B.01.01 Complete Combined Solicitation 02132023.pdf

PDF 1 MB Posted Feb 13, 2023

Attached to: Wilson Lake Mowing contract
Solicitation number: W912DQ23Q1046
Issued by: Department of the Army Corps of Engineers Engineering District Kansas City

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Other files

File	Type	Posted
B.01.02 Amendment 0001 correction to Marshell cove number of mowings.pdf	PDF	Feb 14, 2023
Minooka Park Mowing Binder.pdf	PDF	Feb 13, 2023
Marshall Cove Mowing.pdf	PDF	Feb 13, 2023
Lucas Park Mowing Binder.pdf	PDF	Feb 13, 2023

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SEE ADDENDUM

(No Collect Calls)

W912DQ23Q1046 13-Feb-2023

b. TELEPHONE NUMBER

(816) 389-2041

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 23 Feb 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DQ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RICK MATHENA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, KANSAS CITY +

FEDERAL BLDG, CT-C +

601 E 12TH ST RM 647

KANSAS CITY MO 64106-2896

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 966214 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

USACE, KANSAS CITY +

BENJAMIN KRUSE

WILSON LAKE PROJECT OFFICE 4860 OUTLET BLVD

SYLVAN GROVE KS 67481

TEL: 785-658-2551 FAX: 785-658-2554

816-389-2029/2030FAX:

TEL: 816-389-3812 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,500,000

NAICS:

561730

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF68

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section A - Solicitation/Contract Form

COMBINED SYNOPSIS

COMBINED SYNOPSIS SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quote are being requested and a written solicitation will not be issued.

The solicitation number for this acquisition is W912DQ23Q1046 and it is being issued as a Request for Quote (RFQ).

The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-01.

This RFQ shall be set aside for small businesses and the associated North American Industry Classification system (NAICS) code is 561730, “Landscaping Services” and the business size standard is $8,500,000.00.

Far 52.212-1, Instructions to Offerors- Commercial does apply to this acquisition with no addenda to the provision and is located in Section L of this combined synopsis/solicitation.

Far 52.212-2, Evaluation - Commercial Edited does apply to this acquisition with no addenda to the provision and is located in Section M of this combined synopsis/solicitation.

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, does apply to this acquisition with no addenda to the provision, and is located in Section K of this combined synopsis/solicitation.

FAR 52.212-4, Contract Terms and Conditions - Commercial Items, does apply to this acquisition with no addenda to the provision. These specific clauses required are located in Section I of this combined synopsis/solicitation.

FAR 52.212-5, Contract Terms and Conditions - Required to Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition. These specific clauses required are located in Section I of this combined synopsis/solicitation.

System for Award Management

In accordance with FAR 52.212-1(k): By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://sam.gov/portal/SAM/#1 . It is highly encouraged that all prospective Offeror’s start the SAM’s registration process as soon as possible.

OFFEROR MUST BE REGISTERED IN THE SYSTEM FOR AWARD

MANAGEMENT WITHIN 7 DAYS OF THE CLOSE OF THE

SOLICITATION OR THE CONTRACT OFFICER MAY PROCEED

WITH AWARD TO THE NEXT SUCCESSFUL CONTRACTOR.

If you were not previously registered, please go to https://www.sam.gov. Instructions for

POC:

Contracting Officer Joshua Higginbotham 816-389-3059 joshua.m.higginbotham @usace.army.mil Contracting Specialist Richard Mathena 816-389-2041 richard.a.mathena@usace.army.mil

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Job Base year Service Mowing Lucas

FFP

Mowing and Trimming services for Wilson Lake, KS Location: Lucas Park (Lucas Park is Approximately 73.5 Acres) FOB: Destination

PSC CD: S208

NET AMT

0002 12 Job Base year Service Mowing Minooka

FFP

Mowing and Trimming Services for Wilson Lake, KS Location: Minooka Park (Minooka Park is approx 72 Acres)

0003 12 Job Base Year Services Mowing Marshall

FFP

Mowing and Trimming Services for Wilson Lake, KS Location: Marshall Cove (Marshall Cove is approx 17.5 Acres)

1001 12 Job OPTION 1st Option year Service Mowing Lucas

FFP

Mowing and Trimming services for Wilson Lake, KS Location: Lucas Park (Lucas Park is Approximately 73.5 Acres)

