW 13.106-2(b)(2) Comparative Analysis. All non-price factors (i.e., technical capability and past performance are equivalent to price. Quotes for this solicitation are due on 19 JUNE, 2020 by 02:00 PM CST. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers.

7. Submittals: Offerors must submit representation and certifications in accordance with the provisions at FAR 52.212-3 Offeror Representation and Certifications – Commercial Item (Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM. See Vendor information sheet.

Submit the following as separate PDF files in the response to the RFQ

a. Vendor Information Sheet

b. Technical Capability Statement (See Clause 52.212-2 Evaluation – Commercial Items)

c. Price Quotation (Bid Schedules) (See Clause 52.212-2 Evaluation – Commercial Items)

d. Past Performance NAVFAC/USACE Past Performance Questionnaire (See Clause 52.212-2 Evaluation – Commercial Items)

e. Complete and return the provision at 52.204-26

**ALL OF THE ABOVE ITEMS MUST BE SUBMITTED OR YOUR QUOTE WILL BE

UNRESPONSIVE AND NOT CONSIDERED FOR AWARD**

8. Email all quotes to:

Robert.l.norris@usace.army.mil

52.237-1 SITE VIST

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Prospective offerors/quoters are required to contact the Contract Specialist via email to express their interests by 3:00 PM (CST) two business days prior to attending the site visit.

At a minimum, the email should reference, the Solicitation Number, Project Title, Name(s) of Individual(s) who will attend the site visit, Name of Company Represented, Phone Number of Company being represented. All attendees required sign attendance sheet.

Address: U.S. Army Corps of Engineers Sam Rayburn Project Office 7696 RR 255 West Jasper, Texas 75951

CT POC: Robert Norris Contact Info: (817)886-1139 Email: robert.l.norris@usace.army.mil

Conference: Tuesday 02 JUNE 2020 @ 10:00 am CST

OFFEROR INFORMATION:

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

DUNS NUMBER CAGE CODE NUMBER________

Signature Date

ATTACHMENT 1

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND

SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED

QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS

QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY

ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER,

QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE

OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO

VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: robert.l.norris@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U

N

b) Ability to meet quality standards for technical performance E VG S M U

N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U

N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U

N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U

N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U

N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U

N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U

N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U

N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U

N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U

N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

E VG S M U

N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U

N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U

N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U

N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U

N

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES

NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U

N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U

N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

E VG S M U

N

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U

N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor. E VG S M U

N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

Section B - Supplies or Services and Prices

KO STATEMENT

CONTRACTING OFFICER STATEMENT

Only a warranted Contracting Officer either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

