B.01.01 Combined Synopsis Solicitation.W912DQ21Q1024 RELEASED Comb Kanopolis Mowing 20210303.pdf

W912DQ21Q1024

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotes are being requested and a written solicitation will not be issued.

The issuing office is USACE, Kansas City District, Federal Building CT-C, 601 E 12th St, RM 647, Kansas City, MO 64106-2896 (W912DQ)

The solicitation number for this acquisition is W912DQ21Q1024 and it is being issued as a Request for Quote (RFQ). The government intends to award a Firm-Fixed Price contract resulting from this solicitation.

This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-03 effective 02/16/2021.

This RFQ shall be 100% set-aside for small business. The associated North American Industry Classification system (NAICS) code is 561730 and the business size standard is $8,000,000.

FAR 52 .212.1 Instructions to Offerors- Commercial does apply to this acquisition with no addenda to the provision.

The description of the service:

This contract is for mowing services to areas at various locations around Kanopolis Lake Project, Marquette, Kansas 67464.

The contractor will provide all labor, equipment, supplies, and supervision necessary to achieve the stated outcomes. All work will be performed in accordance with the performance work statement (PWS).

Period of Performance: The performance period consists of a base year/season and four option periods/seasons. The actual mowing season is from 1 April through 31 October of each year

1. Base Year – 1 April 2021 through 31 March 2022

2. Option Year 1 – 1 April 2022 through 31 March 2023

3. Option Year 2 – 1 April 2023 through 31 March 2024

4. Option Year 3 – 1 April 2024 through 31 March 2025

5. Option Year 4 – 1 April 2025 through 31 October 2025

In accordance with FAR 13.106-1 the basis for award will be the offer that is determined to be the most advantageous, providing the best value after considering (1) price (2) Past Performance and (3) technical.

(1) Price

(2) Past Performance

(3) Technical –

I. Related Experience II. Equipment Listing

The base period work is to be completed by 31 October 2021. Delivery is FOB. Delivery location: Kanopolis Lake Project, Marquette, Kansas 67464

Offerors must include a completed copy of FAR 52.212-3, Offeror Representation and Certifications- Commercial Items with their offer. If the offeror has up-to-date representations and certifications in the System for Award Management (SAM) website, then this completed provision is not required to be submitted with the offeror’s proposal.

FAR 52.212-4, Contract Terms and Conditions- Commercial Items, does apply to this acquisition with no addenda to the provision.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition. These specific clauses required are detailed in Sections C and I of this combined synopsis\solicitation.

Offerors interested in responding to this combined synopsis/solicitation must submit their quotation on the attached synopsis\solicitation. Any questions regarding this combined synopsis\solicitation must be submitted by email to the point of contact below.

Contractor must have an “Active” registration in System for Award Management (SAM) to be considered for award. To obtain information on SAM or to register with SAM visit the web site at: https://www.beta.sam.gov.

Quotations are due no later than 10:00 a.m. 24 March 2021. The final date to submit questions is 17 March 2021.

Questions of a technical nature should be addressed in writing to Brandon Beckman Brandon.l.beckman@usace.army.mil

Questions of a contractual nature should be addressed in writing to Sheila Nimrod Sheila.d.nimrod@usace.army.mil

Due to COVID-19 risk mitigation actions-NO MAIL-IN QUOTATIONS will be accepted.

Only .doc and .pdf files will be accepted. All quotes/offers must be submitted via e-mail to:

Sheila.d.nimrod@usace.army.mil

The Government reserves the right to cancel this combined synopsis\solicitation. Any solicitation or contractual questions should be sent to Sheila Nimrod, Contract Specialist

(816) 389-2252 or Sheila.d.nimrod@usace.army.mil https://www.beta.sam.gov/ mailto:Brandon.l.beckman@usace.army.mil mailto:Sheila.d.nimrod@usace.army.mil mailto:Sheila.d.nimrod@usace.army.mil mailto:Sheila.d.nimrod@usace.army.mil

System for Award Management (SAM)

In accordance with FAR 52.212-1(k): By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on creating a user account, registering your business entity and annual confirmation requirements via the SAM application accessed through https://www.sam.gov/SAM/pages/public/index.jsf . SAM frequently asked questions (FAQ) can be accessed via https://www.sam.gov/SAM/pages/public/loginFAQ.jsf It is highly encouraged that all prospective Offeror’s start the SAM registration process as soon as possible.

