B.01.01 Combined Synopsis_Solicitation.W912DQ21Q1019 RELEASED_Comb Stockton Mow 20210302.pdf

W912DQ21Q1019

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotes are being requested and a written solicitation will not be issued.

The issuing office is USACE, Kansas City District, Federal Building CT-C, 601 E 12th St, RM 647, Kansas City, MO 64106-2896 (W912DQ)

The solicitation number for this acquisition is W912DQ21Q1019 and it is being issued as a Request for Quote (RFQ). The government intends to award a Firm-Fixed Price contract resulting from this solicitation.

This combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2021-03 effective 02/16/2021.

This RFQ shall be 100% set-aside for small business. The associated North American Industry Classification system (NAICS) code is 561730 and the business size standard is $8,000,000.

FAR 52 .212.1 Instructions to Offerors- Commercial does apply to this acquisition with no addenda to the provision.

The description of the service:

This contract is for mowing services to areas at various locations around Stockton Lake Project, Stockton, Missouri 65785.

The contractor will provide all labor, equipment, supplies, and supervision necessary to achieve the stated outcomes. All work will be performed in accordance with the performance work statement (PWS).

Period of Performance: The performance period consists of a base year/season and four option periods/seasons. The actual mowing season is from 1 April through 31 October of each year

1. Base Year – 1 April 2021 through 31 March 2022

2. Option Year 1 – 1 April 2022 through 31 March 2023

3. Option Year 2 – 1 April 2023 through 31 March 2024

In accordance with FAR 13.106-1 the basis for award will be the offer that is determined to be the most advantageous, providing the best value after considering (1) price (2) Past Performance and (3) technical.

(1) Price

(2) Past Performance

(3) Technical –

I. Related Experience

II. Equipment Listing

The base period work is to be completed by 31 October 2021. Delivery is FOB. Delivery location: Stockton Lake Project, Stockton, Missouri 65785

Offerors must include a completed copy of FAR 52.212-3, Offeror Representation and Certifications- Commercial Items with their offer. If the offeror has up-to-date representations and certifications in the System for Award Management (SAM) website, then this completed provision is not required to be submitted with the offeror’s proposal.

FAR 52.212-4, Contract Terms and Conditions- Commercial Items, does apply to this acquisition with no addenda to the provision.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition. These specific clauses required are detailed in Sections C and I of this combined synopsis\solicitation.

Offerors interested in responding to this combined synopsis/solicitation must submit their quotation on the attached synopsis\solicitation. Any questions regarding this combined synopsis\solicitation must be submitted by email to the point of contact below.

Contractor must have an “Active” registration in System for Award Management (SAM) to be considered for award. To obtain information on SAM or to register with SAM visit the web site at: https://www.beta.sam.gov.

Quotations are due no later than 10:00 a.m. 23 March 2021. The final date to submit questions is 16 March 2021.

Questions of a technical nature should be addressed in writing to Caleb Young Caleb.J.young@usace.army.mil

Questions of a contractual nature should be addressed in writing to Sheila Nimrod Sheila.d.nimrod@usace.army.mil

Due to COVID-19 risk mitigation actions-NO MAIL-IN QUOTATIONS will be accepted.

Only .doc and .pdf files will be accepted. All quotes/offers must be submitted via e-mail to:

Sheila.d.nimrod@usace.army.mil

The Government reserves the right to cancel this combined synopsis\solicitation. Any solicitation or contractual questions should be sent to Sheila Nimrod, Contract Specialist

(816) 389-2252 or Sheila.d.nimrod@usace.army.mil https://www.beta.sam.gov/ mailto:Caleb.J.young@usace.army.mil mailto:Sheila.d.nimrod@usace.army.mil mailto:Sheila.d.nimrod@usace.army.mil mailto:Sheila.d.nimrod@usace.army.mil

System for Award Management (SAM)

In accordance with FAR 52.212-1(k): By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on creating a user account, registering your business entity and annual confirmation requirements via the SAM application accessed through https://www.sam.gov/SAM/pages/public/index.jsf . SAM frequently asked questions (FAQ) can be accessed via https://www.sam.gov/SAM/pages/public/loginFAQ.jsf It is highly encouraged that all prospective Offeror’s start the SAM registration process as soon as possible.

OFFEROR MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT

(SAM) WITHIN 7 DAYS OF THE CLOSE OF THE SOLICITATION OR THE

CONTRACTING OFFICER MAY PROCEED WITH AWARD TO THE NEXT SUCCESSFUL

OFFEROR.