BID SHEET

Line Description Quantity U/M Unit Price Total

Item

BASE YEAR 01 SEPTEMBER 2020 TO 31 AUGUST 2021

0001AA

Boundary Maintenance - Sam Rayburn Reservoir

140 mile $_________ $_________

0001AB Boundary Maintenance - Town Bluff Lake 15 mile $_________ $_________

Year One Total $_________

OPTION YEAR 1 01 SEPTEMBER 2021 TO 31 AUGUST 2022

0002AA

Boundary Maintenance - Sam Rayburn Reservoir

140 mile $_________ $_________

0002AB Boundary Maintenance - Town Bluff Lake 15 mile $_________ $_________

Year Two Total $_________

OPTION YEAR 2 01 SEPTEMBER 2022 TO 31 AUGUST 2023

0003AA

Boundary Maintenance - Sam Rayburn Reservoir

140 mile $_________ $_________

0003AB Boundary Maintenance - Town Bluff Lake 15 mile $_________ $_________

Year Three

Total $_________

OPTION YEAR 3 1 SEPTEMBER 2023 TO 31 AUGUST 2024

0004AA

Boundary Maintenance - Sam Rayburn Reservoir

140 mile $_________ $_________

0004AB Boundary Maintenance - Town Bluff Lake 15 mile $_________ $_________

Year Four Total $_________

OPTION YEAR 4 01 SEPTEMBER 2024 TO 31 AUGUST 2025

0005AA

Boundary Maintenance - Sam Rayburn Reservoir

140 mile $_________ $_________

0005AB Boundary Maintenance - Town Bluff Lake 15 mile $_________ $_________

Year Five Total $_________

Grand Total $_________

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED

BASEYEAR SB/TB BOUNDARY MAINT

FFP

Sam Rayburn Reservoir and Town Bluff Lake Boundary Maintenance IDIQ

MAX

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED

OPTION OPTION YEAR 1 SB/TB BOUNDARY MAINT

FFP

Sam Rayburn Reservoir and Town Bluff Lake Boundary Maintenance IDIQ

MAX

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0003 UNDEFINED

OPTION OPTION YEAR 2 SB/TB BOUNDARY MAINT

FFP

Sam Rayburn Reservoir and Town Bluff Lake Boundary Maintenance IDIQ

MAX

NET AMT

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED

OPTION OPTION YEAR 3 SB/TB BOUNDARY MAINT

FFP

Sam Rayburn Reservoir and Town Bluff Lake Boundary Maintenance IDIQ

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0005 UNDEFINED

OPTION OPTION YEAR 4 SB/TB BOUNDARY MAINT

FFP

Sam Rayburn Reservoir and Town Bluff Lake Boundary Maintenance IDIQ

Section C - Descriptions and Specifications

PWS PW BOUNDARY MAINTENANCE

PERFORMANCE WORK STATEMENT (PWS)

FEE BOUNDARY MAINTENANCE

CLEARING, MARKING, & PAINTING,

SAM RAYBURN & TOWN BLUFF

1. GENERAL: This is a non-personal services contract to provide Boundary Line Maintenance Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to clear, mark, and paint portions of the Government line surrounding Sam Rayburn and/or Town Bluff Lakes as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Scope

1.2.1. The Contractor will be responsible for relocating the boundary line between Corps monuments within an approximate tolerance of six (6) inches. To expedite relocation of the boundary corners and line to be maintained, it is highly recommended the Contractor utilize a mapping grade (sub-meter) GPS unit, operating GIS software to download and display Government supplied GIS digital “shapefiles”, or “geodatabase features”, of all boundary corners and line segments to be maintained. Corps personnel have previously recorded all mapping grade GPS monument information, as well as and other applicable corner and line information, and will provide these digital files to the Contractor prior to commencement of boundary maintenance efforts. Corps personnel have found that such GPS relocation methods take a mere fraction of the time otherwise necessary for boundary relocation. Government supplied GIS/GPS files contain much valuable information pertinent to the fulfillment of this contract, such as monument ID, condition, date last inspected, bearing and distance of line segments, etc., just to name some of the applicable data available in these files.

Proper GIS software enables the GPS user(s) to access this information in the field, while seeing one’s location in geographic relationship to neighboring boundary features. Once actual corners/monuments have been relocated by GPS, compass, and/or other field reconnaissance methods, the Contractor will then rely solely on Corps boundary monuments to relocate actual boundary line within required tolerance before clearing and painting operations, and will not rely on

GIS/GPS representations or any other existing markings such as stakes, pins, old boundary paint, Government boundary signs, etc. In any case where line of sight cannot be obtained due to obstructions, the Contractor will still be required to locate the boundary line within six (6) inches. The Contractor will report in writing any missing or dislocated monuments at the next regularly scheduled meeting with the Contracting Officer’s Representative (COR).

1.2.2. Where monument(s) cannot be readily located utilizing the afore-mentioned methods, but have not been obviously displaced by shoreline erosion, the Contractor is required to search the area for buried or fragmented monument(s), including the use of Contractor supplied metal detector if necessary. Where siltation has covered the monument (or monument portions, in cases where monument has been damaged), soil overburden MUST be removed until Contractor is certain that the monument is indeed what is indicated. Where the Contractor is certain that a monument has been destroyed or removed, a flexible ORANGE post and an ORANGE metal "T" post (both supplied by the Government), delineating the approximate boundary corner, MUST be placed at the approximate spot where the monument should be. This point will be derived by means not less accurate than that of sighting the bearings with an accurate hand-held compass and measuring by tape from adjacent monuments on either side of the missing monument. The Contractor will report any dislocated monuments at the next regularly scheduled meeting with the COR.

1.2.3. Government property lines shall be cleared of vegetation to a width of five (5) feet and to a stump height not to exceed three (3) inches. Within this five (5) foot clearing corridor, branches will be trimmed to a seven (7) foot height clearance.

Some boundary line has been fenced, in which case only vegetation growing within the fence will be cleared from both sides of the fence, and all vegetation five (5) feet on the Government side of the fence will be cleared. All woody vegetation will be cut from the fence, even if intertwined. An exception to this requirement will be made if the fence is constructed of net wire, in which case all vegetation on the Government side of the fence must be trimmed as close as possible to the wire without cutting the wire. If a fence is in complete disrepair, as determined by the COR, the boundary will be cleared as if it were not fenced.

