B.01 Solicitation W912HN21Q5017 Engineer Depot Facility Maint. Svcs.pdf

Section A - Solicitation/Contract Form

SOLICITATION / CONTRACT FORM

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information in this notice. THIS

ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; THERE WILL NOT BE A

SEPARATE PRE-SOLICITATION NOTICE POSTED WITH THIS ACTION. QUOTES ARE

BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. This procurement will be a 100% set-aside for Service Disabled Veteran Owned Small Business (SDVOSB). The solicitation number is W912HN21Q5017, and the solicitation is issued as a Request for Quote (RFQ). The NAICS code is 561210 Facility Support Services with a small business size standard of $41.5M. This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular 2021-03.

Title of Requirement: ENGINEER DEPOT FACILITY MAINTENANCE SERVICES AT

HUTCHINSON ISLAND SAVANNAH, GA

1. Description of Requirement: The U.S. Army Corps of Engineers, Savannah District, is requesting the procurement of Facility Maintenance Services to include: janitorial services, garbage collection, landscaping services, and pest control services at the Engineers Depot on Hutchinson Island at 99 Grand Prize of America Avenue, Savannah, GA.

Submission Requirements: Fill out the attached documentation, in addition to Past Performance and evidence of technical capabilities (see below text for details); and return via email to Arcia.E.Fusi@usace.army.mil by April 2, 2021 at 3:00 p.m. Eastern Time. Please CC Whittni C.

Hiscox at Whittni.C.Hiscox@usace.army.mil.

Basis for Award: The Government has the right to reject any and all offers. The Government will make an award to the lowest priced Offeror who is deemed technically acceptable, responsive, with a responsibility determination that meets or exceeds the requirements stated, and whose proposed price has been determined to be fair and reasonable. This is in accordance with Federal Acquisition Regulation (FAR) 52.212-2, Evaluation – Commercial Items, and FAR 9.104.

Technical acceptability will be determined on the basis of: Past Performance and evidence of commercial pesticide applicator license (or Reciprocal License). The Offeror must demonstrate ability to perform the services listed in the Performance Work Statement, janitorial, garbage collection, landscaping, and pest control services. The entity performing pest control services shall be licensed and certified for commercial pesticide application. Failure to provide proof of licensure with the quote submission by the quote due date and time will render the quote as non-responsive.

Past Performance information shall demonstrate recent (within the last 5 years) and relevant past performance for a minimum of one (1) project, but no more than three (3) projects, in which the contractor has successfully executed services similar in scope to that of the PWS and which demonstrates the capability to provide the services listed in the PWS: janitorial, garbage collection, landscaping, and pest control services. Past Performance information shall not exceed 1 page in length per project and shall include customer reference Point of Contact information to include the name, title, email address and phone number of the customer reference Point of Contact for each project submitted. Please fill out Attachment 1 Experience Overview Sheet and please fill out Attachment 2 for each project. Please note that Attachment 2 does not count against the 1 page limitation per project.

Please note that the 1 page limitation (per project) for the Past Performance information does not include Proof of Licensure for pest control. This additional Technical information may be submitted in a separate document, and this information (Proof of Licensure) shall not exceed more than 2 pages in length.

Electronic Submission: Quotation shall be electronically submitted to the POC's above only, please DO NOT send your quote to any persons other than the personel mentioned above. Your submission should include two separate parts: (1) A Technical Quotation and, (2) a Price Quotation. The Technical submission shall be submitted in a searchable PDF format. The Price Quotation shall be submitted in MS Excel format. The firewall utilized by the Government’s Contracting Office does not authorize or accept ZIP files.Any submission not conforming to the above requirements will not be considered.

The Government reserves the right to cancel this solicitation.

REQUEST FOR QUOTE (RFQ)

US Army Corps of Engineers – Savannah District

CONTRACTOR: ______________________________________________________

DUNS NO.: __________________________________________________________

CAGE CODE: ________________________________________________________

TAX ID NO.: _________________________________________________________

E-MAIL: ____________________________________________________________

PHONE NO.: ________________________________________________________

DATE OF QUOTE: ____________________________________________________

QUOTE PREPARED AND CERTIFIED BY:

(Printed Name and Title)

The Contractor, by signing this document, understands and complies with the requirements listed in the Statement of Work (SOW) and shall provide equipment meeting the requirements.

ATTACHMENT 1 EXPERIENCE OVERVIEW SHEET

PROJECT TITLE: Engineer Depot Facility Maintenance Services PROJECT LOCATION: Hutchinson Island Savannah, GA

SOLICITATION NUMBER: W912HN21Q5017

Project Name Prime Sub Joint

Venture Total Contract

Amount Project Start Date

Project Completion Date

Project Location Remote Site?

New Contract or

Follow on?

Project Team

History?

