B.01.01 Combined Synopsis and Solicitation 20230412.pdf

W912DQ23Q1045

Section A - Solicitation/Contract Form

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for services prepared in accordance with the format in FAR Part 12.603 as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation and quotes are being requested. A written solicitation will not be issued.

The solicitation number for this acquisition is W912DQ23Q1045 and it is being issued as a Request for Quote

(RFQ).

Offers are due on 28 April 2023 by 12:00 PM. Offers shall be submitted in PDF format via e-mail to Mark.T.Mccann@usace.army.mil and Joshua.M.Higginbotham@usace.army.mil. All offers must be good for at least 90 days from offer due date.

The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-02.

This synopsis/solicitation shall be set aside for small businesses and the associated North American Industry Classification System (NAICS) code is 561730 – Landscaping Services and the business size standard is $ 9.5 million.

Product/Service Code: F014 – Natural Resources/conservation – Tree Thinning

Description of Services Required: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform boundary/area clearing and spraying as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

Place of Contract Performance: Osage County, Kansas 66510-9179

Far 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services does apply to this acquisition with no addenda to the provision and is located in Section L of this combined synopsis/ solicitation.

Far 52.212-2, Evaluation – Commercial Products and Commercial Services does apply to this acquisition with no addenda to the provision and is located in Section M of this combined synopsis/solicitation.

FAR 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services- -Alternate I does apply to this acquisition with no addenda to the provision and is located in Section K of this combined synopsis/solicitation.

FAR 52.212-4, Contract Terms and Conditions – Commercial Items does apply to this acquisition with no addenda to the provision. These specific clauses required are located in Section I of this combined synopsis/solicitation.

FAR 52.212-5, Contract Terms and Conditions – Required to Implement Statutes or Executive Orders – Commercial Items applies to this acquisition. The specific clauses required are located in Section I of this combined synopsis/solicitation.

Additional contract requirement(s) or terms and conditions are located in Section J of this combined synopsis/solicitation.

System for Award Management

(SAM)

In accordance with FAR 52.212-1(k) the prospective awardee shall be registered and active in https://SAM.gov/ for their System Award Management (SAM).

PLEASE NOTE: Interested vendors must go to SAM.gov to register in the System for Award Management (SAM) and to review current notices or announcements.

Contractors may obtain information on registration and annual confirmation requirements via the Internet at https://SAM.gov/ or by calling (866) 606-8220.

The System for Award Management (SAM) is a Federal Government owned and operated free web site. If you are a small business needing assistance with registering or help with navigating through the website, you may contact the Association for Procurement Technical Assistance Centers for help with actions such as SAM.gov registration If you have questions about Government procurements in general or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org/sam-registration/.

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 100 Hours Base Period Boundary/Area Clearing

FFP

The contractor shall furnish Equipment, Labor and Materials for Boundary and area Clearing Services at selected locations at Melvern Lake as defined in the Performance Work Statement (PWS) located in Section 5.1 of this contract.

FOB: Destination

PSC CD: F014

NET AMT

0002 50 Hours Base Period Boundary/Area Spraying

FFP

The contractor shall furnish Equipment, Labor and Materials for Boundary and area Spraying Services at selected locations at Melvern Lake as defined in the Performance Work Statement (PWS) located in Section 5.2 of this contract.

1001 100 Hours OPTION FY24 Boundary/Area Clearing

FFP

The contractor shall furnish Equipment, Labor and Materials for Boundary and area Clearing Services at selected locations at Melvern Lake as defined in the Performance Work Statement (PWS) located in Section 5.1 of this contract.

1002 50 Hours OPTION FY24 Boundary/Area Spraying

FFP

The contractor shall furnish Equipment, Labor and Materials for Boundary and area Spraying Services at selected locations at Melvern Lake as defined in the Performance Work Statement (PWS) located in Section 5.2 of this contract.