1002 12 Job OPTION 1st Option year Service Mowing Minooka

FFP

Mowing and Trimming Services for Wilson Lake, KS Location: Minooka Park (Minooka Park is approx 72 Acres)

1003 12 Job OPTION 1st Option year Service Mowing Marshall

FFP

Mowing and Trimming Services for Wilson Lake, KS Location: Marshall Cove (Marshall Cove is approx 17.5 Acres)

2001 12 Job OPTION 2nd Option year Service Mowing Lucas

FFP

Mowing and Trimming services for Wilson Lake, KS Location: Lucas Park (Lucas Park is Approximately 73.5 Acres)

2002 12 Job OPTION 2nd Option year Service Mowing Minooka

FFP

Mowing and Trimming Services for Wilson Lake, KS Location: Minooka Park (Minooka Park is approx 72 Acres)

2003 12 Job OPTION 2nd Option year Service Mowing Marshall

FFP

Mowing and Trimming Services for Wilson Lake, KS Location: Marshall Cove (Marshall Cove is approx 17.5 Acres)

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

KANSAS CITY DISTRICT

CORPS OF ENGINEERS

PERFORMANCE WORK STATEMENT

Mowing and Trimming Services

2023 – 2025 Lucas Park, Minooka Park, Marshall Cove Wilson Lake, KS

C.1 General Information

C.1.1 Background. Wilson Lake, located on the Saline River, controls a drainage area of 1,917 square miles. The grassland drainage basin above Wilson makes it one of the clearest lakes in Kansas. With 9,000 acres of water and 100 miles of shoreline, it has become one of the most popular recreation areas in central Kansas. During periods of heavy rain the lake increases in size, as runoff is stored, providing downstream flood protection. Recreation, fish and wildlife enhancement, and water quality also are benefits of the lake.

To get to the Wilson Project Office, from I-70 take Exit 206 north on Highway 232 for eight miles. Prior to crossing Wilson Dam, turn right on Highway 181. Turn left on Outlet Boulevard and the Wilson Project Office will be the first building on the left, watch for signs.

C.1.2 Scope of Work: The Contractor shall provide all manpower, equipment, fuel, tools, supervision and other items and services necessary to provide mowing and trimming of public use areas for the U. S. Army Corps of Engineers, Wilson Project, as described in the attached performance work statement and elsewhere in the contract.

C.1.3 Post-Award Conference After award, but prior to commencement of work, the Contractor shall contact the Contracting Officer’s Representative, to arrange a mutually agreeable time to meet at the Wilson Project Office to review the requirements and details of the work.

C.1.4 REQUIRED INSURANCE: The Contractor shall provide and maintain during the entire performance of this contract, at least the type and minimum amounts of insurance required below. Before commencing work under this contract, the Contractor shall present to the Contracting Officer proof of the required insurance.

REQUIRED INSURANCE SCHEDULE

TYPE AMOUNT

Worker's Compensation Coverage complying with Applicable State Statute

Employer's Liability Minimum amount of $100,000.00

General Liability on Minimum limits of $500,000.00 per Comprehensive form of policy occurrence of bodily injury which includes, but is not limited to: insurance for all work required herein.

Comprehensive Automobile Liability Minimum limits for $200,000.00 per Person and $500,000.00 per occurrence for bodily injury, and $20,000.00 per occurrence for property damage.

3. NOTE: Coverage required above are minimums. If State Statute requires higher limits of coverage, the Contractor shall be responsible for obtaining such additional coverage.

Information regarding State requirements may be obtained by contacting:

KANSAS: Insurance Commissioner, Toll Free, 1-800-432-2484 Division of Workers Compensation, 913-296-3071

C.1.5 Quality Control

C.1.5.1 The Contractor shall designate, in writing, a responsible on-site representative of each work crew who shall serve as a contact for matters involving quality, performance or non-performance of the required work assigned to that crew. The representative shall have the authority to correct non-performance. The Contracting Officer may disapprove any individual whom he considers to be incompetent to perform the work required. Such disapproval will be given to the Contractor by written notice, and the Contracting Officer’s decision shall represent a final decision.