OFFEROR MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT

(SAM) WITHIN 7 DAYS OF THE CLOSE OF THE SOLICITATION OR THE

CONTRACTING OFFICER MAY PROCEED WITH AWARD TO THE NEXT SUCCESSFUL

OFFEROR.

If you have questions about Federal Government procurements in general or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help.

The PTAC was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Federal Government marketplace. To locate a PTAC near you, go to https://www.aptac-us.org/contracting-assistance/ . THIS IS A FREE SERVICE BY A NON

PROFIT PAID FOR BY THE US GOVERNMENT:

https://www.sam.gov/SAM/pages/public/index.jsf https://www.sam.gov/SAM/pages/public/loginFAQ.jsf https://www.aptac-us.org/contracting-assistance/

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Season Mow and Trim Services

FFP

Kanopolis Lake Administration Areas.

The contractor will provide all labor, equipment, supplies, and supervision necessary to achieve the stated outcomes. All work shall be performed in accordance with the performance work statement (PWS) FOB: Destination

PSC CD: S208

NET AMT

0002 1 Season Mow and Trim Services

FFP

Kanopolis Lake Park Areas.

The contractor will provide all labor, equipment, supplies, and supervision necessary to achieve the stated outcomes. All work shall be performed in accordance with the performance work statement (PWS)

1001 1 Season OPTION Mow and Trim Services

FFP

Kanopolis Lake Administration Areas.

The contractor will provide all labor, equipment, supplies, and supervision necessary to achieve the stated outcomes. All work shall be performed in accordance with the performance work statement (PWS)

1002 1 Season OPTION Mow and Trim Services

FFP

Kanopolis Lake Park Areas.

The contractor will provide all labor, equipment, supplies, and supervision necessary to achieve the stated outcomes. All work shall be performed in accordance with the performance work statement (PWS)

2001 1 Season OPTION Mow and Trim Services

FFP

Kanopolis Lake Administration Areas.

The contractor will provide all labor, equipment, supplies, and supervision necessary to achieve the stated outcomes. All work shall be performed in accordance with the performance work statement (PWS)

2002 1 Season OPTION Mow and Trim Services

FFP

Kanopolis Lake Park Areas.

The contractor will provide all labor, equipment, supplies, and supervision necessary to achieve the stated outcomes. All work shall be performed in accordance with the performance work statement (PWS)

3001 1 Season OPTION Mow and Trim Services

FFP

Kanopolis Lake Administration Areas.

The contractor will provide all labor, equipment, supplies, and supervision necessary to achieve the stated outcomes. All work shall be performed in accordance with the performance work statement (PWS)

3002 1 Season OPTION Mow and Trim Services

FFP

Kanopolis Lake Park Areas.

The contractor will provide all labor, equipment, supplies, and supervision necessary to achieve the stated outcomes. All work shall be performed in accordance with the performance work statement (PWS)

4001 1 Season OPTION Mow and Trim Services

FFP

Kanopolis Lake Administration Areas.

The contractor will provide all labor, equipment, supplies, and supervision necessary to achieve the stated outcomes. All work shall be performed in accordance with the performance work statement (PWS)

4002 1 Season OPTION Mow and Trim Services

FFP

Kanopolis Lake Park Areas.

The contractor will provide all labor, equipment, supplies, and supervision necessary to achieve the stated outcomes. All work shall be performed in accordance with the performance work statement (PWS)

CLAUSES INCORPORATED BY FULL TEXT

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond 2021. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond 2021, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

MOWING & TRIMMING SERVICES

PARKS & ADMINISTRATION AREAS

KANOPOLIS PROJECT

1.DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that mowing, trimming is performed at Kanopolis Lake, KS in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

1.1 MOWING AND TRIMMING.

General Requirements

1.1.1 Service Area: Venango Park

Service areas (Venango Park is approximately 55 acres) include campgrounds and day use areas where there is heavy visitation (see maps). The contractor shall mow the vegetation at a height of 3 - 4 inches, mowing height is at the discretion of the government. The height is a guideline for a neat, even and professional appearance.

