B.01.01 Combined Synopsis and Solicitation - CUS-03 - OFHT - Osage Bluff & Fairfield.pdf

VENDOR INFORMATION SHEET

FY 24 Mass Solicitation/Custodial

W912DQ24Q1002

Custodial-03 Osage Bluff & Fairfield Park Harry S. Truman Lake Project

OFFEROR’S NAME:

OFFEROR’S ADDRESS:

OFFEROR’S PHONE #:

OFFEROR’S EMAIL:

OFFEROR’S SAM UEI:

OFFEROR’S CAGE:

OFFEROR’S SIGNATURE:

BID SCHEDULE

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Season Year Base

Park Custodian – Base Period

FFP

The Contractor shall furnish Park Custodian supplies, services, and equipment for Osage Bluff & Fairfield Park as defined in the Performance Work Statement (PWS).

NET AMT BASE Year Only

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Season Year

OPTION 1

Park Custodian – Option Period 1

FFP

The Contractor shall furnish Park Custodian supplies, services, and equipment for Osage Bluff & Fairfield Park as defined in the Performance Work Statement (PWS).

NET AMT OPTION Year 1 Only

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 1 Season Year

OPTION 2

Park Custodian – Option Period 2

FFP

The Contractor shall furnish Park Custodian supplies, services, and equipment for Osage Bluff & Fairfield Park as defined in the Performance Work Statement (PWS).

NET AMT OPTION Year 2 Only

TOTAL AMOUNT ALL OPTIONS ONLY

Form PPQ-0 (9/30/11)

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information

Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain)

Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK

TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS. CLIENTS ARE HIGHLY

ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE

SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an

Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the

Contractor successfully performed a significant event that was a benefit to the

Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the

Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff

(including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations

(including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

RELATED EXPERIENCE FORM:

This form must be completed by all offerors in order to receive consideration for award. If additional space is needed, this form may be duplicated as necessary, no more than three submissions. Information describing the offeror’s complete contracting background and experience shall be provided. The contractor’s information should only describe experience that directly pertains to the type of work set forth in this in Section C of this solicitation. Include details of any training which would enable you to better perform the work outlined in the specifications. Reference information should include the names and current telephone numbers of all agencies/firms listed.

Experience

Contract Work/Type:

Agency/Firm for Whom the Work Was Performed:

Contact Person at the Site: Telephone:

Month/Year Work Began: Month/Year Work Ended:

Description of Duties/Work: (Please provide details)

SEE ADDENDUM

(No Collect Calls)

W912DQ24Q1002 18-Aug-2023

b. TELEPHONE NUMBER

816-3893805

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 20 Sep 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DQ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Myleesa France

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, KANSAS CITY +

FEDERAL BLDG, CT-C +

601 E 12TH ST RM 647

KANSAS CITY MO 64106-2896

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

816-389-2029/2030FAX:

TEL: 816-389-3812 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,000,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF31

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DQ24Q1002

Section A - Solicitation/Contract Form

SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart

12.603 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotes are being requested and a written solicitation will not be issued.

The solicitation number for this acquisition is W912DQ24Q1002 and it is being issued as a Request for Quote

(RFQ).

The Due Date for the receipt of quotes is listed in Block 8 of the SF 1449. Offers shall be submitted in PDF via e-mail to Myleesa.S.France@usace.army.mil. All offers must be good for at least 60 days from offer due date. All quotes must be emailed separately.

If you have any questions, please contact Ms. Myleesa France, Myleesa.S.France@usace.army.mil, 816-389- 3805.

The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-84.

This synopsis/solicitation will be awarded with Total Small Business Set-Aside and the associated North American Industry Classification system (NAICS) code is 561720 – Janitorial. The related Product Service Code (PSC) is 7349 – Building Cleaning and Maintenance Services, Not Elsewhere Classified.

Business size standard is: $22,000,000.00.

Description of Services Required: The U.S. Army Corps of Engineers Kansas City District has a need for Park Attendant with Custodisn Services in support of various Missouri Lake Projects in the Operations Division of the Kansas City District. The contractors shall perform all services in accordance with the Performance Work Statement (PWS), please see attachments. The Contractor shall comply with all Federal, state, and local laws, ordinances, statutes and regulations pertaining to the provided services.

