B.01.01 Combined Synopsis and Solicitation 20R1040 Pomona Vegetation.pdf

Section A - Solicitation/Contract Form

SYNOPSIS / SOLICITATION:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart

12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, proposals are being requested and a written solicitation will not be issued.

The solicitation number for this acquisition is W912DQ-19-R-1030 and it is being issued as a Request for Quotes

(RFQ).

The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-84.

This RFQ shall be set aside for small businesses and the associated North American Industry Classification system (NAICS) code is 561730, “Landscaping Services” and the business size standard is $7,500,000.00.

Far 52.212-1, Instructions to Offerors- Commercial does apply to this acquisition with no addenda to the provision and is located in Section L of this combined synopsis/solicitation.

Far 52.212-2, Evaluation - Commercial Edited does apply to this acquisition with no addenda to the provision and is located in Section M of this combined synopsis/solicitation.

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, does apply to this acquisition with no addenda to the provision, and is located in Section K of this combined synopsis/solicitation.

FAR 52.212-4, Contract Terms and Conditions - Commercial Items, does apply to this acquisition with no addenda to the provision. These specific clauses required are located in Section I of this combined synopsis/solicitation.

FAR 52.212-5, Contract Terms and Conditions - Required to Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition. These specific clauses required are located in Section I of this combined synopsis/solicitation.

System for Award Management

In accordance with FAR 52.212-1(k): By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://sam.gov/portal/SAM/#1 . It is highly encouraged that all prospective Offeror’s start the SAM’s registration process as soon as possible.

OFFEROR MUST BE REGISTERED IN THE SYSTEM FOR AWARD MANAGEMENT WITHIN 7 DAYS

OF THE CLOSE OF THE SOLICITATION OR THE CONTRACT OFFICER MAY PROCEED WITH

AWARD TO THE NEXT SUCCESSFUL CONTRACTOR.

If you were not previously registered, please go to https://www.sam.gov. Instructions for new registration are also located at the following link https://www.sam.gov/sam/transcript/Quick_Guide_for_Contract_Registrations_v1.7.pdf to register.

If you have questions about Government procurements in general or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org/sam-registration/ THIS A FREE SERVICE BY A NON PROFIT PAID FOR BY THE US GOVERNMENT

SAMs UPDATE:

Alleged Fraudulent Activity in SAM GSA has taken action to address alleged fraudulent activity in the System for Award Management (SAM). The measures GSA already put in place to help prevent improper activity in SAM include masking specific data elements in the entity registration even for authorized entity users; requiring “parent” approval of new registrations for their “child” entities; and requiring the formal appointment of the Entity Administrator by original, signed notarized letter.

Additional enhanced controls have been deployed. These controls include implementing multi-factor authentication using login.gov and notifying Entity Administrators when there is a change in the entity’s bank account information.

NOTARIZED LETTER PROCESS CHANGES

How has the notarized letter review process changed?

All non-Federal entities who create or update their registration in SAM.gov will no longer need to have an approved Entity Administrator notarized letter on file before their registration is activated.

This applies to you if your SAM.gov Purpose of Registration is either Federal Assistance or All Awards.

Check SAM.gov to find your Purpose of Registration.

All non-Federal entities still must mail the original, signed copy of the notarized letter to the Federal Service Desk.

Where can I find the notarized letter templates?

Read the instructions for domestic entities or instructions for international entities posted at the Federal Service Desk.

Where do I send the notarized letter?

You must mail the original, notarized letter to:

FEDERAL SERVICE DESK

ATTN: SAM.GOV REGISTRATION PROCESSING

460 INDUSTRIAL BLVD

LONDON, KY 40741-7285

Section B - Supplies or Services and Prices

SUPPLEMENTAL BID SCHEDULE

U.S. ARMY CORPS OF ENGINEERS

POMONA LAKE

VEGETATION MANAGEMENT SERVICES

Vegetation management services for public use areas at Pomona Lake Kansas in accordance with the contract specifications for the time periods and areas indicated.

0001 TOTAL VEGETATION CONTROL FOR THE SERVICE PERIOD OF 1 MAY 2020

THROUGH 30 SEPTEMBER 2020. (Estimated number of applications per years is four.)

LINE ITEM DESCRIPTION COST PER APPLICATION

0001AA Camp pads and parking lots (see para. C.7.1.1) $________________

0001AB Guard rails and sign posts (see para. C.7.1.2) $________________

0001AC Roadways (see para. C.7.1.3) $________________

0001AD Shower, shelter, restrooms, water fountains

(see para. C.7.1.4) $________________

0001AE Administration area (see para. C.7.1.5) $________________

0001AF Swimming beach area (see para. C.7.1.6) $________________

0001AG Dam toe and abutment drain (see para. C.7.2.1) $________________

0001AH Dam to include: front slope, outlet channel, and breakwater (see para. C.7.2.2) $________________

0001AJ Trees and shrubs (see para. C.7.3.1) $________________

0002 TOTAL VEGETATION CONTROL FOR THE SERVICE PERIOD OF 1 MAY 2021

THROUGH 30 SEPTEMBER 2021. (Estimated number of applications per years is four.)