Similar Services, Materials, Supplies, & Equipment? Govt or Private?

SAMPLE X

Currency in which the contract was awarded

Day-Month-Year

(01-FEB-19)

Day-Month-Year (01-FEB-19) City, Country X X X X X

ATTACHMENT 2

PROJECT TITLE: Engineer Depot Facility Maintenance Services PROJECT LOCATION: Hutchinson Island Savannah, GA

SOLICITATION NUMBER: W912HN21Q5017

EXPERIENCE INFORMATION SHEET

PROJECT NO. _____, Page 1 Must have a minimum of 1, but not more than 3 projects, more than 3 will not be evaluated; submissions that do not meet the minimum requirements specified in “Past Performance” under “Basis for Award” will not be considered.

Project Name and Location:

Name of Firm that performed this work (should be the Offeror or one of the offeror’s subcontractors)

Name, email, phone and fax number of POC:

Experience:

1. The location work was performed:

2. Date work was begun: ________________________ Date work was completed:

3. The final cost of this project: $________________________________________________________________

4. Is this project more than 50% complete? ____ Yes ____ No If “No” explain percentage of completion, if not 50% complete for any reason, rating may be lower

5. Provide detailed information of the construction work performed (refer to the categories under Evaluation of Factor 1 – Experience, Evaluation Criteria.) Include explanations of any performance problems, issues, or conflicts and the resolution. Offerors are encouraged to provide pictures or other descriptive information. Work in more than one category may receive a higher rating:

(Continue typing or add additional sheet if required to provide more information)

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Janitorial___FFP

THIS CLIN IS FOR INFO ONLY, DO NOT FILL OUT. PLEASE USE

SUBCLINS BELOW

NET AMT

0001AA 12 Months Janitorial - Weekly Cleanings____FFP

As prescribed under TP-3.4 FOB: Destination

0001AB 1 Each Janitorial - Annual Cleaning___FFP

As prescribed under TP-3.5

0002 12 Months Solid Waste Collection___FFP

Weekly Service as prescribed in TP-4

Landscaping____FFP

SUBCLINS BELOW.

