B.01 Attach 1 - PWS Elevator Inspections.pdf

PERFORMANCE WORK STATEMENT

THE WILLAMETTE VALLEY PROJECT ELEVATOR MONTHLY INSPECTION

SERVICES

LINN, LANE, MARION & JACKSON COUNTIES, OREGON

1.0 GENERAL STATEMENT:

This is a non-personnel services contract to provide monthly Inspection services for nine

(9) Elevators within the Willamette Valley-Rogue River Basin Project. The nine 9 elevators are in Linn, Lane, Marion, and Jackson Counties, Oregon. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items to perform monthly inspection services, and as needed emergency services.

All work shall be in compliance with the requirements of the latest edition of American Society of Mechanical Engineers (ASME) Safety Code for Elevators and Escalators, ASME A17.1, current Oregon Elevator Specialty Code (OAR 918-400-0455 and 918-400- 0458), the manufacturer’s recommendations and all other applicable laws, regulations, rules, ordinances, codes.

The latest edition of Guide for Inspection of Elevators, Escalators and Moving Walks, ASME A17.2 shall be used as a guide to establish the equipment is operating safely. The Contractor shall provide preventative maintenance services, inspections and testing necessary to maintain the (9) nine elevators, appurtenances, and accessories in a fully operational mode at all times except for prescheduled downtime. Services include but not limited to: scheduled monthly inspections, lubrication, adjustments, quarterly inspections, biannually inspections, annual inspections and 5-year load tests as required by ASME A17.1 and A17.2, and all necessary work performed relative to cleaning, lubrication, adjustment and calibration of the equipment where applicable to return each elevator and escalator to the OEM specified rated speed, leveling and door operation condition.

The period of performance for the base year will be from time 01 August 2024 through 31 July 2025. The following option year period of performance, if exercised, will be:

1st Option Year Period: 01 August 2025 through 31 July 2026 2nd Option Year Period: 01 August 2026 through 31 July 2027 3rd Option Year Period: 01 August 2027 through 31 July 2028 4th Option Year Period: 01 August 2028 through 31 July 2029

2.0 DEFINITIONS:

Throughout this PWS terms are defined as follows:

Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in Section 6.0. The Contractor must re-perform all unsatisfactory work unless excused by the COR.

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officers Representative (COR): An individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the Contractor as observed by the COR.

3.0 THE GOVERNMENT WILL FURNISH:

The Government shall furnish, without cost to the Contractor, the following items to be used only in connection with the performance of the work:

• The Government will provide the Contractor with keys necessary to access the

Project.

• The Government will provide where available non-potable water, 120V electricity, minimal heating, and light trash disposal. The Contractor shall place all trash in trash receptacles or dumpsters located on the project. This does not include large pieces of equipment which shall be disposed of in a COR approved area. There are no restrooms within the dams. Disposal of oily rags shall be in receptacles identified specifically for oily rags.

• Elevator drawings, schematics, Programmable Logic Controller (PLC) controller manuals, Operation and Maintenance manuals are in each machine room and shall be retained on Government premises. Authorized applicable changes shall be noted on drawings (i.e. red-marked) and shall be returned to the COR for As-Built.

4.0 THE CONTRACTOR SHALL FURNISH:

The Contractor shall provide all personnel, equipment, supervision, and other items and services necessary to perform elevator preventative maintenance as defined in this PWS:

The contractor shall have a licensed elevator Journeyman onsite anytime the contractor is present. A copy of the Journeyman License issued by the State of Oregon for the maintenance crew shall be provided to the COR seven days prior to working on site.

The contractor shall hold and maintain a state issued State of Oregon Elevator Maintenance License. A copy shall be submitted with submittal of proposal and annually thereafter to the COR as the license is renewed.

The Contractor shall notify the Government of all malfunctions that may require additional repair beyond the scope of preventative maintenance.

All parts/components replaced during preventive maintenance under the provisions of this contract shall be new and identical to original equipment or the equipment manufacturer’s recommended replacement parts. The following constitutes a partial listing of other items the Contractor shall be prepared to furnish:

• Trucks, trailers, hand carts for transporting equipment and materials.