If you have questions about Federal Government procurements in general or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help.

The PTAC was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Federal Government marketplace. To locate a PTAC near you, go to https://www.aptac-us.org/contracting-assistance/ . THIS IS A FREE SERVICE BY A NON

PROFIT PAID FOR BY THE US GOVERNMENT:

https://www.sam.gov/SAM/pages/public/index.jsf https://www.sam.gov/SAM/pages/public/loginFAQ.jsf https://www.aptac-us.org/contracting-assistance/

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Mowing Services - Stockton Lake

FFP

Administrative and Dam Area

The contractor will provide all labor, equipment, supplies, and supervision necessary to achieve the stated outcomes. All work shall be performed in accordance with the performance work statement (PWS) FOB: Destination

PSC CD: S208

NET AMT

0002 1 Job Mowing Services - Stockton Lake

FFP

Park and Recreation Area

The contractor will provide all labor, equipment, supplies, and supervision necessary to achieve the stated outcomes. All work shall be performed in accordance with the performance work statement (PWS)

1001 1 Job OPTION Mowing Services - Stockton Lake

FFP

Administrative and Dam Area

The contractor will provide all labor, equipment, supplies, and supervision necessary to achieve the stated outcomes. All work shall be performed in accordance with the performance work statement (PWS)

1002 1 Job OPTION Mowing Services - Stockton Lake

FFP

Park and Recreation Area

The contractor will provide all labor, equipment, supplies, and supervision necessary to achieve the stated outcomes. All work shall be performed in accordance with the performance work statement (PWS)

2001 1 Job OPTION Mowing Services - Stockton Lake

FFP

Administrative and Dam Area

The contractor will provide all labor, equipment, supplies, and supervision necessary to achieve the stated outcomes. All work shall be performed in accordance with the performance work statement (PWS)

2002 1 Job OPTION Mowing Services - Stockton Lake

FFP

Park and Recreation Area

The contractor will provide all labor, equipment, supplies, and supervision necessary to achieve the stated outcomes. All work shall be performed in accordance with the performance work statement (PWS)

CLAUSES INCORPORATED BY FULL TEXT

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond 2021. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond 2021, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

SUPPLEMENTAL BID SCHEDULE

MOWING SERVICES

STOCKTON LAKE PROJECT

Revised 1 March 2021

Base Year Mowing Services –The contractor shall furnish Mowing Services at the Stockton

Lake Project as defined in the Performance Work Statement (PWS) CLIN Description Qty. Unit Unit Price Amount 0001 Admin Area Full Mowing 24 EA 0001 Admin Area Partial Mowing 6 EA 0001 Admin Lawn Only Lawncare 3 EA 0002 Old Mill Ballfields Only 10 EA 0002 Park Mowing (Old Mill Area) 13 EA Base Year

Total

Option 1 Mowing Services –The contractor shall furnish Mowing Services at the Stockton Lake Project as defined in the Performance Work Statement (PWS)

CLIN Description Qty. Unit Unit Price Amount 1001 Admin Area Full Mowing 23 EA 1001 Admin Area Partial Mowing 7 EA 1001 Admin Lawn Only Lawncare 3 EA 1001 Dike, Backslope and Outlet Channel 8 EA 1002 Old Mill Ballfields Only 10 EA 1002 Park Mowing (Hawker Point, Lower

Warehouse, Old Mill Full Area, Orleans Trail North, Orleans Trail South, Stockton Park)

13 EA

Option 1

Option 2 Mowing Services –The contractor shall furnish Mowing Services at the Stockton Lake Project as defined in the Performance Work Statement (PWS)

CLIN Description Qty. Unit Unit Price Amount 2001 Admin Area Full Mowing 23 EA 2001 Admin Area Partial Mowing 7 EA 2001 Admin Lawn Only Lawncare 3 EA 2001 Dike, Backslope and Outlet Channel 8 EA 2002 Old Mill Ballfields Only 10 EA 2002 Park Mowing (Hawker Point, Lower

Warehouse, Old Mill Full Area, Orleans Trail North, Orleans Trail South, Stockton Park)

13 EA

Option 2

PERFORMANCE WORK STATEMENT

MOWING SERVICES

STOCKTON LAKE PROJECT OFFICE

Revised 1 March 2021

1. General: This is a non-personnel services contract to provide Park Mowing Services at Stockton Lake in accordance with the specifications and maps in this Performance of Work Statement. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Park Mowing Services as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract. All acreages are estimated. The Contractor shall be responsible for determining exact acreage and conditions affecting performance of work. Many areas consist of slopes, rocky terrain and heavily wooded areas, and may require an extensive amount of trimming and hand mowing where larger mowers cannot maneuver satisfactorily. Trimming shall include the removal of sprouts and heavily weeded growth. Prospective bidders are encouraged to visit and fully inspect all areas, accesses, locations, terrain, etc. prior to bidding. The Government s h a l l not be held accountable f o r conditions at the site which were not taken into account by prospective bidders. All mowing and trimming shall be completed in an area prior to moving to another area.

