B - ASR.pdf

TOTAL USDA PERSONNEL: 4 6 6.5 17

FSA NRCS APHIS

SPACE TYPE

SQUARE

FOOTAGE

NEEDED

6 PRIVATE OFFICES (120 sf each +/-) 240 120 360 720 OPEN OFFICE AND CIRCULATION AREA (11 work stations) 96 240 192 528 Meeting Space 120 180 0 300

MUD ROOM 0 150 0 150

LABORATORY 0 0 220 220

STORAGE ROOM 100 150 150 400

ADP/IT Rooms 30 70 72 172 Break Rooms (2 rooms, 150 FSA/NRCS, 48 APHIS) 60 90 48 198 Mail/Copy 60 90 0 150 Reception 48 72 0 120 Circulation Area (CA; sq ft) 302 465 416.8 1183

MINIMUM ABOA (Space Used by USDA Only): 1056 1627 1459 4141 MAXIMUM ABOA (Space Used by USDA Only): 4348

MAXIMUM RSF (Rentable Square Footage includes common areas such as bathrooms, utility rooms, vestibules, and other space shared with non-USDA tenants):

Government Vehicle Reserved Parking Needed: 3 6 9 Employee/Customer Unreserved Parking Needed: 27

Fenced Parking Space Needed: 0 800 0 800 *800sqft requested of fenced/secure wareyard to park ATV/trailer and GOVs Light industrial space 0 0 350 350

MRP FORM 114 and attachments (March 2019) Older versions of this form should not be used.

Agency/Program- APHIS PPQ Field Operations TN Date- 06/20/2022 Briefly describe the responsibilities/mission of your work unit.- The work unit houses 6 full-time and 1 seasonal (LA) employees.

Office program delivery includes: export certification, pest detection surveys, facility/bio-tech inspections, smuggling interdiction and trade compliance, domestic survey/quarantine

Delineated area is that portion of a city, county or state your space needs to be within in order to meet the program’s mission requirements. The boundaries should be identified by roads, water bodies, county lines, etc., and form a complete loop. Mileage is not an acceptable delineated area. A map of the area with the delineated area highlighted is required. First consideration should be in rural areas. (Rural Development Act of 1972). If located in urban area, you must include the Central Business District (CBD) or provide a justification for being outside the CBD. (EO12072)

Justification for delineated area (if more space is needed, attach separate sheet.):

Delineated Area (City, State)- Cordova, TN Northern Boundary- Cordova Road Southern Boundary- South Walnut Bend Rd Eastern Boundary- North Walnut Bend Rd/Cully Rd/Macron Rd/Cully Rd Western Boundary- Germantown Parkway

☒ Delineated Area Map Attached.

U.S. Department of Agriculture Marketing and Regulatory Programs Agricultural Marketing Service Animal and Plant Health Inspection Service

MRP FORM 114A

(SPACE REQUIREMENTS QUESTIONNAIRE)

http://www.gsa.gov/portal/content/101029 http://www.gsa.gov/portal/content/101580

Date required (if other than a continuing requirement)-

Estimated term of lease - ☐ 3 years ☐ 5 years ☒ 10 years ☐ years Termination rights after - ☒ 3 years ☐ 5 years ☐ 10 years ☐ years

Hours of normal operation – Weekdays- 7:00am – 6:00pm Weekends- Occasionally

What other times do you anticipate needing access to the space? 24/7 acess Normally, you will have 24 hour access to your space, but heating, ventilating, and air conditioning (HVAC), electrical service, and perhaps even elevator service may not be available in excess of 10 hours per weekday unless additional payment/arrangement is made.

Do you want janitorial services included in the lease? ☒ Yes ☐ No When should janitorial services be performed? ☒ During the day ☐ After normal hours* *Due to extra security requirements, after hours cleaning is more expensive and would therefore require additional funding.

Cyclical painting – Common areas are generally repainted every 3 years and leased areas are repainted every 5 years. Do you require a different painting schedule? ☐ Yes How often? ☒ No

Cyclical carpet replacement – Carpeting is generally replaced every 10 years, unless it wears prematurely. Replacement of carpeting damaged by the Government must be paid for by the Government. Do you require a different carpet replacement schedule?