• Hand tools, specialized tools and instruments used in the elevator industry.

• Hand-operated, power-driven equipment

• Personnel protective clothing and safety equipment

• Personnel Locks for Hazardous Energy Isolation, barricades and other security related items to properly safeguard equipment, property and personnel.

• Load Test weights, instrumentation, equipment, and support labor required to conduct the 5-year Safety and Oil Buffer tests per ASME A17.1 Standards.

5.0 PERFORMANCE STANDARDS AND REQUIREMENTS.

The Contractor shall develop an annual written Maintenance Control Plan (MCP) for each elevator and submit to the Government within 30 days of contract performance start.

A separate schedule shall be prepared for each non- identical elevator. All schedules shall describe periodic maintenance procedures and required inspections and shall specify the frequency of performance and appropriate intervals for specific maintenance items. A maintenance schedule shall be posted in each elevator machine room. Posted schedules shall become the property of the Government and shall not be removed from elevator rooms upon completion of the contract. Schedules shall be kept current, and changes coordinated with the COR.

A seven (7) day notice shall be provided to the Government before said inspections/tests are performed to enable the Government to have a representative available.

5.1 Task 1 (CLIN 0001) – Monthly Maintenance, Testing and Inspections. Routine maintenance work required by this contract shall be performed on a regularly scheduled basis but not less frequently than once each 30 days. The contractor shall provide services for:

Lube/Oil/Adjust/Clean Monthly Preventative Maintenance: The Contractor shall maintain the equipment set forth in Exhibit 3 in accordance with manufacturer tolerances and performances and the latest edition of the ASME A17.1 & A17.2.

The contractor shall maintain the original contract speed for each elevator car, the original performance time, which includes acceleration, retardation and leveling as designed and installed by the manufacturer. The contractor shall perform the necessary adjustments and lubrication required to maintain door opening and closing time and pressure within limits of applicable codes. All work performed shall be as specified or recommended by the elevator manufacturer. All work, equipment, and materials shall be complete and operational, and shall have a neat and finished appearance.

Miscellaneous Preventative Maintenance: As part of the monthly preventative maintenance, the Contractor shall:

• Replace burned out lamps in dispatch panel, car and hall push buttons, position indicators, hall lanterns, and car interior, emergency lighting, escalator runway, demarcation lights or circuit boards, hoist way and car top lighting and pit lighting as required. Lamps and demarcation circuit boards will be supplied by the Government per paragraphs 3.2.

• Clean elevator pits and machine room floors, car top,

• Empty and clean drip pans,

• Clean car grille and stile channels,

5.2 Task 2 (CLIN 0002) – Quarterly Maintenance, Testing and Inspections. Quarterly maintenance work required by this contract shall be performed on a regularly scheduled basis but not less frequently than once each 90 days. The contractor shall provide services for:

• Check for proper car leveling operation. Adjust if required.

• Check and clean the door switch contacts.

• Check the door speed control switches.

• Inspect the condition of resistors and mounting assemblies.

• Check car top and hoist way for loose covers, vanes, or components. Inspect the traveling cables for damage.

• Inspect the brake linings.

• Inspect all ropes for wear and lubrication (do not lubricate the governor rope) -replace or lubricate the ropes if required. Clean the governor and hoist ropes.

Inspect the rope hitches, fastenings, and shackles - equalize ropes if warranted.

• Check the car position sensor drive wheel.

• Check decelerations, advances, and accelerations to ensure all cars are matched.

• Inspect all parts of the safeties and adjust clearance between the safety jaws and guide rails. Clean all parts and lubricate the pivot points.

5.3 Task 3 (CLIN 0003) – Semi-Annual Maintenance, Testing and Inspections. Semi- Annual maintenance work required by this contract shall be performed on a regularly scheduled basis but not less frequently than once each 180 days. The contractor shall provide services for:

• Comprehensive inspection, to include inside car, machine room, top of car, outside the hoist way, pit and firefighters’ emergency operation.

