B.01.01 Combined Synopsis and Solicitation - W912DQ24Q1040.pdf

Section A - Solicitation/Contract Form

SOLICITATION/CONTRACT FORM

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; quotes are being requested and a written solicitation (SF 1449) will not be issued.

The solicitation number for this acquisition is W912DQ24Q1040 and it is being issued as a Request for Quotes

(RFQ).

Offers are due on March 25th, 2024 by 12:00 pm CST noon. All quotes must be good for at least 60 days from due date.

This requirement will be synopsized and solicited, and quotes will be received, through the Procurement Integrated Enterprise Environment (PIEE) System Solicitation Portal. Quotes will be received and accepted through either the PIEE Solicitation Portal or by emailing Grant Hibbs at grant.m.hibbs@usace.army.mil.

In order to submit a quote for this requirement through the PIEE Solicitation Portal, Contractors will first need to register for the PIEE ‘Proposal Manager’ role.

How to Register:

1. Navigate to https://wawf.eb.mil/

2. Select Register [top right]

3. Select Vendor

4. Create a User ID and Password and follow the prompts [next]

5. Create Security Questions [next]

6. Complete your User Profile Information [next]

7. Complete your Supervisor or Approving Official Information [next]

8. Complete Roles - Step 1. Select SOL-Solicitation, Step 2. Select Proposal Manager, Step

2. Click Add Roles, Step 4. Fill in your Location Code (CAGE Code) [next] ensures

9. Provide a justification for your registration [next]

10. Follow the remaining prompts to submit your registration

To learn more about the PIEE Solicitation Portal and for training/instructions on submitting your quote, please visit the Web Base Training Page below: https://pieetraining.eb.mil/wbt/xhtml/wbt/sol/solicitation/proposals.xhtml

If you have any questions, please contact Grant Hibbs, grant.m.hibbs@usace.army.mil, 816-389-3503. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-03.

This synopsis/solicitation shall be set aside for small businesses and the associated North American Industry Classification System (NAICS) code is 561730 – Landscaping Services

Business size standard is $9.5 million.

Product/Service Code: S208 – Housekeeping- Landscaping/Groundskeeping

Description of Services Required: The U.S. Army Corps of Engineers Kansas City District has a need for Vegetation Management Services to support Stockton Lake Project in the Operations Division of the Kansas City District. The contractor shall perform all services in accordance with the Performance Work Statement located in Section C. The Contractor shall comply with all Federal, state, and local laws, ordinances, statutes and regulations pertaining to the provided services.

Place of Contract Performance: Stockton Lake, Stockton, Missouri.

Far 52.212-1, Instructions to Offerors- Commercial does apply to this acquisition with no addenda to the provision and is located in Section L of this combined synopsis/solicitation.

Far 52.212-2, Evaluation - Commercial Edited does apply to this acquisition with no addenda to the provision and is located in Section M of this combined synopsis/solicitation.

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, does apply to this acquisition with no addenda to the provision, and is located in Section K of this combined synopsis/solicitation.

FAR 52.212-4, Contract Terms and Conditions - Commercial Items, does apply to this acquisition with no addenda to the provision. These specific clauses required are located in Section I of this combined synopsis/solicitation.

FAR 52.212-5, Contract Terms and Conditions - Required to Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition. These specific clauses required are located in Section I of this combined synopsis/solicitation.

FAR 52.219-14(e)(1), Limitations On Subcontracting - See contract clause for subcontracting limitations.

Additional contract requirement(s) or terms and conditions are located in Section J of this combined synopsis/ solicitation.

In accordance with FAR 52.212-1(k) the prospective awardee shall be registered and active in https://sam.gov/ for their System Award Management (SAM).

PLEASE NOTE: SAM.GOV procedures have been changed as of 8 November 2019. Interested vendors must go to SAM.gov to register in SAM and to review current notices or announcements.

Contractors may obtain information on registration and annual confirmation requirements via the Internet at https://sam.gov/ or by calling (866) 606-8220.

The System for Award Management (SAM) is a Federal Government owned and operated free web site. If you are a small business needing assistance with registering or help with navigating through the website you may contact the Association for Procurement Technical Assistance Centers for help with actions such as SAM.gov registration.