1.2. Background: Stockton Lake is a flood control reservoir located on the Sac River in southwest Missouri, tucked into the foothills of the scenic Ozark Mountain range. The lake spans three county boundaries: Cedar, Dade, and Polk. It is approximately 50 miles northwest of the metropolitan area of Springfield, Missouri, and approximately 130 miles south of Kansas City, MO. A map of Stockton Lake can be found on the Internet at: http://www.nwk.usace.army.mil/st/. Stockton Lake provides flood protection for downstream areas and is part of a network of Corps of Engineer Lakes that help control flooding in the Missouri and Mississippi River basins. Stockton Lake encompasses approximately 25,000 acres of surface water. Federal land surrounding Stockton Lake totals 36,047 acres, of which 16,572 acres are leased to the Missouri Department of Conservation (MDC) for management. Land management practices used by the Corps of Engineers and MDC are engineered to preserve their natural value, providing benefits to the nation in areas of flood damage reduction, recreation, fish and wildlife management, hydroelectric power, and water quality improvement. Eight parks around the lake are managed and maintained by the Corps of Engineers. These parks include roads, utility systems, campsites, beaches, boat ramps, picnic grounds, and playground areas. In addition to Corps-managed areas, the Corps also maintains active lease agreements with the Missouri Department of Natural Resources and private entities. The http://www.nwk.usace.army.mil/st/ lessees provide a full range of marina services, restaurants, and camping to the public.

Additional services contracted to the private sector include mowing, refuse collection, facility cleaning, and park attendant. The Corps manages the contracts and conducts inspections to ensure that the services are provided for visitors to the lake.

1.3. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. Actual mowing services shall be performed from 1 April through 31 October in accordance with contract schedules during the periods listed below:

Base Year – 1 April 2021 through 31 March 2022 Option Year 1 – 1 April 2022 through 31 March 2023 Option Year 2 – 1 April 2023 through 31 March 2024

1.4. General Information

1.4.1. Quality Control: Quality Control is the Contractors responsibility. The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract The Contractor shall submit a copy of their quality control plan to the Contracting Officers Representative (COR), for approval prior to the start of work. See Attachment 6 Quality Control Plan Template/Example. After acceptance of the quality control plan the Contractor shall receive the COR’s acceptance in writing of any proposed change to his QC system.

1.4.2. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan.

This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3. Unsatisfactory Performance: If any of the services do not conform to contract requirements, the Government may request the Contractor to perform the services again, where appropriate, in conformity with contract requirements, at no increase in contract amount. The Contractor will have 24 hours from the time of notification of the deficiency to make the correction. When the defects in services cannot be corrected by re-performance, the Government may (I) require the contractor to take necessary action to ensure that future performance conforms to contract requirements, and (2) reduce the contract price to reflect the reduced value of the services performed.

1.4.4. Recognized Holidays: The Contractor will not be required to work on the following Federal Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day

Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.5. Hours of Operation: The Contractor is responsible for conducting these services, between the hours of 7:00 AM and 8:30 PM CST, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.6. Inclement Weather Schedule: In cases of severe weather, heavy rain, or park closure, the Contracting Officer of the Contracting Officer’s Representative (COR) may authorize exceptions. When exceptions are granted, all mowing’s shall be performed within 24 hours after the severe weather or park closure has terminated and/or when ground conditions are once again suitable for mowing activity as determined by the COR, unless the Contracting Officer or the COR authorizes additional time. It is the Contractor’s responsibility to notify the Contracting Officer when they are not able to perform services due to inclement weather.

1.4.7. Access Across Stockton Dam and Project Highway Bridges: The roadway across the dam and roadways over various highway bridges on Stockton Lake may be closed from time to time during the life of this contract. Closures could sometimes last several months under certain construction or maintenance circumstances. The Contractor should be prepared to take an alternate route during these times at no additional cost to the Government.