0003AA 17 Each Landscaping - Full Mowing, Trimming, ___FFP

Full Mowing, Trimming, Edging & Vegetation Control as prescribed in TP-5

0003AB 1 Each Landscaping - Annual Mulching____FFP

As prescribed in TP-5.9

0003AC 1 Each Landscaping - Annual Pruning___FFP

As prescribed in TP-5.10

Pest Control___FFP

0004AA 1 Each Pest Control - IAI&T___FFP

Initial Annual Inspection & Treatment as prescribed in TP-6

0004AB 11 Months Pest Control - Monthly Re-treatment___FFP

Monthly Re-treatment as prescribed in TP-6

OPTION Janitorial Option Y1___FFP

0005AA 12 Months OPTION OY1 Janitorial - Weekly Cleanings__FFP

0005AB 1 Each OY1 Janitorial - Annual Cleanings___FFP

0006 12 Months OPTION OY1 Solid Waste Collection___FFP

Weekly Service as prescribed in TP-4

OPTION OY1 Landscaping____FFP

0007AA 17 Each OPTION OY1- Landscaping - Full Mowing,___FFP

0007AB 1 Each OPTION OY1 Landscaping - Annual Mulching____FFP

0007AC 1 Each OPTION OY1 Landscaping - Annual Pruning___FFP

OPTION OY1 Pest Control___FFP

0008AA 1 Each OPTION OY1 Pest Control - IAI&T____FFP

0008AB 11 Months OPTION OY1 Pest Control - Monthly Re-treatment_FFP

OPTION OY2 Janitorial___FFP

0009AA 12 Months OPTION OY2 Janitorial - Weekly Cleanings____FFP

0009AB 1 Each OPTION OY2 Janitorial - Annual Cleaning___FFP

0010 12 Months OPTION OY2 Solid Waste Collection___FFP

OPTION OY2 Landscaping____FFP

0011AA 17 Each OPTION OY2 Landscaping - Full Mowing, Trimming_FFP

0011AB 1 Each OPTION OY2 Landscaping - Annual Mulching____FFP

0011AC 1 Each OPTION OY2 Landscaping - Annual Pruning___FFP

OPTION OY2 Pest Control___FFP

0012AA 1 Each OY2 Pest Control - IAI&T___FFP

0012AB 11 Months OPTION OY2 Pest Control - Monthly Re-treatment_FFP

OPTION OY3 Janitorial___FFP

0013AA 12 Months OPTION OY3 Janitorial - Weekly Cleanings____FFP

0013AB 1 Each OPTION OY3 Janitorial - Annual Cleaning___FFP

See Exhibit A

0014 12 Months OPTION OY3 Solid Waste Collection___FFP

OPTION OY3 Landscaping____FFP

0015AA 17 Each OPTION OY3 Landscaping - Full Mowing, Trimming_FFP

0015AB 1 Each OPTION OY3 Landscaping - Annual Mulching____FFP

0015AC 1 Each OPTION OY3 Landscaping - Annual Pruning___FFP

OPTION OY3 Pest Control___FFP

0016AA 1 Each OPTION OY3 Pest Control - IAI&T___FFP

0016AB 11 Months OPTION OY3 Pest Control - Monthly Re-treatment_FFP

OPTION OY4 Janitorial___FFP

0017AA 12 Months OPTION OY4 Janitorial - Weekly Cleanings____FFP

0017AB 1 Each OPTION OY4 Janitorial - Annual Cleaning___FFP

0018 12 Months OPTION OY4 Solid Waste Collection___FFP

OPTION OY4 Landscaping____FFP

0019AA 17 Each OPTION OY4 Landscaping - Full Mowing, Trimming_FFP

0019AB 1 Each OPTION OY4 Landscaping - Annual Mulching____FFP

0019AC 1 Each OPTION OY4 Landscaping - Annual Pruning___FFP

OPTION OY4 Pest Control___FFP

0020AA 1 Each OPTION OY4 Pest Control - IAI&T___FFP

0020AB 11 Months OPTION OY4 Pest Control - Monthly Re-treatment_FFP

* The Unit Price and total amount shall be filled out for each CLIN unless stated otherwise.

Total Base Period (CLINs 0001-0004) $______________________

Total Option Period 1 (CLINs 0005-0008) $______________________

Total Option Period 2 (CLINs 0009-0012) $______________________

Total Option Period 3 (CLINs 0013-0016) $______________________

Total Option Period 4 (CLINs 0017-0020) $______________________

Section C - Descriptions and Specifications

DESCRIPTIONS AND SPECIFICATION

NOTES TO OFFERORS

Note 1: Quotes shall meet the specifications in the Statement of Work to be eligible for an award.

PARTIES INTERESTED IN RESPONDING TO THIS RFQ may submit their Quote in accordance with standard commercial practice (i.e. Quote form, letterhead, etc.) and MUST INCLUDE THE FOLLOWING INFORMATION: Solicitation number; offeror's complete mailing and remittance addresses; discount terms, DUNS number, and Tax Identification Number. Any prospective awardee shall be registered and active in the SAM database prior to any award of a contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.acquisition.gov or by calling 866-606-8220.

Note 2: All questions are to be directed no later than 21:00 p.m. Eastern time three days prior to closing date to Mrs. Arcia e. Fusi at arcia.e.fusi@usace.army.mil.

Please CC, Mrs. Whittni C. Hiscox at whittni.c.hiscox@usace.army.mil.

Note 3: The Taxpayer Identification Number may be used by the Government to collect and report on any delinquent amounts arising out of the contractor’s relationship with the Government.

Note 4: The completed Offeror Representations and Certifications-Commercial Items (FAR 52.212-3) or Notation that company has an active registration in SAM (https://www.sam.gov).

Any prospective awardee shall be registered and active in the SAM database prior to any award of a contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

Note 5: This acquisition will utilize Simplified Procedures pursuant to FAR 13.1.

Note 6: All quotes on unit prices will include shipping cost to FOB Destination (see delivery locations in the Statement of Work) and not added separately.

To schedule a Site Visit please contact Mr. Jim Bododenrader at James.A.Bodenrader@usace.army.mil or (912) 652-6112.

TECHNICAL PROVISIONS

Performance Work Statement (PWS) Engineers Depot Janitorial, Solid Waste Collection, Landscaping, and Pest Control Services

TABLE OF CONTENTS

Section Section Title TP-1 General Information TP-2 Management TP-3 Janitorial Services TP-4 Solid Waste Collection TP-5 Landscaping Services TP-6 Pest Control Services PRS Performance Requirements Summary

TP-1 General Information

TECHNICAL PROVISIONS (TP)

TP-1.0 Purpose: The purpose of this contract is to provide janitorial, solid waste collection, landscaping and pest control services of the Engineers Depot as described below.

TP-1.1 Intent: It is the intent of the following technical provisions to procure complete and efficient janitorial, solid waste collection, landscaping and pest control services of the Engineers Depot for the Government under NAICS 561210 Facility Support Services. At the Engineers Depot, the property is bordered on three sides by a perimeter fence and by the Savannah River on the fourth side. The facility includes an undeveloped area on upper level east of the paved parking lot, two sloped access roads, and a steep bank and ditch running through the Depot. The area maintained also extends ten feet outside the three fenced sides of the Depot and includes the shoulders of the access road from Grand Prize of America Avenue to the fenced site. The Engineer Depot structures consist of two separate permanent office buildings, two storage buildings and one three-sided boat storage building.