If you have questions about Government procurements in general or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org/sam-registration/

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Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Recreation Areas - Base

FFP

Contractor shall furnish all labor, equipment, supplies, insurance, supervision and fuel necessary to accomplish vegetation management services in accordance with the PWS at the Stockton Lake Project.

FOB: Destination

PSC CD: S208

NET AMT

0002 1 Job Administrative Areas and Rip Rap - Base

FFP

Contractor shall furnish all labor, equipment, supplies, insurance, supervision and fuel necessary to accomplish vegetation management services in accordance with the PWS at the Stockton Lake Project.

1001 1 Job OPTION Recreation Areas - FY25

FFP

Contractor shall furnish all labor, equipment, supplies, insurance, supervision and fuel necessary to accomplish vegetation management services in accordance with the PWS at the Stockton Lake Project.

1002 1 Job OPTION Administrative Areas and Rip Rap - FY25

FFP

Contractor shall furnish all labor, equipment, supplies, insurance, supervision and fuel necessary to accomplish vegetation management services in accordance with the PWS at the Stockton Lake Project.

2001 1 Job OPTION Recreation Areas - FY26

FFP

Contractor shall furnish all labor, equipment, supplies, insurance, supervision and fuel necessary to accomplish vegetation management services in accordance with the PWS at the Stockton Lake Project.

2002 1 Job OPTION Administrative Areas and Rip Rap - FY26

FFP

Contractor shall furnish all labor, equipment, supplies, insurance, supervision and fuel necessary to accomplish vegetation management services in accordance with the PWS at the Stockton Lake Project.

3001 1 Job OPTION Recreation Areas - FY27

FFP

Contractor shall furnish all labor, equipment, supplies, insurance, supervision and fuel necessary to accomplish vegetation management services in accordance with the PWS at the Stockton Lake Project.

3002 1 Job OPTION Administrative Areas and Rip Rap - FY27

FFP

Contractor shall furnish all labor, equipment, supplies, insurance, supervision and fuel necessary to accomplish vegetation management services in accordance with the PWS at the Stockton Lake Project.

4001 1 Job OPTION Recreation Areas - FY28

FFP

Contractor shall furnish all labor, equipment, supplies, insurance, supervision and fuel necessary to accomplish vegetation management services in accordance with the PWS at the Stockton Lake Project.

4002 1 Job OPTION Administrative Areas and Rip Rap - FY28

FFP

Contractor shall furnish all labor, equipment, supplies, insurance, supervision and fuel necessary to accomplish vegetation management services in accordance with the PWS at the Stockton Lake Project.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK

STATEMENT VEGETATION

MANAGEMENT SERVICES

STOCKTON LAKE PROJECT

OFFICE

1. General: Work shall consist of furnishing all personnel, equipment, fuel, transportation, permits, licenses, and materials necessary to vegetation management services, in accordance with the specifications contained herein. This is a performance-based contract. The Contractor has the flexibility to use their expertise to determine the best product(s) and number of applications to most efficiently and cost effectively provide the level of vegetation control required for the performance period. There will be no set number of applications, just the standard of control set forth in this performance work statement. The Contractors submitted price shall be to provide these services from 1 April through 30 September each year. The Contractor may elect to include use of pre-emergent herbicide in the month of March to provide control during the period listed above. No separate payment will be made if the Contractor elects to do this, it shall be calculated into the total cost for the contract per year and paid on the monthly invoice. The total cost per year will be divided by the 6 months of performance and this shall be the Contractors monthly payment for satisfactorily performed services.

1.1. Description of Services/Introduction: Vegetation Management

Services shall be performed as defined in this Performance Work Statement. The Contractor shall perform to the standards in this contract.

Prospective contractors are encouraged to visit and fully inspect all areas, accesses, locations, etc. prior to submitting a quote. The Government shall not be held accountable for conditions at the site which were not considered by prospective contractors.