2001 100 Hours OPTION FY25 Boundary/Area Clearing

FFP

The contractor shall furnish Equipment, Labor and Materials for Boundary and area Clearing Services at selected locations at Melvern Lake as defined in the Performance Work Statement (PWS) located in Section 5.1 of this contract.

2002 50 Hours OPTION FY25 Boundary/Area Spraying

FFP

The contractor shall furnish Equipment, Labor and Materials for Boundary and area Spraying Services at selected locations at Melvern Lake as defined in the Performance Work Statement (PWS) located in Section 5.2 of this contract.

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

BOUNDARY/AREA CLEARING AND SPRAYING

MELVERN LAKE PROJECT OFFICE

1. General: This is a non-personnel services contract to provide Boundary/Area Clearing and

Spraying for the Melvern Lake Project Office. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform boundary/area clearing and spraying as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background Melvern Lake is a flood control reservoir located in East Central Kansas.

With the presence of an upstream drainage system consisting of 349 square miles of prairie ecosystem, composed of primarily warm-season grasses intermixed with agriculture and hardwood forest, it provides for better than average water quality and clarity. The lake is located approximately 43 miles South of Topeka, 90 miles Southwest of the Kansas City, 35 miles Northeast of Emporia. A map of Melvern Lake can be found on the Internet at: http://www.nwk.usace.army.mil/me/. Melvern Lake provides water for a Rural Water District, flood protection for downstream areas and is part of a network of Corps of Engineer Lakes that help control flooding in the Missouri and Mississippi River basins. Melvern Lake encompasses approximately 6900 acres of surface water, has a storage capacity of 363,000 acre-feet (an acre-foot = 325,000 gallons). Federal lands surrounding Melvern Lake total 23,362 acres of which 11,353 acres are leased to the Kansas Department of Wildlife and Parks (KDWP) for land management. Land management practices used by the Corps of Engineers and KDWP are engineered to preserve their natural value, providing benefits to the nation in areas of flood damage reduction, recreation, fish and wildlife management and water quality improvements. Four parks around the lake are managed and maintained by the Corps of Engineers, these parks include roads, utility systems, campsites, group camps, swimming areas, boat ramps, picnic grounds, playground areas, day use areas, nature trails, shelter houses. In addition to Corps-managed areas, the Corps also maintains active lease agreements with KDWP and Private entities. The Lease's provide a full range of marina services, camping, swimming areas, nature trails, horse trails, boat ramps, boat rentals, fishing and hunting areas for the public.

Additional services contracted to the private sector include mowing, refuse collection, facility cleaning, park attendant services and Law Enforcement. The Corps manages the contracts and conducts inspections to ensure that the services are provided for visitors to the lake.

1.3. Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and two (2) 12-month option years. The Period of Performance reads as follows:

Base Year – 1 May 2023 through 31 March 2024 Option Year 1 - 1 April 2024 through 31 March 2025 Option Year 2 - 1 April 2025 through 31 March 2026

1.4. General Information

1.4.1. Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract The Contractor shall submit a copy of their quality control plan to the COR for approval prior to the start of work. See Attachment 8 Quality Control Plan Template/Example. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.4.2. Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan.

This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3. Recognized Holidays: The contractor will not be required to work on the following

Federal Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day

Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.4.4. Hours of Operation: The contractor shall not begin work before sunrise and shall stop performance of work no later than sunset of any scheduled workday, Monday thru Friday except Federal holidays, or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.5. Security Requirements: Contractor performing work under this contract must comply with the requirements of the Antiterrorism/Operations Security Requirements (AT/OPSEC). See Attachment 3 of this PWS.

1.4.6. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart

42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.4.7. Contracting Officers Representative: The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.4.8. Documents and Correspondence: After award, all documents and related correspondence shall be routed to the Contracting Officer; or through the Contracting Officer’s Representative (COR) at the Project Office to the Contracting Officer. Day to day contact and telephone communication with Government personnel shall normally provide adequate information exchange. The Government reserves the right to schedule meetings at the Project Office as necessary to ensure strict compliance with the terms of this contract. Such meetings shall be scheduled, to the extent possible, at mutually convenient times. However, upon notice, the

Contractor shall attend meetings regarding matters affecting this contract, and the time spent in such meetings shall be at no additional charge to the Government.

