B.01.01 Combined Synopsis_Solicitation.pdf

PDF 1 MB Posted Dec 28, 2022

Attached to: Mowing and Trimming Service at Pomme de Terre Lake Project, Hickory County, Missouri
Solicitation number: W912DQ23Q1030
Issued by: Department of the Army Corps of Engineers Engineering District Kansas City

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File	Type	Posted
B.01.01 Section J Attachment 1 Supplemental Bid Schedule.pdf	PDF	Dec 28, 2022
B.01.01 Section J Attachment 2 Experience Form.pdf	PDF	Dec 28, 2022
B.01.01 Section J Attachment 3 Past Performance Questionnaire.pdf	PDF	Dec 28, 2022

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SEE ADDENDUM

(No Collect Calls)

W912DQ23Q1030 28-Dec-2022

b. TELEPHONE NUMBER

816-389-2281

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 07 Feb 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DQ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

NATHANIEL J LEYBA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, KANSAS CITY +

FEDERAL BLDG, CT-C +

601 E 12TH ST RM 647

KANSAS CITY MO 64106-2896

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 966424 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

POMME DE TERRE PROJECT OFC

SHANNON HENRY

23697 COUNTY ROAD 218

HERMITAGE MO 65668-9509

TEL: 816-389-2290 FAX:

816-389-2029/2030FAX:

TEL: 816-389-3812 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,500,000

NAICS:

561730

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF58

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DQ23Q1030

Section A - Solicitation/Contract Form

SYNOPSIS / SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number for this acquisition is W912DQ23Q1030 and it is being issued as a Request for Quote

(RFQ).

Offers are due on/at the date and time specified on page, in BOX 8. Offers shall be submitted in PDF via e-mail to Nathaniel.j.leyba@usace.army.mil. All offers must be good for at least 90 days from offer due date.

If you have any questions please contact Mr. Nathaniel Leyba, nathaniel.j.leyba@usace.army.mil, 816-389-2281.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-01.

This RFQ shall be set aside for small businesses and the associated North American Industry Classification System (NAICS) code is 561730, Landscaping Services and the Business Size Standard is $8.5 Million.

The Product/Service Code is S208 - Housekeeping- Landscaping/Groundskeeping.

Description of Services Required: The purpose of this solicitation is to obtain mowing and trimming services at the Kansas City District, Pomme de Terre Lake Project Office. The Contractor shall monitor performance and ensure compliance in accordance with the terms and conditions of the contract. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision and other items and services necessary to perform services as described in the performance work statement (PWS). The contractor shall adhere to all local, state and federal regulations.

Place of Contract Performance: Hickory County, MO 65668

FAR 52.212-1, Instructions to Offerors- Commercial does apply to this acquisition with no addenda to the provision and is located in Section L of this combined synopsis/solicitation.

FAR 52.212-2, Evaluation - Commercial item does apply to this acquisition with no addenda to the provision and is located in Section M of this combined synopsis/solicitation.

FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, does apply to this acquisition with no addenda to the provision, and is located in Section K of this combined synopsis/solicitation.

FAR 52.212-4, Contract Terms and Conditions - Commercial Items, does apply to this acquisition with no addenda to the provision. These specific clauses required are located in Section I of this combined synopsis/solicitation.

FAR 52.212-5, Contract Terms and Conditions - Required to Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition. These specific clauses required are located in Section I of this combined synopsis/solicitation.

Additional contract requirement(s) or terms and conditions are located in Section J of this combined synopsis/ solicitation.

In accordance with FAR 52.212-1(k) the prospective awardee shall be registered and active in https://sam.gov/ for their System Award Management (SAM).

PLEASE NOTE: SAM.GOV procedures have been changed as of 8 November 2019. Interested vendors must go to SAM.gov to register in SAM and to review current notices or announcements.

Contractors may obtain information on registration and annual confirmation requirements via the Internet at https://sam.gov/ or by calling (866) 606-8220.