1.2. Background: Stockton Lake is a flood control reservoir located on the

Sac River in southwest Missouri, tucked into the foothills of the scenic Ozark Mountain range. The lake spans three county boundaries: Cedar, Dade, and Polk. It is approximately 50 miles northwest of the metropolitan area of Springfield, Missouri, and approximately 130 miles south of Kansas City, MO. A map of Stockton Lake can be found on the Internet at: http://www.nwk.usace.army.mil/st/. Stockton Lake provides flood protection for downstream areas and is part of a network of Corps of Engineer Lakes that help control flooding in the Missouri and Mississippi River basins. Stockton Lake encompasses approximately 25,000 acres of surface water. Federal land surrounding Stockton Lake totals 36,047 acres, of which 16,572 acres are leased to the Missouri Department of Conservation (MDC) for management. Land management practices used by the Corps of Engineers and MDC are engineered to preserve their natural value, providing benefits to the nation in areas of flood damage reduction, recreation, fish and wildlife management, hydroelectric power, and water quality improvement. Eight parks around the lake are managed and maintained by the Corps of Engineers. These parks include roads, utility systems, campsites, beaches, boat ramps, picnic grounds, and playground areas. In addition to Corps-managed areas, the Corps also maintains active lease agreements with the Missouri Department of Natural

Resources and private entities. The lessees provide a full range of marina services, restaurants, and camping to the public. Additional services contracted to the private sector include mowing, herbicide application, boundary clearing and maintenance, facility cleaning, and park attendants. The Corps manages the contracts and conducts inspections to ensure that the services are provided for visitors to the lake.

1.3. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (2) 12-month option years. The Period of Performance reads as follows:

Base Year – Award date 2024 through 31 December 2024 Option Year 1 – 1 January 2025 through 31 December 2025 Option Year 2 – 1 January 2026 through 31 December 2026 Option Year 3 – 1 January 2027 through 31 December 2027 Option Year 4 – 1 January 2028 through 31 December 2028

1.4. General Information

1.4.1. Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which they assure their work complies with the requirement of the contract. The Contractor shall submit a copy of their quality control plan to the Contracting Officer's Representative (COR) for approval prior to the start of work. See Attachment 5 Quality Control Plan Template/Example. After acceptance of the quality control plan the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to their QC system.

1.4.2. Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3. Re-performance of Services. Should an inspection reveal a major defect that requires performance or re-performance of a required service under this contract, the Contractor shall perform / re-perform the service within 24 hours of notification of problem. The government will make one attempt to request the re-performance of the service. This will be done via the contractors stated method of communication. If re-performance of the service is not accomplished or accomplished to standards set forth in this contract, payment deductions will be enforced.

1.4.4. Recognized Holidays: The Contractor will not be required to work on the following Federal Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day.

1.4.5. Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:00 AM and 8:00 PM CST, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor may not work outside of these hours without prior approval from the Contracting Officer or COR.

The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.6. Inclement Weather: Services may be performed during periods of inclement weather. In cases of severe weather or park closure, the Contracting Office or COR may authorize exceptions. When exceptions are granted, work shall resume within 24 hours after the severe weather or park closure has terminated, unless the Contracting Office or COR authorizes additional time.

It is the Contractor’s responsibility to notify the COR when they are not able to perform services due to inclement weather.

1.4.7. Access Across Stockton Dam and Project Highway Bridges: The roadway across the dam and roadways over various highway bridges on Stockton Lake may be closed from time to time during the life of this contract.

Closures could sometimes last several months under certain construction or maintenance circumstances. The Contractor should be prepared to take an alternate route during these times at no additional cost to the Government.

1.4.8. Security Requirements: Contractor performing work under this contract must comply with the requirements of the Antiterrorism/Operations Security Requirements (AT/OPSEC). See Attachment 3 of this PWS.

1.4.8.1. Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use.

1.4.8.2. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR.

1.4.8.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the COR, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.4.8.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.8.3. Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.4.9. Insurance Requirements: Contractor shall obtain and maintain all appropriate commercial liability and workman’s compensation insurance as required in accordance with Federal and State requirements for the duration of the contract. Reference FAR clauses included in this contract for further guidance on insurance requirements.

1.4.10. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer and/or COR will apprise the Contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.4.11. Contracting Officers Representative: The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.4.12. Documents and Correspondence: After award, all documents and related correspondence shall be routed to the Contracting Officer; or through the Contracting Officer’s Representative (COR) at the Project Office to the Contracting Officer. Day to day contact and telephone communication with Government personnel shall normally provide adequate information exchange. The Government reserves the right to schedule meetings at the Project Office as necessary to ensure strict compliance with the terms of this contract. Such meetings shall be scheduled, to the extent possible, at mutually convenient times. However, upon notice, the Contractor shall attend meetings regarding matters affecting this contract, and the time spent in such meetings shall be at no additional charge to the Government.