1.4.9. Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. This person may be the Contractor themselves or someone that they choose to designate. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing in the QC Plan to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.10. Daily Communication: The contract manager or alternate shall communicate daily with the COR to provide a status update on work being performed for the day, Monday thru Friday accept Federal holidays or when the government facility is closed for administrative reasons. The contractor shall furnish a phone number that will be attended during the hours of operation to which calls concerning contractual matters can be placed.

1.4.11. Contractor Conduct: Contractor personnel shall be fully clothed at all times while performing these services. Clothing shall be clean and neat in appearance.

Contractor personnel shall utilize tact, diplomacy, and courtesy at all times during contact with the public. Any illegal or criminal activity may result in termination of the contract. No person performing this Contract shall consume any alcohol or drugs (except prescription drugs not affecting duty performance) during duty hours or within the eight (8) hour period next preceding duty hours.

1.4.12. Access: Access to the boundary line shall be by public access roads. It shall be the responsibility of the Contractor to secure permission for access by any other route or at any other point. At no time shall the Contractor trespass on private (adjacent) property without the permission from the property owner.

1.4.13. Equipment Breakdown/Staffing: Equipment breakdown or staffing issues shall not relieve the Contractor of the responsibility of performing the work as specified.

It shall be the responsibility of the Contractor to assure that he/she has, or can obtain on short notice, sufficient backup equipment and personnel to continue the services, as specified, without interruption.

1.4.14. Title 36 Rules and Regulations: Contractor and Contractor Personnel will comply with Title 36 Rules and Regulations for the entire period of performance of this contract.

1.4.15. Kansas Department of Wildlife Regulation: Contract and Contractor Personnel will comply with the tree cutting regulation that states no tree larger than 4" diameter at the DBH shall be cut down or removed between the dates of April 01 and October 31.

1.4.16. Safety Requirements: All services shall be performed in accordance with applicable safety requirements set forth in Corps of Engineers Manual EM-385-1-1, “Safety and Health Requirements Manual” and supplements thereto. The EM-385- 1-1 is hereby incorporated by reference, and the Contractor is required to perform this contract in accordance with the standards set forth therein. Any equipment or materials not in conformity with this manual shall be removed from Government property immediately. The Contractor will be expected to take a vital interest in safety, hazard, and to educate their employees to work and plan their work safely.

1.4.16.1. Work Hours Reporting: The contractor shall report the total number of hours worked on government property monthly during the period of performance of services under this contract. These hours and amounts will be recorded on the Contractors monthly invoice and submitted to the Melvern Project Office.

1.4.16.2. Chemical Usage: The contractor shall submit the types and amounts of

Chemicals used on government property monthly at a maximum, during the period of performance of services under this contract. Records of these amounts and types must be kept on hand and reported by the project.

1.4.17. Payment: Payments will be made for satisfactorily performed work. Payment will not be made for services not performed. Contractors shall provide the Project Office with an invoice at the end of each month, requesting payment for that month’s services. Payment shall be made via Electronic Funds Transfer (EFT) into the Contractor’s banking account on file as registered with SAM. In accordance with the Prompt Payment Act, payment will be made approximately 30 days after the last day of services received for the billing period, or 30 days from receipt of the invoice, whichever is later.

PART 2

DEFINITIONS AND ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1. Boundary Line. The property line which separates privately owned land from land owned by the Government in fee simple title. This line is determined by drawing a straight line between two adjacent monuments, ensuring that the line is following the monuments in sequential order.