0002AA Camp pads and parking lots (see para. C.7.1.1) $________________

0002AB Guard rails and sign posts (see para. C.7.1.2) $________________

0002AC Roadways (see para. C.7.1.3) $________________

0002AD Shower, shelter, restrooms,waterfountainns

(see para. C.7.1.4) $________________

0002AE Administration area (see para. C.7.1.5) $________________

0002AF Swimming beach area (see para. C.7.1.6) $________________

0002AG Dam toe and abutment drain (see para. C.7.2.1) $________________

0002AH Dam to include: front slope, outlet channel, 0002AJ Trees and shrubs (see para. C.7.3.1) $________________

0003 TOTAL VEGETATION CONTROL FOR THE SERVICE PERIOD OF 1 MAY 2022

THROUGH 30 SEPTEMBER 2022. (Estimated number of applications per years is four.)

0003AA Camp pads and parking lots (see para. C.7.1.1) $________________

0003AB Guard rails and sign posts (see para. C.7.1.2) $________________

0003AC Roadways (see para. C.7.1.3) $________________

0003AD Shower, shelter, restrooms,waterfountainns

(see para. C.7.1.4) $________________

0003AE Administration area (see para. C.7.1.5) $________________

0003AF Swimming beach area (see para. C.7.1.6) $________________

0003AG Dam toe and abutment drain (see para. C.7.2.1) $________________

0003AH Dam to include: front slope, outlet channel, 0003AJ Trees and shrubs (see para. C.7.3.1) $________________

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Total Vegetation Control - CY 2020

FFP

The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that vegetative management and pest management as defined in this Performance Work Statement (PWS) dated 16 March 2020 in a manner that will maintain healthy growth where appropriate and present a clean, vegetation and pest free area.

FOB: Destination

NET AMT

Total Vegetation Control - CY 2021

FFP

The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that vegetative management and pest management as defined in this Performance Work Statement (PWS) dated 16 March 2020 in a manner that will maintain healthy growth where appropriate and

Total Vegetation Control - CY 2022

FFP

The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that vegetative management and pest management as defined in this Performance Work Statement (PWS) dated 16 March 2020 in a manner that will maintain healthy growth where appropriate and

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT:

U.S. ARMY CORPS OF ENGINEERS

POMONA LAKE

VEGETATIVE MANAGEMENT

NOTICE TO VENDORS

a) Vendors are required to bid on all line items, and all corresponding option years. Quotes received not complying with this requirement will be considered non-responsive and will be rejected.

b) This is a flood control project. Occasional retention of floodwaters may inundate portions of the public use areas, other areas, or access roads thereto, being serviced by this contract. In the event that inundation materially affects the scope of work, the contractor will be requested to submit a pricing proposal covering the unserviceable or affected portion of his work in order that an equitable adjustment to contract price can be negotiated and an adjustment made in accordance with the appropriate contract clause entitled "Changes."

Payment for services not performed as a result of conditions stated above will be initially withheld until execution of an equitable adjustment can be made by contract modification.

c) The contractor shall furnish proof of required insurance in the form of a copy of the insurance policy, or a binder issued by the insurer. Proof of proper insurance shall be delivered to the Contracting Officer's Representative either at the post-award conference, or prior to starting work on the first day of the service period.

d) QUANTITIES: The government will not order quantities in excess of the maximum quantities shown.

e) Government credit cards can be used to pay individual invoices (up to $25K). Do you accept the government credit card for payment? ____Yes ____No

f) U. S. Department of labor wage rates are applicable and are attached.

g) SITE VISIT: Quoters are urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonable and obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

The Pomona Project Office, U. S. Army Corps of Engineers, 5260 Pomona Dam Road Vassar, Kansas 66543 is located approximately 7 miles west of Pomona, Kansas.

Telephone (785) 453-2201.

NOTICE TO VENDORS (cont.)

h) Offeror is responsible for a thorough review of the solicitation and completion of all applicable fill-ins and submission with quote.

i) Successful quoter must be registered with his/her bank to receive payments electronically (EFT). Awardee must be registered prior to award, during performance, and through final payment) The government will award a contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the government, price and other factors considered.

j) NOTE: Chemical trade names referred to are for INFORMATION ONLY. Other manufacturers may produce equal products under other trade names. Contractors may use any product of the same chemical composition formula that is labeled for the use required by this contract pending approval by the Contracting Officer’s approval.

k) Quoters must furnish a permanent mailing address at which they can be reached. If payment address is different, submit this address also with quote.