Place of Contract Performance: Harry S Truman Lake Project, Warsaw MO Pomme de Terre Lake Project, Hermitage MO Stockton Lake Project, Stockton MO

Far 52.212-1, Instructions to Offerors- Commercial does apply to this acquisition with no addenda to the provision and is located in Section L of this combined synopsis/solicitation.

Attachments are listed in Section J of this combined synopsis/ solicitation. Four Attachment Packets for this Solicitation have been posted.

Far 52.212-2, Evaluation - Commercial Edited does apply to this acquisition with no addenda to the provision and is located in Section M of this combined synopsis/solicitation.

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, does apply to this acquisition with no addenda to the provision, and is located in Section K of this combined synopsis/solicitation.

FAR 52.212-4, Contract Terms and Conditions - Commercial Items, does apply to this acquisition with no addenda to the provision. These specific clauses required are located in Section I of this combined synopsis/solicitation.

FAR 52.212-5, Contract Terms and Conditions - Required to Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition. These specific clauses required are located in Section I of this combined synopsis/solicitation.

In accordance with FAR 52.212-1(k) the prospective awardee shall be registered and active in https://sam.gov/ for their System Award Management (SAM).

PLEASE NOTE: SAM.GOV procedures have been changed as of 8 November 2019. Interested vendors must go to SAM.gov to register in SAM and to review current notices or announcements.

Contractors may obtain information on registration and annual confirmation requirements via the Internet at https://sam.gov/ or by calling (866) 606-8220.

The System for Award Management (SAM) is a Federal Government owned and operated free web site. If you are a small business needing assistance with registering or help with navigating through the website you may contact the Association for Procurement Technical Assistance Centers for help with actions such as SAM.gov registration.

If you have questions about Government procurements in general or need assistance in the preparation of your proposal, a local APEX Accelerator (formerly Procurement Technical Assistance Center (PTAC)) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org/sam-registration/ .

(End)

Section C – Descriptions and Specifications

PERFORMANCE WORK STATEMENT

OSAGE BLUFF and FAIRFIELD PARK CUSTODIAN

HARRY S. TRUMAN LAKE PROJECT OFFICE

1. General: This is a non-personnel services contract to provide Park Custodian Services at Osage Bluff Park and Fairfield Park, from 10 April through 01 October at the Harry S. Truman Lake Project. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that facilities cleanup services as defined in this performance work statement (PWS) are completed in a manner that will maintain all buildings and facilities in a clean, sanitary condition, and grounds free of litter and debris.

1.2. Background: Harry S. Truman Dam and Reservoir was constructed by the U.S. Army Corps of Engineers for flood protection, it is the largest flood control lake in Missouri. This multi-purpose lake provides flood protection, power production, water supply, recreation, fish, and wildlife management. At the top of the multi-purpose pool is a 55,600-surface acre lake with 958 miles of shoreline. A map of Harry S. Truman Lake can be found on the Internet at:

https://www.nwk.usace.army.mil/Locations/District-Lakes/Harry-S-Truman-Lake/. Power generation capacity of 160,000 kilowatts serves the Southwest Power Administration. The Corps acquires several service contracts from the private sector include mowing, refuse collection, facility cleaning, and park attendant. The Corps manages the contracts and conducts inspections to ensure that the services are provided for visitors to the lake and employees. This contract offers a full-hookup campsite to the Contractor which allows for close access to the amenities at Truman Lake. Park custodian procurements utilized by the Harry S. Truman Lake Project, Kansas City District, Corps of Engineers, encompass cleaning of facilities, restocking of consumables and miscellaneous duties.