2.1.2. Contractor. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3. Contracting Officer. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. Contracting Officers Representative. An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. Diameter at Breast Height (DBH). Measurement/Location on a tree taken approximately 4 ½ feet above ground level

2.1.6. Defective Service. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7. Deliverable. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.8. Easement Lands. Lands under a perpetual flowage easement purchased by the Corps of Engineers during acquisition proceedings. Such lands are within the flood pool of Melvern Lake. Restrictions on these lands include the prohibition of homes, fills, and septic systems below the flowage easement elevation.

2.1.9. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.10. Monuments. Monuments are brass caps set at ground level along the fee line. The monuments may be below ground level due to years of sedimentation and leaf cover. The monuments are located at all turning points and occasionally on tangent.

These caps are stamped and labeled with Corps of Engineers identification and a monument number. The first three or four digits of the monument number denote the tract acquisition number. The numbers following the tract number denote the course number or individual monument number.

2.1.11. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.12. Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.13. Quality Assurance Surveillance Plan. An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.14. Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.15. Survey Sheets. Informational listing of monument numbers, course numbers, course bearings and distances for monuments in a specific area identified by section, township and range.

2.1.16. Subcontractor. One that enters into a contract with a prime contractor. The

Government does not have privity of contract with the subcontractor.

2.1.17. Trespass and/or Encroachment. Any unauthorized activity on government fee or easement land. Trespass and/or encroachments include buildings and structures, roads, septic systems, personal property, and alteration of shoreline including mowing, clearing, under brushing, tree cutting, burning, paths, steps, etc.

2.1.18. Trocha Line. Section of boundary line between monuments that must be cleared to a width of Ten feet and to a height of 10 feet above the ground on the Government side of the property line.

2.1.19. Workday. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.20. Work Week. Is defined as Monday through Friday, unless specified otherwise.

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES: The Government will furnish to the Contractor the following identified property to be used in performing the contract.

When the property is delivered, the Contractor shall verify its quantity and condition in writing to the Contracting Officer’s Representative on Memorandum Receipt, ENG Form 4866, within 48 hours of receipt. Damages or loss will be reported in writing, to the Contracting Officer’s Representative, within 72 hours.

3.1. Services: A water filling Location at Visitors Center compound with a 1 1/2" water valve and hose. Regular hose hookups throughout the camping areas of the project for filling water tanks.

3.2. Facilities: None

3.3. Utilities: None

3.4. Equipment: None

3.5. Materials: The Government will provide, survey maps, flagging or ribbon, as needed throughout the course of the contract.

Red painted steel fence posts for road and field crossings.

Chemical for use on selected areas.

Marking Die Water

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1. General: The Contractor shall furnish all personnel, transportation, chain saws, power equipment with fuel, safety equipment, sprayers, hand tools and all other supplies and equipment necessary to accomplish the work as specified in the PWS. All equipment, materials and supplies shall be approved by the COR prior to initial use.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Boundary/Area Clearing:

5.1.1. Locate and Mark Monuments: Existing monuments along the boundary line will be located and monument caps will be left uncovered, and free of dirt and paint. A diligent effort of at least 15 minutes will be made to locate each monument.

(Monuments not found will be listed on the daily report). Contractor may not cut, flag or paint any boundary line that a monument has not been located unless a GPS unit with real time correction and sub meter accuracy is used to identify the location of the monument and a Corps representative instructs the contractor to do so. If the contractor fails to locate the monument during contract work and upon inspection the Corps representative locates the monument within 15 minutes of beginning the section of clearing, The contractor will be required to return where the monument was located and complete boundary maintenance work.

5.1.2. Marking the Boundary Line: The boundary line between monuments will be marked by placing ribbons on trees that are located on the boundary line. These trees will be over 10 inches DBH or greater. Trees on private property will not be marked. Trees will be marked with ribbon provided by the Government. A ribbon will be placed at the DBH of the tree, on each side, aligned with the direction of the boundary line. The intent of this tagging is to have a means of reference to the location of the boundary line when the next marker is not clearly visible or is obstructed by large trees. All existing posts that are damaged, leaning or need painting and signs that are damaged, unreadable or are missing shall be noted on the daily report. (See paragraph 5.2).