• Check for hoist rope wear, as well as rope length, lubrication, and tension. Replace, lubricate, or adjust the rope as required.

• Check the clearances for governor tension sheave, counterweight-to-buffer (with car at top landing), and compensation sheave to pit. Check governor sheave fastenings.

• Check all the timers in the system and reset if necessary.

• Inspect guide rails, cams, fastenings, and counterweights in hoist ways.

• Test all the terminal limit switches. Lubricate the limit switch roller pins.

• Inspect the sheaves to verify that they are tight on the shafts and sound their spokes and hubs with a hammer to inspect for cracks. Adjust and replace as necessary for semi-annual maintenance.

• Lubricate the guide shoe stems.

5.4 Task 4 (CLIN 0004) – Annual Maintenance, Testing and Inspections. Annual maintenance work required by this contract shall be performed on a regularly scheduled basis but not less frequently than once each 365 days. The contractor shall provide services for:

Brakes:

• Remove, clean, and lubricate the brake cores.

• Inspect the brake linings for wear - clean or replace if necessary.

• Adjust the brakes to wear evenly if necessary.

Motors:

• Inspect the armatures of hoist motor and motor-generator (if equipped).

• Check the electrical connections.

• Drain, flush, and refill the oil reservoirs.

• Check the brushes for neutral settings and for proper quartering and spacing on the commutators. Reset if necessary.

• Lubricate the bearings. Vacuum the carbon and dust. Clean the screens.

• Clean the guide rails with solvent to remove dirt, debris, or excess lubricant.

Drain, flush, and refill the gearing lubricant.

• Test the car emergency light for required illumination.

• Test and adjust dispatching, scheduling, and emergency service of the group supervisory control system (if equipped).

• Check the compensation rope tension.

• Lubricate the sheave bearings and check for leaky seals. Clean the hoist way.

• Vacuum the dust from controllers and relays.

• Annual State of Oregon Elevator Inspections: Inspections shall be in accordance with requirements of ASME A17.1 and as specified herein. The Oregon Department of Consumer and Business Services, Building Codes Division, Elevator Safety Program shall conduct inspection independently. The Government shall be responsible for scheduling and paying for the annual state elevator inspection. If deficiencies are noted during the inspection, the government may wish to correct using. Results of State elevator inspection and other required testing shall be maintained in the elevator machine room. The Contractor will be invited to witness and attend the State Inspection. A seven (7) day notice shall be provided to the Contractor before said inspections are performed to enable the Contractor to have a representative available.

5.5 Task 5 (CLIN 0005) Five-year elevator load tests which become due during the period of performance. All elevators are overdue and will need the load test completed in the first year of performance.

5.6 Task 6 (CLIN 0006) – Emergency Response Requests: Emergency Response

Request will only be used if an employee is trapped in the elevator. The contractor shall have personnel available to receive telephone communications concerning Emergency Response needs 24 hours a day, the contractor shall furnish the COR a point of contact and telephone number for emergency response requests. In the case of an Emergency Response Request, the Contractor shall be on site within Four (4) hours from the time of the Emergency Call for the rescue/safe egress of personnel trapped in the elevator. The emergency requests will be initiated by the COR who will contact the contracting officer concurrently or as soon as possible following the incident. Contractor shall post signage in all 9 elevators with the phone number to call should anyone be trapped in an elevator.

The Contractor shall provide written procedures to extract stuck passengers specific to each of the nine elevators. Written procedures shall include the 24-hour Emergency Response Phone Number. Procedures shall be submitted to the COR within 30 days of contract award for the following conditions for each elevator:

a) Removal of people stuck in the elevator at a landing,

b) Removal of people stuck in the elevator between landings.

The procedure for both (a) and (b) scenarios shall include the appropriate mechanical and electrical isolation points identified and referenced in the written procedures. These procedures are intended to be used by qualified contractor personnel for extraction of personnel from a stuck car. This procedure may be referenced by Local Emergency Responders if deemed a life-threatening emergency necessitates immediate rescue efforts. A copy of the site-specific Emergency Procedure for Safe Egress shall be maintained in the respective elevator machine room.