The System for Award Management (SAM) is a Federal Government owned and operated free web site. If you are a small business needing assistance with registering or help with navigating through the website you may contact the Association for Procurement Technical Assistance Centers for help with actions such as beta.SAM.gov registration.

If you have questions about Government procurements in general or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org/samregistration/ THIS A FREE SERVICE BY A NON-PROFIT PAID FOR BY THE US GOVERNMENT.

(End)

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Mowing & Trimming Services - Base FY2023

FFP

The contractor shall furnish Lawn Care Mowing and Trimming Services at the Administration Areas of Pomme de Terre Lake Project, Missouri as defined in the Performance Work Statement (PWS).

FOB: Destination

PSC CD: S208

NET AMT

0002 1 Job OPTION Mowing & Trimming Services - FY2024

FFP

The contractor shall furnish Lawn Care Mowing and Trimming Services at the Administration Areas of Pomme de Terre Lake Project, Missouri as defined in the Performance Work Statement (PWS).

0003 1 Job OPTION Mowing & Trimming Services - FY2025

FFP

The contractor shall furnish Lawn Care Mowing and Trimming Services at the Administration Areas of Pomme de Terre Lake Project, Missouri as defined in the Performance Work Statement (PWS).

0004 1 Job OPTION Mowing & Trimming Services - FY 2026

FFP

The contractor shall furnish Lawn Care Mowing and Trimming Services at the Administration Areas of Pomme de Terre Lake Project, Missouri as defined in the Performance Work Statement (PWS).

0005 1 Job OPTION Mowing & Trimming Services - FY 2027

FFP

The contractor shall furnish Lawn Care Mowing and Trimming Services at the Administration Areas of Pomme de Terre Lake Project, Missouri as defined in the Performance Work Statement (PWS).

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

LAWN CARE MOWING & TRIMMING ADMINSTRATION AREA SERVICES

POMME DE TERRE LAKE PROJECT OFFICE

1. General: This is a non-personnel services contract to provide Park Mowing Services at Pomme de Terre Lake in accordance with the specifications and maps in this Performance of Work Statement. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Lawn Care Mowing & Trimming Services as defined in this Performance Work Statement except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this contract. All acreages are estimated. The Contractor shall be responsible for determining exact acreage and conditions affecting performance of work. Many areas consist of slopes, some irrigated lawn areas and public use area, and may require an extensive amount of trimming and hand mowing where larger mowers cannot maneuver satisfactorily. Trimming shall include the removal of sprouts and heavily weeded growth. Prospective bidders are encouraged to visit and fully inspect all areas, accesses, locations, terrain, etc. prior to bidding. The Government s h a l l not be held accountable f o r conditions at the site which were not taken into account by prospective bidders. All mowing and trimming shall be completed in an area prior to moving to another area.

1.2. Background: Lawn care mowing & trimming procurements utilized by the Pomme de Terre Lake Project, Kansas City District, encompass mowing, trimming and edging services necessary to maintain the administration area as specified. The procurement includes limited amounts of cutting by hand where obstructions or steepness prevents access by machinery. Trimming around signs and buildings, trees, and park equipment will be required.

1.3. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four

(4) 12-month option years. Actual mowing services shall be performed from 1 April through 31 October in accordance with contract schedules during the periods listed below:

Base Year – 1 April 2023 through 31 March 2024 Option Year 1 – 1 April 2024 through 31 March 2025 Option Year 2 – 1 April 2025 through 31 March 2026 Option Year 3 – 1 April 2026 through 31 March 2027 Option Year 4 – 1 April 2027 through 31 March 2028

1.4. General Information

1.4.1. Quality Control: Quality Control is the Contractors responsibility. The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract The Contractor shall submit a copy of their quality control plan to the Contracting Officers Representative (COR), for approval prior to the start of work. See Attachment 6 Quality Control Plan Template/Example.

After acceptance of the quality control plan the Contractor shall receive the COR’s acceptance in writing of any proposed change to his QC system.