☐ Yes How often? ☒ No

Do you have equipment such as power files, a safe, large copy machines, central file rooms or libraries, which may require additional floor load requirements? ☐ Yes ☒ No If yes, list equipment size, weight, and anticipated location/room, if known-

What agencies, if any, should you be located near- N/A What agencies, if any, should you not be located near- N/A Will interior columns cause a problem? ☐ Yes ☒ No Can the space be divided between floors? ☒ Yes ☐ No Can the space be divided by a common hallway? ☒ Yes ☐ No Does the space need to be on a particular floor? ☒ Yes ☐ No Which floor? Ground floor preferably for light industrial space Explain- ground floor will provide more efficient access to load and unload program equipment and supplies

Lenel Security System (APHIS offices only) will be used? ☒ Yes ☐ No Additional security requirements-

Do you require a backup generator (hook-up)? ☐ Yes ☒ No

Do you require a flag pole? ☐ Yes ☒ No

Departmental Regulation 1620-002, dated May 17, 2004, “USDA Space Management Policy”, provides for the following:

“Field offices will be designed utilizing an open space concept with minimal architectural barriers between agencies. Private offices should be kept to a minimum. To the greatest extent possible, modular or systems furniture should be used to accommodate workflow and employee privacy.”

In accordance with AGPMR ADVISORY No. 16-01, dated February 4, 2016, “Space Utilization Rate Policy”, it is USDA’s policy goal to not exceed a maximum 150 UR in all USDA leased, owned, and General Services Administration (GSA) assigned office space occupied by USDA.

Personnel Count: The denominator of the UR calculation consists of the organization’s total personnel count. This is the total number of:

a) Full and part-time employees who are permanently assigned to the office facility;

b) Seasonal hires, interns, and other temporary staff if they predominately work in the office and are employed for three months or longer;

http://www.ocio.usda.gov/directives/doc/DR1620-002.htm http://www.dm.usda.gov/pmd/docs/Advisory_14-01_Space_Utilization_Rate_Policy.pdf

c) Individuals who telework less than five days a week but are permanently assigned to the location;

d) Resident contractors whose primary work location is the facility in question. The term “resident contractor” excludes janitorial staff, construction workers, movers, security guards, and all other contractors who do not work from a desk and are not typically considered “office workers.” USDA also includes in this category all State, county and local government employees, and non-federal partners and local cooperators.

Concept drawings of space(s) provided/attached. ☐ Yes ☒ No

Name and phone number of Program contact(s) authorized to approve Design Intent Drawing(s).

Jason Watkins (615) 907-3357 – jason.j.watkins@usda.gov & JP Mfwilwakanda (919)909-6206 nlandu.j.mfwilwakanda@usda.gov State Plant Health Director Management Analyst 1410 Kensington Square Court, Ste. 101 920 Main Campus Drive Murfreesboro, TN 37129 Raleigh, NC 27606

If you have any potential properties you would like Realty to look into further, please provide details here or attach a separate document to your requirements package. N/A

☒ Complete and attach the Space Requirements Summary Table spreadsheet. (Attached)

For the following Section:

1. Complete expanded questionnaire below, for each room type listed in the Space Requirements Summary Table.

2. Make sure room area totals match your Space Req. Summary Table

3. Delete unneeded pages.

mailto:jason.j.watkins@usda.gov mailto:nlandu.j.mfwilwakanda@usda.gov

OFFICE SPACE

Office space is designed to provide an acceptable environment which is suitable for standard office operations and includes adequate lighting, heating ventilation and air conditioning (HVAC), floor covering, finished walls, window dressings, and accessibility. Office space may consist of a large open area (preferred) or be partitioned into rooms. Closets, reception areas, and copy/mail room(s), created within the office space are classified as office space. Private offices should be kept to a minimum.

