B.01.03 EQ Rental Contract PWS 2023.pdf

Raystown Lake – Equipment Rental Services 2022

SECTION C

DESCRIPTION/SPECS./WORK STATEMENT

2023 Equipment Rental Contract

Raystown Lake Project, Baltimore District, U.S. Army Corps of Engineers at Raystown Lake will oversee contract equipment rental, operators, and laborers for a period beginning not more than 30 days after award until depletion of contract funds or until May 31, 2023, whichever comes first.

Raystown Lake is located in Huntingdon and Bedford counties in South Central Pennsylvania, approximately 95 miles west of Harrisburg and 175 miles east of Pittsburgh. It is south of the town of Huntingdon and approximately 70 miles from the Pennsylvania-Maryland border. The main access to the Raystown Lake Project from the north is via highway PA 26 south from PA 22 at Huntingdon and north from the Pennsylvania Turnpike (I 76) via U.S. 30 to PA 26 North. The dam site is located approximately 3 miles southeast of Huntingdon; recreation areas are located there and spread along the lake for the next 20 miles south along PA Route 26. The Seven Points Recreation Area and the Susquehannock Campground are located approximately 10 miles south of Huntingdon and approximately 2 miles east of Hesston, PA in Penn Township. Huntingdon Pennsylvania, approximately 13 miles to the North, has a population of 8,000.

C. 1. LOCATION AND DESCRIPTION OF WORK.

C.1.1. The contractor shall furnish all labor and equipment, including equipment operators, necessary to perform excavation and soil moving tasks at the Raystown Lake Project.

C.1.2. Work may occur in various locations of the Raystown Lake Project, including the Seven Points Recreation Area, Susquehannock Campground, Snyder’s Run Lake Access, James Creek Lake Access, Nancy’s Camp Boat-to-Shore Campground, and other recreation areas as needed, depending on available funding, all located in Huntingdon County, Pennsylvania. Work will be focused on removing unwanted earth material, placing shoreline protective block walls, leveling recreational campsites, and improving parking areas, picnicking areas, and access road(s).

C.1.3. The work is to be performed under the direction of the Contracting Officer or the Authorized Representative of the Contracting Officer and may include, but is not limited to, the following:

C.1.3.1 Trackhoe, mini-excavator, backhoe, bulldozer, skidsteer, and roller, with operators - Excavate soil and shale; prepare, install, and remove concrete barricades;

remove trees, saplings and stumps where necessary; cut and compact roadway and campsites; cut drainage ditches; place drop boxes and culverts; cut and fill sloped areas; place backfill; install erosion control devices.

C.1.3.2. Truck(s) with Driver - Move fill material to and from the work sites. Haul materials to or from a Corps storage area located within 10 miles of the work area.

C.1.3.3. Laborer - Cut trees, stack and load slash, place culverts, operate chainsaw, place landscaping materials, operate contractor provided small hand tools.

C.1.4. The contractor shall provide a work coordinator to be onsite and to plan the daily work, insure adequate workers are on site to accomplish tasks, coordinate with COR to insure equipment is at the job site as needed, direct the work of equipment operators and laborers, insure implementation of the contractor safety plan and compliance with EM 385- 1-1, maintain equipment hour logbooks, ensure equipment is maintained in an operational condition, and insure compliance with the terms of this contract.

C.2. PERIOD OF WORK.

C.2.1. The work on this contract shall be on an as needed basis, targeted to begin September 2022 and to conclude by May 31, 2023. The contractor shall be prepared to commence work no later than 30 days after date of contract award.

C.2.2. The Contractor will not be permitted to work more than ten (10) hours per day or forty (40) hours per week unless approved in advance by the Contracting Officer Representative. Payment for equipment actually worked in accordance with these provisions will be made at the prices shown in the Bidding Schedule (Appendix A).

Payments will be made to the nearest ½ hour.

C.2.3. No payment will be made for idle equipment. Idle equipment is equipment not working for any reason, i.e., broken down, adverse weather, or equipment not needed in the operation. The contractor will maintain a logbook for each piece of equipment detailing beginning and ending time to the nearest 1/2 hour when any piece of equipment is in actual use. Where possible the contractor will record time of use from the time meter on the equipment. These logbooks will be available for review by the COR or his representative upon request. In addition, the contractor will supply weekly, a daily accounting listing of all equipment and labor hours utilized.

C.3. OPERATION

C.3.1 Equipment will be in condition to render efficient, economical, and continuous service. Failure of the equipment to perform to the satisfaction of the COR will be sufficient cause for the termination of the contract by the Government, or the requirement by the Government that the equipment be replaced with equipment of satisfactory performance.