C.1.5.2 The Contractor shall furnish to the Natural Resource Manager, a telephone number attended during normal business hours (7:00 a.m. – 3:30 p.m., CST) to which calls concerning performance or other contractual matters can be placed. For the purpose of time and date, a message will be deemed delivered to the Contractor, at such time as it is delivered to the number provided by the Contractor.

C.1.6. Quality Assurance

C.1.6.1 The government has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract.

The government shall perform inspections and tests in a manner that shall not unduly delay the work.

C.1.6.2 In the event that an area is missed, or is not mowed, trimmed, or has not had grass or debris removed as specified, the Contractor agrees to return and re-perform the unsatisfactory or missed services immediately upon receipt of notice from the Contracting Officer or his Authorized Representative.

C.1.6.3 If any of the services do not conform to contract requirements, the government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

Payment will not be made for work not performed or not performed to standard.

C.1.6.4 The Government reserves the right to cause the specified work to be performed by a third party or Government personnel and the cost incurred thereby will be levied against the Contractor. Any time Government personnel are used because of Contractor's nonperformance, the cost levied against the Contractor will include all direct costs associated with the performance of the specified work the direct cost to the Government for substitution of the Government personnel removed from their normal duties is computed on an hourly basis at the applicable wage rate.

C.1.7 ORDERING OF SERVICES

C.1.7.1 Individual orders for required services will be issued by either email, fax, or mail to the Contractor or his responsible individual, and followed by confirmation by phone from the Contracting Officer or the Contracting Officer’s Representative. Email/Fax/Mail orders will be considered issued at such time as it is delivered to the email/fax/mail address provided by the Contractor. The Contractor shall commence the ordered service(s) within 4 days notice after receipt of email/fax/mail order or date specified in the order (whichever is later), and complete the work in the time specified. The time allowed to complete the required services shall begin either as soon as the Contractor begins the mowing and trimming services, or at the end of the 4 days after receipt of the order, whichever occurs first.

C.1.7.2 In the event adverse weather or ground conditions occur after placement of an order for services that would create unsafe working conditions or result in damage to vegetation or turf, the Contractor shall cease operations and contact project personnel. Work affected by adverse conditions shall be stopped, restarted, or rescheduled at a mutually agreed upon time, to the extent possible. Payment will not be made for work not performed as a result of wet weather conditions unless an alternate date for services can be arranged, and services are performed.

C.1.7.3 The Government will order only complete mowings for each contract line item, to include but not limited to mowing and trimming of parks, roadways, trails and other designated areas.

AREAS TO BE SERVICED, ESTIMATED ACREAGE, MOWING QUANTITIES AND

TIME ALLOWED

Season 1: 1 APRIL 2023 – 31 MARCH 2024 Season 2: 1 APRIL 2024 – 31 MARCH 2025 Season 3: 1 APRIL 2025 – 31 MARCH 2026

TIME ALLOWED

NUMBER OF TO COMPLETE

AREA ACRES MOWINGS/SEASON REQUIRED SERVICE

Lucas Park 73.5 12 1.5 Days

Minooka Park 72 12 1.5 Days

Marshall Cove 17.5 6 .5 Day

NOTES:

1. The term “required service” as applied to time allowed, shall be deemed to include trimming around all inanimate objects.

2. Estimated Acres: The quantity of acres to be mowed and trimmed is considered to be an estimate on the high side. The area is a perimeter that does not subtract all the campsites, buildings, and non-vegetated area. It is the Contractor’s responsibility to satisfy himself that Government “estimated” acreages are acceptable prior to bidding.

3. Determination of acreages for roadway mowing is based on the mowing of approximately 15 feet on each side of roadways to be serviced. Trail or public access paths are required 10 feet wide.

4. The “estimated number of mowings” is what might be anticipated in a normal year. There is no guarantee that this number will be met. It is for illustrative purposes only. Example: One or multiple mowing may be removed in a drought year. The number of mowings will not be exceeded without a modification to the contract.

C.1.8 PERIOD OF PERFORMANCE

C.1.8.1. This Contract shall be effective on 1 April (or date of award, if later. Effective dates of full-year renewal options (if exercised) shall be from 1 April through 31 March of the following year.