The Contractor shall furnish all necessary management, personnel, materials, supplies, and any other project items to accomplish the requirements as specified herein. All materials, supplies, and equipment not rented or owned by the Contractor and provided by the Government through this contract will remain the property of the Government. Work under this contract shall be performed under the general direction of the Authorized Representative of the Contracting Officer. The Contractor shall ensure that all services are conducted in accordance with the contract and all applicable laws, regulations, codes, or directives. Performance shall be in accordance with all Terms, Conditions, General, Specific, as well as Technical Provisions, Drawings, and Attachments contained herein or incorporated by reference.

TP-1.1.1 Procuring Contract Officer: The Procuring Contract Officer (PCO) has the overall responsibility for administration of this contract. The PCO has the authority to administer, terminate, or modify the contract. The PCO is responsible for ensuring that all necessary actions are taken to achieve effective contract administration and that the Contractor complies with the provisions of the contract. Some responsibilities may be delegated to the COR.

TP-1.1.2 Contracting Officer’s Representative (COR) / Government Representative:

The COR provides feedback to the PCO in the administration of the contract requirements. The COR maintains direct communication with the Contractor and verifies that the Contractor will perform the technical requirements of the contract. The COR accepts and approves services performed under the contract and may re-direct the Contractor on any item or work requirement pending correction of a deficiency.

TP-1.1.3 Quality Assurance Representative (QAR) and Specialized Inspectors (SI):

The QAR/SI receives and reviews the Contractor’s submittals, plans, charts, and reports for accuracy and completeness. The QAR/SI then recommends appropriate action to the COR. The QAR/SI performs random inspections to determine if both the contract requirements are being met and if the Contractor’s Quality Control Plan is being implemented effectively. The QAR/SI advises the COR of contract status, deficiencies, recommended actions, and other information pertinent to the administration of the contract.

TP-1.2 Contractor Staffing: The Contractor shall provide personnel to perform the contract requirements within specified time frame required by the contract and shall meet all variations, shift schedules, and changes as may be required to respond to the requirements of the contract.

All persons performing under the contract shall remain employees of the Contractor and not of the Government. The Government has the right to restrict employment under the contract of any Contractor employee, prospective Contractor employee, or Sub-Contractor employee to the Contractor who is identified by the COR as a potential threat to the health, safety, security, general wellbeing, performance of the facility, or operational mission of the project and its personnel. The COR may require the Contractor to remove any employee for misconduct or security reasons from the job site. The removal from the job site of such person shall not relieve the Contractor of the requirement to perform. Compliance with Occupational Safety and Health Administration (OSHA) and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor. Furthermore, the Government will assume no liability or responsibility for the Contractor’s compliance or noncompliance with such requirements.

The Contractor shall comply with all the following security training and process requirements.

A. Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures as provided by the COR. The Contractor shall also provide information required for background checks to meet installation/facility access requirements to be accomplished by installation Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

B. Suspicious Activity Reporting Training (e.g. - iWatch and/or CorpsWatch): The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

C. OPSEC Training: All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

D. Escorts for Restricted Areas: All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

E. Pre-screen candidates using E-Verify Program: The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

TP-1.2.1 Contract Personnel Identification and Appearance: All contractors and subcontractors shall provide employees with uniforms or some type of company identification.

Special consideration may be approved for short-term, temporary employees.

TP-1.2.2 Employee Conduct: Contractor personnel’s conduct shall not reflect discredit upon the U.S. Government, the Department of the Army, or the Engineers Depot. The Contractor shall remove any employee for reasons of misconduct from the job site. The removal from the job site of such a person shall not relieve the Contractor of the requirement to provide sufficient personnel to perform adequate and timely service. Any employee removed will not be allowed to return to work for the Contractor under this contract.

TP-1.2.3 Employee Capability: All Contractor employees performing work under the contract shall be physically able to do their assigned work. The Contractor shall not allow any employee(s) under the influence of alcohol or incapacitated by restricted/prescribed substances to perform the work.

TP-1.2.4 Cooperation with Other Contractors and Government Personnel: The Contractor shall cooperate with other Contractors and Government personnel performing work on Government property. The Contractor shall be willing to adjust scheduling and performance to accommodate additional support if required by modification. The Contractor shall avoid interfering with the performance of work by other Contractor or Government employees while not compromising health, safety, or security. Any disagreement or cause of delay shall be brought to the attention of the COR.

TP-1.2.5 Non-Personal Services: The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services (or give the perception of personal services). If the Contractor believes that any actions constitute, or are perceived to constitute, personal services, it shall be the Contractor’s responsibility to notify the Procuring Contract Officer (PCO) immediately.

TP-1.3 Work Site: The Engineers’ Depot is on Hutchinson Island and located just east of the hotel and golf course. Access to the facility is via Grand Prize of America Avenue which may be restricted by the City of Savannah at certain times.