Each year the government intends to fund a single emergency response request to ensure funds are available if a request is needed. If the request is used, then the government will issue a modification for additional funding to retain availability of emergency response request. Any unused funds will be de-obligated from the contract at the end of each year.

5.7 Task 7- DOCUMENTATION (Cost to be combined with above CLINS): Elevator

Maintenance Schedule: The Elevator Maintenance Schedule, i.e., MCP, shall describe the schedule of services to be provided per paragraphs tasks 5.1 to 5.5 and in accordance with these specifications. The schedule shall specify the time frames for each of the requested inspection listed above. Any contractor-proposed deviation from this schedule shall be submitted in writing to the Contracting Officer’s Representative (COR) for approval at least 7 calendar days in advance of the scheduled onsite work.

Maintenance and Test Check Sheet: The contractor shall provide and keep a Government approved monthly check sheet of inspection, maintenance, and repairs performed. The check sheet shall be posted in accessible locations in each machine room on which entries shall be made to indicate the status of scheduled inspections.

The contractor shall properly initial, date and note the arrival and departure time at each location. The sheet shall be protected from deterioration, shall become the property of the Government, and shall not be removed by the contractor. A copy of each elevator Maintenance and Test check sheet shall be submitted with each monthly invoice detailing the work completed during that period of work.

At the completion of the work performed under paragraphs listed in section 5, the contractor’s employee(s) shall submit Monthly to the COR a copy of the Maintenance and Test Check Sheet forms which will furnish the following information:

• Name and address of contractor,

• Name of the contractor’s employee(s) who performed on-site work,

• Date(s) work performed, arrival time and departure time,

• Brief description of work performed including materials used,

• Reasons for non-compliance with maintenance schedule,

• Safety problems identified, if any.

Notification of Defects: The contractor shall immediately notify the COR in writing of the existence or the development of any defects in, or repairs required, which the contractor considers beyond the terms of this contract.

5.8 Schedule: Hours of Operation: The contractor is responsible for conducting business between the hours of 6:30 a.m. and 6:00 pm Monday thru Thursday except Federal holidays or in the event the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Working hours that extend past stated business hours on weekdays, weekends or holidays shall be coordinated through the COR and approved by the COR. The Contractor shall submit the intended working hours of his crew 7 days prior to the post award meeting. Recognized Holidays: The Contractor is not required to schedule or perform routine services on the following recognized Federal holidays: New Year’s Day, Labor Day, Martin Luther King Day, Columbus Day, President’s Day, Thanksgiving Day, Independence Day, Christmas Day, Memorial Day, Juneteenth National Independence Day, and Veteran’s Day

Location of the 9 elevators is as such:

PROJECT FACILITY PHYSICAL ADDRESS LOCATION

Willamette Valley Lookout Point Dam 40386 W.

Boundary Rd. Lowell, OR 97452

Approximately 22 miles east of I-5 near Highway 58 near the town of Lowell.

Willamette Valley Hills Creek Dam Rigdon Rd.

Oakridge, OR 97463

Approximately 45 miles east of I-5 near Highway 58 near the town of Oakridge.

Willamette Valley Cougar Dam Blue River Dr.

Forrest Serv. Rd

#19 RT 20

Blue River, OR 97413

Approximately 48 miles east of I-5 near Highway 126.

Willamette Valley Blue River Dam Blue River Dr.

Forrest Serv. Rd

#19 RT 20

Blue River, OR 97413

Approximately 40 miles east of I-5 near Highway 126 near the town of Blue River.

Willamette Valley Foster Dam 53rd St Foster, OR 97345

Approximately 30 miles east of I-5 near Highway 20 near the city of Sweet Home.

Willamette Valley Green Peter Dam Route 20 Foster, OR 97345

Approximately 40 miles east of I-5 near Highway 20.