C.1.8.2 Mowing and trimming services shall be as-ordered for the service period 1 April through 31 March the following year. Mowing must occur Monday through Thursday, between the hours of Sunrise to Sunset. Work will not be permitted on Saturdays, Sundays, and holidays unless this restriction is specifically waived in writing by the Contracting Officer or his authorized representative.

C.1.8.3 The Government anticipates that a mowing order for all Public Use Areas will be placed prior to the following holidays: Memorial Day, Fourth of July, and Labor Day.

C.1.8.4. All work shall be accomplished within the specified period. Services rendered outside the time frames specified will not be compensated, unless the Contracting Officer or his authorized representative specifically waives this restriction in writing.

C.1.8.5 Vegetative growth rate under favorable climatic conditions at the Wilson Project is such that mowing and trimming may be required approximately every fourteen(14) days

C.1.9 Contractor Personnel

C.1.9.1 All Contractor personnel shall be fully clothed, at all times, while performing these services. Clothing shall be clean and neat in appearance.

C.1.9.2 Contractor personnel shall utilize tact, diplomacy and courtesy at all times during contact with the public.

C.1.10 Safety Requirements

C.1.10.1 Prior to beginning work on this contract the Contractor shall have an approved Accident Prevention Plan. This plan shall be in accordance with the most recent EM 385-1-1. The plan is intended to be a viable document and enhance the safety of Project staff and visitors. The Contractor will be expected to take a vital interest in safety, hazard, and educate their employees to work and plan their work safely. Proper driving techniques and defensive driving will be practiced to prevent vehicle accidents and property damage.

C.1.10.2 In order to provide safety controls for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of the Federal, State, and local regulations and shall take or cause to be taken such additional measures as the Contracting Officer may determine to be reasonable and necessary for the purpose.

C.1.10.3 Contractor vehicles shall be equipped with 4-way flashers and turn signals in operating condition. Flashers shall be activated when vehicles are parked on, or traveling slowly along roadways.

C.1.10.4 Any injury, property damage equipment malfunction or safety hazard observed by the Contractor shall be immediately reported to the Project personnel.

C.1.10.5 The contractor will comply with all safety requirements pertaining to ENG 385-1- 1 that can be found at http://140.194.76.129/publications/eng-manuals/em385-1- 1/2008_English/toc.html with special attention given to Section 18, Motor Vehicles, Machinery and Mechanized Equipment

C.1.10.6 The Contractor shall take such measures to protect the public and property from foreign materials thrown from rotary mowers and other rotating equipment while operating in public use areas and on public roadways.

C.1.11 Other Contractors The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors and Government employees. All work must be carefully planned and fitted not to interfere with such other work. The Contractor shall not commit or permit any act that will interfere with the performance of work by other contractors or by Government employees.

C.1.11 LOST ARTICLES, VANDALISM, FACILITY MALFUNCTION: To assist the visiting public in reclaiming lost articles, all property left by visitors and found during contract operations shall be turned in to the Project Office. Any evidence of vandalism, instances of facilities not operating properly, or facilities in need of repair shall be reported immediately to Project personnel.

C.1.12 Coordination with the Project Office During mowing periods, the Government reserves the right to schedule meetings with the Contractor. The meetings shall be scheduled at the Project Office, as necessary, to ensure strict compliance with the terms of the contract, to coordinate work schedules in compliance with the Scope of Work, and to arrange a satisfactory operating agreement.

C.1.13 SECURITY:

C.1.13.1 The Contractor shall safeguard keys issued to them to perform the services required by this contract. All keys shall be returned to the government upon request and/or completion of the contract. Failure to return keys can result in withholding of payment.

C.1.13.2 The contractor is prohibited from making copies of keys.

C.1.13.3 The Contractor shall open and close gates within the contract boundary areas.

The Contractor shall securely lock any gate that is opened by him/her, upon completion of the required work, or upon completion of the workday.

C.2 Contractor Furnished Equipment and Supplies The Contractor shall furnish all equipment to accomplished the services specified in this PWS. All equipment must be approved by the Contracting Officer or the Contracting Officer's Representative prior to initial use. Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified. The Contractor shall assure that he has, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of his primary equipment.