TP-1.4 Maps, Drawings, and Lists: Any maps, drawings, and lists referred to in the following Technical Provisions (TPs) may be reviewed at the US Army Corps of Engineers Savannah District located at 100 West Oglethorpe Avenue, Savannah, GA 31401-3604, during the hours of 0800 to 1600 Monday through Friday, excluding Federal Holidays. The Contractor will be allowed to make copies of Government-provided maps and drawings using the Government equipment during normal duty hours only. All other reproduction needs of the Contractor will be at their own expense. The contractor will have the ability to review and inspect equipment condition, maintenance history and run hours.

TP-1.5 Other Contracts: The Government may award contracts for additional or similar work.

The Contractor shall cooperate with other Contractors and Government employees. The Contractor shall not commit or permit any act of interference in the performance of other Contractors or Government efforts.

TP-1.6 Contractors Equipment: The Government shall not furnish the Contractor any equipment for the maintenance of the Engineers Depot. The Contractor is responsible for all equipment and tools needed to perform the technical provisions of this contract.

TP-1.7 Safeguarding Government Property: The Contractor shall cooperate with Government personnel in safeguarding Government property and the Engineers Depot. The Contractor shall ensure that all contract personnel are aware of the responsibility to be good stewards of the Government property and facilities entrusted to them. The Contractor may be held liable for damaged, stolen, or lost Government property at the facilities due to negligence. When it is determined that the Government is due compensation, the Contracting Officer will issue a written request to the Contractor. A formal report detailing repairs costs shall be made within three (3) business days to the COR. The Contractor shall be responsible for reporting to the COR and/or QAR all acts of vandalism, larceny, pilferage, or other damage within twenty-four (24) hours after discovery.

TP-1.7.1 Key Control: The Government may issue Contractor personnel keys to all locked areas and security entrance gates that will be operated and maintained by the Contractor.

The Contractor shall establish and implement methods of ensuring all keys issued to the

Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. No key issued to the Contractor shall be duplicated. The Contractor shall immediately report any occurrences of lost or duplicated keys to the COR. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees or personnel authorized by the COR.

TP-1.8 Pre-Work Conference: The Contractor shall attend a pre-work conference, which shall be held within seven (7) calendar days upon award, at which time the COR will establish the line of authority and Government procedures for contractual, administrative, and work matters.

TP-1.9 Emergency Medical Services: Medical services for Contractor personnel are the responsibility of the Contractor.

TP-1.10 Period of Performance: The Contractor shall begin performance of the requirements set forth in this contract no later than fifteen (15) calendar days after issuance of the contract award.

TP-1.11 Special Provisions: The Contractor shall begin performance of the requirements set forth in this contract no later than fifteen (15) calendar days after issuance of the contract award.

TP-2 Management

TECHNICAL PROVISIONS (TP)

TP-2.0 Scope of Work: The Contractor shall provide management services for tasks relating to the work requirements set forth in this contract.

TP-2.1 Reference and Compliance Documents:

A. EM 385-1-1 “Safety and Health Requirements Manual”

TP-2.2 Performance Evaluation Meetings: The Contractor, Superintendent, or both shall meet as determined necessary by the COR. If a Contract Discrepancy Report (CDR) has been issued, however, then a meeting shall be held no later than one (1) normal work day after the CDR has been issued.

TP-2.3 Contractor Quality Control (CQC): Contractor Quality Control (CQC) is the means by which the Contractor ensures that all work complies with the contract requirements. Within thirty (30) days after award of this contract, the Contractor shall develop, implement, and maintain an effective CQC plan and program.

TP-2.3.1 Contractor Quality Control System: The CQC system shall be staffed with personnel as necessary to perform quality control. The Contractor’s project superintendent may serve as the Quality Control Manager (QCM).

TP-2.3.2 Government Inspections: Government inspectors will perform quality assurance inspections to assure the CQC is complete. The presence of a Government inspector shall not relieve the Contractor of responsibility for the proper execution of work in accordance with the Technical Provisions (TP).

TP-2.3.3 Compliance Inspections: Compliance inspections shall be recorded on a form approved by the COR. Documentation to monitor quality control, to include records of deficiencies observed and correction action(s) taken shall be furnished to the Government. When an observation indicates defective performance, the COR or QAR shall require the Project Manager or representative at the site to initial the observation. Initialing the observation does not necessarily constitute concurrence with the observation. Initialing only acknowledges that he or she has been made aware of the defective performance. The quality control reports shall be provided to the COR weekly.

TP-2.3.4 Corrective Action: At any time, if it is determined by the COR that the quality control system, personnel, instructions, controls, tests, or records are not providing results which conform to the contract requirements, action shall be taken by the Contractor to correct the deficiency. Any such changes shall be at no additional cost to the Government.

