B.01.01.01 Attachment -1- RA-PWS for Admin Building Custodial.pdf

Section C - Descriptions and Specifications PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

ADMINISTRATION AREA JANITORIAL SERVICES

RATHBUN LAKE, IA

1. General Information

1.1 Scope of Work: The services furnished under this contract shall consist of furnishing the labor to maintain the administration area facilities at Rathbun Lake Project, near Centerville Iowa in a clean, and orderly condition in accordance with general commercial practices.

1.2 Payment:

1.2.1 Payment will be by electronic funds transfer.

1.2.2 EFT payment will be made monthly by the Disbursing Officer, U. S. Army Engineer District, Millington Tenn. in accordance with the Prompt Payment Act (Public Law 97-177). As stated in this law, the Government has 30 days after the date of invoice receipt in the correct office, or after constructive acceptance, whichever of the two dates is last. The only time constructive acceptance will not be used is if actual acceptance occurs before constructive acceptance. Constructive acceptance is deemed to occur on the seventh (7) calendar day after delivery. Under the terms of this contract, invoices are to be submitted to the U. S. Army Corps of Engineers, Rathbun Project, 20112 HWY J5T Centerville, Iowa 52544.

1.3 Dates and Times of Performance

1.3.1 This contract shall be effective upon award and shall remain in full force and effect through 30 September 2026. Renewal options may be exercised for periods 1 Oct 2026 through 30 September 2027 (Option Period 1) and from 1 Oct 2027 through 30 September 2028 (Option Period 2).

Actual services to be performed:

Base Year – 01 October 2025 through 30 April 2026

Option Year 1 – 01 October 2026 through 30 April 2027

Option Year 2 – 01 October 2027 through 30 April 2028

1.3.2 Services shall be performed on Tuesday, and Friday each week.

1.3.3 Hours of Operation: All cleaning services shall be performed after 4:00 p.m. except as otherwise provided for herein, at such times and in such manner as not to interfere with office operations, as directed by the COR. All work shall be accomplished within the time frames specified above. Services rendered outside of the time periods specified will not be compensated unless specifically approved in writing by the Contracting Officer or his authorized representative.

1.4 Personnel: The Contractor shall designate, in writing, a responsible member of each work crew who shall serve as the contact for matters involving quality and performance or nonperformance of the required work assigned to that crew. The employee(s) designated in accordance with the above requirement shall be qualified and fully competent with full authority to act for, and on behalf of, the Contractor as necessary to ensure that the required work is performed in strict accordance with the specifications and standards contained herein. The Contractor shall furnish the above written designation to the Contracting Officer Representative (COR) at the Rathbun Project no later than the first day of work. The designation shall include the name(s), address, and telephone number(s) of the responsible individual. The Contracting Officer reserves the right to disapprove any individual whom he considers to be incompetent to perform the work required. Such disapprovals will be given to the Contractor by written notice, and the Contracting Officer's decision shall represent a final decision.

1.5 Quality Control

1.5.1 The contractor must provide a Quality Control Plan and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspections performed by the contractor must be maintained and made available for the duration of the contract.

1.5.2 A quality assurance surveillance plan (QASP) will be used during the performance of services to ensure that the services provided conform to contract requirements. The Government has the right to inspect all services called for by the contract. The Government will perform inspections in a manner that will not unduly delay the work.

1.5.3 In the event of unsatisfactory performance of specified work, the Contractor may be directed to re-perform the unsatisfactory services at no additional cost to the Government.

Failure of the Contractor to perform the work as specified, or to re-perform work as directed, will result in withholding of payment for the portion(s) of the work not accomplished. Amounts to be withheld will be determined by prorating the number of services satisfactorily performed against the amount of services required

1.5.4 In addition to the above remedies for nonperformance, the Government reserves the right to cause the specified work to be performed by a third party or Government forces and the cost incurred thereby will be levied against the Contractor. Any time Government forces are used because of Contractor's nonperformance, the cost levied against the Contractor will include all direct costs associated with the performance of the specified work plus the loss of efficiency to the Government's productivity experienced by the Government where utilized Government forces are not otherwise available to perform their normal duties. Such inefficiencies are determined as the direct cost to the Government for substitution of the Government forces removed from their normal duties computed on an hourly basis at the applicable wage rate. Government forces will be used only when time is of the essence and the interests of the Government would not be served by securing a third party to perform the specified work.

1.6 Insurance

1.6.1 The Contractor shall furnish proof of required insurance in the form of a copy of the insurance policy, or a binder issued by the insurer. Proof of proper insurance shall be delivered to the Contracting Officer's Representative either at the pre-work conference, or prior to starting work on the first day of the service period.