1.4.2. Quality Assurance: The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3. Unsatisfactory Performance: If any of the services do not conform to contract requirements, the

Government may request the Contractor to perform the services again, where appropriate, in conformity with contract requirements, at no increase in contract amount. The Contractor will have 24 hours from the time of notification of the deficiency to make the correction. When the defects in services cannot be corrected by re-performance, the Government may (I) require the contractor to take necessary action to ensure that future performance conforms to contract requirements, and (2) reduce the contract price to reflect the reduced value of the services performed.

1.4.4. Recognized Holidays: The Contractor will not be required to work on the following Federal

Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day

Memorial Day Thanksgiving Day Juneteenth Christmas Day

Independence Day

1.4.5. Hours of Operation: The Contractor is responsible for conducting these services, between the hours of 7:00 AM and 8:30 PM CST, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.6. Inclement Weather Schedule: In cases of severe weather or heavy rain, the Contracting Officer of the Contracting Officer’s Representative (COR) may authorize exceptions. When exceptions are granted, all mowing’s shall be performed within 24 hours after the severe weather or park closure has terminated and/or when ground conditions are once again suitable for mowing activity as determined by the COR, unless the Contracting Officer or the COR authorizes additional time. It is the Contractor’s responsibility to notify the Contracting Officer when they are not able to perform services due to inclement weather.

1.4.7. Security Requirements: Contractor performing work under this contract must comply with the requirements of the Antiterrorism/Operations Security Requirements (AT/OPSEC). See Attachment 3 of this PWS.

Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use.

1.4.8. Required Insurance: Contractors shall obtain and maintain all appropriate commercial liability and workman’s compensation insurance as required in accordance with Federal and State requirements.

Reference FAR clauses included in this contract for further guidance on insurance requirements.

1.4.9. Post Award Orientation/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting

Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.10. Documents and Correspondence: After award, all documents and related correspondence shall be routed to the Contracting Officer; or through the Contracting Officer’s Representative (COR) at the Project Office to the Contracting Officer. Day to day contact and telephone communication with Government personnel shall normally provide adequate information exchange. The Government reserves the right to schedule meetings at the Project Office as necessary to ensure strict compliance with the terms of this contract. Such meetings shall be scheduled, to the extent possible, at mutually convenient times. However, upon notice, the Contractor shall attend meetings regarding matters affecting this contract, and the time spent in such meetings shall be at no additional charge to the Government.

1.4.11. Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. This person may be the Contractor themselves or someone that they choose to designate. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing in the QC Plan to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.4.12. Communication: The contract manager or alternate shall communicate with the COR to provide a status update on work being performed for the day, Monday thru Friday accept Federal holidays or when the Government facility is closed for administrative reasons. At a minimum the Contractor shall let the COR know when a round of mowing has begun, when it is completed and if any issues arise during mowing operations. The Contractor shall furnish a phone number that shall be attended during the hours of operation to which calls concerning contractual matters can be placed.

1.4.13. Ordering of Services: Mowing orders will be placed in writing by email by the Pomme de Terre

Lake Project Office. The contractor shall commence mowing on the date and time specified in the written order. Orders will not be placed less than 72 hours prior to the date that mowing services are ordered. It is anticipated that orders will likely be issued for accomplishment of services to be completed prior to the Memorial Day, Independence Day and Labor Day holidays/holiday weekends.

The Government reserves the right to designate the starting point, area to be mowed first, when placing orders under this contract.

1.4.14. Contractor Conduct: Contractor personnel shall be fully clothed at all times while performing these services. Clothing shall be clean and neat in appearance. Contractor personnel shall utilize tact, diplomacy, and courtesy at all times during contact with the public. Any illegal or criminal activity may result in termination of the contract. No person performing this Contract shall consume any alcohol or drugs (except prescription drugs not affecting performance of work) during performance of work under this contract.

1.4.15. Equipment Breakdown/Staffing: Equipment breakdown or staffing issues shall not relieve the

Contractor of the responsibility of performing the work as specified. It shall be the responsibility of the Contractor to assure that he/she has, or can obtain on short notice, sufficient backup equipment and personnel to continue the services, as specified, without interruption.