C.3.2. The contractor may be required to work with other contractors and employees of the Corps of Engineers or those working on behalf of the Corps of Engineers.

C.4. TRANSPORTATION.

C.4.1. Transportation of equipment and personnel to any job site on Raystown Lake from off the project will be at the expense of the contractor.

C.4.2. Contractor will furnish support vehicles sufficient to meet needs for transportation of personnel, equipment, and supplies within and between job sites at the project.

C.5. CONTRACTOR TO BEAR ALL EXPENSES OF OPERATION AND REPAIR.

C.5.1. The contractor will furnish at his own expense all skilled operators, labor, fuel, safety equipment and vehicles necessary for equipment transportation and bear all expenses incidental to the efficient operation of the required equipment, including repairs or non-operating equipment.

C.6. CONTRACTOR EQUIPMENT.

C.6.1. All equipment to be used must be inspected and approved by the COR or authorized representatives prior to use and at any other time deemed necessary by the Corps of Engineers. All items must have operable safety equipment as specified in EM 385-1-1, Safety and Health Requirement Manual. A copy of EM 385-1-1 can be viewed at http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health- Requirements-Manual/

C.6.2. Contractor equipment may be stored on Government property and behind a secured gate if located within the work proximity. The contractor will be storing the equipment at his/her own risk.

C.6.3. All contractor employees must have and use personal protection devices as specified in EM 385-1-1 (see section C.6.1.). That equipment includes, but is not limited to, safety footwear, hard hats, eye protection, gloves, hearing protection, and chain saw chaps. Required items will be furnished and replaced by the contractor at no cost to the Government.

C.7. CONTRACTOR RESPONSIBILITIES

C.7.1 The contractor will be responsible for notifying the PA ONE CALL system of the work to be performed with adequate lead time in advance of the start of operations.

C.7.2. The contractor will place and maintain in a functional condition all siltation and erosion prevention devices as required by the Corps of Engineers (see section C.8.).

C.8. GOVERNMENT FURNISHED MATERIAL

http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/ http://www.usace.army.mil/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

C.8.1 The Government shall be responsible for obtaining all Federal, state and local permits that may be required and the submission of any reports required.

C.8.2. The Government shall develop an Erosion and Sedimentation Control Plan and provide appropriate materials and directions for implementation by the contractor.

C.8.3. The Government will provide all stone, blocks, and other fill or leveling materials as needed.

C.9. PAYMENTS.

Payments to the Contractor will be made in accordance with Paragraph C.2 above, "PERIOD OF WORK." Unless otherwise provided in the specifications, partial payments can be made at the end of each two- (2) week period. Invoices shall be prepared for, and submitted to Operations Manager, U. S. Army Corps of Engineers, 6145 Seven Points Road, Hesston, PA 16647. Invoices shall contain the following information: contract number, item number(s), description of equipment used, number of hours used, hourly rate and extended totals, invoice date and be signed by the contractor or authorized representative. The Government shall utilize equipment logs and Daily Accounting Listings (C.2.3.) to verify the accuracy of invoices.

C.9. QUANTITY OF WORK.

The number of hours of work required to complete this contract is estimated. The actual number of hours of work required may be more or less than the estimated amount shown in the bid sheet (Appendix A) portion of this contract. Payment for actual hours of work performed will be made at the hourly bid rate.

C.10. SAFETY

C.10.1. GENERAL: The Contractor shall comply with the Contract Clause entitled ACCIDENTS, including the U. S. Army Corps of Engineers Safety and Health Requirements Manual referred to therein in addition to the provisions of this specification.

C.10.2. SAFETY PROGRAM: Worker safety is of paramount importance. The contractor shall comply with The U. S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, and all subsequent revisions. The Contract Clause ACCIDENT PREVENTION of this contract, is hereby supplemented as follows:

a. The Contractor shall designate an employee responsible for overall supervision of accident prevention activities. Such duties shall include: (1) assuring applicable safety requirements are incorporated in work methods and (2) inspecting the work to ensure that safety measures and instructions are actually applied. The safety plan must be submitted in writing for acceptance by the Contracting Officer's Representative. The designated individual must be able to demonstrate his/her familiarity and understanding of the safety requirements over a prescribed trial period. The safety supervisor shall have the authority to act on behalf of the Contractor's general management to take whatever action is necessary to assure compliance with safety requirements. The safety supervisor is required to be on the site when work is being performed.

b. Prior to commencement of any work at a job site, a pre-construction safety meeting shall be held between the Contractor and the Corps of Engineers’ Representative to discuss the Contractor's safety program and in particular to review the following submittals:

(1) Contractors Accident Prevention Plan: An acceptable accident prevention plan, prepared by the Contractor for the specific work and implementing in detail the pertinent requirements of EM 385-1-1, shall be submitted for Government acceptance.