1.4.13. Contractor Personnel: The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. This person may be the Contractor themselves or someone that they choose to designate. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing in the QC Plan to the Contracting Officer. This person must be available to take calls or meet during the specified hours of operation. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.4.14. Communication: The contract manager or alternate shall communicate with the COR as needed to provide a status update on work being performed, Monday thru Friday accept Federal holidays or when the government facility is closed for administrative reasons. The Contractor shall furnish a phone number that will be attended during the hours of operation to which calls concerning contractual matters can be placed.

1.4.15. Contractor Conduct: Contractor personnel shall be fully clothed at all times while performing these services. Clothing shall be reasonably clean and neat in appearance and at a minimum shall include the name of the Contractor’s Company identifying them as a Contractor employee. Contractor personnel shall utilize tact, diplomacy, and courtesy at all times during contact with the public. Any illegal or criminal activity may result in termination of the contract.

No person performing this Contract shall consume any alcohol or drugs (except prescription drugs not affecting duty performance) during duty hours or within the eight (8) hour period preceding duty hours.

1.4.16. Equipment Breakdown/Staffing: Equipment breakdown or staffing issues shall not relieve the Contractor of the responsibility of performing the work as specified. It shall be the responsibility of the Contractor to assure that he/she has, or can obtain on short notice, sufficient backup equipment and personnel to continue the services, as specified, without interruption.

1.4.17. Title 36 Rules and Regulations: Contractor and Contractor Personnel will comply with Title 36 Rules and Regulations for the entire period of performance of this contract.

1.4.18. Safety Requirements: All services shall be performed in accordance with applicable safety requirements set forth in Corps of Engineers Manual EM- 385-1-1, “Safety and Health Requirements Manual” and supplements thereto, and current OSHA requirements. The EM-385-1-1 is hereby incorporated by reference, and the Contractor is required to perform this contract in accordance with the standards set forth therein. Any equipment or materials not in conformity with this manual shall be removed from Government property immediately. The Contractor shall be expected to take a vital interest in safety, hazard, and to educate their employees to work and plan their work safely.

The Contractor will be required to submit an accident prevention plan and Activity Hazard Analysis for approval as part of this requirement. An emphasis shall be placed on operating equipment in accordance with this manual and in the proper use of personal protective equipment required under this manual.

This manual can be accessed at https://www.publications.usace.army.mil/Portals/76/Publications/EngineerMa nuals/EM_385-1-1.pdf, or as a mobile app for smartphones and tablets if you search for “EM 385-1-1” in the app store for your device.

1.4.18.1. Man Hours Reporting: The Contractor shall report the number of hours worked on government property monthly during the period of performance of services under this contract. These hours will be recorded on the Contractors monthly invoice and submitted to the Stockton Project Office.

1.4.18.2. Work Clothes: All Contractor personnel shall be fully clothed at all times while performing these services. "Fully clothed" shall be deemed to mean that a shirt, trousers, and shoes shall be worn at all times.

Clothing shall be clean and neat in appearance. Clothing shall comply with all requirements of Corps of Engineer’s manual EM 385-1-1, and the Occupational Safety and Health Act of 1970 (OSHA) Standards. Safety equipment such as safety vests, steel toe boots, gloves, hard hats, eye protection etc. shall be available to workers in work areas with special clothing and protection requirements.

1.4.19. Environmental and OSHA: Contractor and all employees/subcontractors must comply with all Federal, state and local environmental and occupational safety laws and regulations. Any apparent conflict or breach with Federal, State, or local laws associated with the performance of this contract shall be immediately brought to the attention of the Contracting Officer or the Contracting Officer Representative for final resolution. The Contractor shall be liable for all penalties which result from violations of, or failure to comply with, all such Federal, State, or local laws.

1.4.20. Property Damage: Contractor shall be liable for any and all damages or losses, public (Government) or private (including damage to property of park patrons), incidental to the work performed as a result of this contract. Any damage to Government property due to any park facilities or features shall be replaced or repaired to original conditions at no extra cost to the Government.

1.4.21. Permits: The Contractor shall, without additional expense to the

Government, be responsible for obtaining and maintaining as current, any necessary licenses and permits, and for complying with any applicable Federal, State, and Municipal laws, codes, regulations, in connection with execution of the work.