Willamette Valley Detroit Dam Route 22 Mill City, OR 97360

Approximately 45 miles east of Salem on Highway 22 near milepost 41.

6.0 PERFORMANCE REQUIREMENTS SUMMARY.

6.1 To ensure that the Government receives the services for which it contracted, the

Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract. Government contract quality assurance will be performed per the PRS surveillance schedule.

6.2 Performance Requirements Summary Table. These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance with the Quality Assurance Surveillance Plan (QASP).

Performance Objective Performance Standard Performance

Threshold Method of Surveillance

Monthly Preventative Maintenance, Lube/Oil/Adjust/Clean and Miscellaneous Maintenance Services

Maintained to original manufactures rated speed, acceleration, retardation and leveling. Car and Landing Doors operate at rated speed and pressure. Preventative maintenance is performed on each elevator per month.

Maintenance schedule (MCP) is adhered to.

Customer Complaints and/or MCP- Schedule and Maintenance Check Sheet review shows deviation without COR approval.

Timely Submission of Monthly Maintenance and Test Check Sheets.

Monthly Maintenance and Test Check Sheets are accurate and reflect that contract requirements are met

Accurate and complete Maintenance and Test Check Sheets are submitted within the required time frame

95% of reports are accurate and submitted on time.

100% Review of invoices and check sheets for contract compliance.

Rogue River Basin Lost Creek Dam 100 Cole M Rivers Dr. Trail OR

Approximately 30 miles North/Northeast Trail, Oregon 97541 Medford on Highway 62.

Rogue River Basin Applegate Dam 4902 Upper Applegate Rd, Jacksonville, OR 97530

Approximately 41 miles from Interstate

Annual Inspections and 5-year Load Tests are Scheduled and performed

Accurate and complete reports are submitted

100% of elevators are inspected and tested as scheduled, reports are submitted on time and accurate.

100% Inspection

Timely and Responsive to Emergency Response Requests

Emergency Response Request Calls are answered after normal business hours.

Emergency Response Request Calls are answered 100% of the time.

Emergency Response is provided

All after hours Emergency Response Request Calls are answered 100% of the time.

6.3 Surveillance. Periodic Inspections by COR will serve as the surveillance methods. If the COR discovers deficiencies and/or receives complaints, the COR will alert them to the contractor for correction.

6.4 Quality Control. The Contractor, not the government, is responsible for quality control actions necessary to meet the quality standards set forth by the contract. T The QASP is not a contractual instrument and may be changed at the COR’s discretion. The contractor shall use the QASP to guide and document the implementation of the required management and quality control actions to achieve the specified results. The Government reserves the right under the Contract Terms and Conditions--Commercial Items (FAR 52.212-4) to inspect and test the services called for by the Contract, to the extent practicable at all times and places during the term of the Contract. The Government will reject non-conforming services.

6.5 Unacceptable Performance. When performance is determined unacceptable, as defined in the Performance Requirements Summary, the COR will inform the contractor that performance is unacceptable and provide written documentation by use of the Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the Contracting Officer.

The COR will notify the Contracting Officer of unacceptable performance. If any of the services do not conform to contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

• Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

• Reduce the contract price to reflect the reduced value of the services performed.

• If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

• By contract or otherwise, perform the services and charge to the

Contractor any cost incurred by the Government that is directly related to the performance of such service.

• Issue Cure Notice.

• Terminate the contract for Government convenience; and / or

• Terminate the contract for Cause.

6.6 Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to ensure that any services found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after non-compliance has been observed by or reported to and verified by the COR.

7.0 GENERAL.

7.1 Security.

a. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract.

Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative.

Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel.

The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or proceed change, the Government may require changes in contractor security matters or processes.

b. Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

c. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

d. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

e. Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

f. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than three (3) business days after contract award.

7.2 Contract Changes. Changes in scope, time, or deliverables can only be authorized by the Contracting Officer. The contractor shall notify the Contracting Officer immediately if they have received direction to perform work outside the scope of the contract. Changes in scope will be negotiated and a written modification issued, before proceeding with the work.