All overhanging vegetation will be cleared to a height of seven (7) feet. Where larger line trees are not available to mark and paint, trees of a diameter at breast height of four (4) inches or more will not be removed but branches will be trimmed to the seven (7) foot height clearance.

1.2.4. Brush and other debris from clearing operations will be removed from the cleared line and placed on adjacent Government property. This brush and other debris will be spread as evenly as practical and not stacked in high piles; brush and other debris will not be burned. All previously fallen debris, i.e. logs, tree limbs, etc., laying on or across the Government property line, will be completely cleared from the property line to a width of five (5) feet. In situations where the adjacent Government property is a road or regularly mowed right-of-way or park area, brush and other debris will be removed to the nearest unimproved area on Government property. Alternate disposal areas must be approved in advance by the COR.

1.2.5. NO clearing will be performed on the adjacent landowner's side of the property line. A five (5) foot wide line will be cleared, where not already cleared and as otherwise specified in paragraphs 1.2.3 – 1.2.4, totally on the Government side of the boundary line. Contractor will exercise extreme care in cases where the boundary line is adjacent to a home site or developed lot. Pruning of any trees and shrubs (that may overhang the Government property line) is to be only what is essential to obtaining the necessary line of sight. The Contractor must report all negative or controversial contact with adjacent landowners to the COR in writing within one (1) workday. Said written notification shall be separate from the Contractor's regular reporting.

1.2.6. Where possible, two (2) witness trees at each corner shall be referenced by a ten

(10) inch “X” facing the monument, notched well into the outer bark, but not into the cambium layer, and painted ORANGE. In HOUSING areas, only one (1) "X" reference tree per monument shall be marked and will be placed on the GOVERNMENT SIDE OF THE LINE ONLY. All reference markings should be approximately two (2) to three (3) feet above ground level.

1.2.7. Trees between corners shall be marked as follows:

1.2.7.1. REMOTE WOODED AREAS

1.2.7.1.1. Wherever possible, trees on or near (within 5 feet of) the actual boundary line (either side of the line) are to be marked every forty (40) to sixty (60) feet by blazing. The blaze must be clearly visible from each succeeding tree. Blazes shall be made by scraping the outer bark until the surface is smooth and tight, just outside the cambium layer.

The blaze will then be painted ORANGE, and must be clearly visible from each succeeding marked tree. Paint shall be used without thinning, and applied liberally by brush. All blazes shall be eight (8) to ten (10) inches in height by four (4) to six (6) inches in width. All marking shall be approximately five (5) feet above ground level.

1.2.7.1.2. Trees actually on the boundary line shall be blazed fore and aft, and the blazes painted ORANGE.

1.2.7.1.3. Trees within five (5) feet of the boundary line shall be blazed on three

(3) sides; fore, aft, and line side, and the blazes painted ORANGE.

1.2.7.1.4. Where there are not a sufficient number of trees (GOVERNMENT SIDE OF THE LINE ONLY) to paint at least one tree of sufficient size every one hundred fifty (150) feet, a flexible WHITE boundary line post and an ORANGE metal "T" post (both supplied by the Government) will be placed together on the boundary line at one hundred fifty (150) foot intervals, so that no gaps between painted trees, ORANGE corner posts or WHITE line posts will be greater than one hundred fifty (150) feet. Flexible WHITE line posts will face the adjacent landowner's property, with an ORANGE metal "T" post placed just behind it.

1.2.7.1.5. Where trees to be marked have been previously painted in another color by the adjacent landowner, blazing and marking performed under this contract shall be made just below the previous marking.

1.2.7.2. HOUSING AREAS

1.2.7.2.1. Definition of housing area: Generally, an area that has been under-brushed and appears to be mowed fairly regularly, in reasonable proximity to a habitable structure (usually within line of site from the boundary line).

1.2.7.2.2. Wherever possible, trees ON or near (within 5 feet of) the actual boundary line (GOVERNMENT SIDE OF THE LINE ONLY) are to be marked every sixty (60) to eighty (80) feet by blazing. The blaze must be clearly visible from each succeeding tree. Blazes shall be made by scraping the outer bark until the surface is smooth and tight, just outside the cambium layer. The blaze will then be painted ORANGE, and must be clearly visible from each succeeding marked tree. Paint shall be used without thinning, and applied liberally by brush. All blazes shall be approximately six (6") inches in height by three to four (3-4") inches in width. All marking shall be approximately five (5) feet above ground level.