1.4.8. Security Requirements: Contractor performing work under this contract must comply with the requirements of the Antiterrorism/Operations Security Requirements (AT/OPSEC). See Attachment 3 of this PWS.

1.4.8.1. Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use.

1.4.8.2. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.4.8.2.1. In the event keys, other than master keys, are lost or duplicated, the

Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.4.8.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees.

The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.8.3. Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.4.9. Required Insurance: Contractors shall obtain and maintain all appropriate commercial liability and workman’s compensation insurance as required in accordance with Federal and State requirements. Reference FAR clauses included in this contract for further guidance on insurance requirements.

1.4.10. Post Award Orientation/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart

42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.11. Documents and Correspondence: After award, all documents and related correspondence shall be routed to the Contracting Officer; or through the Contracting Officer’s Representative (COR) at the Project Office to the Contracting Officer. Day to day contact and telephone communication with Government personnel shall normally provide adequate information exchange. The Government reserves the right to schedule meetings at the Project Office as necessary to ensure strict compliance with the terms of this contract. Such meetings shall be scheduled, to the extent possible, at mutually convenient times. However, upon notice, the Contractor shall attend meetings regarding matters affecting this contract, and the time spent in such meetings shall be at no additional charge to the Government.

1.4.12. Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. This person may be the Contractor themselves or someone that they choose to designate. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing in the QC Plan to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.4.13. Communication: The contract manager or alternate shall communicate with the

COR to provide a status update on work being performed for the day, Monday thru Friday accept Federal holidays or when the Government facility is closed for administrative reasons. At a minimum the Contractor shall let the COR know when a round of mowing has begun, when it is completed and if any issues arise during mowing operations. The Contractor shall furnish a phone number that shall be attended during the hours of operation to which calls concerning contractual matters can be placed.

1.4.14. Ordering of Services: Mowing orders will be placed in writing by the Stockton

Lake Project Office, typically this will be in the form of a schedule provided to the contractor for the entire seasons mowing activities. The contractor shall commence mowing on the date and time specified in the written order. Orders will not be placed less than 72 hours prior to the date that mowing services are ordered. It is anticipated that orders will likely be issued for accomplishment of services to be completed prior to the Memorial Day, Independence Day and Labor Day holidays/holiday weekends. The Government reserves the right to designate the starting point, area to be mowed first, when placing orders under this contract.

1.4.15. Contractor Conduct: Contractor personnel shall be fully clothed at all times while performing these services. Clothing shall be clean and neat in appearance.

Contractor personnel shall utilize tact, diplomacy, and courtesy at all times during contact with the public. Any illegal or criminal activity may result in termination of the contract. No person performing this Contract shall consume any alcohol or drugs

(except prescription drugs not affecting performance of work) during performance of work under this contract.

1.4.16. Equipment Breakdown/Staffing: Equipment breakdown or staffing issues shall not relieve the Contractor of the responsibility of performing the work as specified.

It shall be the responsibility of the Contractor to assure that he/she has, or can obtain on short notice, sufficient backup equipment and personnel to continue the services, as specified, without interruption.

1.4.17. Environmental and OSHA: Contractor and all employees/subcontractors must comply with all Federal, state and local environmental and occupational safety laws and regulations. Any apparent conflict or breach with Federal, State, or local laws associated with the performance of this contract shall be immediately brought to the attention of the Contracting Officer or the Contracting Officer Representative for final resolution. The Contractor shall be liable for all penalties which result from violations of, or failure to comply with, all such Federal, State, or local laws.

1.4.18. Property Damage: Contractor shall be liable for any and all damages or losses, public or private (including damage to property of park patrons), incidental to the work performed as a result of this contract. Any damage to Government property due to any mowing equipment striking or hitting site posts, lantern hangers, fire grills/BBQ grills, hydrant containment boxes, meter pits, established trees, saplings, etc. shall be replaced or repaired to original conditions at no extra cost to the Government. Severe rutting and scalping caused by negligence or improper operation of equipment shall be repaired and damaged areas over seeded with KY- 31 or equivalent fescue mix in accordance with manufacturer’s application rates.

1.4.19. Title 36 Rules and Regulations: Contractor and Contractor Personnel shall comply with Title 36 Rules and Regulations for the entire period of performance of this contract.