Trimming will not be required within 1 foot around trunks of trees, bushes, shrubs, buildings, and inanimate objects. Trimming shall be completed at all culvert areas that can’t be serviced by mower. If trimming is required outside of the 1 foot zone, the trimming height shall match surrounding area grass heights and shall be completed no later than 24 consecutive hours after mowing. Trimming shall be performed in a manner that does not damage the object being trimmed. Immediately following trimming, the contractor shall remove grass clippings or debris deposited as a result of mowing and trimming operations from all sidewalks, entrances into buildings, and building interiors. Following mowing, picnic tables shall be placed on gravel patios of camp pads. On camp pads without patios, picnic tables shall be placed on the gravel surface of the camp pad. Only one table will be placed on each camp pad or patio. Picnic tables shall be moved in such a manner as to protect against damage. All service areas will be free of litter upon the completion of service.

1.1.2 Service Area: Riverside Park

Service areas (approximately 4 acres ) include campgrounds and day-use areas where there is heavy visitation (see maps). The contractor shall mow the vegetation at a height of 3 - 4 inches, mowing height is at the discretion of the government. The height is a guideline for a neat and professional appearance. Trimming will not be required within 1 foot around trunks of trees, bushes, shrubs, buildings, and inanimate objects.

Trimming shall be completed at all culvert areas that can’t be serviced by mower. If trimming is required outside of the 1 foot zone, the trimming height shall match surrounding area grass heights and shall be completed no later than 24 consecutive hours after mowing. Trimming shall be performed in a manner that does not damage the object being trimmed. Edging will be done in a neat and professional manner to insure no vegetation overlaps horizontal concrete surfaces such as sidewalks and curbing. Immediately following trimming, the contractor shall remove grass clippings or debris deposited as a result of mowing and trimming operations from all sidewalks, entrances into buildings, and building interiors. Following mowing, picnic tables shall be placed on gravel patios of camp pads. On camp pads without patios, picnic tables shall be placed on the gravel surface of the camp pad. Only one table will be placed on each camp pad or patio. Picnic tables-shall be moved in such a manner as to protect against damage. All service areas will be free of litter upon the completion of service.

1.1.3 Service Area: Administration Areas

Service areas (approximately 32 acres) include areas along Riverside Drive, Langley Point Road, and areas near intake control tower and outlet (see maps). The contractor shall mow the vegetation at a height of 3 - 4 inches, mowing height is at the discretion of the government. The height is a guideline for a neat and professional appearance.

Trimming will not be required within 1 foot around trunks of trees, bushes, shrubs, buildings, and inanimate objects. Trimming shall be completed at all culvert areas that can’t be serviced by mower. If trimming is required outside of the 1 foot zone, the trimming height shall match surrounding area grass heights and shall be completed no later than 24 consecutive hours after mowing. Trimming shall be performed in a manner that does not damage the object being trimmed. Edging will be done in a neat and professional manner to insure no vegetation overlaps horizontal concrete surfaces such as sidewalks and curbing. Immediately following trimming, the contractor shall remove grass clippings or debris deposited as a result of mowing and trimming operations from all sidewalks, entrances into buildings, and building interiors. All service areas will be free of litter upon the completion of service.

1.2 ESTIMATED SCHEDULE OF SERVICES.

1.2.1 The following is a tentative schedule. The Contracting Officer’s Representative (COR) may revise the schedule as necessitated by weather conditions. The contractor shall meet with the COR prior to each mowing season to coordinate scheduled services. The contractor will be paid only for work accomplished and performed in accordance with the PWS. The Government may delay or eliminate scheduled mowing’s because of weather conditions. The contractor will not be paid for mowing’s deleted from the schedule.

1.2.2 Period of Performance. The services shall be performed from 1 April to 31 October for each contract year.

1.2.3 Service Orders. The Government holds the right to place service orders as needed to better accommodate the vegetation conditions on site. The services "As Ordered" shall begin no later than 48 hours after receipt of telephone or email order (unless a later date is specified in the order). The services are anticipated to be called every 1-2 weeks weather permitting with a total not to exceed 15 mowing’s per season.