(2) Activity Hazard Analysis: Prior to beginning each type of work, an activity hazard analysis shall be prepared by the Contractor for approval. The analysis shall address the hazards for each activity performed and shall present the procedures and safeguards necessary to eliminate the hazards or reduce the risk to an acceptable level.

c. Subsequent job site safety meetings shall be held as follows:

(1) At least one safety meeting shall be conducted weekly, or whenever new crews begin work, by the appropriate field supervisors or foremen for all workers. An outline report of the meeting date, time, attendance, subjects discussed and who conducted it shall be maintained and copies furnished the designated authority on request.

C.10.4 ACCIDENTS: Accidents are to be investigated by both Contractor personnel and, if desired, by the COR. ACCIDENT REPORTING, ENG FORM 3394: Section I, Paragraph 01.D, of EM 385-1-1 and the Contract Clause entitled ACCIDENT PREVENTION are amended as follows: “The prime Contractor shall report on Eng.

Form 3394, supplied by the Government, all injuries to his employees or subcontractors that result in lost time and all damage to property and/or equipment in excess of $2,000 per incident. Verbal notification of such accident shall be made to the Contracting Officer’ Representative as soon as reasonably possible, but within 24 hours. A written report on the above noted form shall be submitted to the Contracting Officer’s Representative within 72 hours following such accidents. The written report shall include the following:

a. A description of the circumstances leading up to the accident, the cause of the accident, and corrective measures taken to prevent recurrence.

b. A description of the injury and name and location of the medical facility providing the examination and/or treatment.

c. A statement as to whether or not the employee was permitted to return to work after examination and treatment by the doctor, and if not, an estimate or statement of the number of days lost from work. If there have been days lost from work, state whether or not the employee has been re-examined and declared fit to resume work as of the date of the report.

C.10.5 In addition to EM 385-1-1 requirements, all applicable OSHA Requirements will be followed.

C.10.6 OSHA Inspections: Contractors shall immediately notify the Contracting Officer's Representative when an OSHA Compliance official (Federal or State representative) presents his/her credentials and informs the Contractor that the workplace will be inspected for OSHA compliance. Contractors shall also notify the Contracting Officer's Representative upon determination that an exit interview will take place upon completion of the OSHA inspection. (NABSA OCT 05, 1976)

C.10.7. SAFETY SUBMITTALS FOR GOVERNMENT APPROVAL:, At the prework conference, the contractor will provide items noted below for Government approval:

a. Written designation of Safety Representative.

b. Written Project Specific Accident Prevention Plan.

c. Applicable written Activity Hazard Analysis.

C.11. OBJECTIONABLE EMPLOYEES.

The Contractor will remove from the work site any employee who, in the opinion of the COR, is objectionable or incompetent. This requirement shall not be the basis of any claim for compensation or damages against the United States or any of its officers or agents.

C.12. CLEAN UP.

The contractor shall maintain the premises in a clean and neat condition satisfactory to the COR at all times.

C.13. LAYOUT OF WORK.

The Authorized Representative of the COR will do the work layout. The Contractor will be responsible for the protection of such layout stakes, markings, or other such similar items as identified by the Government.

C.14. CONTRACTOR'S RESPONSIBILITY.

C.14.1. The Contractor shall be responsible that his employees strictly comply with all Federal, State, and municipal laws and all sections of Title 36 CFR 327 that may apply to operations under the contract. It is understood and agreed that the Contractor assumes full responsibility for the safety of his employees, equipment, and materials.

C.14.2. In the contractor’s absence, the contractor will designate an individual to represent the interests of the contractor and act in his behalf with regards to all matters and activities involving the contract, including safety.

C.15. DELAYS.

If the contractor refuses or fails to make delivery of the equipment within the time specified in Section C.2, or any extension thereof, as provided in specification, or to maintain the property in serviceable condition and diligently and competently to conduct the specified operations as indicated by the Contracting Officer, the Government may by written notice, terminate the right of the Contractor to proceed with delivery or with further performance under the contract or such part of parts thereof affected by the delay. In such event, the Government may use or procure similar property by contract or otherwise and the Contractor shall be liable to the Government for any excess cost occasioned thereby.

Unless otherwise provided in the specifications, the Government shall not be chargeable for out of service time due to breakdown not caused by the act of negligence of the Government of its agents.

2023 Equipment Rental Contract