KANSAS CITY DISTRICT

CORPS OF ENGINEERS

PERFORMANCE WORK STATEMENT

Vegetation Management Services Pomona Project

16 March 2020

C.1 General Information

C.1.1 Background: Pomona Dam & Lake is located approximately 7 miles west of Pomona, Kansas and north of Kansas highway K-268. The dam was completed in 1963 and impounds approximately 70,000 acre-feet of water at normal pool. Recreational development at the Pomona Project includes 6 parks and access areas managed by the U.S. Army Corps of Engineers. These park areas offer a wide variety of recreation facilities including boat launching ramps, campgrounds, picnic areas, a swimming beach, and an information center. Many of the routine maintenance activities are contracted to the private sector. Mowing, refuse collection, facility custodial services and vegetation management are some of the activities that may be performed by private contractors for the Corps.

C.1.2 Scope of Work: The contractor shall provide all manpower, equipment, fuel, tools, supervision and other items and services necessary to provide vegetation management services of public use areas at the Pomona Lake, near Pomona, Kansas as described in the attached performance work statement (PWS) and elsewhere in the contract.

C.1.3 Post-Award Conference: After award, but prior to commencement of work, the contractor shall contact the Contracting Officer’s Representative to arrange a mutually agreeable time to meet at the Pomona Project Office to review the requirements and details of the work.

C.1.5 Quality Control:

C.1.5.1 The contractor will develop a Quality Control Plan designed to demonstrate how the contractor will meet the needs of the project. The Quality Control Plan will document how well the contractor is meeting these needs and will be submitted for approval prior to work on this contract. The contractor must provide and maintain an inspection system acceptable to the government covering the services under this contract. Complete records of all inspection work performed by the contractor must be maintained and made available to the government during contract performance.

C.1.5.2 The contractor shall designate, in writing, a responsible on-site representative of each work crew who shall serve as a contact for matters involving quality and performance of the required work assigned to that crew. The representative shall have the authority to correct performance issues. The Contracting Officer may disapprove any individual whom he considers to be incompetent to perform the work required. Such disapproval will be given to the contractor by written notice and the Contracting Officer’s decision shall represent a final decision.

C.1.5.3 The contractor shall furnish to the Operations Project Manager, a telephone number attended during normal business hours (7a.m. - 4 p.m., CST) to which calls concerning performance or other contractual matters can be placed. For the purpose of time and date, a message will be deemed delivered to the contractor at such time as it is delivered to the number provided by the contractor.

C.1.5.4 If any of the services do not conform to contract requirements, the government may require the contractor to perform the services again in conformity with contract requirements at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

Payment will not be made for work not performed or not performed to standard.

C.1.5.5 If the contractor is unable to perform to the standard necessary, the government reserves the right to have the specified work performed by a third party or by government personnel and the cost incurred thereby shall be levied against the contractor. If government personnel are used because of contractor's nonperformance, the cost levied against the contractor will include all direct costs associated with the performance of the specified work and the direct cost to the government for substitution of the government personnel removed from their normal duties. The cost is computed on an hourly basis at the applicable wage rate. Government personnel will be used only when time is of the essence and the interests of the government would not be served by securing a third party to perform the specified work.

C.1.6 QUALITY ASSURANCE:

C.1.6.1 Quality Assurance Surveillance Plan: A Quality Assurance Surveillance Plan (QASP) will be used during the life of the contract to ensure that the contractor is performing the services required by this PWS in an acceptable manner. The government develops the QASP and the project office administers the plan through Quality Assurance Evaluators (QAE).

C.1.6.3 INSPECTION AND SAMPLING:

C.1.6.3.1 The government has the right to inspect and test all services called for by the contract to the extent practicable at all times and places during the term of the contract.

The government shall perform inspections and tests in a manner that shall not unduly delay the work.

C.1.6.3.2 Prior to beginning each item involving chemical application, the contractor (or his authorized representative) shall notify the Contracting Officer’s Representative (COR) of the times he will begin mixing and applying chemicals (in order to permit inspection by government personnel of the mixing and application methods).

C.1.6.3.3 The contractor shall, upon request by a government representative, provide a one-pint sample of the chemical being applied for testing of concentration and chemical analysis. Samples shall be obtained onsite from the contractor’s sprayer tank or spray nozzle (liquid applications) or spreader box (for dry applications).