1.4.16. Environmental and OSHA: Contractor and all employees/subcontractors must comply with all

Federal, state and local environmental and occupational safety laws and regulations. Any apparent conflict or breach with Federal, State, or local laws associated with the performance of this contract shall be immediately brought to the attention of the Contracting Officer or the Contracting Officer

Representative for final resolution. The Contractor shall be liable for all penalties which result from violations of, or failure to comply with, all such Federal, State, or local laws.

1.4.17. Property Damage: Contractor shall be liable for any and all damages or losses, public or private

(including damage to property of park patrons), incidental to the work performed as a result of this contract. Any damage to Government property due to any mowing equipment striking or hitting posts, fire grills/BBQ grills, hydrant containment boxes, meter pits, established trees, saplings, etc.

shall be replaced or repaired to original conditions at no extra cost to the Government. Severe rutting and scalping caused by negligence or improper operation of equipment shall be repaired and damaged areas over seeded with KY-31 or equivalent fescue mix in accordance with manufacturer’s application rates.

1.4.18. Title 36 Rules and Regulations: Contractor and Contractor Personnel shall comply with Title 36

Rules and Regulations for the entire period of performance of this contract.

1.4.19. Safety Requirements: All services shall be performed in accordance with applicable safety requirements set forth in Corps of Engineers Manual EM-385-1-1, “Safety and Health Requirements Manual” and supplements thereto, and current OSHA requirements. The EM-385-1-1 is hereby incorporated by reference, and the Contractor is required to perform this contract in accordance with the standards set forth therein. Any equipment or materials not in conformity with this manual shall be removed from Government property immediately. The Contractor shall be expected to take a vital interest in safety, hazard, and to educate their employees to work and plan their work safely. The Contractor will be required to submit anActivity Hazard Analysis for approval as part of this requirement. An emphasis shall be placed on operating equipment in accordance with this manual and in the proper use of personal protective equipment required under this manual. This manual can be accessed at https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf, or as a mobile app for smartphones and tablets if you search for “EM 385-1-1” in the app store for your device.

1.4.19.1. Equipment Operation: Contractor equipment and vehicles shall be operated in a manner at all times in accordance with the above referenced manual requirements including but not limited to: proper training of employees, operating flashers and turn signals, slow moving vehicle signs where required, equipped with manufacturer’s approved rollover protection system (ROPS), seatbelts shall be worn at all times equipment is in operation, manufacturers approved safety discharge and/or deflection devices will be in use at all times while equipment is in operation to minimize accidental damage or injury from flying objects.

1.4.19.2. Personal Protective Equipment (PPE): The contractor shall provide to employee’s all PPE required for mowing and trimming activities performed under this contract. PPE shall include at a minimum but will not be limited to, work boots, long pants, sleeved shirts or t-shirts, eye protection, and hearing protection.

1.4.19.3. Manhour Reporting: The Contractor shall report the number of hours worked on

Government property monthly during the period of performance of services under this contract. These hours shall be recorded on the Contractors Services Worksheet for each day work is performed. Contractor’s Service Worksheets shall be submitted with invoice to the COR (Contracting Officer Representative).

1.4.20. Payment: Payment will be per satisfactorily completed round of mowing/trimming. Contractors shall provide the Project Office with a correct invoice at after each ordered mowing/trimming is completed. Payment shall be made via Electronic Funds Transfer (EFT) into the Contractor’s banking account on file as registered with SAM. In accordance with the Prompt Payment Act, payment will be made approximately 30 days after the last day of services received for the billing period, or 30 days from receipt of the invoice, whichever is later. An example invoice in included in Attachment 8.

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. A supplier or vendor having a contract to provide specific supplies or service to the

Government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. Contracting Officers Representative. An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. Deliverable. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.6. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.8. Quality Assurance. The Government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.9. Quality Assurance Surveillance Plan. An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.10. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. Sub-Contractor. One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the Sub-Contractor.