1.3. Flood Control. This is a flood control project. Occasional retention of floodwaters may inundate portions of the public use areas, other areas, or access roads thereto being serviced by this purchase order. In the event that inundation materially affects the scope of work, Contractors may be requested to submit a pricing proposal covering the unserviceable or affected portion of his/her work in order that an equitable adjustment to contract price can be negotiated and an adjustment made in accordance with the appropriate contract clause [Changes, FAR 52.212-4(c)]. Payment for services not performed because of conditions stated above shall be initially withheld until execution of an equitable adjustment is made by contract modification

1.4. Period of Performance: The period of performance shall be for one Base Year of 12 months and two

12-month option years. Actual services shall be performed from 10 April through 01 October during each year of the periods listed below. The Period of Performance reads as follows:

Base Year – 1 April 2024 through 31 March 2025

Option Year 1 (if exercised)– 1 April 2025 through 31 March 2026

Option Year 2 (if exercised) – 1 April 2026 through 31 March 2027

1.5. General Information

1.5.1. Quality Control: The Contractor shall develop and submit their Quality Control Plan (QCP) for COR approval at the time of the Post Award Meeting, prior to the start of work that identifies the on- site Quality Control Manager/Custodian. The Contractor shall maintain a quality program to ensure facilities cleanup services are performed in accordance with established Best Commercial Practices and the PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non- recurrence of defective services. At a minimum the Contractor shall develop quality control procedures addressing the areas identified in the Performance Work Statement. As each area is serviced, the Contractor’s representative shall complete that portion of the Contractor’s Quality Control Report indicating the time services were completed and number of employees working the serviced area. Completed Quality Control Reports shall be signed and delivered, as directed by the COR. The information identified in the following subparagraphs shall be included in the QCP. A sample template will be provided upon request.

1.5.1.1. The Contractor shall designate, in writing, a responsible on-site representative of each work crew who shall serve as a contact for matters involving quality, performance or non-performance of the required work assigned to that crew. The representative shall have the authority to correct non- performance.

1.5.1.2. Post Award Documents: The Contractor shall be responsible for maintaining and submitting Daily Quality Control Reports, updated schedules as necessary, Monthly Contractor Work Records (see attached template), Monthly Park Specific Supply Quantity Reports; Work Orders (see attached template) as items are identified in the parks that need maintenance, as well as signed pay request invoices. Any insurance or documents that may require renewal or updating during the contract performance period is the responsibility of the Contractor.

1.5.2. Quality Assurance: The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.3. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

1.5.3.1. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

1.5.3.2. Security requirements for contract performance outside the US: For contract performance requirements that involve services or delivery in a foreign country, the Contractor shall comply with the requirements of DFARS clause 252.225-7043. For performance requirements that involve contract personnel accompanying or supporting US Armed Forces deployed outside the US, the Contractor shall comply with the requirements of DFARS clause 252.225-7040. Contract personnel accessing DoD or other federal facilities outside the US shall comply with applicable Status of Forces Agreements and Geographic Combatant Command requirements. Prior to contract personnel traveling outside the US, the Contractor shall provide documentation of AT, OPSEC, and other required training to the Government representative. Additionally, contract personnel shall comply with requirements specified in the DoD Foreign Clearance Guide, including country and theater clearance processes.

1.5.3.3. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements.

Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

1.5.3.3.1. Per the E-Verify Website the following exemptions apply: Employers whose contracts are exempt from the E-Verify federal Contractor rule are not required to enroll in E- Verify. A contract is considered exempt if any one of the following applies: (1) It is for fewer than 120 days. (2) It is valued at less than $250,000, the simplified acquisition threshold (Source: http://www.uscis.gov/e-verify/federal- Contractors/exemptions-and-exceptions).

1.5.4. Required Insurance: The contractor shall obtain and maintain during the period of performance, at least the kinds and minimum amounts of insurance required in accordance with applicable State statutes (Missouri Division of Insurance 573-751-4126). Proof of insurance shall be provided to the Contracting Officer’s Representative prior to commencement of duties.

1.5.5. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend the post award conference training session held at the Harry S. Truman Project Office to go over contract http://www.uscis.gov/e-verify/federal-http://www.uscis.gov/e-verify/federal-requirements (approximately 8 hours) held approximately five (5) days prior to start of services.

The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the contracting officer will apprise the Contractor of how the government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.6. Documents and Correspondence: After award, all documents and related correspondence shall be routed to the Contracting Officer; or through the Contracting Officer’s Representative (COR) at the Project Office to the Contracting Officer. Day to day contact and telephone communication with Government personnel shall normally provide adequate information exchange. The Government reserves the right to schedule meetings at the Project Office as necessary to ensure strict compliance with the terms of this contract. Such meetings shall be scheduled, to the extent possible, at mutually convenient times. However, upon notice, the Contractor shall attend meetings regarding matters affecting this contract, and the time spent in such meetings shall be at no additional charge to the Government.