C.1.7 Required Submissions:

C1.7.1 The contractor shall submit the following documents to the Contracting Officer’s Representative (COR) at the Project Office. The contractor will NOT be allowed to proceed on this contract until all the required submissions have been furnished.

a. Licensing: Proof of proper licensing, to be delivered no later than the start of the contract period.

b. Chemical List and Labels: A complete list of chemicals and a label for each chemical being utilized under this contract, to be delivered not later than the post-award conference. The chemical list must be approved prior to start of work.

c. OSHA Compliance: Evidence of compliance with OSHA Hazard Communication Standard 29 CFR 1910.1200, to be delivered not later than the post award conference, as follows:

(1) A hazardous material inventory of all materials used on the contract.

(2) Material Safety Data Sheets (MSDS’s) for all materials listed in the inventory.

(3) A procedure to ensure that all containers are properly labeled.

(4) A written hazard communication program which includes employee training and methods of communicating hazards and protective measures to employee and others.

d. Required Insurance: The contractor shall provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the below. Before commencing work under this contract, the contractor shall present to the Contracting Officer proof of the required insurance. If higher limits of coverage are required by state statute, the contractor shall be responsible for obtaining such additional coverage. Information regarding State requirements may be obtained by contacting:

IOWA: Iowa Insurance Division, 515-281-3089 KANSAS: Insurance Commissioner, Toll Free, 1-800-432-2484

Division of Workers Compensation, 913-296-3071 MISSOURI: Division of Insurance, 314-751-3365 NEBRASKA: State Insurance Department, 402-471-2201

C.1.7.2 The contractor (or his authorized representative) shall complete government-furnished pesticide application worksheets indicating amount and type of work accomplished, chemicals used, and other pertinent information. Completed and signed worksheets shall be delivered as directed by the Contracting Officer’s Representative.

C.1.8 ORDERING OF SERVICES:

C.1.8.1 Individual orders for required services will be issued by telephone to the contractor or his responsible individual and followed by confirmation in writing from the Contracting Officer or the Contracting Officer’s Representative. Telephone orders will be considered issued at such time as it is delivered to the telephone number provided by the contractor. The contractor shall commence the ordered service(s) within 48 consecutive hours after receipt of verbal telephone order or date specified in the order (whichever is later), and complete the work in the time specified. Once begun, work shall be accomplished in a continuous operation (day-to-day, except weekends and holidays) weather permitting.

C.1.8.2 The government may order any single item/sub-item individually, or any combination of items/sub-items per order, up to and including all items. However, no order shall be placed which totals less than one full workday. One workday shall be deemed to mean 8 man-hours for the purposes of this scope of work.

C.1.8.3 The government reserves the right to designate the starting point (area or items to be serviced first) when ordering services under this contract.

C.1.8.4 The contractor shall furnish to the Contracting Officer’s Representative, a telephone number attended during normal business hours (8 a.m. - 4:30 p.m., CST) to which calls concerning performance or other contractual matters can be placed. For the purpose of time and date, a message will be deemed delivered to the contractor, at such time as it is delivered to the number provided by the contractor.

C.1.9 Lost Articles, Vandalism, Facilities Malfunction: To assist the visiting public in reclaiming lost articles, all property left by visitors and found during contract operations shall be turned in to the Pomona Project Office. Any evidence of vandalism, instances of facilities not operating properly, or facilities in need of repair shall be reported to project personnel.

C.1.10 Safety Requirements:

C.1.10.1 Prior to beginning work on this contract the contractor shall have an approved Accident Prevention Plan. This plan shall be in accordance with the most recent EM 385- 1-1(See http://www.usace.army.mil). The plan is intended to be a viable document and enhance the safety of project staff and visitors. The contractor will be expected to take a vital interest in safety, hazards, and educate their employees to work and plan their work safely. Proper driving techniques and defensive driving will be practiced to prevent vehicle accidents and property damage.

C.1.10.2 In order to provide safety controls for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies and equipment; and for avoidance of work interruptions in the performance of this contract, the contractor shall comply with all pertinent provisions of the Federal, State, and local regulations and shall take or cause to be taken such additional measures as the Contracting Officer may determine to be reasonable and necessary for this purpose.

C.1.10.3 All contractor personnel shall be fully clothed at all times while performing these services. “Fully clothed” shall be deemed to mean that a shirt (or T-shirt), trousers and shoes shall be worn at all times, except that this requirement shall not be construed to replace or eliminate the necessity for the wearing of appropriate protective clothing or devices as may be required for the application of various chemicals. Clothing shall be clean and neat in appearance.

C.1.10.4 All contractor vehicles shall be equipped with 4-way flashers and turn signals in operating condition. Flashers shall be activated when vehicles are parked on, or traveling slowly along roadways.

C.1.10.5 Any injury, property damage, equipment malfunctions, or safety hazard observed by the contractor shall be immediately reported to the project personnel.