7.3 Points of Contact.

Contracting Officer: Darrell Hutchens, Email darrell.d.hutchens@usace.army.mil Contracting Officer’s Representative: Quenton Chocktoot, (541) 521-0275, quenton.p.chocktoot@usace.army.mil Contract Specialist: Nathean Stoner, Email Nathean.w.stoner@usace.army.mil Technical Lead: Bennett Moore, 541-349-3010, bennett.m.moore@usace.army.mil

7.4 Invoice Submittals. Invoice(s) shall be prepared in accordance with FAR clause 52.212-4(g) and submitted electronically via email to:

Submit an Electronic PDF Invoice to the USACE Finance Center via email address:

CEFC-G2invoices@usace.army.mil

Electronic Copy to:

Contracting Officer’s Representative: Quenton Chocktoot, (541) 521-0275, Quenton.p.chocktoot@usace.army.mil

Technical Lead: Bennett Moore, 541-349-3010, bennett.m.moore@usace.army.mil

For Invoice receipt verification or for a vendor's Payment problem, the vendor may contact the USACE Finance Center at Phone Number (901) 873-9077.

7.5 Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA). Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract. A copy of the poster is available in two versions at the following DOL website:

http://www.dol.gov/whd/regs/compliance/posters/sca.htm. The rest of the content is subjective to each locations needs.

7.6 Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts.

USACE contractors and sub-contractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE Contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE Contractors in their outreach efforts:

• Federal Veteran employment information at http://www.fedshirevets.gov/index.aspx

• Department of Labor Veterans Employment Assistance at http://www.dol.gov/vets/

• Department of Veterans Affairs-VOW to Hire Heroes Act at http://benefits.va.gov/vow mailto:darrell.d.hutchens@usace.army.mil mailto:quenton.p.chocktoot@usace.army.mil mailto:Nathean.w.stoner@usace.army.mil mailto:bennett.m.moore@usace.army.mil mailto:CEFC-G2invoices@usace.army.mil mailto:Quenton.p.chocktoot@usace.army.mil http://www.fedshirevets.gov/index.aspx http://www.dol.gov/vets/ http://benefits.va.gov/vow

• Army Wounded Warrior Program at http://wtc.army.mil/modules/employers/index.html

• U.S. Chamber of Commerce Foundation – Hiring Our Heroes:

http://www.hiringourheroes.org/

• Guide to Hiring Veterans:

www.whitehouse.gov/sites/default/files/docs/white_house_business_council_- _guide_to_hiring_veterans_0.pdf

8.0 FORMS.

Contractor Discrepancy Form:

http://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2772.pdf http://wtc.army.mil/modules/employers/index.html http://www.hiringourheroes.org/ http://www.whitehouse.gov/sites/default/files/docs/white_house_business_council_-_guide_to_hiring_veterans_0.pdf http://www.whitehouse.gov/sites/default/files/docs/white_house_business_council_-_guide_to_hiring_veterans_0.pdf http://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2772.pdf

EXHIBIT 1 CONTRACTOR DISCREPANCY REPORT

CONTRACT DISCREPANCY

REPORT

Instructions: QAP fills in blocks 1, 3, 4, 5 (prepared), and 6. Contractor fills in blocks 9 and 10.

1. CONTRACT NUMBER 2. REPORT NUMBER FOR THIS DISCREPANCY

3. TO: (Contractor and Managers Name)

4. FROM: (Name of QAE)

5. DATES

PREPARED RETURNED BY CONTRACTOR ACTION COMPLETE

6. DISCREPANCY OR PROBLEM: (Describe in detail: include applicable PWS/Contract references: attach continuation sheet if necessary.)

7. SIGNATURE OF CONTRACTING OFFICER REPRESENTATIVE

9. TO: (Contracting Officer Representative)

FROM: (Contractor)

9. CONTRACTOR RESPONSE AS TO CAUSE, CORRECTIVE ACTION AND

ACTIONS TO PREVENT RECURRENCE: ATTACH CONTINUATION SHEET IF

NECESSARY. (Cite applicable Q.C. program procedures or new Q.C. procedures.)