C.3.1 Mowers shall be tractor mounted, multiple-spindle (lawn type) rotary, or flail;

equipped with adjustable side-mounted skids; capable of producing a smooth, even cut;

with a cutting height adjustable from 3 to 5 inches. Blades shall be sharpened and/or replaced often enough to assure smooth grass cut. If a batwing mower is used, each mower unit (or section shall have a minimum of two spindles. All mowers shall be constructed to distribute grass clippings evenly to prevent clumps or windrows. All mowers (large and small) shall be compatible with each other in mowing height and appearance of cut grass.

C.3.2 Trimming equipment shall consist of power hand mowers, "weed-eaters" or other type power trimmers, weed whips, and other equipment and tools as may be appropriate for the task.

C.4 Specific Tasks

C.4.1.1 All mowing and trimming shall be completed in an area prior to moving to another area.

C.4.1.2 Prospective bidders are encouraged to visit and fully inspect all areas, accesses, locations, terrain, etc. prior to bidding. The Government shall not be held accountable for conditions at the site, which were not taken into account by prospective bidders.

C.4.1.3 Mowing and trimming operations around buildings and roadsides shall be performed so grass clippings are thrown away from buildings and away from the road whenever possible. Right-of-way road mowing is measured from road shoulder outward to 10 feet on both sides of the road. In certain situations the slope, trees, or rocks may prevent the 10 foot width. Trail or public access paths are measured at 10 feet wide.

C.4.1.4 Extreme care shall be exercised when mowing and trimming around trees, bushes, shrubs, buildings, and other objects to insure that equipment does not come in contact with the object. All costs of repair or replacement in size, kind and type resulting from damage by the Contractor's equipment shall be borne by the Contractor. Repair or replacement shall occur within 24 hours of noticed damage. All damage will be reported to the Contracting Officer's Representative.

C.5.1 Mowing

C.5.2.1 Mowing operations shall not cause rutting or otherwise disturb existing turf.

Tractors shall be operated in such a manner as to protect against the sod being torn by the tractor wheels on turns. Mowing is not permitted when the ground is so wet that operations cause rutting or otherwise disturbs existing turf.

C.5.2.2 All mowers (large and small) shall be compatible with each other in mowing height and appearance of cut grass. After mowing, areas serviced under this contract shall present a neat, well-cared-for evenly mowed appearance, free from ruts or any unmowed strips or streaks. Tractors shall be operated in such a manner as to protect against the sod being torn by the tractor wheels on turns.

C.5.2.3 The Government will advise the contractor on the height of the cut, which will be between 3 and 5 inches. The Government reserves the right to designate the starting point (area or items to be mowed first) when ordering services under this contract.

C.5.2.4 Some of the mowing areas consist of rocky terrain and heavily wooded areas, and will require an extensive amount of trimming and hand mowing where larger mowers cannot maneuver satisfactorily.

C.5.2.5 The contractor will be required to pickup all shredded debris that is created by mowing over any trash.

C.5.2.6 The Contracting Officers Representative will provide the contractor with locations that equipment can be parked during a scheduled mowing. All equipment will be removed from public lands within 24 hours of a completion of a scheduled mowing.

C.5.3 Trimming:

C.5.3.1 Trimming is required in all areas. Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, parking lots, curbs, parking lot bumper blocks (both sides), sidewalks, boulders, playgrounds, beaches, boat ramps, dam instrumentation and other fixed obstacles. The curbing at all boat ramps shall be trimmed to include five (5) feet down the riprap slope.

C.5.3.2 Trimming height shall match surrounding area grass heights. All areas shall be trimmed simultaneously, or immediately following mowing, and in all instances shall be completed no later than 48 consecutive hours after mowing.

C.5.3.3 Immediately following trimming, the Contractor shall remove grass clippings or debris deposited as a result of mowing and trimming operations from all sidewalks, entrances into buildings, and building interiors. If trimming is not completed in the same day as the mowing, the Contractor shall remove grass clippings or debris deposited as a result of mowing operations from all sidewalks, entrances into buildings, and building interiors. Grass clippings and debris shall not be left on sidewalks, etc. overnight, even if the trimming operations are not completed.

C.5.3.4 All camp pads, hydrant enclosures, sidewalks, trashcans and dumpster are sprayed for vegetation control. The Contractor shall trim all dead vegetation and any grass and/or weeds growing along, within or around these items.

C.5.3.5 Trimming shall include the removal of sprouts and heavily weeded growth.