THE FOLLOWING SCHEDULE OF INSURANCE IS APPLICABLE

INSURANCE REQUIREMENTS

TYPE/DESCRIPTION

Workmen’s Compensation Coverage complying with applicable State statute Employer’s Liability $100,000 (minimum) General Liability/Bodily Injury $500,000 (minimum) per occurrence Automobile Liability $200,000 (minimum) per person

$500,000 (minimum) per occurrence $20,000 (minimum) property per occurrence

Coverage amounts listed above are minimums. If higher limits of coverage are required by State statute, the Contractor shall be responsible for obtaining such additional coverage, and the Contractor shall provide to the Government documentation demonstrating compliance with the State statute.

Information regarding State requirements may be obtained by contacting the Iowa Insurance Division at 515-281-5705.

The Contractor shall maintain the required insurance coverage throughout the duration of each POP.

1.8 Security

ANTITERRORISM/OPERATION SECURITY REQUIREMENTS

The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

Per the E-Verify Website the following exemptions apply:

Employers whose contracts are exempt from the E-Verify federal contractor rule are not required to enroll in E-Verify. A contract is considered exempt if any one of the following applies: (I) It is for fewer than 120 days. (2) Jt is valued at less than $150,000, the simplified acquisition threshold (Source:

http://www.uscis.gov/e-verify/foderal-contractors/exemptions-and-exceptions).

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas

2. Definitions and Acronyms

2.1 The following definitions and descriptions apply whenever the word, phrase, or acronym is used in this performance work statement.

COR - Contracting Officer's Representative. An individual designated in writing to represents the Contracting Officer for contract administration.

Quality Control (QC) -A method used by the contractor to control the goods and services provided.

Quality Assurance -A method used by the Government to provide some measure of control over the quality of goods or services received.

CCR - Central Contractors Registration - a list of contractors maintained by the Department of Defense.

All contractors must be registered. There is no cost involved. Information can be found at http://www.ccr.gov/

3. Government-furnished equipment, materials, and supplies:

3.1 The Government will furnish to the Contractor the following identified property to be used in performing the contract.

1. 1 set of keys

2. Water for cleaning

3. Contractor Daily Worksheet Forms

4. Toilet Tissue

5. Cleansers, disinfectants and soaps

6. Paper towels for dispensers

7. Plastic liners for trash cans in buildings and 32-gallon refuse containers.

8. Deodorant blocks

9. Waxes/polishes

10. Vacuum cleaner

11. Brooms, mops, brushes, rags, etc., for cleaning purposes.

12. All other supplies necessary for the completion of contract requirements which are not specifically addressed above.

5. Specific Tasks

5.1 Contract Administration

5.1.1 Post-award Conference After award, but prior to commencement of work, the Contractor shall contact the Contracting Officer's Representative (COR) to arrange on a mutually agreeable time to meet at the Project Office for the purpose of discussing and developing a mutual understanding of the requirements and details of the work.

5.1.2 After award, all documents and related correspondence shall be addressed to the Contracting Officer's Representative at the Rathbun Project Office.

5.1.3 As each item of the work is accomplished, the Contractor's Representative at the job, or his employee(s) performing the work, shall complete that portion of the Contractor's Daily Worksheet indicating the time the task was completed. Completed worksheets shall be signed and delivered daily, as directed by the COR. Contractor Daily Worksheet forms will be furnished by the Government.

5.1.4 The Contractor shall establish a work schedule indicating the hours during which services will be performed on a regular basis. The schedule shall be submitted in writing to the COR for his approval no later than the fifteenth day of work. Changes in the approved schedule shall be submitted for approval by the Contracting Officer prior to implementing the change.

5.1.5 To assist the visiting public in reclaiming lost articles, all property left by visitors and found during cleanup operations shall be turned into the Rathbun Project Office.

5.1.6 Any evidence of vandalism, instances of facilities not operating properly, or facilities in need of repair shall be reported to Rathbun Project personnel.

5.2 Inspection and Acceptance If any of the services do not conform with contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect in services cannot be corrected by re-performance, the Government may (1) require the contractor to take necessary action to ensure that future -performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

5.3 Performance:

a. Buildings and fixtures, e.g., baseboards, door trim, furniture, fixtures, etc., shall not be scratched or disfigured by tools or chemicals utilized in cleaning. Furniture and other items moved during cleaning shall be returned to their proper locations. Upon completion, rooms shall appear orderly and well cared for.

b. Janitorial service is directly related to public health and sanitation; therefore, it is essential that all facilities be serviced as specified. In the event that an area or items within a facility are missed or are not properly cleaned, the Contractor agrees to return and re-clean the area or affected items immediately upon receipt of such notice from the Contracting Officer or his authorized representative.