1.5. Payment: Payment will be made by the month for satisfactorily performed services. Payment will not be made for services not performed. Contractors shall provide the Project Office with an invoice at the end of each month, requesting payment for that month’s services. Payment shall be made via Electronic Funds Transfer (EFT) into the Contractor’s banking account on file as registered with SAM. In accordance with the Prompt Payment Act, payment will be made approximately 30 days after the last day of services received for the billing period, or 30 days from receipt of the invoice, whichever is later.

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Contractor. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. Contracting Officer’s Representative. An employee of the U.S.

Government appointed by the Contracting Officer to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. Critical element. A critical element is a task, procedure, or operation which has been determined to be mandatory to fulfill the condition, value or measure comprising a standard. Deviations from standards for critical elements shall constitute a major defect.

2.1.5. Non-critical element. A non-critical element is a task, procedure, or operation which has been determined to be essential to the overall condition, value, or measure comprising a standard, but will not constitute a substantial deviation (major defect) from the standard. Repeated unsatisfactory performance or non-performance of non-critical elements can constitute a substantial deviation (major defect) from the standard.

2.1.6. Defective Service. An instance of noncompliance with a service requirement. A defect may be caused by either non-performance or unsatisfactory performance.

2.1.7. Deliverable. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.8. Inspection. The examination and testing of supplies or services to determine whether the supplies or services conform to contract requirements.

Inspection is the process of measuring, examining, testing, or otherwise comparing the unit of service with the requirements.

2.1.9. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, a quote can be rejected if it does not have a firm commitment from the persons that are listed in the quote.

2.1.10. Major Defect. A major defect is a defect that is likely to reduce materially the usability of the unit of service for its intended purpose. A major defect is a defect that judgment and experience indicate would result in hazardous or unsafe conditions. A major defect is also a defect that judgment and experience indicates that to achieve substantial compliance with an established standard, immediate corrective action is required. A major defect is also classified as a collection of 2 or more minor defects in the same general area.

2.1.11. Minor defect. A minor defect is a defect that is not likely to reduce materially the usability of the unit of service for its intended purpose or is a departure from the established standards having little bearing on the effectiveness of the unit of service. A minor defect is a defect that judgment and experience indicates is not a substantial deviation from requirements and generally does not require re-performance for overall performance to be considered as satisfactory.

2.1.12. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.13. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.14. Quality Assurance Surveillance Plan. An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.15. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.16. Target Species. Any vegetation of any species growing within an area designated for vegetation management.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1. Services: The Government will supply the Contractor with maps of the areas where work will be performed.

3.2. Facilities: N/A

3.3. Utilities: N/A

3.4. Equipment: Contractor will be issued keys to access gated areas where applications occur.

3.5. Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1. General: The Contractor will furnish all necessary labor, equipment, supplies, materials, supervision, transportation and fuel required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services:

5.1.1. The Contractor must possess a Certified Commercial Applicator License for the State of Missouri as well as Category 3, 5 and 6 certifications. The Contractor shall maintain compliance with the Missouri Pesticide Use Act at all times while performing work under this contract.

5.1.2. The Contractor will be responsible for selecting the appropriate chemical(s) to be used based on site location, proximity to the public, environmental concerns, target species and best commercial practices. The COR must approve all chemicals that will be used during this contract. The Contractor will provide SDS sheets (Safety Data Sheets) and product labels for all chemicals used on government property. A combination of both pre and post emergent herbicides or other approved herbicides may be used to provide the required control under this contract. Biodegradable dye will be used as a marker to insure even applications.

5.1.3. All chemicals used to treat vegetation directly adjacent to water must be used in accordance with the manufactures label.

5.1.4. The Contractor shall provide at least a 95% vegetation free control in recreation, administrative and dam rip rap areas as evidenced by dead and dying plants, by stem count. The type of chemical and frequency of application to maintain this level of control, shall be the responsibility of the Contractor.

Should the level of control fall below 95% in any one area, the Contractor will be responsible for the re-treatment of the subject area(s) to achieve the desired result at no additional cost to the government. The Government will perform at least, monthly inspections to verify that this level of control is being maintained.

5.1.5. The Contractor shall provide at least 99% vegetation free control in each sewage lagoon as evidenced by surface area of dead and dying vegetation.