Total amount of office type space required- 552 sq ft

☒ Adjacency Requirement(s). (explain)

Employee workstations: Systems furniture: ☒ Yes How many? 3 ☐ No

Stand-alone desk(s): ☒ Yes How many? 4 ☐ No

The following special requirements may be considered above standard and may require a lump-sum payment. Please check if required and explain if necessary.

☐ Observation windows and/or sidelight glass panels in private offices.

☐ Noise reduction required, i.e. insulation in walls and ceilings.

☐ Coat closet(s).

☐ Dedicated electric outlets. How many?

☐ Lighting levels in excess of 50 foot-candles at desk height.

☐ Reception area. ☐ Doorbell ☐ Intercom ☐ Pass-through window ☐ Counter ☐ Strike Release

☐ Security partitioning (slab to slab, wire mesh, etc.) required in specific areas. (explain)

☐ Security requirements (i.e. alarms, special locks). (explain)

☐ Interior office door locks.

Specifics-

Space Type Square Feet Required Comments Private Office(s) 360 Employee Work Stations 192 Reception Area Copy/Mail Room Total sq. ft. 552

GENERAL OFFICE STORAGE SPACE AND FILE AREA(S)

Specifics- N/A

SECURED STORAGE ROOM

General office storage space is used for office supplies and normally has finishes similar to or the same as the office space.

Total amount of general office storage space required- 150 sq. ft.

☒ Adjacency Requirement(s). (explain) within the workspace area or built in light industrial space with exhaust fan

The following special requirements may be considered above standard and may require a lump-sum payment. Please check if required and explain if necessary.

☐ Flooring other than carpeting. Type of flooring

☒ Door lock Lock and Key

☐ Floor load capacity exceeding 50 lb. /sq. ft.

☐ Security partitioning (slab to slab, wire mesh, etc.) required. (explain)

Specifics- Storage for traps, survey supplies/cleaning area

CONFERENCE/TRAINING ROOM

NURSING MOTHERS ROOM

BREAK ROOM

This space is intended for storage, preparation, and consumption of food and MUST NOT be used for non-related storage or activities.

Vending machines are also allowed.

Total amount of break room space required- 48 sq. ft.

☒ Adjacency Requirement(s) (explain) within assigned workspace

The following special requirements may be considered above standard and may require a lump-sum payment. Please check if required and explain if necessary.

☒ Tile or vinyl floor Vinyl Composite Tile

☒ Counter/Cabinets/Sink/Backsplash (describe length, width, material, etc.)

Sink type: ☐ Single Bowl ☒ Double Bowl

☒ Upper cabinets ☒ Lower cabinets

☐ Non-standard backsplash: (describe length, width, height, material, etc.)

☒ Garbage disposal: ☐ Household ☐ Special Horsepower-

☒ Spray nozzle ☐ In sink ☐ Industrial ☐ Handheld Sprayer

☒ Plumbing consistent with use: Drain size- standard

☐ Electrical outlets. How many at counter top height 4 How many at standard height 4

☐ Exhaust fan: Speed- CFM ☐ vented or ☐ not vented to the outside

Government/employee provided (may require a dedicated circuit):

☒ Microwave ☒ Refrigerator ☒ Coffee maker ☐ Other

☒ SERVER ROOM/CLOSET OR ☐ DATA CENTER (select one)

This space is used for housing computer equipment and includes special features such as humidity and temperature control, may have raised flooring and extensive power requirements. Walls and ceiling will have a noise reduction coefficient of 0.65 or better. Acoustical tile fastened to the surface will normally provide the required noise reduction.

Total amount of server room space required- 72 sq. ft.

☒ Adjacency Requirement(s) (explain)

☐ Government specific/special requirements attached for ☒ Data ☒ Telecom

☒ Security requirements (i.e. alarms, special locks) (explain) Lock

☐ Government owned property (provided by the agency) to be installed by the Lessor (list below). Only include items not listed on Government specific/special requirements attachment. Tab to add more rows.