1.2.4 Hours of Service Periods. Mowing can be conducted weekdays Monday through Friday

7am to 7pm, however Monday through Wednesday shall be targeted unless weather conditions don’t allow. Work will not be permitted on Saturdays or Sundays unless this restriction is specifically waived in writing by the Contracting Officer or his authorized representative. Services shall be completed within 3 days.

1.2.5 Conditions. In the event that weather or other conditions, over which the contractor has no control, prevent the contractor from completing an item of work as required , the contractor shall notify the COR of such conditions as soon as they arise. The contractor may request a weather time extension.

1.2.6 Holiday Mowing. The Government anticipates that a mowing request for all areas will be placed prior to the following holidays: Memorial Day, Fourth of July, and Labor Day.

1.2.7 Annual Coordination Meeting. The contractor shall meet with the COR annually prior to 1 April (contract start) each year at a mutually agreed time and date.

1.3 SERVICE REQUIREMENT SUMMARY.

1.3.1 The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

1.4 GOVERNMENT FURNISHED PROPERTY AND SERVICES:

1.4.1 Not applicable.

1.5 GENERAL INFORMATION.

1.5.1 QUALITY CONTROL. The contractor shall develop, submit for contracting officer approval, and maintain a quality program to ensure mowing and trimming services are performed in accordance with established standards of practice .The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

1.5.2 The contractor shall furnish the COR, a telephone number attended during normal business hours (7:30am – 4:00pm C.S.T.) to which calls concerning performance or other

Performanc e sow Para Performance Standard Surveillance Method

MOWING

AND

TRIMMIN

G.

1.1

Grass is maintained within proper height and appearance for its area.

Sod does not need to be replaced.

Sod is healthy and looks well maintained. All trimming is completed per PWS.

100% Inspection or Random Inspection

Annual Coordinatio n Meeting

1.2.7

No more than one (1) error per year.

100% Inspection at the outset of the contract award and each option exercise

Quality

Control Plan

1.5.1 the outset of the contractual matters can be placed. For the purpose of time and date, a message will be deemed delivered to the contractor, at such time as it is delivered to the number provided by the contractor.

1.5.3 The contractor is responsible for any damage done to project features or facilities and will be required to repair or replace them to the satisfaction of the government. Any damage that may occur from contractor is to be reported immediately to the COR or project personnel.

1.5.4 In the event of unsatisfactory performance of specified work, the contractor may be requested to re-perform the unsatisfactory services at no additional cost to the Government. Failure of the contractor to perform the work will result in withholding of payment for the portion(s) of the work not accomplished. Amounts to be withheld for work not performed or not performed to standard will be determined by prorating the amount of services satisfactorily performed against the amount of services required.

1.5.5 The Government reserves the right to cause the specified unsatisfactory work to be performed by a third party or Government personnel. The cost incurred thereby will be levied against the contractor. Any time Government personnel are used because of contractor's nonperformance, the cost levied against the contractor will include all direct costs associated with the performance of the specified. Such inefficiencies are determined as the direct cost to the Government for substitution of the Government personnel removed from their normal duties computed on an hourly basis at the applicable wage rate. Government personnel will be used only when time is of the essence and the interests of the Government would not be served by securing a third party to perform the specified work.

1.5.6 After mowing and trimming, areas serviced under this contract shall present a neat, well cared for, evenly mowed appearance, free from any un-mowed or un-trimmed strips or streaks.

1.5.7 The contractor or his designated employee(s) shall meet with the COR at the Project

Office before beginning work, to coordinate his work schedule in compliance with the specifications and to arrange a satisfactory operating agreement.

1.5.8 Mowing: All mowing shall be completed in an area prior to moving to another area.

Mowing shall be accomplished to within but no closer than 1 foot of the trunk of any tree, bush, or shrub; and inanimate objects, such as walls, posts, signs, park equipment, or other such objects. Trees or other objects shall not be bumped or scraped by mowers.