1.2.7.2.3. Trees actually ON the boundary line shall be blazed fore and aft, and the blazes painted ORANGE.

1.2.7.2.4. Trees within five (5) feet of the boundary line (GOVERNMENT SIDE OF THE LINE ONLY) shall be blazed on three (3) sides; fore, aft, and line side, and the blazes painted ORANGE.

1.2.7.2.5. Where there are not a sufficient number of trees (GOVERNMENT SIDE OF THE LINE ONLY) to paint at least one tree of sufficient size every one hundred (150) feet, a flexible WHITE boundary line post and an ORANGE metal "T" post (both supplied by the Government) will be placed together on the boundary line at one hundred fifty (150) intervals, so that no gaps between painted trees, ORANGE corner posts or WHITE line posts will be greater than one hundred fifty (150).

Flexible WHITE line posts will face the adjacent landowner's property, with an ORANGE metal "T" post placed just behind it.

1.2.7.3. PASTURE AREAS

1.2.7.3.1. Marking of available trees (if any) within five (5) feet of the boundary on either side of the line will be performed in the same manner as in wooded areas (paragraph 1.2.7.1.1 – 1.2.7.1.5 above). In all open areas where no such trees of sufficient size exist, one WHITE flexible boundary post and one ORANGE metal "T" post (both supplied by the Government) will be placed together on the boundary line at each one hundred and fifty (150) foot interval, in order to protect flexible WHITE boundary line posts with information decals from bush-hogging operations. Line posts must be placed in a straight line between corner monuments. Flexible WHITE line posts will face the adjacent landowner's property, with the ORANGE metal "T" post placed just behind it.

1.2.7.3.2. Any paint utilized in these areas shall be a good grade of boundary marking paint designed for a typical life of five (5) or more years. All paint shall be approved by the COR prior to use. Paint shall be used without thinning, and applied liberally.

1.2.7.3.3. Each corner monument located in an open area subject to potential bush-hogging operations must have one ORANGE flexible post and one ORANGE metal "T" post placed together, in order to protect flexible corner information posts. Flexible posts with attached decals and anchors will be supplied by the Government. Metal "T" posts will also be supplied by the Government; all post drivers will be the responsibility of the Contractor.

1.2.8. Marker posts, boundary signs and other materials supplied by the Government shall be stored at the Sam Rayburn Project Office, and the Contractor will be responsible for requesting, signing for, loading and transporting these materials to the job site. The Contractor will be responsible for security of the Government supplied materials once he takes possession, and will be responsible for replacement of any material due to theft, damage or negligence. Contractor must supply all ORANGE paint, aluminum nails, post driver(s) and/or driving cap(s).

1.2.9. The Contractor shall keep a work record including segment and tract maps showing the date and area where the boundary has been marked/painted or remarked/repainted, distances covered, number of signs and posts used, any monuments missing, altered or destroyed, and any problems encountered. Each tract map shall show any road crossings or public access points signed, and approximate location of all signs placed on line courses. Contractor shall be responsible for updating the COR on work progress at regularly scheduled meetings, and for coordinating plans for upcoming work. Contractor shall notify the COR when a segment of boundary is completed and ready for inspection.

1.2.10. Contractor will exercise care in cases where the boundary line is adjacent to a home site, developed lot, or is controversial. Damage to trees and shrubs in these areas are to be only what is essential to obtaining the necessary line of sight. No equipment will be used that may damage residual vegetation or any cultural resources or that will disturb the ground in such a way as to cause soil erosion.

Hand tools and power hand tools will be used to perform the clearing operation.

All equipment must be approved by the COR prior to use.

1.2.11. Any encroachments on Government property noticed by the Contractor during his operations shall be documented, and reported to the COR at the next regularly scheduled meeting. Documentation shall include the date the encroachment was found, a brief description of the encroachment, and the location. No forms shall be provided by the Government for this requirement.

1.2.12. Access to Government property where contract work is to be performed will always be available by water via contractor supplied water craft. Pedestrian access will usually be available across adjacent Government property having public vehicular accessibility. However, vehicle access will not be available in close proximity to many contract work areas. Access across adjacent private lands, if required or desired, will ultimately be the responsibility of the Contractor.