Example: Special shelving Server Racks and equipment as determined by Agency IT Representative

The TI allowance (general and customization components) may be used only to pay for items that are real property, or which become real property when attached or affixed to the building. The TI allowance is not available to fund personal property such as furniture, microwaves, refrigerators, artwork, personal computers, audiovisual equipment, televisions for conference rooms, phone handsets, or physical relocation expenses of personal property.

The following special requirements may be considered above standard and may require a lump-sum payment. Please check if required and explain if necessary.

☒ Agency IT/Telecom requirements attached.

☐ Raised floor: Height-

☐ Under-floor cooling system

☐ Counter/Cabinets (describe length, width, material, etc.) ☐ Upper cabinets ☐ Lower cabinets

☐ Floor drain

☐ Noise reduction required, i.e. insulation in walls and ceilings.

☐ Anti-static ☐ carpet ☐ tile is required

☐ Sealed concrete floor is required

☒ HVAC capable of maintaining an operating environment for the computer equipment which is compatible with manufacturer's recommendation As specified/determined by Agency IT Representative

- Temperature will be maintained in a range from a minimum of to a maximum of degrees F.

- A humidity range will be maintained in a range from to percent.

- Temperatures and humidity ranges will be maintained hours a day, days a week.

☐ Separate, dedicated electrical panel controlling equipment within the room

☐ Special electrical service (220V, 30Amp Standard: ☐ 30Amp ☐ 50Amp)

☐ Isolation transformers

☐ Emergency shutdown control switches. An emergency shutdown control needs to be installed to provide manual control over the equipment power and the air conditioning

☐ Emergency power supply

☐ Uninterrupted Power Supply (A power source from a constant, self-contained source that is not affected by commercial power failures or fluctuations. Power is switched over and supplied for at least sufficient time for an orderly shutdown to prevent data loss)

☐ Convenience-type electrical outlets for test equipment: How many at counter top height How many at standard height ☐ Telephone service. Number of outlets

☐ Data service. Number of drops

☐ Cable runs to remote terminals: Number of Personal Computers-

☐ Audible and visual alarms

☐ Dead bolt lock

☐ Push-button combination lock on entry door

☐ Window in door

☐ Local Area Network (LAN) Closet

☐ Local Area Network (The connecting or clustering of several computer terminals by means of data cable for the purpose of accessing multiple storage disk drives, printers, etc. among a group of users in a local area

☐ Wide Area Network (Systems/data circuits which provide or accept data intrastate/interstate

☐ Satellite/Radio

☐ Wet pipe sprinkler protection

☐ Supplemental Halon fire suppression system

☐ Dry sprinkler protection

Name and phone number of Agency/Program Contact(s) for:

IT: Paul Butler (970) 494-7147 & Jack Tiger (919) 855-7146 Telecom: Jack Tiger (919) 855-7146 Security: Curtis King (615) 920-9887

SCIENTIFIC SUPPORT/LABORATORY SPACE

This space includes built-in equipment and utilities required for qualitative and quantitative analysis of matter, experimentation, and the processing of materials. Items used for human consumption MUST NOT BE stored in this room.

Total amount of laboratory space required 220 sq. ft.

☒ Adjacency Requirement(s) (explain) within assigned workspace

Describe type of work that will be performed in this area

☐ Government owned property (provided by the agency) to be installed by the Lessor (list below). Only include items not listed on special requirements attachment. Tab to add more rows.

Example: Lab table(s)

The TI allowance (general and customization components) may be used only to pay for items that are real property, or which become real property when attached or affixed to the building. The TI allowance is not available to fund personal property such as furniture, microwaves, refrigerators, artwork, personal computers, audiovisual equipment, televisions for conference rooms, phone handsets, or physical relocation expenses of personal property.

Flammable or hazardous storage ☐ Yes ☐ No If yes, describe materials and quantities to be stored:

Name of material Quantity of material Special storage requirements See attached chemical inventory

Comments-

Volumes of chemicals flushed down the drains on a weekly basis:

Chemicals Gallons per week Special storage requirements

The following special requirements may be considered above standard and may require a lump-sum payment. Please check if required and explain if necessary.