1.4.20. Safety Requirements: All services shall be performed in accordance with applicable safety requirements set forth in Corps of Engineers Manual EM-385-1-1, “Safety and Health Requirements Manual” and supplements thereto, and current OSHA requirements. The EM-385-1-1 is hereby incorporated by reference, and the Contractor is required to perform this contract in accordance with the standards set forth therein. Any equipment or materials not in conformity with this manual shall be removed from Government property immediately. The Contractor shall be expected to take a vital interest in safety, hazard, and to educate their employees to work and plan their work safely. The Contractor will be required to submit an accident prevention plan and Activity Hazard Analysis for approval as part of this requirement. An emphasis shall be placed on operating equipment in accordance with this manual and in the proper use of personal protective equipment required under this manual. This manual can be accessed at https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf, https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf or as a mobile app for smartphones and tablets if you search for “EM 385-1-1” in the app store for your device.

1.4.20.1. Equipment Operation: Contractor equipment and vehicles shall be operated in a manner at all times in accordance with the above referenced manual requirements including but not limited to: proper training of employees, operating flashers and turn signals, slow moving vehicle signs where required, equipped with manufacturer’s approved rollover protection system (ROPS), seatbelts shall be worn at all times equipment is in operation, manufacturers approved safety discharge and/or deflection devices will be in use at all times while equipment is in operation to minimize accidental damage or injury from flying objects.

1.4.20.2. Personal Protective Equipment (PPE): The contractor shall provide to employee’s all PPE required for mowing and trimming activities performed under this contract. PPE shall include at a minimum but will not be limited to, work boots, long pants, sleeved shirts or t-shirts, eye protection, and hearing protection.

1.4.20.3. Man, Hours Reporting: The Contractor shall report the number of hours worked on Government property monthly during the period of performance of services under this contract. These hours shall be recorded on the Contractors monthly invoice and submitted to the Stockton Project Office.

1.4.21. Payment: Payment will be per satisfactorily completed round of mowing.

Contractors shall provide the Project Office with a correct invoice at the end of each month, requesting payment for that month’s services. Payment shall be made via Electronic Funds Transfer (EFT) into the Contractor’s banking account on file as registered with SAM. In accordance with the Prompt Payment Act, payment will be made approximately 30 days after the last day of services received for the billing period, or 30 days from receipt of the invoice, whichever is later. An example invoice in included in Attachment 8.

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. A supplier or vendor having a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. Contracting Officers Representative. An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. Quality Assurance Surveillance Plan. An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. Sub-Contractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Sub-Contractor.

2.1.12. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. Work Week. Is defined as Monday through Friday, unless specified otherwise.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will furnish to the Contractor the following identified property to be used in performing the contract.

When the property is delivered, the Contractor shall verify its quantity and condition in writing to the Contracting Officer’s Representative on Memorandum Receipt, ENG Form 4866, within 48 hours of receipt. Damages or loss will be reported in writing, to the Contracting Officer’s Representative, within 72 hours.

3.1.Services: None

3.2.Facilities: None

3.3.Utilities: None

3.4.Equipment: None

3.5.Materials: The Government will provide gate keys to access certain mowing areas and mowing maps for the Contractor to use as reference to the park mowing areas.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1. General: The Contractor will furnish everything required to meet the requirements of this contract that is not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. General: Mowing equipment shall be commercial grade, with appropriate roll over protection and safety belts, chutes, and discharge guards in place always while mowing operations are being performed. All mower blades shall be kept sharp, and mowing equipment shall be maintained in good condition to provide a high quality, uniform cut.

Tractors with batwing or other pull behind type finish mowers have been successfully used in the past on large opens areas such as portions of the dike and backslope and along roadways where applicable.

5.1.1. Mowing Activity:

5.1.1.1. Administrative Area Mowing:

5.1.1.1.1. Administrative area full mowing will include all the areas shown on the Administrative Area Full Mowing Map, including the irrigated lawn areas, shown in red on the attached maps, directly in front of the Kit Bond Information Center Administrative Building.

5.1.1.1.2. Admin Partial mowing’s are a separate CLIN from full mowing’s and may be used in between full area mowing’s or at any other time as ordered by the COR in order to maintain a neatly manicured appearance at the Project Office Administrative Building as shown in the Administrative Area Partial Mowing Map.

5.1.1.1.3. All areas shall be completely mowed to a uniform height between

3 to 4 inches, free of windrows or piled clippings, uncut vegetation, rutting, or scalping, skips or gaps.

5.1.1.1.4. Riding lawn mowers will not be used in the area indicated in red on the attached admin mowing maps, to avoid damage to the irrigation system located in the front lawn. Walk-behind commercial type finish mowers with a minimum 36” cutting deck will be used in this area instead. Contractor shall mow the lawn areas on a diagonal bias, alternating directions with each mowing.