Mowing will not be permitted when the ground is so wet that the mowing operations cause rutting or otherwise disturb existing turf. Mowers shall be operated in such a manner as to protect against the sod being torn by the mower wheels on turns. All areas will be mowed to a height of 3-4 inches. Roadway edges in service areas shall not have any vegetation beyond mowing height requirement. Mowing heights may be adjusted higher or lower at the discretion of the COR. The contractor shall mow around campsites that have campers present and should make all attempts to avoid any damage to personal property or to create any public safety concern. A buffer around those occupied campsites will be allowed but is not to exceed 15 feet distance from campsite or any personal belongings. All mowing should be completed in accordance with highlighted mowing map areas, further explanation of those highlighted areas to be serviced will be covered by the COR.

1.5.9 Trimming: All trimming shall be accomplished simultaneously, or immediately following mowing, and in all instances shall be completed no later than 24 hours after mowing.

Power hand mowers, trimmers, etc. shall be utilized to complete trimming needs.

Trimming is not required within 1 foot of the trunk of any tree, bush, or shrub; and inanimate objects, such as walls, posts, signs, park equipment, or other such objects. Tree roots do not fall in the 1 foot zone and will require trimming as needed without damage to roots to the last blade of grass. Trimming shall be completed at all culvert areas that can’t be serviced by mower. Trimming shall be conducted in a manner that causes no damage to the hunks of trees, bushes and shrubs. Movable objects shall be moved and the area around and under such objects shall be mowed and/or trimmed. Immediately following trimming, such objects shall be returned to their original positions. Grass clipping on sidewalks, entrances into buildings and building interiors shall be swept as needed. Trimming height shall match surrounding area grass heights and will be to the last blade of grass.

1.5.10 Contractor vehicles shall be equipped with 4-way flashers and turn signals in operating condition. Flashers shall be activated when vehicles are parked on, or traveling slowly along roadways.

1.5.11 Tractors and self-propelled mowers are not required to have roll-over protection when operating solely on flat terrain. However when operating on terrain with a slope of greater than 10 percent, rollover protection is required. All mowers and trimming equipment shall be equipped and maintained with safety chains, discharge deflection devices, and/or other approved safety devices to prevent accidental damage or injury from objects thrown by mowers.

1.5.12 The contractor shall take such measures as necessary to protect the public and property from foreign materials thrown from rotary mowers and other rotating equipment while operating in public use areas and on public roadways.

1.5.13 Any injury, property damage, equipment malfunction or safety hazard observed by the

Contractor shall be immediately reported to COR or Project personnel.

1.5.14 INSURANCE. The contractor shall provide and maintain during the entire performance of this contract, at minimum-amounts of insurance required in the below. Before commencing work under this contract, the contractor shall submit proof of insurance to the Contracting Officer.

THE FOLLOWING SCHEDULE OF INSURANCE IS APPLICABLE

TYPE AMOUNT

Worker's Compensation Coverage complying with applicable State

Statute

Employer’s Liability Minimum amount of $100,000 Commercial General Liability Minimum amounts of $500,000 per occurrence Commercial Automobile Liability Minimum limits of $200,000 per person, $300,000 per accident for bodily injury, and $20,000 per accident for property damage

NOTE: Coverage required above are minimums. If higher limits of coverage are required by state statute, the Contractor shall be responsible for obtaining such addition coverage. Information regarding State requirements may be obtained by contracting:

KANSAS: Insurance Commissioner, Toll Free, 1-800-432-2484

Division of Workers Compensation, 785-296-3071

1.5.15 The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the government's interest shall not be effective (1) for such period as the laws of the State in which this contract is to be performed prescribe, or (2) until 30 days after the insurer or the contractor gives written notice to the Contracting Officer, whichever period is longer.

1.5.16 The contractor shall insert the substance of this clause in subcontracts under this contract that required work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract.

The contractor shall maintain a copy of all subcontractors’ proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

1.5.17 QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

1.5.18 GOVERNMENT REMEDIES. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions - Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.5.19 SAFETY. Some of these areas receive heavy use. Campers and day-users will be present on weekdays. It will be necessary for the contractor to perform the work in close proximity to camping vehicles and camping units, sewer lines, electrical cords, water hook-ups, fishing equipment, and/or camping equipment. All mowers shall be equipped and maintained with safety chains, discharge-deflection devices, and/or other approved safety devices to prevent accidental damage or injury from objects thrown by mowers.