☐ Special floors such as quarry tile, gratings, epoxy, or chemical resistant

☐ Special color for floor

☐ Special wall, grid or ceiling colors and/or matte finish

☐ Plumbing consistent with use: Drain size-

☐ Floor drains with ☐ sediment trap and ☐ sump ☐ sump pump: Drain size-

☒ Counter/Cabinets/Sink/Backsplash (describe length, width, material, etc.)

Sink type: ☐ Single Bowl ☒ Double Bowl

☒ Upper cabinets ☒ Lower cabinets 8’L x 3’H x Standard depth

☐ Non-standard backsplash: (describe length, width, height, material, etc.)

☐ Garbage disposal: ☐ Household ☐ Special Horsepower-

☐ Spray nozzle ☐ In sink ☐ Industrial ☐ Handheld Sprayer

☒ Microscope drop(s) down (29”) counter

☐ Emergency shower (Per attached specifications)

☐ Emergency eyewash station (Per attached specifications)

☐ Shower/Locker Room Number of showers Number of lockers

☐ Stove

☐ Special HVAC to treat and exhaust noxious or otherwise offensive gases, higher levels of fresh air (up to 100 percent fresh air), and special temperature control (up to +/- 2 degrees)

☐ Negative air pressure

☐ Fume hood: Size- or Exhaust fan with screen: Speed- CFM ☐ vented or ☐ not vented to the outside

Provided by: ☐ Government ☐ Lessor

Maintenance of fume hood and exhaust fan will always be the Lessor’s responsibility.

☐ Unisex restroom

☐ Steamer sterilizer ☐ Outdoor ☐ Indoor

☐ Special lighting

☐ Telephone service. Number of outlets

☒ Data service. Number of drops 4

Name and phone number of Agency/Program Contact(s) for:

Health and Safety: Lou Campbell (gerald.l.campbell@usda.gov ) ext (919) 855 7308; cell (919) 637-2210

UNFINISHED STORAGE SPACE

LIGHT INDUSTRIAL SPACE

This space shares some or all of the characteristics of warehouse space, but differs with the inclusion of one or more of the following features: HVAC, humidity control, special power, and a light level equal to or slightly less than office space. Examples are: product classifying laboratories, locker rooms, workshops, canopy areas, loading docks and shipping platforms.

Total amount of light industrial space required- 350 sq. ft.

☐ Adjacency Requirement(s) (explain)

Describe type of work that will be performed in this area-

☐ Government owned property (provided by the agency) to be installed by the Lessor (list below). Tab to add more rows.

Example: Lockers

The TI allowance (general and customization components) may be used only to pay for items that are real property, or which become real property when attached or affixed to the building. The TI allowance is not available to fund personal property such as furniture, microwaves, refrigerators, artwork, personal computers, audiovisual equipment, televisions for conference rooms, phone handsets, or physical relocation expenses of personal property.

Flammable or hazardous storage ☐ Yes ☐ No If yes, describe materials and quantities to be stored:

Name of material Quantity of material Special storage requirements

The following special requirements may be considered above standard and may require a lump-sum payment. Please check if required and explain if necessary.

☐ Security requirements (i.e. alarms, special locks) (explain)

☐ Janitorial service

☐ Minimum ceiling height-

☒ Counter/Cabinets/Sink/Backsplash (describe length, width, material, etc.) Counter 8’L x 3”H x Standard Depth

Sink type: ☐ Single Bowl ☒ Double Bowl

☒ Upper cabinets ☒ Lower cabinets Cabinets: 8’L x 3”H x Standard Depth

☒ Non-standard backsplash: (describe length, width, height, material, etc.) Industry standard

☐ Garbage disposal: ☐ Household ☐ Special Horsepower-

☒ Spray nozzle ☐ In sink ☒ Industrial ☐ Handheld Sprayer

☐ Emergency shower (Per attached specifications)

☐ Emergency eyewash station (Per attached specifications)

☐ Shower/Locker Room Number of showers Number of lockers

☐ Floor drains with ☐ sediment trap and ☐ sump ☐ sump pump: Drain size-

☐ Hose bib ☐ Inside ☐ Outside

☐ Laundry sink ☐ with hot and cold water

☐ Mop sink ☐ with hot and cold water

☐ Ceiling fan(s) How many?