TP-2.3.5 Contractor Quality Control Inspections: According to the inspection of services, FAR 52.246-4, the Government will evaluate the Contractor’s performance under this contract.

W912HN21Q5017

The CQC shall inspect work to ensure conformance to the Technical Provisions (TP) and regulations.

TP -2.4 Quality Assurance Surveillance: Government inspectors will perform Quality Assurance (QA) inspections to verify that the Contractor is performing in accordance with the contract requirements. QA reports shall be documented and provided to the Contractor. It is the Government’s responsibility to be fair and consistent in evaluating the Contractor’s performance.

Government inspections will be accomplished by the Contract Officer’s Representative, Quality Assurance Representative, and Specialized Inspectors to a varying degree.

TP – 2.4.1 Unacceptable performance: with regards to the specifications outlined in the TP of this contract, and any other performance deviations from this contract, will be documented by the COR and provided to the Contractor in writing. The Contractor shall have an opportunity to re-perform the services within a specified timeframe. If the Contractor does not re-perform or time constrained tasks are not performed, the negative performance will be documented. The value of any work not performed may be withheld from the contract payment. The Contractor shall not be liable, however, for non-performance beyond the control of the Contractor, such as, but not limited to: fires, floods, severe weather conditions, vandalism, or acts of nature. If the Contractor does not concur with the Government that performance is either deficient or unacceptable; the Contractor may submit a written appeal to the Contract Officer. A summary of the performance requirements can be found at the end of this document in the section titled “Performance Requirements Summary.”

TP – 2.5 Minimum Personnel Qualifications: Contract personnel and subcontract personnel shall have the education and experience necessary to enable them to comprehensively perform all actions as described in the work statement. Only trained and qualified employees shall be used in performance of this contract. All Contractor employees shall be subject to Government regulations during time spent on Government property. A file containing the qualifications (education and experience) and/or certifications and/or licenses of each employee and sub-contractor shall be maintained by the Contractor. These files shall be made available to the COR upon request and will be used as part of the basis for determining the qualifications of personnel.

TP – 2.6 Removal of Contractor’s Employees: The COR may direct the immediate removal of any Contractor employee who is incompetent, or endangers persons or property, or whose physical or mental condition is such that it would impair the employee’s ability to perform his work. Notification for removal will be in writing. Notification may be made by telephone, and later confirmed in writing if time and circumstances warrant. The Contractor shall take immediate action to replace any dismissed employee. Personnel changes, regardless of cause, shall not reduce the Contractor’s obligation to perform work in accordance with contract TPs.

Any person indicted on a felony charge shall not be allowed to work at the project until a court decision has been made as to the employee’s innocence.

TP – 2.7 Minimum Manpower Requirements: The Contractor shall provide an adequate staff of qualified personnel and sub-contractors for the landscape maintenance of Government-owned facilities and equipment in accordance with the contract TPs.

TP-2.8 Hours of Operation: Normal work schedules for the Engineers Depot shall be between the hours of 0630 and 1500, Monday through Friday, excluding federal holidays. Enough employees shall be on staff to accomplish the workload throughout the day.

TP-2.9 Interruptions Notification: Advance approval shall be obtained from the COR (via telephone, email, or letter/memorandum) before beginning scheduled work that would interrupt (shut down) the operation of the Engineers Depot.

TP-2.10 Inclement Weather and Holiday Work: The Contractor shall maintain the schedule of service despite inclement weather, except when severe weather conditions make it impractical or hazardous to perform work. The observed holiday date may change when the observed holiday date falls on a weekend. The observed Federal Holidays include:

1. New Year’s Day – January 1

2. Martin Luther King’s Birthday – Third Monday of January

3. Washington’s Birthday – Third Monday of February

4. Memorial Day – Last Monday of May

5. Independence Day – July 4

6. Labor Day – First Monday of September

7. Columbus Day – Second Monday of October

8. Veteran’s Day – November 11

9. Thanksgiving – Fourth Thursday of November

10. Christmas – December 25

TP-2.11 Determination of Work to be Performed: Managing and determining the work required for efficient services in a safe and efficient manner is the responsibility of the Contractor. The Contractor is also responsible for correcting deficiencies found during quality control and assurance.

TP-2.12 Conditions of Hindering Performance: The Contractor shall report any circumstances to the COR which would affect the Contractor’s performance of work required under the contract.

TP-2.13 Invoicing and Expenditure Records: Items shall be invoiced by CLIN for work performed. Invoices shall be submitted monthly to the COR.

TP-2.14 Government Furnished Property: The Government will not furnish any property for this contract.

TP-2.15 Repairs and Work Hazards: The Contractor shall report any circumstances of needed repair of the Engineers Depot including processes, entrance roadways, shoreline embankments, or unusual soiling of an area that may affect performance of contract work, create unhealthy or hazardous conditions, or any delays or interference of work to the COR.