C.1.10.6 Appropriate measures shall be taken to exclude the general public from areas actively being treated to prevent accidental exposure to chemicals being applied.

C.1.11 PERIOD OF PERFORMANCE:

C.1.11.1 This contract shall be effective on 13 April (or date of award, if later) and shall remain in full force and effect through 30 September.

C.1.11.2 Effective dates of full-year renewal options (if included and exercised) shall be from 1 October through 30 September of the following year.

C.1.12 TIME OF PERFORMANCE:

C.1.12.1 Services shall be as-ordered for the service period 13 April through 30 September. Work shall be performed on Monday through Friday between the hours of 7:00 a.m. and 6:00 p.m. Work will not be permitted on Saturdays, Sundays or holidays unless written authorization is furnished by the COR.

C.1.12.2 All work shall be accomplished within the time frames specified above. Services rendered outside the time periods specified will not be compensated for unless specifically approved in writing by the COR.

C.1.12 The contractor shall exercise tact, diplomacy, and courtesy at all times during contact with the public.

C.1.13 Contractor Personnel: The contractor shall designate, in writing, a responsible on-site representative of each work crew who shall serve as a contact for matters involving quality, performance or nonperformance of the required work assigned to that crew. In the absence of a designated on-site representative, or if the designated on-site representative is not present, the contractor warrants that any and all members of each work crew are qualified and fully competent to insure that the required work is performed in accordance with the Performance Work Statement.

C.1.14 SECURITY:

C.1.14.1 The contractor shall take reasonable measures to safeguard keys issued to them to perform the services required by this contract. All keys shall be returned to the government upon request and/or completion of the contract. Failure to return keys can result in withholding of payment.

C.1.14.2 The contractor shall be responsible for opening and closing gates within the contract boundary areas. The contractor shall securely lock any gate that is opened by him/her, upon completion of the required work, or upon completion of the workday.

C.2 Definitions and Acronyms: The following definitions and descriptions apply wherever the word, phrase, or acronym is used in this performance work statement.

Contracting Officer's Representative (COR): An individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Full Coverage: Chemical treatment of the entire area.

Fully-Clothed: Deemed to mean that a sleeved shirt (or T-shit), trousers, and shoes shall be worn at all times: except that this requirement shall not be construed to replace or eliminate the necessity for the wearing of appropriate protective clothing or devices as may be required for the application of various chemicals.

Performance-Based Contract: (FAR 2.101) Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise statements of work.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable quality level (AQL) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by government for quality assurance surveillance. Document contains sampling/ evaluation guides, checklists, and the performance requirements summary (PRS).

Quality Control (QC): A method used by the contractor to control the quality of goods and services provided.

Quality Assurance (QA): A method used by the government to provide some measure of control over the quality of purchased goods and services received.

Service Contract: A contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply. A service contract may cover services performed by either professional or nonprofessional personnel whether on an individual or organizational basis. Some of the areas in which service contracts are found include the following:

(a) Maintenance, overhaul, repair, servicing, rehabilitation, salvage, modernization, or modification of supplies, systems, or equipment.

(b) Routine recurring maintenance of real property.

(c) Housekeeping and base services.

(d) Operation of Government-owned equipment facilities, and systems.

Spot Treatment: Chemical treatment of targeted vegetation only.

C.3 GOVERNMENT-FURNISHED MATERIALS AND SUPPLIES: The government will furnish the following consumable items to the contractor from stock. The government will retain control of expendables, to be dispensed on an as-needed basis for use in performance of the contract.

1) Pesticide Application Worksheets

2) Water (for mixing chemicals)

C.4 CONTRACTOR-FURNISHED EQUIPMENT AND SUPPLIES: The contractor shall furnish all equipment and supplies not identified in section C.3 of this PWS as Government-Furnished supplies and equipment and as specifically identified in this section. All contractor-furnished equipment and supplies must be approved by the COR prior to initial use.

C.5 PERFORMANCE REQUIREMENTS: The contractor shall provide a weed-free environment on treated areas during the growing season. The contractor shall determine the chemicals used and appropriate application. The contractor shall strictly follow label directions and/or warnings relative to temperature or other weather conditions. Care shall be exercised at all times by the contractor to protect desirable (non-targeted) species from damage by the required chemical application. Chemicals shall not be applied in excess of the maximum rate shown on the manufacturer's label.

C.6 MEASUREMENT: Exact limits of chemical application shall be as directed by the Contracting Officer’s representative at the Project. All acreages and quantities are approximate. It shall be the responsibility of the contractor to determine exact quantities and conditions affecting performance of this work.

C.7.1 TOTAL VEGETATION CONTROL:

The below listed public use and administration areas shall be treated for the control of grass and broadleaf weeds. The herbicide shall be ROUNDUP or RODEO (or chemical equivalent). The herbicide(s) shall be mixed and applied according to label directions to affect a total vegetative kill within 10 days of application.