☐ Exhaust fan(s): Speed- CFM ☐ vented or ☐ not vented to the outside How many?

☐ Telephone service. Number of outlets

☒ Data service. Number of drops 4

☐ HVAC equivalent to office space

☐ 120V, dedicated electrical outlets How many?

☐ Special electrical service (220V, 30Amp Standard: ☐ 30Amp ☐ 50Amp)

☐ Lighting in excess of 10 foot-candles

☐ Floor load capacity exceeding 100 lb. /sq. ft.

☐ Tile or other finished floors (more then sealed concrete)

☐ Shelving

☐ Special fire protection features

☐ Automatic fire sprinkler

☐ Air curtain

☐ Plastic weather curtain

☐ Forklift bay ☐ Forklift charger

☐ Loading dock(s). How many?

- Size of trucks that will be accommodated-

- Turning radius-

- Dock height(s)-

- Dock(s) must be enclosed/covered ☐ Yes ☐ No

- Dock freight elevator ☐ Yes ☐ No

- Loading lights ☐ Yes ☐ No

WAREHOUSE SPACE

Specifics- N/A

WARE YARD

Specifics- N/A

SPECIALTY SPACE

PARKING

Parking is covered under the Federal Property Management Regulation 41 CFR, 102-74.300 & 305 and MRP Directive 5400.2.

General employee parking will not be paid from the rent appropriation unless supplied as part of a lease (i.e., where the Lessor offers parking at no cost as part of the deal, not in response to a requirement in the solicitation for offers that results in a specifically stated charge for parking spaces). Exceptions are explained in MRP Directive 5400.2.

INSIDE PARKING

Inside parking is space used for parking of Government vehicles which is other than in an outside lot and includes garages, rooftop (may not be covered) and deck parking areas.

Number of spaces required: GOV N/A

☐ Space must be located on-site OR ☐ Space must be within walkable ½ mile of offered space

☐ Reserved GOV parking. Number of spaces:

☐ Warehouse parking. Number of vehicles Type of vehicle(s)

☐ Covered parking (not rooftop)

☐ Security measures are required, as follows-

OUTSIDE PARKING

Number of spaces required: GOV 6

☒ Space must be located on-site OR ☐ Space must be within walkable ½ mile of offered space

☒ Reserved GOV parking. Number of spaces 6

☐ Ware yard parking. Number of vehicles Type of vehicle(s)

☐ Security measures are required, as follows-

EMPLOYEE AND VISITOR PARKING

A minimum of 7 employee public parking spaces must be available within a walkable ½ mile of offered space.

A minimum of 2 visitor public parking spaces must be available within a walkable ½ mile of offered space.

PUBLIC TRANSPORTATION

☐ Satisfactory public transportation must be available within a walkable ½ mile of offered space.

http://www.aphis.usda.gov/library/directives/pdf/mrp5400_2.pdf http://www.aphis.usda.gov/library/directives/pdf/mrp5400_2.pdf

EXISTING SPACE

Basic Information

1. Would the agency like to remain in their current space if possible? ☒ Yes ☐ No (explain)

2. Is the agency satisfied with the current space and space configuration? ☐ Yes ☒ No (explain) Will need to re-consider/relocate location of storage space. The traps and lures leave smells and odors when they are carried through the hallways. The odors does not create a good working environment for the rest of the occupants on the same floor

3. Has the Lessor’s performance been acceptable? ☒ Yes ☐ No (explain)

4. Are there any outstanding maintenance issues that the agency would like addressed at your existing space?

☐ Yes ☒ No (explain)

Existing Space Modifications

5. List of requirements for the current space, in the event the agency remains at the same location:

a. Re-Paint ☐ Yes ☒ No (explain)

b. Re-Carpet ☐ Yes ☒ No (explain)

c. Security Changes ☐ Yes ☒ No (explain)

d. Additional Needs