5.4. DUTIES: The following listed duties shall be performed as indicated. (Note: "Daily" services shall be performed on each day services are required.)

1. Administration Building

1.1. Floor cleaning

1.1.1. Carpeted areas: vacuum and remove spots daily.

1.1.2. Entry ways: sweep, mop, wax, as needed to maintain a well-cared-for appearance.

1.1.3. Vacuum or wash entry mats as needed.

1.1.4. Restroom floors: sweep, mop, wax as needed to maintain a well-cared-for appearance

1.2. Furniture (including displays, cabinets, desks, chairs, shelves, etc.)

1.2.1. Fabric: vacuum s needed.

1.3. Flat surfaces: dust as needed. Clean obvious stains, fingerprints, etc. with appropriate cleaner.

1.3.1. Do not move objects on desks.

1.4. Glass cleaning

1.4.1. Clean both sides of door glass, glass dividers, display cases, etc., clean as necessary to maintain well-cared-for appearance, or as directed by the COR. Plexiglas shall be cleaned with an approved cleaner. Only soft cotton towels will be used to avoid scratching.

1.4.2. Lower windows (below the top of the doors) in the front entrance shall be cleaned daily.

Cleaning of exterior door glass is not required when temperatures are below freezing.

1.4.3. Office exterior windows, not required.

1.5. Doors and walls

1.5.1. Clean, wash, as needed to maintain a well- cared-for appearance.

1.6. Light fixtures

1.6.1. Dust, wipe, etc., inside and out, to remove dust, insects, and cobwebs as needed.

1.7. Sinks, countertops and appliances

1.7.1. Sink and counter tops shall be scrubbed and cleaned with disinfectant daily.

1.7.2. Refrigerator shall be cleaned with appropriate cleaner, inside, four times per year.

1.7.2.1. Cleaning times shall be coordinated with the COR.

1.8. Waste removal

1.8.1. Waste baskets shall be emptied and wiped clean. Replace plastic liner (if used). All trash collected shall be disposed of daily in the dumpsters located in the Administration Area compound.

1.9. Water fountains and restroom fixtures.

1.9.1. Water fountains, lavatories, stools, urinals, partitions, mirrors, chrome fixtures, etc., shall be scrubbed clean, disinfected, and dried daily.

1.10. Ceilings

1.10.1. Check ceilings and clean as needed to remove spots, dust, and webs.

1.11. Office floor mats, (under chairs) shall be checked daily, and washed with appropriate cleaner and dried, as needed.

1.12. Toilet tissue, paper towels (if dispensers are present), soap, and deodorant blocks shall be replenished as needed, with quantities sufficient to meet the demand until the next scheduled service. The contractor shall make supplies available to project staff, in case of shortages.

2. Maintenance building:

2.1. Floor cleaning

2.1.1. Lunchroom, hall way and furnace room: sweep daily; mop as needed to maintain a well-cared-for appearance.

2.1.2. Restroom and offices: sweep daily; mop and wax as needed to maintain a well-cared- for appearance.

2.2. Furniture

2.2.1. Lunch area: clean counter tops, tables, microwave (inside and out), and chairs with appropriate cleaner/disinfectant, daily. Office areas: dust flat surfaces as needed, remove obvious stains, fingerprints, etc. with appropriate cleaner. Do not move objects on desks.

2.3. Glass cleaning

2.3.1. Clean both sides of door glass, glass divider between the shop area and the lunch area, and glass between the offices and lunch area, as needed to maintain a well-cared-for appearance.

2.4. Waste removal

2.4.1. Waste baskets shall be emptied and wiped clean. Trash cans in shop area (to include wash bay) shall be emptied daily. Replace plastic liner (if used). All trash collected shall be disposed of daily in the dumpsters located in the Administration Area compound.

2.5. Water fountains and bathroom fixtures

2.5.1. Water fountain, lavatory, stool, urinal, partitions, mirrors, chrome fixtures, shower stall etc., shall be scrubbed clean, dried, and disinfected.

2.5.2. Toilet tissue, paper towels (if dispensers are present), soap, and deodorant blocks shall be replenished as needed, with quantities sufficient to meet the demand until the next scheduled service.

3. Carpenter shop:

3.1. Remove trash from trash can and replace liner daily when shop is in use. Clean restroom as needed to maintain in a clean and sanitary condition.