2.1.12. Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.13. Work Week. Is defined as Monday through Friday, unless specified otherwise.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will furnish to the Contractor the following identified property to be used in performing the contract. When the property is delivered, the Contractor shall verify its quantity and condition in writing to the Contracting Officer’s Representative on Memorandum Receipt, ENG Form 4866, within 48 hours of receipt. Damages or loss will be reported in writing, to the Contracting Officer’s Representative, within 72 hours.

3.1. Services: None

3.2. Facilities: None

3.3. Utilities: None

3.4. Equipment: None

3.5. Materials: None

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1. General: The Contractor will furnish everything required to meet the requirements of this contract that is not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. General: Mowing equipment shall be finish type mowers with a cutting height adjustable from 1 to 4 inches. Tractor-mounted mowers shall be lawn type. All mowers shall be equipped with appropriate roll over protection and safety belts, chutes, and discharge guards in place always while mowing operations are being performed. All mower blades shall be kept sharp, and mowing equipment shall be maintained in good condition to provide a high quality, uniform cut.

5.1.1. Mowing Activity:

5.1.1.1. Administrative Area Mowing:

5.1.1.1.1. Administrative Area 1 Mowing will include the red areas shown on the Lawn Care Mowing & Trimming Administration Map, including the irrigated lawn areas, directly in front of the Pomme de Terre Project Office. Area 1 mowing/trimming may be ordered individually or any combination of the items per order, up to and including all items by the COR.

5.1.1.1.2. Administrative Area 2 Mowing will include the blue areas shown on the Lawn Care

Mowing & Trimming Administration Map. Area 2 mowing/trimmings are a separate CLIN from Area 1 mowing/trimming and may be individually or any combination of the items per order up to and including all items by the COR.

5.1.1.1.3. All areas shall be completely mowed to a uniform height between 3 to 4 inches, free of windrows or piled clippings, uncut vegetation, rutting, or scalping, skips or gaps.

5.1.1.1.4. Mowing shall be accomplished to within, but no closer than twenty-four (24) inches +/-six (6) inches of the trunk of any tree, bush, or shrub; and to within, but no closer than twelve (12) inches +/- six (6) inches of any inanimate object such as walls, posts, signs, park equipment, or other such objects.

5.1.1.1.5. Services shall not be permitted when ground conditions exist that will result in the turf being rutted or being otherwise disturbed during mowing operations. Mowers shall be operated in such a manner as to protect against the sod being torn by wheels on turns.

5.1.1.1.6. The Administration Area Picnic Shelter is used heavily. Mowing shall be accomplished in such manner as to minimize disturbance of visitors using the facility.

5.1.2. Trimming:

5.1.2.1. Trimming shall be accomplished either simultaneously or immediately following mowing ordered by the COR.

5.1.2.2. This includes trimming around all trees, culverts, guardrails, along sidewalks, structures/buildings, electrical pedestals, posts, steep ditch lines, fence posts, along with trimming any other items within the mowing areas shown on the furnished maps. This list of areas to be trimmed is not all inclusive.

5.1.2.3. Areas must be trimmed uniformly, without scalping or leaving uneven edges. Care must be taken by the Contractor so as not to injure or damage any mature or young trees, shrubs or other freshly planted vegetation. Trimming around trees, shrubs and bushes will not be required closer than two (2) inches of the trunk of any tree, shrub or bush. Replacement of damaged vegetation shall be the Contractor’s responsibility and at no extra cost to the Government.

Trimming around buildings, sidewalks and other inanimate objects shall be to the last blade of grass. Moveable objects shall be moved and the area round and under such objects shall be mowed and or trimmed. Such objects shall be returned to their original positions following mowing and trimming.

5.1.2.4. In areas that are too wet, too steep or inaccessible to mow with zero turn mowers or other mowers, hand trimming shall be required.

5.1.3. Edging

5.1.3.1. Mechanical edging shall be performed along all sidewalks, concrete slabs, curbs and playground surfacing concrete curb with a steel blade, mechanical edger, to achieve an approximate 0.5-inch gap between the hard surface and mowed area. Mechanical edging shall be ordered as a separate CLIN individually or any combination of the items per order up to and including all items by the COR.