5.1.3. Vegetation Removal: The Contractor shall clear all woody vegetation, brush, trees, stumps, vines, and downed trees and limbs from an area extending from the Government boundary line back onto Government property for a distance of ten

(10) feet. Higher limbs overhanging the cut area shall be cut back to provide a cleared height of Ten feet above ground. All trees with a DBH of 10 inches or less shall be removed from the Trocha line. Trees exceeding ten (10) inches DBH shall have all limbs removed to a height of Ten feet above ground. All limbs that are removed will be cut back to the trunk of the tree. All stubs and stump cuts shall be horizontal, to preclude sharp stubs. In no case shall remaining stumps or stubs exceed two inches in height. Brush shall be consolidated and deposited on Government land, in areas clear of the cut area that are approved by the COR. No cut trees shall be left entangled in standing trees. All clearing and herbicide treatment of boundary line between monuments shall be completed before moving on to the next segment. The Government reserves the right to designate and mark any trees located within the work area to be left uncut. Clearing shall be accomplished only on the Government side of the property boundary line. The Contractor shall, by use of flags, ribbons, range poles or other methods establish the location of the boundary line within his immediate work area prior to cutting. Any aids in determining boundary lines, such as flags, string lines, etc. shall be removed upon completion of each clearing segments. Difficulty in locating monuments or property line shall be reported to the Project personnel for assistance.

5.1.4. Herbicide Application: Except as stated below the Contractor shall apply a liquid herbicide Tordon RTU (or equivalent substitute at the discretion of the Contracting Officer) to all cut stumps, stubs and stems, (except cut ends of limbs) within the cleared area. The area around boundary posts along road right-of-ways shall be cut and sprayed with a liquid herbicide, Crossbow (or equivalent substitute at the discretion of the Contracting Officer) in a two (2) foot radius around each post. A marker dye shall be mixed with the chemical in sufficient concentration to leave an obvious and durable stain on treated areas. Stump treatment shall be applied on the same day that cutting is accomplished. Application of chemicals shall be in accordance with label directions for the material used. All empty herbicide containers shall be disposed of in accordance too label directions as ordered by the COR. Label directions and/or warnings relative to temperature or other weather conditions shall be closely adhered to. Care shall be exercised at all times by the Contractor to protect desirable (non-targeted) species from damage by the required chemical applications. When it is the professional opinion of the Contractor that the use of chemicals, mix ratios, carriers, or rates of application, other than those specified, will result in equal or better results, the Contractor may request permission for their use. Any such request shall be submitted to the Contracting Officer at least 30 days prior to the intended use. If granted, permission for the use of an alternate chemical, mix ratio, carrier, or rate of application will be in writing from the Contracting Officer. Alternate usage other than specified in the label will not be used in the absence of the specified request and approval.

5.1.5. Road Crossings/field crossings: On road crossings, both sides of a used roadway, boundary lines will be marked by setting a painted red steel marker post on each side of the road (at the edge of the road right-of-way) and at field crossings within the clearing areas. These posts will be painted red to distinguish them as road crossing posts and not monument markers or line posts. These posts will be supplied by the Government.

5.2. Boundary/Area Spraying: This requirement is for spraying of boundary line that has already been cleared approximately 2 years ago or selected areas within the project that need clearing or spraying. Boundary line or Area spraying will be accomplished in the specified areas to the same specifications as shown in paragraphs 5.1 through 5.3, however, spraying should not require the same intensive effort as areas that have not been previously cleared. Eventually the contractor should be to the point where they are performing maintenance on areas that they cleared themselves during previous contract years assuming that all options are awarded.

5.3. Documentation: Daily Reports shall be made daily stating working conditions, where work was started and stopped for the day, missing, damaged signs and monuments, herbicides used, any issues, etc. These daily reports shall be turned in to government personal weekly by the contractor. All work on daily reports shall be 100% complete when turned in to government personal.