10. SIGNATURE OF CONTRACTOR REPRESENTATIVE DATE

11. GOVERNMENT EVALUATION (Acceptance, partial acceptance, rejection; attach continuation sheet if necessary.)

12. GOVERNMENT ACTIONS (Reduced payment, cure notice, show cause, other.)

CLOSE OUT

NAME-

TITLE

SIGNATURE DATE

CONTRACTOR

NOTIFIED

QAE

COR

EXHIBIT 2 DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies

Medium/Format Submit To

1. Identification of Employees

7 days prior to onsite work.

1 copy Paper (hardcopy) COR

2. Identification of Vehicles

7 days prior to onsite work

1 copy Paper (hardcopy) or electronic (pdf)

COR

3. Personnel Risk Assessment

7 days prior to post award conference

2 copies Paper (hard copy) and electronic (pdf)

COR

4. AT/OPSEC

Training [

Within 30 days of contract award

1 copy Electronic (.pdf) COR

5. Accident Prevention Plan and Safety Activity Hazard Analysis

7 days prior to post award conference and prior to onsite work

2 copies

Paper (hard copy) and electronic (pdf)

6. Safety and Exposure Report

Within 7 days from the end of each month

1 copy

Electronic (pdf)

7. Safe Clearance Procedure & Affected Person Training conference

Electronic (.pdf)

8. Material Data Safety Sheets

7 days prior to bring chemicals on site

1 copy Electronic (.pdf) COR

9. Post Award Conference/Periodic Progress Meeting Minutes, 7 days after meeting date electronic

10.Journeyman License

7 days prior to working on site

1 copy Electronic (.pdf) COR

11. State of Oregon Elevator Maintenance License

Annually when renewed

Electronic (.pdf)

12.Testing and Inspection

Posted 14 days after Inspection date

Paper (original hard copy) and electronic (.pdf)

COR

and Site

POC

13. Annual State Elevator Inspection

14 day advance notice of impending elevator inspection and Post results 14 days after inspection

Paper (original hard copy), and electronic (.pdf) and Site

POC

14.Emergency Response Procedures

2 copies Paper (hard copy)

(pdf)

15. Maintenance Schedule and 5-Year Load Test Schedule

7 days prior to

2 copies Paper (hard copy)

(.pdf, or mpp)

16. Maintenance Log Book/Check Sheet

Initialed and dated the day service is performed

Paper (hardcopy)

(.pdf)

Posted in Machine ry Room and to COR

17. Notification of Defects] Immediately upon discovery

1 copy Electronic (.pdf or email)

Exhibit 3 Willamette Valley Project Elevators

Elevator Location

MFG Year & Upgrade Year

Original MFG Cap (lb)

Stops Lift (ft) Oregon St.

5-year load test due

Lookout Point Dam

1954 & upgrade in 2011

F.S. Payne & Co.

3000 9 247 PXE-4008 Overdue

Cougar 1962 & upgrade in 2005

Shepard Elevator Co.

2000 8 200 PVXE- 4955 Overdue

Blue River

1968 & repairs in 2013

J.B Ehrsam & Sons MFG.

1200 2 192 PVXE- 5713 Overdue

Hills Creek

1962 and upgrade in 2004

Haughton Elevator

1200 4 114 PXE-4874 Overdue

Foster 1967 F.S Payne & Co.

2000 5 90 PXE-5393 Overdue

Green Peter

1966 & upgraded 4/2015

J.B Ehrsam & Sons MFG.

2500 14 288 PVXE- 5541 Overdue

Detroit 1953 & upgraded electro-

Otis 3000 8 349 PXVE- 3952 Overdue mechanical controller in

Lost Creek

1976 & upgraded controller in

Montgomery Elevator Company

1500 8 196 PXE-6751 Overdue

Applegate 1981 & upgraded controller in

Otis 1200 7 182 PXE-7811 Overdue

EXHIBIT 2 DELIVERABLES SCHEDULE