5.1.1.1.5. Mechanical edging shall be performed along all hard sidewalks, concrete slabs and curbs at the Kit Bond Information Center Area with a walk behind, steel blade, mechanical edger, to achieve an approximate 0.5-inch gap between the hard surface and mowed area. Mechanical edging shall be performed during the first mowing on the season and every other mowing thereafter.

5.1.1.1.6. A major defect in this element would be evidence of failure to cut to a uniform height, windrows or piled clippings, uncut vegetation, rutting, scalping, or edging not being properly performed in one or more locations within the mowing area. (Critical Element)

5.1.1.2. Dike, Backslope and Outlet Channel: Critical Element

5.1.1.2.1. Dike backslope and outlet channel areas shall be maintained to a uniform height between 4 to 6 inches, free of windrows or piled clippings, uncut vegetation, rutting, or scalping, skips or gaps.

5.1.1.2.2. It is critical that mowing operations do not create rutting on slopes of the dike and backslope. Mowing routes shall be alternated each mowing so as not to follow the tracks of the previous mowing.

5.1.1.2.3. A major defect in this element would be evidence of failure to cut or scalping in one or more locations on the dike or backslope totaling 1 acre in size or greater. (Critical Element)

5.1.1.3. Park Mowing: Critical Element

5.1.1.3.1. Park area mowing includes the following areas: Hawker Point, Lower Warehouse Area, Old Mill Ballfields Only, Old Mill Full Area (Includes Ballfields), Orleans Trail North, Orleans Trail South, Stockton Park. Park mowing also includes mowing of roadways, lagoon areas within parks and highway sign mowing. These special areas are detailed in the sections below. Mowing all the areas listed above constitutes one complete round of park mowing.

5.1.1.3.2. Old Mill Ballfield only mowing’s are a separate CLIN from park mowing’s and may be used in between park mowing’s or at any other time as ordered by the COR in order to maintain the Old Mill Ballfields during the baseball/softball season.

5.1.1.3.3. Areas shall be completely mowed to a uniform height between 3 to

4 inches, free of windrows or piled clippings, uncut vegetation, rutting, or scalping, skips or gaps. The mowing areas are delineated on the attached area maps, which includes many park areas that extend to lake water’s edge.

5.1.1.3.4. All asphalt, concrete or graveled parking areas on Government property shall be maintained on edges by mowing a minimum 10’ (+/- 1’) from all perimeter outer edges of paved or gravel parking surfaces or to established tree line, whichever is the closer distance of the two. In no case will the Contractor be required to mow beyond 10 feet unless the larger area is indicated to be mowed on the mowing maps.

5.1.1.3.5. Mowing around occupied facilities such as campsites shall be accomplished with caution and at a safe distance. It may be necessary to postpone mowing in an occupied area until it can be completed safely and without endangering people. Mowing such areas later will be considered a part of the mowing cycle and no separate payment will be made.

5.1.1.3.6. A major defect in this element would be evidence of failure to cut or scalping in one or more locations within a mowing area totaling 1 acre in size or greater. (Critical Element)

5.1.1.3.7. Roadway Mowing: Non-Critical Element

5.1.1.3.8. Roads are indicated by bright green lines on mowing maps. T h e

Contractor shall mow 10 feet (+/- 1’) on either side of roads, from the road edge outward.

5.1.1.3.9. Roadways encompass and include mowing and trimming a minimum of 10 feet (+/- 1’) around all right of way areas, park signs, fee vaults, traffic counters and other structures within the area specified above along either side of the roadway.

5.1.1.3.10. If the common tree line is less than 10 feet from the road edge, Contractor shall mow up to the tree line. Steep road ditches (45 degrees or more) less than 10 feet from the edge of the road shall mowed/trimmed to the bottom of the ditch.

5.1.1.3.11. In no case will the Contractor be required to mow beyond 10 feet unless the larger area is indicated to be mowed on the mowing maps.

5.1.1.3.12. Contractor shall not be required to mow any woody vegetation within the ditch that is over one-half inch in diameter.

5.1.1.3.13. Areas along roadways can rough, steep and rocky. Historically mowing these areas with a batwing style finish mower has been successful.