When operating equipment within 50 feet of campers or their property, the ground speed of the equipment shall be reduced to a "safe and reasonable rate". The final decision of what is "safe and reasonable" shall be that of the Contracting Officer's Representative.

Claims of damage from operation of the Contractor's equipment shall be settled promptly.

When damage occurs from the contractor's equipment, the contractor shall contact the party sustaining the damage, and project personnel as soon as possible.

1.5.20 PARK IMPROVEMENTS/ SPECIAL EVENTS. During the course of this contract, the Government reserves the right to permanently install/place additional trees, signs, facilities, equipment, etc. necessary for the maintenance /upgrading of parks and park facilities. The Government may at no additional charge, increase in each park, up to 5%, the number of items around which mowing/trimming is required.

1.5.21 ACREAGE. All acreages are estimated. The contractor shall be responsible for determining exact acreage and conditions affecting performance of this work.

1.5.22 THIS IS A FLOOD CONTROL PROJECT. Occasional retention of floodwaters may inundate portions of the public use areas, other areas, or access roads thereto, being serviced by this contract. In the event that inundation materially affects the scope of work, the contractor shall be requested to submit a pricing proposal covering the unserviceable or affected portion of his/her work in order that an equitable adjustment to contract price can be negotiated and an adjustment made in accordance with the appropriate contract clause entitled “Changes.” Payment for services not performed as a result of conditions stated above shall be initially withheld until execution of an equitable adjustment can be made by contract modification.

1.5.23 SECURITY. As needed, the contractor shall safeguard keys issued to perform the services required by this contract. All keys shall be returned to the government upon request and/or completion of the contract. Failure to return keys can result in withholding of payment. The contractor shall open and close gates within the contract boundary areas. The contractor shall securely lock any gate that is opened by him/her, upon completion of the required work, or upon completion of the workday.

1.6 ANTITERRORISM/OPERATION SECURITY REQUIREMENTS.

All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

The Contractor must pre‐screen candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of government issued identification to ensure the correct information is entered into the E‐ verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award.

Per the E-Verify Website the following exemptions apply:

Employers whose contracts are exempt from the E-Verify federal contractor rule are not required to enroll in E-Verify. A contract is considered exempt if any one of the following applies: (1) It is for fewer than 120 days. (2) It is valued at less than $150,000, the simplified acquisition threshold (Source: http://www.uscis.gov/e-verify/federal-contractors/exemptions-and-exceptions).

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted area.

http://www.uscis.gov/e-verify/federal-contractors/exemptions-and-exceptions http://www.uscis.gov/e-verify/federal-contractors/exemptions-and-exceptions

1.7 QUALITY ASSURANCE SURVEILLANCE PLAN.

For Mowing Services Contract Number:

Contract Description:

Contractor’s name: (hereafter referred to as the contractor).

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

• What will be monitored.

• How monitoring will take place.

• Who will conduct the monitoring.

• How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

The following FAR clauses may apply depending on contract type:

52.212-4 – Contract Terms and Conditions – Commercial Items

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract.

The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO:

Organization or Agency: U.S. Army Corps of Engineers – Kansas City District Telephone:

Email:

Project Manager (PM) - The PM acts as an acquisition consultant and serves as liaison between the US Army Corps of Engineers, Kansas City District (CENWK) and the requesting program office, as well as liaison between the CENWK and the supporting contracting office.

Assigned PM: Brandon Beckman Telephone: (816) 389-2239 Email: brandon.l.beckman@usace.army.mil

b. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned COR: Brandon Beckman Telephone: (816) 389-2239 Email: brandon.l.beckman@usace.army.mil

3. CONTRACTOR REPRESENTATIVES:

The following employees of the contractor serve as the contractor’s Program Manager and Task Manager for this contract.

a. Program Manager:

Telephone:

Email:

4. PERFORMANCE STANDARDS.

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix, paragraph 3 in the Performance Work Statement includes performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).