C.7.1.1 CAMP PADS* AND PARKING LOTS*:

Public Use Area Pads Lots

Management/Overlook 0 5

Outlet 34 8

Michigan Valley 62 12

Wolf Creek 83 10

110-Mile 0 2

Cedar 20 4

Carbolyn 27 5

TOTAL: 226 46

*Camp pad size varies but is approximately 25’ X 50’ and shall require perimeter and normally spot spraying only.

*Some parking lots are paved and shall require perimeter and spot spraying only.

C.7.1.2 GUARDRAILS AND SIGNPOSTS:

The area under guardrails shall be sprayed to an approximate width of 2 feet for the entire length of the rail. All signposts shall be sprayed a distance of 1/2 foot from the post in all directions.

Estimated Area Length of rails, (feet) # of signs area (sq. ft.)

Michigan Valley 2,100 110 4,640 Entrance Road 760 10 1,560 Outlet Park 1,110 25 2,320 Management 1,450 30 3,020 Top of Dam 15,500 0 31,000

Wolf Creek 0 80 320 110-Mile 370 0 760 Carbolyn 0 22 88______ TOTAL: 21,290 283 43,708 sq. ft.

1.0 acre (est.)

C.7.1.3 ROADWAYS:

The edges of the paved roadways shall be sprayed to eliminate vegetative growth within the fractured pavement and to extend up to 12 inches beyond the edge of the pavement.

Estimated Park areas area (sq. ft.)

Top of Dam 31,000 Management 27,500 Outlet 22,500 Michigan Valley 38,200 Wolf Creek 20,000 Carbolyn 18,000 Total: 157,200 sq. ft., 3.6 acres (est.)

C.7.1.4 SHOWER*, SHELTER, RESTROOM BUILDINGS AND WATER FOUNTAINS:

The periphery of the shower and restroom buildings shall be sprayed to a distance of approximately 1 foot from the building.

*Several of the buildings may have a landscape mulch present requiring only spot spraying.

Estimated Park areas # of buildings area (sq. ft.)

Management/Overlook 3 300 Outlet 3 650 Michigan Valley 7 1300 Wolf Creek 7 850 110-Mile 0 0 Cedar 2 100 Carbolyn 2 100 Total: 23 3,300 sq. ft., 0.8 acres (est.)

C.7.1.5 ADMINISTRATION AREA:

Areas Estimated area (sq. ft.)

Admin Compound area and Driveway (perimeter fence and spot spraying) 5,500 Equipment Storage Compound 32,000 Storage Barn Area 16,000 Total: 42,700 sq. ft., 1.2 acres (est.)

C.7.1.6 SWIMMING BEACH AREA: A tank mix of RODEO herbicide will be ordered for application to the sanded swimming beach area in Michigan Valley Park to eliminate all vegetative growth.

Estimated area: 93,700 sq. ft., 2.2 acres (est.)

C.7.1 TOTAL VEGETATION CONTROL AREA: 15.5 acres (est.)

C.7.2 DAM MAINTENANCE:

C.7.2.1 DAM TOE AND ABUTMENT DRAIN: A tank mix of Roundup herbicide will be ordered for application to rock areas. This herbicide shall be mixed according to label directions and shall be applied at the highest suitable rate in order to effect a total vegetative kill within 10 days and control new growth.

Estimated area: 77,000 sq. ft. 1.8 acres

C.7.2.2 RIP-RAP AND ROCKED AREAS: A tank mix of RODEO herbicide will be ordered for application to the rip-rap covered front slope of the dam, outlet channel, the marina breakwaters (in Michigan Valley Park) and the boat ramp areas. This area shall require spot spraying only*. This herbicide shall be mixed according to label directions and shall be applied at the highest suitable rate in order to affect a total vegetative kill within 10 days.

Total Front slope Area: 35.0 acres Total Outlet Channel Area: 1.8 acres Total area of the breakwaters: 0.9 acres

Boat ramp areas 0.8 acres *(Estimated area-requiring control: 3-4 acres)

C.7.3 TREE AND SHRUB MAINTENANCE:

C.7.3.1 HERBICIDE AROUND TREES AND SHRUBS:

A tank mix of ROUNDUP herbicide shall be applied at the base of trees and shrubs located within the below listed public use and administration areas for the control of grasses and weeds. All applications are to be applied in a manner to eliminate all vegetative growth within 12 inches of the trunks of target trees within the mowed areas. The pesticide(s) shall be mixed and applied according to label directions to affect a total vegetative kill within 10 days of application. Care shall be taken to avoid contact of herbicide solution, spray, drift, or mist with foliage or green bark of trunk, branches, suckers, fruit, or other parts of trees or shrubs. Contact of herbicide with other than matured brown bark can result in serious damage to trees and shrubs. Any invading grasses or weeds within the canes of shrubs shall be removed by hand.