C.5.3.6 Immediately following trimming, such objects shall be returned to their original positions, and sidewalks, entrances into buildings, and building interiors shall be swept as needed to remove clippings.

PREFORMANCE REQUIREMENTS SUMMARY

(PRS)

Section (Para)

Contract

Requirement

Performance Standard

Lot Description

Accepta ble

Level of

Perform ance

Mow turf area

Cut to a height between 3-5 inches. Mow not closer than 12 inches + 6 inches of the trunk of any tree or shrub.

Park

96% compliance (4% maximum defective allowed)

Periodic Inspections by Government Public Visitor Complaint

Prevent disturbing of turf area

Turf area will be kept free from ruts

(4% maximum by Government Public

Appearance of height of cut grass

Grass will be evenly mowed free from un-mowed strips of streaks.

(4% maximum by Government Public

Trimming around trees, shrubs, buildings and other objects

Trim no closer than 2 inches + 1 inch from the trunk of trees or shrubs.

Buildings and inanimate objects will be trimmed to the last blade of grass.

(4% maximum by Government Public

Trimming height

Trimming height shall match surrounding area grass height.

(4% maximum by Government Public

Removing grass clippings from sidewalks and building entrances.

Remove grass from sidewalks, and building entrances.

(4% maximum by Government Public

Property damage prevention

Prevent contact with trees, shrubs, buildings or other objects.

(4% maximum by Government Public

ANTITERRORISM/OPERATION SECURITY REQUIREMENTS

All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

All contractor and all associated sub‐contractors employees will receive a CORPS Watch information paper (provided by the authorized government representative) and provide a written acknowledgement to the COR, no later than 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract.

The Contractor must pre‐screen candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of government issued identification to ensure the correct information is entered into the E‐ verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award.

Per the E-Verify Website the following exemptions apply:

Employers whose contracts are exempt from the E-Verify federal contractor rule are not required to enroll in E-Verify. A contract is considered exempt if any one of the following applies: (1) It is for fewer than 120 days. (2) It is valued at less than $150,000, the simplified acquisition threshold (Source: http://www.uscis.gov/e-verify/federal-contractors/exemptions-and-exceptions).

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

C.6 Applicable Publications and Forms

C.6.1 MAP: Information on Wilson Lake can be found on the Internet at http://www.nwk.usace.army.mil/wi/

C.6.2 Service Locations:

Maps Attached.

Technical Enclosure 1: Performance Requirements Summary

ATTACHMENT :

INSTRUCTIONS / NOTICE TO OFFERORS

Mowing & Trimming Services for Lucas Park, Minooka Park, & Marshall Cove @ Wilson Lake Project Office, Sylvan Grove, KS.

NOTICE TO VENDORS

NOTE: Vendors, Offerors, Bidders and Quoters all mean the same. Offers, bids, quotes and proposals all mean the same.

A. Vendors must quote on all items and entire quantities contained in the basic contract period and all renewal options (if any) to be considered. Quotes received not complying with this requirement will be considered non-responsive and will be rejected.

B. A purchase order will be awarded to the offeror who is deemed responsible in accordance with FAR 9.1, and whose offer conforms to this RFQ and is determined to be the overall most advantageous to the Government, price and other factors considered (best value). The Government is more concerned with other factors than with making an award to the low offeror. Offers to this RFQ will be evaluated using the factors listed below.

Evaluation Factors: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Experience, Past Performance and Price.

C. PROPOSAL SUBMITTAL REQUIREMENTS: The following documentation must be submitted as part of your offer to evaluate the factors used to determine best value.

1. PAST PERFORMANCE:

a) You are to send the enclosed Cover Letter and Past Performance Questionnaire to three references that can verify your performance on work similar in nature and complexity of this requirement. References should return the forms directly to the Government Point of Contact indicated on the Cover Letter within three days of receipt. The government may obtain additional information related to Past Performance from sources other than the Questionnaire. At no time during the evaluation process or after award will comments or sources of comments be revealed to you or other parties.

b) You are to submit the names, addresses, and telephone numbers of your three references in a cover letter with your offer.

2. EXPERIENCE. An attached quoter’s work experience statement form is provided and shall be completed. If additional space is needed, the form may be duplicated as necessary.