5.4. Trash Disposal: The Contractor must properly dispose of any litter generated by the contractor (including but not limited to, paint cans, lids, brushes, or food/beverage containers/wrappings). Any such litter found on public or private land will result in an assessment of one hundred dollars to be withheld from the Purchase Order payment. A repeat offense will result in both the same assessment and could lead to immediate termination of the contract. Contractor is responsible for proper disposal of any hazardous waste generated by performance of the contract.

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures including but not limited to EM-385-1-1.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1 – Services Summary

7.2. Attachment 2 – Deliverables Schedule

7.3. Attachment 3 – AT/OPSEC Requirements

7.4. Attachment 4 – Corps Watch Information Paper

7.5. Attachment 5 – Quality Assurance Surveillance Plan.

Exhibit A - Contract Discrepancy Report Exhibit B - Surveillance Checklist Exhibit C - Payment Calculation Example Exhibit D – Sampling Guide

Exhibit E - Services

7.6. Attachment 6 – Maps

7.7. Attachment 7 - Example Invoice

7.8. Attachment 8 - Example Payment Computation

7.9. Attachment 9 - Quality Control Plan Example

7.10. Attachment 10- Daily Worksheet Example

TECHNICAL EXHIBIT 1

Services Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective PWS

Para Performance Threshold

Method of Assessment

Remedy

Patrol Schedules Timely notification of Schedule changes or deviations

1.1

No more than Two (2) errors for the month

Monthly

Reduction in price for the month the deviation occurs

Qualifications/Standards Submitted qualifications of Deputies/sub-standard equipment

1.2

Two (2)

Provide documentation/replace sub-standard equipment within 24 hours

Reports/Records Timely delivery/conciseness of all reports

1.3

Two (2)

Re-performance shall take place within 24 hours

Quality Control Plan Timely notification of changes to Quality Control Plan

1.4

ZERO

Re-performance shall take place within 24 hours

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/F ormat Submit To Proof of Insurance Once Prior to the Start of Work

1 Copy

Hard copy or electronic

Danny Homer 31051 Melvern Lake Pkwy, Melvern, KS 66510 danny.l.homer@usace.a rmy.mil

Proof of Valid Driver’s License

Same as Above

Same as Above Same as Above

Same as Above

Commercial Herbicide Applicators License

Same as Above

Same as Above Same as Above

Same as Above

Quality Control Plan (See Attachment 9)

Same as Above

Same as Above Same as Above

Same as Above

Safety Plan/AHA Same as Above

Same as Above Same as Above

Same as Above

First Aid/CPR Certifications

Same as Above

Same as Above Same as Above

Same as Above

Corps Watch Acknowledgement

Same as Above

Same as Above Same as Above

Same as Above

Monthly Work Hours

Each Month On the Monthly Invoice.

Same as Above Same as Above

Same as Above

Invoices Monthly While work is being performed

Same as Above Same as Above

Same as Above

ATTACHEMENT 3

ANTI-TERRORISM/OPERATION SECURITY REQUIREMENTS

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts.

The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative.

The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures - -this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

Per the E-Verify Website the following exemptions apply:

Employers whose contracts are exempt from the E-Verify federal contractor rule are not required to enroll in E-Verify. A contract is considered exempt if any one of the following applies: (1) It is for fewer than 120 days. (2) It is valued at less than $250,000, the simplified acquisition threshold (Source: https://www.e-verify.gov/employers/federal-contractors/exemptions-and-exceptions).

(End of Antiterrorism/Operation Security Requirements)

ATTACHMENT 4

Melvern Lake Project Corps Watch Information Paper And Employee Acknowledgement Sheet

1. In modern times, Security is simply EVERYONE’s responsibility. We owe it to our organization, our families, and ourselves to constantly be vigilant about what goes on around us. Trust your instincts. We rely on our senses every day of our lives. If a behavior or activity makes you feel uncomfortable, report it. If it doesn’t look, sound, or smell right, report it. The simple rule is, “If you see something, say something!”