C.7.3.1 HERBICIDE AROUND TREES AND SHRUBS: (continued)

Public Use Area Estimated No. Trees

Management/Overlook/Admin 200 Carbolyn 450 Cedar 90 Michigan Valley 700 Outlet 423 Wolf Creek 400 Total: 2,263

C.8.1 ALTERNATE CHEMICAL RATES OF APPLICATION OF MIX RATIO: Application of chemicals shall be in accordance with label directions for the material used. When other than anticipated pests or disease is encountered, or when it is the professional opinion of the contractor that the use of different mix ratios, rates of application, or chemicals other than those specified will produce better results, the contractor may request permission for their use. Any such request shall be in writing and shall specify the chemical, its uses, rates of application and cost. A label for the requested chemical shall be furnished with the contractor’s request. Requests shall be submitted to the Contracting Officer’s Representative at least 30 days prior to intended use. If granted, permission for the use of an alternate mix ratio, rate of application or chemical will be in writing from the Contracting Officer or his authorized representative. Chemicals, rates, or mixture ratios other than those specified will not be used in the absence of the above specified request and approval.

C.8.2 The contractor shall comply with all Federal, state, and local laws governing health, training, operational and licensing requirements as may be applicable and required for application of commercial pesticide (including OSHA Hazard Communication Standard

29 CFR 1910.1200).

C.8.3 The contractor’s employee applying chemicals under this contract shall possess a COMMERCIAL APPLICATOR’S LICENSE acceptable to the state in which work is to be accomplished; OR in lieu thereof (unless otherwise prohibited) applicator may be unlicensed, if he is closely supervised by an immediate supervisor licensed in accordance with the above requirement.

C.9 Applicable Publications and Forms

C.9.1 MAP: Information on Pomona Lake can be found on the Internet at http://www.nwk.usace.army.mil/pomona/pomona_home.htm.

C.9.2 On-line version of Engineer Safety Manual (EM) 385-1 may be found at http://www.usace.army.mil

C.9.3 ANTITERRORISM/OPERATION SECURITY REQUIREMENTS

All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

All contractor and all associated sub‐contractors employees will receive a CORPS Watch information paper (provided by the authorized government representative) and provide a written acknowledgement to the COR, no later than 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract.

The Contractor must pre‐screen candidates using the E‐verify Program (http://www.dhs.gov/E‐Verify) website to meet the established employment eligibility requirements. The vendor must ensure that the candidate has two valid forms of government issued identification to ensure the correct information is entered into the E‐ verify system. An initial list of verified/eligible candidates must be provided to the COR no later than 3 business days after the initial contract award.

Per the E-Verify Website the following exemptions apply:

Employers whose contracts are exempt from the E-Verify federal contractor rule are not required to enroll in E-Verify. A contract is considered exempt if any one of the following applies: (1) It is for fewer than 120 days. (2) It is valued at less than $150,000, the simplified acquisition threshold (Source: http://www.uscis.gov/e-verify/federal-contractors/exemptions-and-exceptions).

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

Technical Exhibit 1: Completion times

Item No.(s) Description No. of Hours To Complete Order

C.7.1.1 Camp pads and parking lots 3 days

C.7.1.2 Guardrails and sign posts 1 day

C.7.1.3 Roadways 1 day

C.7.1.4 Privy and water fountain footpaths ½ day

C.7.1.5 Administration area 2 hours

C.7.1.6 Swimming beach area 2 hours

C.7.2.1 Dam toe and abutment drain, front slope, 2 days

Outlet channel, breakwaters, and boat ramps

C.7.3.1 Herbicide around trees and shrubs 2 days

W912DQ20R1040

Performance Requirements Summary (PRS)

Section (Para)

Contract Requirement

Performance Standard Lot Description

ALP

Method of Surveillance

C.5.3

Total

Vegetation Control for inanimate objects weed free environment , timely performance per

Technical Exhibit #1

Acre, # areas serviced

5%

Random Sample

C.5.4

Riprap and slope protection areas elimination of all vegetation

# riprap

& dam slopes

C.5.5

Gravel, paved and surfaced elimination of all

# areas

C.5.6

Switchyard

Eliminate all vegetation in switchyard, transformer yards and a 10-foot area outside security fence

Switch yard

Performance Requirements Summary (PRS)

Section (Para)

Contract Requirement

Performance Standard Lot Description

ALP

Method of Surveillance

C.5.7

Lagoons

Eliminate aquatic

# Lagoons or # Acres

Random

QUALITY ASSURANCE SURVEILLANCE PLAN

Pomona Lake Vegetative Management Contract Number: TBD

Contract Description: Vegetative Management Services Contractor’s name: TBD (hereafter referred to as the contractor).