3. PRICE/COST. Complete the pricing schedule.

D. MATH ERRORS: Vendor's attention is directed to Far 52.214.5000, wherein are procedures for correction of Arithmetic Discrepancies.

E. VISA IMPAC cards can be used to pay individual invoices (up to $25K). Do you accept the government (IMPAC) credit card for payment? ____Yes ____No.

F. WAGE RATES: Existing Wage Rates are attached.

G. FLOOD CONTROL: This is a flood control project. Occasional retention of floodwaters may inundate portions of the public use areas, other areas, or access roads thereto, being serviced by the contract.

In the event that inundation materially affects the scope of work, the Contractor will be requested to submit a pricing proposal covering the unserviceable or affected portion of his or her work in order that an equitable adjustment to the contract price can be negotiated and an adjustment made in accordance with the appropriate contract clause entitled "Changes", FAR 52.212-4 (c). Payment for services not performed as a result of conditions stated above shall be initially withheld until execution of an equitable adjustment can be made by contract modification.

H. SITE VISIT: Quoters are urged, but not required, to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. The Wilson Lake Project Office, 4860 Outlet B Sylvan, KS. 67481. Telephone (785) 658-2551 X 104.

I. INSURANCE: The Contractor shall furnish proof of required insurance and valid driver’s licenses before starting work. Proof of insurance may be in the form of a copy of the insurance policy, or binder issued by the insurer. Proof of proper insurance and driver’s licenses shall be delivered to the Contracting Officer’s Representative either at the post-award (pre-work) conference, or prior to starting work on the first day of the service period.

J. CCR REGISTRATION/ REPRESENTATIONS AND CERTIFICATIONS:

Successful quoter must be registered with Central Contractor Registration before contract award, during performance, and through final payment. For registration information call 1-888-227-2423.

There is a new Federal Integrated Aquisition Environment (IAE) initiative called Online Representations and Certifications Application (ORCA). ORCA is a web-based system that centralizes and standardizes the collection, storage, and viewing of many of the representations and certifications required by the Federal Aquisition Regulations and previously found in solicitations.

AAccording to the language in FAR case 2002-024, vendors are required to use ORCA beginning 1 January 2005. Detailed information can be found in FAR Case, as well as by visiting the Help section of the the website at http://orca.bpn.gov. The help section includes ORCA background information, frequently asked questions (FAQ), the ORCA Handbook, and whom to call for assistance.

K. QUANTITIES: The Government will not order quantities in excess of the maximum quantities shown in this Scope of Work. For your information, the estimated number of mowings shown is based on past mowings at the project, and current needs. The Govern-ment is not required to order a minimum number of any services. Any contract resulting from this solicitation will be an Indefinite Delivery, Indefinite Quantity contract (IDIQ).

L. SUBCONTRACTING: The Government will not award the contract to a bidder who intends to sub-contract the work to another party. It is our intent that a bidder be an integral part of the workforce throughout the entire performance period of the contract.

M. TELEPHONE NUMBER: For the purpose of pre-award evaluation, persons submitting quotes must provide a telephone number at which they can be contracted for a period of not less than one (1) week following the closing date of this solicitation. Quotes from persons who cannot be contacted by telephone over a two-day period during normal office hours (8 a.m. through 4 p.m., C.S.T.) within the one-week period following quote closing, will be considered non-responsive and removed from further consideration. QUOTER MAY BE CONTACTED AT (_____) ______-_______.

IMPORTANT INFORMATION TO VENDORS:

Hand carried offers should be brought to the Wilson Project Office, 4860 Outlet Boulevard, Sylvan Grove, KS 67481.

Mailed offers (allow time to be delivered in timely manner so as to be received by due date and time) should be delivered to:

US Army Corps of Engineers Wilson Project Office

ATTN: NOLAN FISHER, MOWING OFFER

4860 Outlet Boulevard Sylvan Grove, KS 67481

Faxed offers shall be sent to fax #785-658-2554 ATTN: NOLAN FISHER

Emailed offers shall be sent to nolan.d.fisher@usace.army.mil

Responses to this solicitation are due (must be RECEIVED) by _______________ at the Wilson Project office, Sylvan Grove, Kansas.