5.1.4. Policing:

5.1.4.1. The Contractor is responsible for policing all mowing areas prior to and after mowing and trimming is completed for trash, tree limbs and other debris. All trash or other discarded man-made items shall be deposited in the refuse dumpster located in the maintenance building parking lot.

5.1.4.2. All tree limbs shall be disposed of by depositing them into small piles at the edge of the mowing area for pickup by government employees. In the event that extremely large debris be encountered during mowing operations, (limbs over 10 ft. in length and over 4” in diameter) the Contractor must notify the COR prior to the next mowing cycle so the Government can schedule this debris for removal and that the continuous avoidance of this un-mowed section can be alleviated.

5.1.4.3. At no time will it be acceptable for the Contractor or Contractor’s employees to mow over trash located within a mowing area or leave areas where branches or limbs were lying on the ground left un-mowed.

5.1.5. Cleanup:

5.1.5.1. Prior to leaving each area, the Contractor shall remove all grass clippings and other debris created during mowing operations from all sidewalks, curbs, paved roads, paved parking areas, picnic sites, shelter, playground surfacing, concrete slabs and other structures or shelters. Grass clippings may be spread uniformly in the adjacent grassy area, to a depth of no more than 1 inch.

5.1.5.2. Contractor shall not leave mower tracks on sidewalks or other concrete features.

5.1.6. Timeliness:

5.1.6.1. Once the order notification to begin mowing has been delivered, the Contractor shall complete all required services within the following times:

Administrative areas shall be mowed and trimmed within a one-day time period, on the same day of the week each week when ordered.

5.1.6.2. Time extensions for unusually wet weather conditions may be requested by the Contractor and evaluated by the Contracting Officer Representative on a case-by-case basis.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures including but not limited to:

6.1. EM-385-1-1 Current Safety and Health Requirements Manual

6.2. CFR 29 Park 1910 Occupational Safety and Health Standards

6.3. CFR 29 Part 1925 Safety and Health Standards for Federal Service Contracts

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1 – Performance Requirements Summary

7.2. Attachment 2 – Deliverables Schedule

7.3. Attachment 3 – Anti Terrorism and Operations Security Requirements

7.4. Attachment 4 – Corps Watch Information Paper and Employee Signature Page

7.5. Attachment 5 – Lake Map

7.6. Attachment 6 – Approximate Mowing Acreages

7.7. Attachment 7 - Mowing Area Maps

7.8. Attachment 8 - Example Invoice

7.9. Attachment 9 - Example QC Plan

7.10. Attachment 10 - Contractor’s Service Worksheet

ATTACHMENT 1

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Task Description

Performance Indicator

Required Performance Measure

Surveillance Method

Proportion of Required Service to Total Contract Price

Mowing Activity

5.1.1 Turf area presents

even appearance free of un-mowed strips & ruts. Area free of debris.

Unscheduled Monitoring / Customer Complaints

75%

Trimming 5.1.2 Areas trimmed are uniformly in appearance, no scalping and no damage to plants, trees or fixed objects.

Unscheduled Monitoring /Customer Complaints

10%

Edging 5.1.3 Surfaces edged to approximate gaps as stated in PWS

100% Inspection

Policing 5.1.4 Mowed areas free of debris, natural or man-made

Unscheduled Monitoring/ Customer Complaints

Cleanup 5.1.5 Areas free of grass clippings & other debris after services complete

Unscheduled Monitoring/ Customer Complaints

Timeliness 5.1.6 Services performed within one-day timeframe

Unscheduled Inspections/ observation.

ATTACHMENT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Proof of Insurance Once Prior to the Start of Work and Annually Thereafter

1 Copy

Hard copy or electronic

Shannon Henry 23697 County Road 218 Hermitage, MO 65668 shannon.l.henry@us ace.army.mil

Quality Control Plan (See Attachment 9)

Within 10 days of contract award.

Whenever Revisions are Made Thereafter.