The type of chemical and frequency of application to maintain this level of control, shall be the responsibility of the Contractor. Should the level of control fall below 99% in any one area, the Contractor will be responsible for the re-treatment of the subject area(s) to achieve the desired result at no additional cost to the government. The Government will perform at least monthly inspections to verify that this level of control is being maintained.

5.1.6. In order to maintain this level of vegetation control, the Contractor will be required to make at least one Quality Control visit after each application to ensure that the desired results are being achieved. Payment will not be made until this level of control is accomplished.

5.1.7. The Contractor must contact the COR within 48 hours before being onsite anytime that vegetation management services including applications and quality control visits. The monthly Quality Control visit can occur no less than 7 days from the date of the initial monthly treatment. The government will begin inspecting areas 7 days after the initial treatment for quality assurance purposes. The goal of these inspections is to observe the effectiveness of the Contractor’s quality control program and see that contract requirements are being met.

5.1.8. The serviced areas will present a neat, even kill of all species growing within the areas. Spray patterns will provide an even border between treated and untreated areas. A 6-inch maximum (approx.) vegetation free border will be left around all hard-surfaced or rocked facilities (i.e. campsites, parking lots, riprap, curbing etc.).

5.1.9. Water points for tank filling are available for Contractor use in most recreation areas and in the administrative areas, however it is ultimately the Contractor’s responsibility to obtain water as needed to meet the requirements of this contract.

5.1.10. The Contractor must provide hoses and backflow-preventers. Clean-out of chemical tanks and disposal of chemical containers shall not be allowed on government property.

5.1.11. The Contractor will have spill kits available on all vehicles used on government property adequate to the type and quantity of chemical on the vehicle. Contractor employees will be trained in the use of these kits and are expected to aggressively implement their use in the event of a spill.

5.1.12. The Contractor will be responsible for any damage to non-target species.

5.1.13. The Contractor will complete a herbicide application report form after each chemical application whether initial or follow-up. Payment will not be made until the completed forms are provided.

5.1.14. The use of aerial spraying will not be permitted in any of the areas serviced under this contract.

5.2. Herbicide Application Areas: The Contractor shall perform vegetation management in all areas shown to maintain them free of vegetation. Areas shaded in orange on the maps indicate areas where vegetation management shall take place, if an area is completely shaded it does not necessarily mean that the entire shaded area shall be maintained, only the features listed below within shaded areas.

5.2.1. Recreation Areas: The Contractor shall apply herbicide(s) to control vegetation growth within park and recreation areas as indicated in the attached maps including Cedar Gap Trail, Crabtree Cove Park, Crabtree Cove Trail, Cedar Ridge Park, Greenfield Access, Hawker Point Park, Highpoint Access, Masters Park, Mutton Creek Access, Mutton Creek Group Camp, Mutton Creek Marina Lagoon Fence and Sand Filter, Old Mill Area, Orleans Trail North, Orleans Trail South, Ruark Bluff Day Use Area, Ruark Bluff West Park, Ruark Bluff East Park, and Stockton Park. This shall include: campsite pads both paved and graveled; an approximately 6 inch wide perimeter around all buildings including picnic shelters, sheds, and restrooms, and shower buildings; cracks and joints in paved roadways, parking lots, curbs and sidewalks, gravel roads and driveways; sewage lagoons and lagoon fences; sand filter at Mutton Creek Marina; Sewage Treatment Plant at Orleans Trail Park; road shoulders and guardrails along roadways if present;

rip rap areas along roadways and around boat launch and fishing dock areas;

gravel dumpster enclosures; a 6 inch perimeter around all signs and campsite posts; and trails and trailhead areas.

5.2.1.1. Sewage Lagoons: The Contractor shall treat sewage lagoons for

99% control of aquatic vegetation such as Duckweed, growing within the lagoons. The Contractor will schedule and perform this application at the time when it shall be the most effective in controlling target species for the season. There are thirteen sewage lagoons that will be treated for unwanted vegetation as follows: Stockton 1 lagoon .25 surface acres, Orleans Trail North1 lagoon .35 surface acres, Orleans Trail South 1 lagoon .30 surface acres, Hawker Point 2 lagoons .30 and .25 surface acres, Ruark Bluff West 1 lagoon (two pods) .40 surface acres , Ruark Bluff East 2 lagoons .27 and .40 (two pod) surface acres, Mutton Creek 3 lagoons .32, .32 and .40 (two pod) surface acres, Cedar Ridge 1 lagoon .30 surface acres, and Crabtree Cove 1 lagoon .20 surface acres. See attached area maps for sewage lagoon locations. One round of herbicide application for sewage lagoons must include all the areas listed above.