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

What will be monitored.

How monitoring will take place.

Who will conduct the monitoring.

How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a “living document” and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor.

Updates shall ensure that the QASP remains a valid, useful, and enforceable document.

Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

The following FAR clauses may apply depending on contract type:

52.246-4 Inspection of Services – Fixed-Price

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

Assigned KO: David M. Best

Organization or Agency: US Army Corps of Engineers-Kansas City District Telephone: (816)-389-3404 Email: john.h.akin@usace.army.mil

b. Project Manager (PM) - The PM acts as an acquisition consultant and serves as liaison between the US Army Corps of Engineers, Kansas City District (CENWK) and the requesting program office, as well as liaison between the CENWK and the supporting contracting office.

Assigned PM: Terry Osborn Telephone: (816)-389-3458 Email: scott.a.rice@usace.army.mil

c. Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the KO, the COR shall provide documentation to the KO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned PM: Terry Osborn Telephone: (816)-389-3458 Email: scott.a.rice@usace.army.mil

3. CONTRACTOR REPRESENTATIVES:

The following employees of the contractor serve as the contractor’s Program Manager and Task Manager for this contract. <Communication should occur with them during QASP development. It will help if they review the draft QASP and accept the final version.>

a. Program Manager - <upon award, enter name> Telephone: <enter number> Email: <enter address>

b. Task Manager - <upon award, enter name> Telephone: <enter number> Email: <enter address>

4. PERFORMANCE STANDARDS.

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards. REF: C.10, (Performance Requirements Summary.)

5. METHODS OF QA SURVEILLANCE.

Various methods exist to monitor performance. The COR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the COR shall always contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The COR, with assistance from the PM, shall be responsible for monitoring the contractor’s performance in meeting a specific performance standard/AQL.

a. DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.)

REF: C.1.6.3, C.1.12, C.5

b. PERIODIC INSPECTION. (Uses a comprehensive evaluation of selected outputs.

Inspections may be scheduled [Daily, Weekly, Monthly] or unscheduled, as required.)

REF: C.1.6.3

c. VALIDATED USER/CUSTOMER COMPLAINTS. (Relies on the user of the service to identify deficiencies. Complaints are then investigated and validated. Highly applicable to services provided in quantity and where quality is highly subjective.)

REF: C.5

d. PROGRESS OR STATUS MEETINGS. (As needed/required)

REF: C.1.5 and C.1.6.3

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

6. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

EXCEPTIONAL:

Performance significantly exceeds contract requirements to the Government’s benefit.

SATISFACTORY: Performance meets contractual requirements.

UNSATISFACTORY: Performance does not meet contractual requirements.

7. DOCUMENTING PERFORMANCE.

a. ACCEPTABLE PERFORMANCE.

The Government shall document positive performance. A report template is attached.

Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions.

b. UNACCEPTABLE PERFORMANCE.

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file.

When the COR determines formal written communication is required, the COR shall prepare a Contract Discrepancy Report (CDR), and present it to the contractor's task manager or on-site representative. A CDR template is attached to this QASP.

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability.

Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

8. FREQUENCY OF MEASUREMENT.

a. Frequency of Measurement.

During contract/order performance, the COR shall make periodic inspections as specified in the AQL column of the Performance Standards Summary Matrix, and shall analyze whether the negotiated frequency of inspection is appropriate for the work being performed.

b. Frequency of Performance Assessment Meetings.

The COR shall meet with the contractor as needed to assess performance and shall provide a written assessment.

Prepared by:

Contract Specialist

PERFORMANCE REPORT

1. CONTRACT NUMBER: <insert number>

2. Prepared by:

3. Date and time of observation:

4. Observation:

<Examples of items to include in a report are:

- Method of surveillance.

- How frequently you conducted surveillance.

- Surveillance results.

- Number of observations.>

Signature – Contracting Officer’s Representative Date

CONTRACT DISCREPANCY REPORT (CDR)

1. Contract Number: TBD

2. TO: (Contractor Task Manager or on-site representative) <insert name>

3. FROM:

4. Date and time observed discrepancy:

5. DISCREPANCY OR PROBLEM:

<Describe in detail. Identify any attachments.>

5. Corrective action plan:

A written corrective action plan < is / is not > required.

< If a written corrective action plan is required include the following. > The written Corrective Action Plan will be provided to the undersigned not later than < # days after receipt of this

CDR. >

Signature – Contracting Officer’s Representative Date

Received by:

Signature - Contractor Task Manager or on-site representative Date

Section E -…