1.5.7. Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. This person may be the Contractor themselves or someone that they choose to designate. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0730 and 4:00, Monday thru Friday accept Federal holidays or when the government facility is closed for administrative reasons.

1.5.8. Contractor Conduct: All individuals involved in operations shall not be under the influence of drugs or alcoholic beverages. The Contractor agrees to only provide personnel able to perform the services required under this contract and to notify the COR of any personnel using prescription drugs that might impair the Contractor’s ability to perform the requirements of this contract. The Contractor shall exercise tact, diplomacy, and courtesy and present a neat and clean appearance when dealing with the public. The Contractor shall, always, be responsible for the conduct and discipline of his/her employees.

1.5.8.1. Contractor personnel shall present a neat appearance and shall always conduct themselves in a proper manner during the performance of this contract. All individuals involved in services shall be dressed neatly and fully to include shoes, pants, shirt that shall be closed or buttoned. Since a significant portion of the work shall be performed in the presence of the public, the conduct of all employees is critical and shall be closely monitored.

1.5.8.2. Only U.S. Citizens, lawful resident aliens, and/or individuals who are legally authorized by Federal and or State Law are permitted to work on this contract. The contractor shall submit to the Government the names of each foreign national proposed for performance under this contract, along with documentation to verify that he/she has authority to work in the U.S. All contractors, subcontractors and contractor employees shall submit, to the COR, information required for a background investigation prior to beginning work. This information may consist of, but not limited to; Full Name, Date of Birth, and/or Fingerprints. The background investigation may be conducted through the local Sheriff’s Department, the Missouri State Highway Patrol, or the COE Fingerprint Scan system, at the discretion of the COR. Results and or reports received as a result of the background investigation shall become part of the contract file and marked as Controlled Unclassified Information (CUI). No contractor, subcontractor or contractor employee shall be permitted to work on the contract if he/she has been convicted or has suspended imposition of a sentence for a felony of any type or any crime involving larceny, theft, robbery, or assault or is a registered sex offender.

1.5.8.3. Contractor shall not discriminate against persons based on race, color, religion, sex, national origin, age, or disabilities.

1.5.8.4. Contractor shall remove any signs from their vehicles stating “Park Custodian” or similar type signs when not actually working under the contract (i.e., when off duty, Contractor shall remove signs prior to leaving the park).

1.5.8.5. The Contractor shall not display or offer for sale, on Government property, personal property items, crafts, or like items.

1.5.9. Title 36 Rules and Regulations: Contractor and Contractor Personnel shall comply with Title 36

Rules and Regulations for the entire period of performance of this contract. Contractor shall become familiar with Title 36, CFR, Chapter III, Part 327, “Rules and Regulations Governing Public Use of Corps of Engineers Water Resource Projects”, campground and/or park rules, policies and requirements. Promptly report to any park ranger all accidents, violations of law, disturbances, and situations that could affect the health and safety of visitors. Serious or life-threatening incidents and emergencies shall immediately be reported to project personnel and/or local law enforcement. Other situations and incidents shall be reported to Park Rangers as instructed. Contractor shall not attempt to direct, manipulate, undermine, oppose, or “second-guess” decisions made by park rangers, law enforcement agencies or other Government employees.

1.5.10. Safety Requirements: All services shall be performed in accordance with applicable safety requirements set forth in Corps of Engineers Manual EM-385-1-1, “Safety and Health Requirements Manual” and supplements thereto. The EM-385-1-1 is hereby incorporated by reference, and the Contractor is required to perform this contract in accordance with the standards set forth therein. Any equipment or materials not in conformity with this manual shall be removed from Government property immediately. The Contractor shall be expected to take a vital interest in safety, hazard, and to educate their employees to work and plan their work safely. The contractor shall immediately report any situation that could affect the health or safety of visitors to a park ranger, including maintenance needs, utility problems, accidents, or violations of laws and regulations.

1.5.10.1. The Contractor shall display a sign reading "CLOSED FOR CLEANING" at the entrance of all facilities during cleaning operations.