2. The contractor and all associated sub‐contractors shall brief all employees on the local iWATCH, Corps Watch, or See Something, Say Something program (training standards provided by the requiring activity ATO – herein, below). This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after contract award.

3. Give as many details as you can and report, at a minimum, the following:

(1) What you witnessed including the date, time and location.

(2) Description of who was involved.

(a) Male or Female?

(b) Height, build, hair/skin color, and age.

(c) English speaking or otherwise?

(3) Vehicle description /license number??

(4) Have you seen this activity before?

4. How to report:

In an emergency call 911.

Contact the Melvern Lake Project Office at 785-549-3318.

Contact your immediate supervisor or the COR for your contract.

Employee Acknowledgement Sheet

Printed Name Signature Date

ATTACHMENT 5

QUALITY ASSURANCE SURVEILLANCE PLAN

CONTRACT# TBD

BOUNDARY CLEARING AND SPRAYING SERVICES

MELVERN LAKE PROJECT OFFICE

1. Introduction

This quality assurance surveillance plan (QASP) has been developed to objectively assess the contractor support of the Governments requirements as prescribed under the terms and conditions of this contract. The QASP is designed to assess and document contractor performance and systematic surveillance method for each listed service. Surveillance, while performed primarily by the Quality Assurance Evaluator (QAE), may be performed by any member of the Project Delivery Team (PDT). Changes of team members may be accomplished by contract modification as required by the contracting officer.

2. Objective The objective of this contract is to provide boundary clearing and maintenance services for areas listed the Performance Work Statement (PWS), U.S. Army Corps of Engineers, Stockton Lake Project Office. The QASP will provide oversight capability to ensure that the Contractor is delivering services that conform to the contract requirements as stated in the

Performance Requirements Summary (PRS). It will also identify methods used for evaluation and surveillance of the Contractor.

3. Goals of the PDT The PDT will strive to achieve efficiencies in contract performance and improve customer support. The team promotes good business decisions to meet customer requirements, fosters partnerships with industry to ensure exchanges of information with the contractor and other business experts, develops performance metrics, develops Performance Based Acquisition (PBSA) requirements, and develops technical requirements. After contract award, the contractor may become a member of the PDT. The planning and managing of this service contract will continue throughout the life of the requirement.

3.1. Contract Management

The team is responsible for managing contract performance in accordance with the QASP, assessing and documenting contractor performance in accordance with the QASP, identifying opportunities to improve performance throughout the life of the contract and completing reviews in the Contract Performance Assessment Reporting System (CPARS) if required.

3.2. Mission Support

All members of the PDT are responsible for determining if the contract continues to support the needs of the organization and notifying the Contracting Officer (KO) if it does not. In this context, members of the PDT should consider whether there are tasks covered by the contract which are no longer required, whether there are needs related to the contracts purpose which are not covered by contract but could or should be, and whether they have received any customer complaints regarding scope.

4. Roles and Responsibilities

4.1. Contracting Officer (KO) – TBD

4.1.1. Ensures performance of all necessary actions for effective contracting.

4.1.2. Ensures Compliance with the contract terms.

4.1.3. Safeguards the interests of the United States in the contractual relationship.

4.1.4. Assures that the contractor receives impartial, fair and equitable treatment under this contract.

4.1.5. Ultimately responsible for the final determination of the adequacy of the contractor's performance.

4.2. Project Manager – Scott Rice, 816-389-3459

4.2.1. Acts as an acquisition consultant and serves as a liaison between the U.S. Army

Corps of Engineers, Kansas City District (CENWK) and the requesting project office, as well as liaison between CENWK and the supporting contracting office.