In the past chemicals containing Alligare Floridine have been used for aquatic vegetation management.

5.2.2. Administrative Areas: The Contractor shall apply herbicide(s) to control vegetation growth within administrative areas as indicated in the attached maps. This shall include the gravel area around the Kit Bond Information Center sign, Information center parking area; upper maintenance compound fence, gravel parking and storage areas, and areas around buildings;

vegetation growing in cracks of roadways, road shoulders, parking lots, sidewalks and curbing throughout the area; turbine display and flagpole area;

West Overlook area; chain-link fences within the area; lower maintenance compound gravel roads, gravel storage and parking areas, and areas around buildings including vegetation growing in cracks in concrete around buildings;

power plant parking lot and drainage ditches; and the gravel area and fences at the switchyard for the power plant. The switchyard is a high hazard area due to equipment with extremely high voltage located there. Extreme caution should be used when working in this area. The Contractor must contact the Stockton Lake Project Office prior to application in the switchyard so that they can gain access to spray it.

5.2.3. Dam Rip Rap Areas: The Contractor shall apply herbicides to control vegetation growing in rip rap areas as indicated in the attached maps, including the rip rap on the upstream and downstream sides of the embankment, on the West side of the intake channel, rock stockpile area and bluff abutment areas where vegetation is growing between the concrete structure of the Dam and the surrounding area.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures including but not limited to EM-385-1-1.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Technical Exhibit 1 – Performance Requirements Summary

7.2. Technical Exhibit 2 – Deliverables Schedule

7.3. Technical Exhibit 3 – Anti Terrorism and Operations Security Requirements.

7.4. Technical Exhibit 4 – Corps Watch Training and Acknowledgement

7.5. Technical Exhibit 5 – Quality Control Plan Example

7.6. Technical Exhibit 6 – Application Area Maps (Separate Document)

TECHNICAL EXHIBIT 1

Performance Requirements Summary The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

% of Deduction from the CLIN Price if not Corrected

Method of Surveillance

PRS # 1.

Pre-Season Pre- Emergent Treatment

5.2 Zero Deviation

from Standard

15% Periodic Inspection Monthly

PRS # 2

Recreation Areas

5.2.1 Zero Deviation

from Standard

15% Periodic Inspection Monthly

PRS # 3

Administrative Areas.

5.2.2 Zero Deviation

from Standard

15% Periodic Inspection Monthly

PRS # 4

Lagoons

5.2.1.1 Zero Deviation

from Standard

15% 100% Inspection

PRS # 5

Dam Rip Rap Areas

5.2.3 Zero Deviation

from Standard

20% 100% Inspection

PRS # 6

Timeliness

5.1 Zero Deviation

from Standard

10% 100% Inspection

PRS # 7

Quality Control

5.1 Zero Deviation

from Standard

10% Periodic Inspection Monthly

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Proof of Insurance

Once prior to the start of work

One Electronic is preferred but hardcopy will also be accepted.

Attn: Patricia Burns Email:patricia.a.

burns@usace.a rmy.mil Address: 16435 E. Stockton Lake Dr.

Stockton, MO 65785

Quality Control Plan

Once prior to the start of work

One Same as above Same as above

Herbicide Application Report

Daily when work is performed

One copy for each day

Same as above Same as above

Security Requirements Documentation

As needed As needed Same as above Same as above

Accident Prevention Plan and AHA

Once prior to the start of work

One Same as above Same as above

Proof of Missouri Commercial Applicators License

Once prior to the start of work

One Same as above Same as above

Application Reports

After Each Application

One Same as above Same as above

SDS and Product Information

For any new chemical used on the project

One Same as above Same as above

Exposure Hours Report (Man Hours)

Once per month on the 1st of the month the previous month’s man hours will be reported.

One Same as above Same as above

TECHNICAL EXHIBIT 3

ANTI-TERRORISM/OPERATION SECURITY REQUIREMENTS

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract.

Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures - -this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures.

Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award.