1.5.10.2. The Contractor shall prepare an Activity Hazard Analysis (AHA) for each work activity.

The AHA will define the activities being performed and identify the sequences of work, the specific hazards anticipated and the control measures to be implemented to eliminate or reduce each hazard to an acceptable level of risk. All AHAs shall be submitted as part of the Accident Prevention Plan.

1.5.11. Daily Worksheets/Man Hours Reporting: The Contractor shall report the number of hours worked on government property monthly during the period of performance of services under this contract. These hours shall be recorded on the Contractors Daily Worksheet and submitted to the COR by the first week of each month.

1.5.12. Payment: Payment will not be made for services not performed. Contractors shall provide the Project Office with an invoice at the end of each month’s services. Payment shall be made via Electronic Funds Transfer (EFT) into the Contractor’s banking account on file as registered with SAM.gov by the Disbursing Officer, U.S. Army Engineer District, Millington, Tennessee, in accordance with the Prompt Payment Act (Public Law 100-496). As stated in this law, the

Government has 30 days after the date of invoice receipt in the correct office, or after constructive acceptance whichever of the two dates is last, to issue payment. Monthly invoices shall be submitted to the U.S. Army Corps of Engineers, Harry S. Truman Project Office, 15968 Truman Road, Warsaw Missouri, 65355-4023.

1.5.13. Final Payment: Final payment will not be paid to the Contractor until all Government property are reconciled and facilities are inspected for cleanliness by Corps personnel. The Contractor shall be held liable for any loss, including any equipment issued by the Government that is lost or damaged due to negligence.

1.5.14. Lost and Found: All articles found by Contractor personnel (or if the public turns it in to the

Contractor) whom a reasonably prudent person would assign monetary, personal, or other value (including possible contraband items) shall be turned in to the COR or park ranger on duty.

1.5.15. Other Contractors: The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other Contractors and Government employees.

All work must be carefully planned and fitted so as not to interfere with such other work. The Contractor shall not commit or permit any act that will interfere with the performance of work by other Contractors or Government employees.

1.5.16. Volunteers: Volunteers may be utilized in the parks. Volunteers receive and follow instructions from a Government representative, not from Contractors. Contractors should not consider any volunteer as his/her employee.

1.6. Environmental Controls

1.6.1. Park Custodian List of Cleaning Products. Contractors shall use standard commercial cleaning products generally available in the local marketplace and shall use those products only in accordance with their labeled instructions and uses.

1.6.2. Compliance with Laws and Regulations: Contractors shall be knowledgeable of, and shall comply with, all applicable Federal, State, and Local laws, environmental requirements, and instructions. Contractors shall ensure policies and procedures are established that protect the health and safety of employees and the community to minimize or eliminate the risk of environmental pollution.

1.7. Contractor Arrival. Contractors are required to reside on-site as stated on Specific Park Sheet, the

Contractor shall move onto the designated site a minimum 5 but not more than 14 days prior to the start of services. Electrical services will be provided upon arrival if arrival takes place during normal business hours. Water and sewer services may be postponed upon arrival or discontinued near departure if cold weather conditions warrant. All costs for moving onto and from the site shall be borne by the Contractor. Contractors shall remove the trailer and all personal property from the site not later than seven (7) days after the end of the service period unless prior approval is received by COR.

1.8. Campsite: The Government will provide a campsite for the Contractor’s camper, and utility hookups, during the service period, consisting of water, electricity, and sewer. In addition, the campsite will include a storage building, picnic table, and fire ring. Refuse collection service is provided at the park dumpster. Contractors shall maintain the area where the trailer (RV unit) is always parked in a clean and sanitary condition. No dog pens or similar facilities for pets or raising of animals will be allowed.

Government-furnished storage buildings are to be used for storage of supplies only – not as pens or cages for pets. Contractor pets shall fall under the same restrictions of Title 36 that apply to our visitors.

Visitors to the park should have open access to the Contractor’s site without the possibility of incidental contact with pets. Small vegetable or flower gardens are permitted where designated upon approval from the Contracting Officer or his representative Excessive decoration of campsites is discouraged.

Decorations may be allowed or disallowed at the discretion of the Government.