5.1.1.3.14. A major defect in this element would be evidence of failure to cut to a uniform height, failure to mow the specified distance from the road edge outward, windrows or piled clippings, uncut vegetation, rutting, or scalping in one or more locations totaling 100 linear feet in length along a roadway within a mowing area. (Critical Element)

5.1.1.3.15. Sewage Lagoons/Lift Stations: Critical Element

5.1.1.3.16. Areas surrounding lagoons/lift stations shall be mowed a minimum of two mower passes (approximately 10 feet +/- 1’) on the outside of the lagoon fence and mowed completely between the lagoon fence and the entrance roadway.

5.1.1.3.17. Areas within lagoon fences shall be mowed and trimmed completely. All vegetation shall be trimmed to the water’s edge each time these areas area mowed. This may require cutting and trimming of vegetation by hand, as the slopes to the water’s edge can be steep.

5.1.1.3.18. Vegetation falling into the water during mowing and trimming operations, as well as any previously existing vegetation (floating up to 5 feet from water’s edge), shall be removed by raking, and shall be disposed of as directed by the Contracting Officer’s Representative.

5.1.1.3.19. A major defect in this element would be failure to meet the standards listed above in one or more lagoons within a mowing area.

(Critical Element)

5.1.1.3.20. Highway Signs: Non-Critical Element

5.1.1.3.21. There is 1 Corps of Engineers sign located along highways near parks and bridges that shall be mowed under this contract.

5.1.1.3.22. Quantities and locations are as follows: 1 “Stockton Lake” sign west of the Hwy 215 Bridge.

5.1.1.3.23. The Contractor shall mow a triangular area around each sign. The

Contractor shall mow the entire triangular area shown in Attachment 10 to the same standards described in paragraph 5.2 including trimming around all signposts at sign locations.

5.1.1.3.24. A major defect in this element would be failure to meet the standards described above at 2 or more highway sign locations. (Non- Critical Element)

5.1.2. Admin Area Lawncare: Critical Element

5.1.2.1. In addition to mowing and trimming operations, the Contractor shall also provide lawncare services for the front lawn area of the Kit Bond Information Center/Stockton Lake Project Office. This is the area indicated in red directly in front of the office building on the admin mowing areas maps.

5.1.2.2. The Contractor shall apply a commercially available weed and feed product, for example Scotts Turf Builder or similar product, to the office front lawn area three times per year, spring, summer and fall. This area is indicated in red on the Admin Area Mowing Map in Attachment 7.

5.1.2.3. Products selected will be formulated to enhance the lawn and prevent weed growth in each season that they are applied. All products will be applied in accordance with the manufacturer’s instructions for application.

5.1.3. Trimming: Non-Critical Element

5.1.3.1. Trimming shall be performed during each mowing cycle within all mowing areas.

5.1.3.2. This includes trimming around all trees, culverts, guardrails including vegetation within 3 feet of the backside of the guardrail, up against rock in rip rap areas, along sidewalks, structures/buildings, boulders, lantern hangers, fire rings, electrical pedestals, sign posts, steep ditch lines, fence posts, along with trimming any other items within the mowing areas shown on the furnished park maps. This list of areas to be trimmed is not all inclusive.

5.1.3.3. Areas must be trimmed uniformly, without scalping or leaving uneven edges. Care must be taken by the Contractor so as not to injure or damage any mature or young trees, shrubs or other freshly planted vegetation. Replacement of damaged vegetation shall be the Contractor’s responsibility and at no extra cost to the Government.

5.1.3.4. In areas that are too wet, too steep or inaccessible to mow with zero turn mowers or other mowers, hand trimming shall be required.

5.1.3.5. A major defect in this element would be failure to properly trim around any combination of five (5) or more objects or structures within a mowing area.

(Non-Critical Element)

5.1.4. Policing: Non-Critical Element

5.1.4.1. The Contractor is responsible for policing all mowing areas prior to and after mowing and trimming is completed for trash, tree limbs and other debris.

All trash or other discarded man- made items shall be deposited in the refuse receptacle(s) located in each park.

5.1.4.2. All tree limbs shall be disposed of by depositing them into surrounding wooded areas. In the event that extremely large debris be encountered during mowing operations, (limbs over 10 ft. in length and over 4” in diameter) the Contractor must notify the COR prior to the next mowing cycle so the

Government can schedule this debris for removal and that the continuous avoidance of this un-mowed section can be alleviated.

5.1.4.3. At no time will it be acceptable for the Contractor or Contractor’s employees to mow over trash located within a mowing area or leave areas where branches or limbs were lying on the ground left un-mowed.