4.3. Contracting Officers Representative/Quality Assurance Representative (COR/QAE) – COR - Danny Homer, 816-389-3458 QAE - Julie Radcliffe, 816-389-3349

QAE - Kyle Goldwater, 816-389-2253 QAE - Hayden Farwell, 816-389-

4.3.1. Responsible for technical administration of the contract.

4.3.2. Assures proper surveillance of the contractor’s performance.

4.3.3. Maintains the quality assurance file.

4.3.4. Provides documentation of contractor performance to the KO.

4.3.5. Not empowered to make and contractual commitments or to authorize any changes on the Governments behalf.

4.4. Contractor - TBD

4.4.1. Responsible for performing the requirements of the contract.

4.4.2. Responsible for providing Quality Control measures to ensure that contract requirements are met.

4.4.3. Provide best practices suggestions on how requirements can be met in accordance with current industry standards to the benefit of the Government and the Contractor.

5. Performance Management

5.1. PDT Meetings

PDT meeting may be scheduled throughout the life of the contract. Attendees at specific team meetings may vary based on the circumstances or issues to be covered at each meeting. The goal of the PDT is to give all members or stakeholders the ability to maintain the highest quality representative service to our customers and propose/initiate improvements throughout the life of the contract. Continual contract assessment will be focused on ensuring the contract as written, continues to meet the needs of the customer.

5.2. Performance Assessment

All performance assessment data will be reviewed. If performance improvement is necessary, the corrective action will be requested from the contractor.

5.3. Incentives

There will be no incentives under this contract. Any negative incentives will be accomplished via the Inspection of Services clause or entry of appropriate reports in CPARS if required.

5.4. Surveillance Procedures

The surveillance procedures included within this QASP will be used to measure the contractor’s performance on this acquisition. Procedures for reductions in price when services do not meet contract requirements will be accomplished via the Governments rights under the Inspection of Services clause.

6. Performance Assessment

6.1. This QASP is based on the premise that the contractor, not the Government, is responsible for the management and quality control actions needed to meet the standards of the contract.

6.2. Assessment of Performance

Following is the approach the team will use to assess the contractor’s performance against the performance thresholds/metrics identified in the contact.

6.2.1. A Performance Requirements Summary is included in the PWS and is repeated below for quick reference purposes. This document summarizes the performance thresholds required by the Government in the contractor’s performance. These performance objectives directly relate to mission essential items. The performance thresholds briefly describe the minimum acceptable levels of service required for each objective and are critical to mission success.

6.2.2. Analysis of Results: The service performance for any given service day is evaluated based on the results of the surveillance inspections.

6.2.3. Inform Contractor’s Contract Manager: Defects will be brought to the attention of the Contractor. For the first incident, a verbal notification shall be made by the QAE to the Contractor or the crew foreman to correct the issue. Corrections must be made within 48 hours of notification of the defect. For 2nd incidents with no effort of correction, written notification shall be made to the Contractor. A third failure to take corrective action on a specific defect will require a Contract Discrepancy Report to be forwarded to the Contractor (See Exhibit B). Deficiencies brought to the attention of the contractor that are not corrected may result in payment deductions based on the percentages shown in the PRS above.

6.2.4. Evaluate Contractor’s Corrective Action: After the contractor documents the proposed Corrective Action, the QAE will evaluate the proposed CA and forward the record to the KO for review. The KO has final say in the corrective action or payment deduction if warranted.

7. Contract Performance Requirements Summary:

7.1. Surveillance Procedures: These surveillance procedures have been developed and designed to provide the QAE instructions on how to perform surveillance and document findings on this contract for inspection services for the U.S. Army Corps of Engineers, Melvern Lake Project Office.

7.1.1. QAE may inspect any aspect of the contractor’s performance at any time during the contract.

7.1.2. Any non-conformance with contract requirements is a “defect”. The term defective is used in reference to a service output that does not meet the outputs associated with the standard.

7.1.3. The Performance Thresholds recognize the contractor is not a perfect manager and…