TP-2.15.1 Advise and Notify: Should any severe hazard exposure, i.e. imminent danger, become evident, the Contractor shall stop work, secure the area, and notify the COR immediately upon discovery. In the interim, Contractor shall take all necessary action to restore and maintain safe working conditions in order to safeguard onsite personnel, site visitors, and the environment.

TP-2.15.2 Public Safety: The Contractor is responsible for safeguarding work sites at the Engineers Depot, and entrance roadways to the depot. Appropriate signage, warning devices, and barriers shall be used.

TP-2.15.3 Personnel and Property Safety: The Contractor shall perform work requirements in a manner that protects personnel and property within the work areas from any harm or injury and in accordance with USACE EM 385-1-1. Work shall be scheduled to afford this protection. In addition, the Contractor shall wear personal protection equipment (PPE) that is suitable for their work (i.e. steel toe shoes, safety vests, float coats, eye protection, gloves, hard hats, hearing protection, etc.). The PPE should be in good condition and shall be replaced as needed per manufacturer’s recommendations.

TP-2.15.4 Fire and Safety Hazards: The Contractor shall train his/her personnel to recognize fire and safety hazards. The Contractor shall also encourage personnel in the performance of their duties to report fire and safety hazards, as well as other unsafe conditions, to their Supervisor. The Contractor shall take corrective action to remedy reported deficiencies in accordance with the terms of the contract. The COR shall be notified of deficiencies beyond the terms of this contract.

TP-2.15.5 Safety Violations: The Contractor shall correct all safety deficiencies upon discovery or notification by Contractor personnel, COR, or third party and shall notify COR of the corrective actions to be taken. Notice of a safety deficiency, when identified to the Contractor or his/her representative at the site of work, shall be deemed sufficient to initiate correction action.

TP-2.15.6 COVID-19 Protocols: In order to gain entrance to the Engineers Depot and associated buildings, all visitors shall be required to follow all guidelines set forth by the CDC and local and state government regarding COVID-19. During the Covid-19 National Emergency, as defined by the White House and as recommended by the Centers of Disease Control and Prevention at https://www.cdc.gov/coronavirus/2019-ncov/communication/guidance-list.html, all visitors will wear cloth face coverings when they cannot maintain six feet of social distance.

Face coverings fashioned from household items or common materials to cover the nose and mouth area are acceptable. All visitors shall refrain from touching common equipment with bare hands. If any visitors have a temperature over 100.4 degrees, are experiencing any COVID-19 symptoms, or feel sick, they shall refrain from entering the premises.

TP-2.15.7 Noncompliance: If the Contractor fails or refuses to promptly comply with safety or security requirements as specified, the PCO or COR may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of time lost due to a stoppage shall be subject to claim for extension of time, or for excess costs or damages to the Contractor. Moreover, the Contractor will not be paid for work not performed as a result of a stop order.

TP-2.16 Environmental Compliance: The Contractor shall comply with all applicable Federal, state, and local environmental regulations. The Contractor, subcontractors, and their employees shall be knowledgeable of all regulations relative to their job and duties.

TP- 2.16.1 Public Safety: The Contractor is responsible for safeguarding work sites at the Engineers Depot, and entrance roadways to the depot. Appropriate signage, warning devices, and barriers shall be used.

TP- 2.16.2 Personnel and Property Safety: The Contractor shall perform work requirements in a manner that protects personnel and property within the work areas from any harm or injury and in accordance with USACE EM 385-1-1. Work shall be scheduled to afford this protection.

In addition, the Contractor shall wear personal protection equipment (PPE) that is suitable for their work (i.e. steel toe shoes, safety vests, float coats, eye protection, gloves, hard hats, hearing protection, etc.). The PPE should be in good condition and shall be replaced as needed per manufacturer’s recommendations.

TP- 2.16.3 Fire and Safety Hazards: The Contractor shall train his/her personnel to recognize fire and safety hazards. The Contractor shall also encourage personnel in the performance of their duties to report fire and safety hazards, as well as other unsafe conditions, to their Supervisor. The Contractor shall take corrective action to remedy reported deficiencies in accordance with the terms of the contract. The COR shall be notified of deficiencies beyond the terms of this contract.

TP- 2.16.4 Safety Violations: The Contractor shall correct all safety deficiencies upon discovery or notification by Contractor personnel, COR, or third party and shall notify COR of the corrective actions to be taken. Notice of a safety deficiency, when identified to the Contractor or his/her representative at the site of work, shall be deemed sufficient to initiate correction action.

TP- 2.16.5 COVID-19 Protocols: In order to gain entrance to the Engineers Depot and associated buildings, all visitors shall be required to follow all guidelines set forth by the CDC and local and state government regarding COVID-19. During the Covid-19 National Emergency, as defined by the White House and as recommended by the Centers of Disease Control and Prevention at https://www.cdc.gov/coronavirus/2019-ncov/communication/guidance-list.html, all visitors will wear cloth face coverings when they cannot maintain six feet of social distance.