5.1.4.4. A major defect in this element would be evidence of any combination of five (5) or more pieces of trash or limbs not being properly disposed of within a mowing area. (Non-Critical Element).

5.1.5. Cleanup: Non-Critical Element

5.1.5.1. Prior to leaving each area, the Contractor shall remove all grass clippings and other debris created during mowing operations from all sidewalks, curbs, paved roads, paved parking areas, campsites, picnic sites, concrete slabs and other structures or shelters. Grass clippings may be spread uniformly in the adjacent grassy area, to a depth of no more than 1 inch.

5.1.5.2. Contractor shall not leave mower tracks on sidewalks or other concrete features.

5.1.5.3. A major defect in this requirement shall be evidence of two (2) or more sidewalks not being cleaned and/or two (2) or more individual areas on paved roads, parking areas, concrete slabs, and other structures not being cleaned.

(Non-Critical Element).

5.1.6. Timeliness: Critical Element

5.1.6.1. Once the notification to begin mowing has been delivered, the Contractor shall complete all required services within the following timeframes:

Administrative areas shall be mowed within a one-day time period, on the same day of the week each week when ordered.

The Dike, Backslope and Warehouse Channel areas shall be mowed within a maximum two consecutive day time period when ordered.

Park areas shall be mowed within the maximum time period of 5 consecutive days when ordered. A round of park mowing will be considered complete once all areas listed under park mowing have been satisfactorily completed within the specified timeframe.

5.1.6.2. Time extensions for unusually wet weather conditions may be requested by the Contractor and evaluated by the Contracting Officer Representative on a case-by-case basis.

5.1.6.3. A major defect in this requirement would be failure to complete mowing services within the required timeframes. (Critical Element).

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures including but not limited to:

6.1.EM-385-1-1 Current Safety and Health Requirements Manual

6.2.CFR 29 Park 1910 Occupational Safety and Health Standards

6.3.CFR 29 Part 1925 Safety and Health Standards for Federal Service Contracts

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1.Attachment 1 – Performance Requirements Summary 7.2.Attachment 2 – Deliverables Schedule

7.3.Attachment 3 – Anti Terrorism and Operations Security Requirements

7.4.Attachment 4 – Corps Watch Information Paper and Employee Signature Page

7.5.Attachment 5 – Lake Map

7.6.Attachment 6 – Approximate Mowing Acreages

7.7. Attachment 7 Tentative Mowing Schedule

7.8.Attachment 8 - Mowing Area Maps

7.8.1. Base Year Maps

7.8.2. Option Year 1 and 2 Maps

7.9.Attachment 9 - Example Invoice

7.10. Attachment 10 - Example QC Plan

7.11. Attachment 11 – Highway Sign Mowing

ATTACHMENT 7.1

Performance Requirements Summary The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

Standard

Maximum Allowable Degree of Deviation from Requirement

Method of Surveillance

The Proportion of

Required Service to

Total CLIN Price

PRS#1 Mowing The Contractor shall mow areas to the uniform height specified, without skips, gaps, free of windrows or piled clippings, uncut vegetation, rutting, or scalping, skips or gaps.

5.1.1.1.2

5.1.1.3.1

5.1.1.4.3

0 critical or 1 non-crit.

element

Random Sampling

30%

30%

30%

PRS#2 Office Lawncare The Contractor shall perform weed control and fertilization of the office lawn in accordance with the

PWS.

5.1.2 0 Deviation from the Standard

100% Inspection

100%

PRS#3

Trimming/Edging The Contractor shall perform trimming and edging in areas as specified.

5.1.1.1.5

5.1.3

0 critical or 1 non-crit.

element

Random Sampling

10%

PRS#4 Policing The Contractor shall perform policing in all areas where mowing activities take place.

5.1.4 0 critical or 1 non-crit.

element

Random Sampling

10%

PRS#5 Cleanup The Contractor shall perform cleanup of all areas where mowing activities take place.

5.1.5 0 critical or 1 non-crit.

element

Random Sampling

10%

PRS#6 Timeliness The Contractor shall perform all mowing services within the timeframes specified in this contract.

5.1.6 0 critical or 1 non-crit.

element

Random Sampling

40%

ATTACHMENT 7.2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Proof of Insurance Once Prior to the Start of Work and Annually Thereafter

1 Copy

Hard copy or electronic

Caleb Young 16435 E.

Stockton Lake Dr. Stockton, MO 65785 caleb.j.young@u sace.army.mil

Quality Control Plan (See Attachment 9)

Within 10 days of contract award.

Whenever…