However, on-site Corps personnel have contact information for many adjacent landowners and will make every practical effort to update this information and provide it to the Contractor at the commencement of contract work. Although Federal Regulations generally prohibit the use of “All-Terrain Vehicles” (ATV’s), exception will be made to the successful bidder, provided that: (1) all such use is limited to work performed in fulfillment of Contract requirements, and (2) all such use is limited to Corps property. Permission for crossing adjacent private lands with an ATV must be obtained by the Contractor.

1.2.13. For assistance in estimation of possible material and labor costs, the following information is provided. In an average mile, Sam Rayburn’s boundary has approximately sixteen (16) monuments, nineteen (19) to twenty (20) boundary line signs, and three hundred twenty-four (324) linear feet per course (between monuments). In an average mile Town Bluff’s boundary has approximately six

(6) monuments, eleven (11) boundary line signs, and nine hundred twenty-four

(924) linear feet per course (between monuments).

1.3. Period of Performance, Invoices and Partial Payments:

1.3.1. Work completion date for each work order will be calculated from task order commencement date as follows - sixty (60) calendar days for the first ten miles, and 45 days for each additional ten miles thereafter.

1.3.2. Field work must pass inspection, and maps must be updated with mileage completed before an invoice is approved for payment. Partial payments may be made for completed, COR-approved sections of boundary not less than four (4) total miles in length.

1.4. General Information

1.4.1. Quality Control. Within two (2) weeks of contract award, Contractor will submit to COR for review and approval a Quality Control Plan (QCP), in which he will detail methodology to be employed for ensuring all Performance Requirements are met in a timely manner. The contractor’s QCP will set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the PWS. The contractor will develop and implement a performance management system with processes to assess and report its performance to the designated government representative.

1.4.2. Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan.

This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3. Government Holidays: The contractor is not required to perform work on the following days but may. The following is a list of Federal Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4. Hours of Operation: Normal working hours are Monday through Friday 8:00 – 4:30; however with approval from the COR, contractor may work hours and days outside of normal working hours.

1.4.5. Place of Performance: The work to be performed under this contract will be performed at the Sam Rayburn Project located between Lufkin and Jasper, Texas and the Town Bluff Project located between Jasper and Woodville, Texas.

1.4.6. Type of Contract: The government will award an Indefinite Delivery, Indefinite Quantity contract.

1.4.7. Estimated Maximum Extent of Ordered Work: Estimated MAXIMUM number of boundary miles to be maintained annually are one-hundred (140 miles at Sam Rayburn and 15 miles at Town Bluff) for the base year and each of the four option years.

1.4.8. Sustainability: Contractors are required to meet recycled content requirements as set forth by the EPA. Refer to https://www.epa.gov for more details, and utilize the search term “greener products” for a list of product categories. Contractors are also required to meet requirements of the Bio Preferred Program, refer to http://biopreferred.gov for a list of products and other resources, such products include, but are not limited to: garden hoses, compost and other materials as may be necessary based on requirements as listed in the PWS.

1.4.9. Security Requirements: RESERVED.

1.4.9.1. Physical Security: NA.

1.4.9.2. Key Control. The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.4.9.2.1. Keys: The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.9.2.2. Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. The procedures shall be included in the Contractor’s Quality Control Plan.

1.4.10. Antiterrorism / Operation Security Requirements:

1.4.10.1. AT Level 1 Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.4.10.2. Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.4.10.3. For contractors who do not require CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.10.4. Suspicious Activity Reporting Training: The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

1.4.10.5. Pre-screen candidates using the E-Verify Program: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements.

The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.4.11. Special Qualifications: The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract. Contractors should have experience with this type of work, primarily related to boundary maintenance or surveying. All work must be strictly supervised on-site in order to insure compliance with the terms and conditions of this contract. When the Contractor cannot give personal supervision to the work, he must have an authorized supervisor on the work site at all times when work is in progress, available to receive instructions or questions from the COR. Said authorized on-site supervisor must be able to communicate fluently in English with COR.

Contractor must submit qualifications with the quotation. Contract will be awarded based upon the following criteria:

1.4.11.1. Per Unit bid prices

1.4.11.2. Past performance (quality, timeliness, complaints, etc.) on similar contracts.

1.4.11.3. Expertise/Prior experience with similar work

1.4.12. Post Award Conference/Periodic Progress Meetings:

1.4.12.1. Upon award of contract, the successful bidder will be required to meet with the COR prior to the start of work for clarification of specific contract guidelines. A designated representative must be present to receive instructions or questions from the COR.

1.4.12.2. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.13. Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the…