Performanc e sow Para Performance Standard Surveillance Method

5. METHODS OF QA SURVEILLANCE.

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR, with assistance from the PM, shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL.

a. VALIDATED USER/CUSTOMER COMPLAINTS. (Relies on the user of the service to identify deficiencies. Complaints are then investigated and validated. Highly applicable to services provided in quantity and where quality is highly subjective.)

b. 100% INSPECTION. (Evaluates all outputs. Most applicable to small quantity, but highly important services. May be used where there are written deliverables and stringent requirements such as tasks required by law, safety, or security.)

c. RANDOM SAMPLING. (Designed to evaluate the outputs of the award requirement by randomly selecting and inspecting a statistically significant sample. Highly recommended for large quantity repetitive activities with objective and measurable quality attributes.)

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

6. RATINGS.

MOWING

AND

TRIMMIN

G. Level 1, Level 2, 1.1

Grass is maintained within proper height and appearance for its area.

Sod does not need to be replaced.

Sod is healthy and looks well maintained. All trimming is completed per PWS.

100% Inspection or Random Inspection

Annual Coordinatio n Meeting

1.2.6 the outset of the

Quality

Control Plan

1.5.1 the outset of the

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

EXCEPTIONAL: Performance significantly exceeds contract requirements to the Government’s benefit.

SATISFACTORY: Performance meets contractual requirements.

UNSATISFACTORY: Performance does not meet contractual requirements.

7. DOCUMENTING PERFORMANCE.

a. ACCEPTABLE PERFORMANCE (EXCEPTIONAL/SATISFACTORY).

The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions.

b. UNACCEPTABLE PERFORMANCE (UNSATISFACTORY).

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's task manager or on-site representative. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

8. FREQUENCY OF MEASUREMENT.

a. Frequency of Measurement.

During contract/order performance, the COR shall take periodic measurements, as specified in the Performance Standards Summary Matrix, and shall analyze whether the negotiated frequency of measurement is appropriate for the work being performed.

b. Frequency of Performance Assessment Meetings.

The COR shall meet with the contractor to assess performance and shall provide a written assessment.

Prepared by:

Signature – Contracting Officer’s Representative

PERFORMANCE REPORT

1. CONTRACT NUMBER: <insert number>

2. Prepared by: (Name of COR) Brandon Beckman

3. Date and time of observation:

4. Observation:

<Examples of items to include in a report are:

- Method of surveillance.

- How frequently you conducted surveillance.

- Surveillance results.

- Number of observations.> Prepared by: Brandon Beckman Signature – Contracting Officer’s Representative Date

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 1001 Destination Government Destination Government 1002 Destination Government Destination Government 2001 Destination Government Destination Government 2002 Destination Government Destination Government 3001 Destination Government Destination Government 3002 Destination Government Destination Government 4001 Destination Government Destination Government 4002 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-APR-2021 TO

31-MAR-2022

N/A USACE, KANSAS CITY +

DANIEL HAYS

KANOPOLIS LAKE PROJECT OFFICE 105

RIVERSIDE

MARQUETTE KS 67464

8163893093

966219

0002 POP 01-APR-2021 TO

31-MAR-2022

N/A (SAME AS PREVIOUS LOCATION)

1001 POP 01-APR-2022 TO

31-MAR-2023

N/A (SAME AS PREVIOUS LOCATION)

1002 POP 01-APR-2022 TO

31-MAR-2023

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-APR-2023 TO

31-MAR-2024

N/A (SAME AS PREVIOUS LOCATION)

2002 POP 01-APR-2023 TO

31-MAR-2024

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-APR-2024 TO

31-MAR-2025

N/A (SAME AS PREVIOUS LOCATION)

3002 POP 01-APR-2024 TO

31-MAR-2025

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-APR-2025 TO

31-MAR-2026

N/A (SAME AS PREVIOUS LOCATION)

4002 POP 01-APR-2025 TO

31-MAR-2026

N/A (SAME AS PREVIOUS LOCATION)

Section G - Contract Administration Data

TPL_NWK_001 Points of Contact

CONTRACT

SPECIALIST:

Sheila Nimrod PHONE: (816) 389-2252 E-MAIL: Sheila.d.nimrod@usace.army.mil

PROJECT

MANAGER:

Brandon Beckman PHONE: (816) 389-2239 E-MAIL: Brandon.l.beckman@usace.army.mil

Section H - Special Contract Requirements

SERVICE CONTRACT ACT WD

The following current Service Contract Act Wage Determinations are incorporated into this RFQ by reference:

Service Contract Act WD Number 2015-5753, Revision Number: 14, 12/21/2020 and can be downloaded on the beta.SAM.GOV at https://beta.sam.gov/wage-determination/2015-5753/14?index=wd&keywords=&is_active=true&sort=-modifiedDate&date_filter_index=0&date_rad_selection=date&wdType=sca&state=KS&county=15197&prevP=pre vPerfNo&page=1

“A hard copy of the applicable wage decision will be provided upon request https://beta.sam.gov/wage-determination/2015-5753/14?index=wd&keywords=&is_active=true&sort=-modifiedDate&date_filter_index=0&date_rad_selection=date&wdType=sca&state=KS&county=15197&prevP=prevPerfNo&page=1 https://beta.sam.gov/wage-determination/2015-5753/14?index=wd&keywords=&is_active=true&sort=-modifiedDate&date_filter_index=0&date_rad_selection=date&wdType=sca&state=KS&county=15197&prevP=prevPerfNo&page=1 https://beta.sam.gov/wage-determination/2015-5753/14?index=wd&keywords=&is_active=true&sort=-modifiedDate&date_filter_index=0&date_rad_selection=date&wdType=sca&state=KS&county=15197&prevP=prevPerfNo&page=1

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.203-6 Alt I Restrictions On Subcontractor Sales To The Government

(JUN 2020) -- Alternate I

OCT 1995

52.204-7 System for Award Management OCT 2018 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.212-4 Contract Terms and Conditions--Commercial Items OCT 2018 52.223-1 Biobased Product Certification MAY 2012 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

SEP 2013

52.223-4 Recovered Material Certification MAY 2008 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2011 52.223-6 Drug-Free Workplace MAY 2001 52.223-10 Waste Reduction Program MAY 2011 52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

AUG 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-2 Protection Of Government Buildings, Equipment, And

Vegetation

APR 1984

252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7003 Agency Office of the Inspector General AUG 2019 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.225-7004 Report of Intended Performance Outside the United States and Canada--Submission after Award

OCT 2020

252.225-7012 Preference For Certain Domestic Commodities DEC 2017 252.225-7015 Restriction on Acquisition of Hand Or Measuring Tools JUN 2005 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.244-7000 Subcontracts for Commercial Items OCT 2020 252.247-7023 Transportation of Supplies by Sea FEB 2019

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL ITEMS (OCT 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (Contracting Officer check as appropriate.)

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

____ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (JUN 2020) (41 U.S.C. 3509).

____ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

___ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L.

109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div.

C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub.

L. 111-117, section 743 of Div. C).

___ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note).

____ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).

____ (10) [Reserved]

____ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (MAR 2020) (15 U.S.C. 657a).

____ (ii) Alternate I (MAR 2020) of 52.219-3.

____ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (MAR 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

____ (ii) Alternate I (MAR 2020) of 52.219-4.

____ (13) [Reserved]

__x__ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (MAR 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-6.

____ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (MAR 2020) (15 U.S.C. 644).

____ (ii) Alternate I (MAR 2020) of 52.219-7.

____ (16) 52.219-8, Utilization of Small Business Concerns (OCT 2018) (15 U.S.C. 637(d)(2) and (3)).

____ (17)(i) 52.219-9, Small Business Subcontracting Plan (JUN 2020) (15 U.S.C. 637(d)(4)).

____ (ii) Alternate I (NOV 2016) of 52.219-9.

____ (iii) Alternate II (NOV 2016) of 52.219-9.

____ (iv) Alternate III (JUN 2020) of 52.219-9.

____ (v) Alternate IV (JUN 2020) of 52.219-9.

____ (18) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

____ (ii) Alternate I (MAR 2020) of 52.219-13.

____ (19) 52.219-14, Limitations on Subcontracting (MAR 2020) (15 U.S.C. 637(a)(14)).

____ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

____ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (MAR 2020) (15 U.S.C. 657f).

____ (22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (MAY 2020) (15 U.S.C. 632(a)(2)).

____ (ii) Alternate I (MAR 2020) of 52.219-28.

____ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women- Owned Small Business (EDWOSB) Concerns (MAR 2020) (15 U.S.C. 637(m)).

____ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business…