PAST PERFORMANCE QUESTIONNAIRE

PAST PERFORMANCE

The following pages consist of the Cover Letter and the Past Performance Questionnaire. Instructions for using these forms are included in the “Notice to Vendors”

COVER LETTER

DEPARTMENT OF THE ARMY

KANSAS CITY DISTRICT, CORPS OF ENGINEERS

WILSON PROJECT OFFICE

4860 OUTLET BLVD

SYLVAN GROVE, KS 67481

TO:_______________________ (completed by quoter)

RE: Past Performance Questionnaire Solicitation #________________________

The U.S. Army Corps of Engineers is soliciting for mowing services at Wilson Lake Project Office. We have requested offerors interested in submitting quotes for these services to send this letter along with the enclosed questionnaire to three references for past and /or present contracts relevant to the services required by this solicitation.

We request and appreciate your assistance in completing the questionnaire, so that we may evaluate the offeror’s past performance. Please provide any comments or additional information which you deem relevant or important. At no time during the evaluation process or after award will your comments be revealed to the offeror.

Please complete and submit the questionnaire within three (3) days of receipt via e-mail or fax to:

e-mail: nolan.d.fisher@usace.army.mil fax: 785-658-2554

Thank you in advance for your assistance in making this a “best value” procurement. Should you have any questions, please feel free to contact me at (816) 389-3034.

Sincerely, Nolan Fisher Resource Manager

PAST PERFORMANCE QUESTIONNAIRE

SOLICTATION FOR MOWING SERVICES

WILSON LAKE PROJECT OFFICE, KANSAS

Solicitation #______________

SECTION 1: (To be completed by Offeror)

CONTRACTOR/COMPANY NAME:__________________________________

CONTRACT NUMBER(S):__________________________________________

(compete only if you had a previous Government Contract)

LOCATION:_______________________________________________________

VALUE:___________________________ DATES:______________________

SECTION 2: (To be completed by Reference)

A. Quality of Services:

How would you rate the quality of the contractor’s performance?

___ Excellent ___ Very Good ___ Satisfactory

___ Marginal ___ Unsatisfactory

Comments:____________________________________________________________________

B. Timeliness of Performance:

Was the contractor dependable and reliable, and were contract requirements completed timely?

___ Yes ___ No

C. Customer Satisfaction:

How would you rate your satisfaction with the service provided by this contractor?

___ Extremely Satisfied ___ Satisfied ___ Partially Satisfied ___ Dissatisfied ___ Extremely Dissatisfied

Comments:____________________________________________________________________

How would you rate your satisfaction with this contractor?

___ Extremely Satisfied ___ Satisfied ___ Partially Satisfied ___ Dissatisfied ___ Extremely Dissatisfied

Comments:____________________________________________________________________

Would you hire this contractor again?

___ Yes ___ No

COMPANY NAME

(Reference):____________________ADDRESS:________________________________

YOUR NAME:___________________________________________________________

TELEPHONE:__________________________E-MAIL:__________________________

LIST OF PAST PERFORMANCE REFERENCES

Refer to “Notice to Offerors” for instructions. This form must be completed and received with your offer, in order to receive consideration.

STATEMENT OF EXPERIENCE

Refer to the instructions in the “Instructions/Notice to Offerors”. This form must be completed and received with your bid, in order to receive consideration. Describe your complete contracting background, personal information, and experience. Only describe experience that directly pertains to the type of work set forth in this solicitation. Include the names and current telephone numbers of all individuals listed.

Experience No. 1

Contract/work type:

Agency/firm for whom work was performed:

Contact person at the site: Telephone #: Dates:

Brief description of duties:

Experience No. 2

Agency/firm for whom work was performed:

Experience No. 3

Experience No. 4

W912DQ23Q1046

OFFER SCHEDULE

OFFEROR’S NAME:

OFFEROR’S ADDRESS:

OFFEROR’S PHONE #:

OFFEROR’S FED TAX ID:

OFFEROR’S DUNS #

OFFEROR’S SIGNATURE:

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 1003 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 2003 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-APR-2023 TO

31-MAR-2024

N/A USACE, KANSAS CITY +

BENJAMIN KRUSE

WILSON LAKE PROJECT OFFICE 4860

OUTLET BLVD

SYLVAN GROVE KS 67481

785-658-2551

966214

0002 POP 01-APR-2023 TO

31-MAR-2024