1.9. Security of Personal Property: Security of Park Custodian’s living quarters and all personal property shall remain the Custodian’s responsibility throughout the contract period. The Government accepts no responsibility for, nor will it be liable for, damage or theft occurring to the Custodian’s property. In addition to automobile liability insurance required in Section 4.3, the Contractor is responsible for obtaining and paying for any other insurance desired, including but not limited to, general liability, comprehensive property, etc.

1.10. Work Schedule: Park opening day is 15 April. During the cleaning period from 10 April through 14

April all gates and doors shall be locked following cleaning operations. On park opening day, all gates (except for the beach gate which will remain permanently closed) and doors to facilities shall be unlocked for public use by 9:00 am. Services shall begin in the morning hours starting no later than 7:00 a.m. being performed continuously until the work is completed no later than 4:00 p.m. in accordance with the following schedules. The additional Holiday service will be performed after 6:00 pm. On the last day of cleaning, 01 October, ensure all doors and gates are locked after cleaning is complete.

1.10.1. Facilities / Days of Service: The Contractor shall establish a work schedule within the times set forth below, indicating the hours during which services will be performed on a regular basis. The schedule shall be submitted in writing to the Contracting Officer or his authorized representative for approval no later than the first week of work. Changes in the approved schedule shall be submitted for approval prior to implementing the change.

1.10.2. Daily. The Contractor shall perform custodial duties a minimum of one (1) time per day on Sunday, Monday, Wednesday, Friday, and Saturday to include all facilities, litter pick up and areas identified in this contract. Tuesdays and Thursdays are the designated days off. If the first or last day of the period of performance falls on the contractor’s normal day off, the contractor will work that day.

1.10.3. Holiday Services. An additional complete cleaning to include all facilities and litter pickup shall be performed on Saturday, Sunday and on recognized Holiday of a Holiday weekend. The Holiday cleaning shall be performed in the late afternoon no earlier than 6:00 p.m. In the instance that the holiday falls on Wed-Fri of the week, the additional cleaning shall be on the weekend following the holiday. If the Holiday falls on a scheduled day off, services shall be provided on that day.

1.11. GOVERNMENT antiterrorism. The contracting officer shall follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items, for Contractor’s failure to perform satisfactory services or failure to correct non-conforming services. The Contractor shall be on-site and provide services on the days as specified for each park. If services cannot be provided by the designated Quality Control Representative, then the invoiced amount shall be reduced by the daily amount identified in the bid sheet for that park.

1.12. Disposal of Dead Animals. The Contractor shall remove any dead animals within the area serviced under this contract, to the extent that the dead animal is small enough to be removed by the Contractor's daily staff. Any large animal that would require additional staff or equipment to move shall be reported to the Contracting Officer's Representative as soon as possible. Disposal of dead animals shall be as directed by the COR.

1.13. Questions and Answers: Prospective bidders should contact Matthew Barkley at the Harry S Truman Lake at 417-298-2847, for any questions pertaining to that PWS. Potential Contractors are urged to inspect the areas they are interested in before they submit a quote in order to become familiar with the size and scope of the area and the required duties.

PART 2

DEFINITIONS AND ACRONYMS

2. SECTION NOT USED

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1. Government Property/Check Out - Contractor shall be required to sign for accountable Government property at the beginning of the contract period. Contractors shall be responsible for maintaining the property and return Government property at the end of the contract period unless other arrangements have been made.

3.2. Storage Shed. The Government will provide a storage facility for Contractors to store and maintain supplies/materials, equipment, etc. for use in the performance of the contract. No alterations to the facility shall be made without specific written permission from the Contracting Officer.

3.3. Campsite. The Government will provide a campsite for the Contractor’s trailer, and utility hookups, during the service period, consisting of water, electricity, and sewer. The Contractor shall live in the park during the Period of Performance as stated on the Specific Park Sheet. Overnight occupancy is required on the specified scheduled workdays. In addition, the campsite will include a storage building, picnic table and refuse container. The site will be provided free of charge for a period of 14 days prior and 14 days after the period of performance. If temperatures are below freezing, water may not be available at the Park Custodian pad until temperatures warm up. The Contractor shall maintain these facilities in accordance with Park rules.