Face coverings fashioned from household items or common materials to cover the nose and mouth area are acceptable. All visitors shall refrain from touching common equipment with bare hands. If any visitors have a temperature over 100.4 degrees, are experiencing any COVID-19 symptoms, or feel sick, they shall refrain from entering the premises.

TP- 2.16.6 Noncompliance: If the Contractor fails or refuses to promptly comply with safety or security requirements as specified, the PCO or COR may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of time lost due to a stoppage shall be subject to claim for extension of time, or for excess costs or damages to the

TP- 2.17 Environmental Compliance: The Contractor shall comply with all applicable Federal, state, and local environmental regulations. The Contractor, subcontractors, and their employees shall be knowledgeable of all regulations relative to their job and duties.

TP-3 General Information

TP-3.1 Purpose: The purpose of this contract is to provide janitorial, solid waste collection, landscaping and pest control services of the Engineers Depot as described below.

TP-3.2 Intent: It is the intent of the following technical provisions to procure complete and efficient janitorial, solid waste collection, landscaping and pest control services of the Engineers Depot for the Government under NAICS 561210 Facility Support Services. At the Engineers Depot, the property is bordered on three sides by a perimeter fence and by the Savannah River on the fourth side. The facility includes an undeveloped area on upper level east of the paved parking lot, two sloped access roads, and a steep bank and ditch running through the Depot. The area maintained also extends ten feet outside the three fenced sides of the Depot and includes the shoulders of the access road from Grand Prize of America Avenue to the fenced site. The Engineer Depot structures consist of two separate permanent office buildings, two storage buildings and one three-sided boat storage building.

The Contractor shall furnish all necessary management, personnel, materials, supplies, and any other project items to accomplish the requirements as specified herein. All materials, supplies, and equipment not rented or owned by the Contractor and provided by the Government through this contract will remain the property of the Government. Work under this contract shall be performed under the general direction of the Authorized Representative of the Contracting Officer. The Contractor shall ensure that all services are conducted in accordance with the contract and all applicable laws, regulations, codes, or directives. Performance shall be in accordance with all Terms, Conditions, General, Specific, as well as Technical Provisions, Drawings, and Attachments contained herein or incorporated by reference.

TP-3.2.1 Procuring Contract Officer: The Procuring Contract Officer (PCO) has the overall responsibility for administration of this contract. The PCO has the authority to administer, terminate, or modify the contract. The PCO is responsible for ensuring that all necessary actions are taken to achieve effective contract administration and that the Contractor complies with the provisions of the contract. Some responsibilities may be delegated to the COR.

TP-3.2.2 Contracting Officer’s Representative (COR) / Government Representative:

The COR provides feedback to the PCO in the administration of the contract requirements. The COR maintains direct communication with the Contractor and verifies that the Contractor will perform the technical requirements of the contract. The COR accepts and approves services performed under the contract and may re-direct the Contractor on any item or work requirement pending correction of a deficiency.

TP-3.2.3 Quality Assurance Representative (QAR) and Specialized Inspectors (SI):

The QAR/SI receives and reviews the Contractor’s submittals, plans, charts, and reports for accuracy and completeness. The QAR/SI then recommends appropriate action to the COR. The QAR/SI performs random inspections to determine if both the contract requirements are being met and if the Contractor’s Quality Control Plan is being implemented effectively. The QAR/SI advises the COR of contract status, deficiencies, recommended actions, and other information pertinent to the administration of the contract.

TP-3.3 Contractor Staffing: The Contractor shall provide personnel to perform the contract requirements within specified time frame required by the contract and shall meet all variations, shift schedules, and changes as may be required to respond to the requirements of the contract.

All persons performing under the contract shall remain employees of the Contractor and not of the Government. The Government has the right to restrict employment under the contract of any Contractor employee, prospective Contractor employee, or Sub-Contractor employee to the Contractor who is identified by the COR as a potential threat to the health, safety, security, general wellbeing, performance of the facility, or operational mission of the project and its personnel. The COR may require the Contractor to remove any employee for misconduct or security reasons from the job site. The removal from the job site of such person shall not relieve the Contractor of the requirement to perform. Compliance with Occupational Safety and Health Administration (OSHA) and other applicable laws and regulations for the protection of employees is exclusively the obligation of the Contractor. Furthermore, the Government will assume no liability or responsibility for the Contractor’s compliance or noncompliance with such requirements.

The Contractor shall comply with all the following security training and process requirements.

Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures as provided by the COR. The Contractor shall also provide information required for background checks to meet installation/facility access requirements to be accomplished by installation Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local…