B-2 SOW RF Shield Final.pdf

STATEMENT OF WORK

Research Reverberation and Anechoic Chamber

I. BACKGROUND INFORMATION

The National Institute of Standards and Technology (NIST) Information Technology Laboratory (ITL) is in the process of expanding its applied cybersecurity research efforts related to 5G cybersecurity. This work spans a broad area covering topics associated with both traditional information technology cybersecurity as well as cybersecurity for mobile networks requiring radio frequency (RF) isolation. This environment ensures that its interior volume is shielded from signals radiated from outside the chamber. Such a shielded research facility can come in the form of either an anechoic chamber or a reverberation chamber.

In an anechoic chamber, the walls and ceiling inside the chamber are equipped with absorbing material such that signals radiated from within the chamber are absorbed and do not scatter (ideally). In a reverberation chamber, the opposite is true. The walls and ceiling in a reverberation chamber are designed to be reflective (metallic) at radio frequencies of interest. Most anechoic and reverberation chambers are designed, built, and used for testing pursuant to specific electromagnetic capability (EMC) standards (e.g., IEC 61000-4-3). As this chamber will be used for wireless communications research, it is neither feasible nor reasonable to specify the exact application and/or measurements that will take place within the chamber.

II. SCOPE OF WORK

NIST requires a RF Shielded Chamber for research purposes. Like most shielded chambers, NIST envisions this chamber consisting of the following key components: a shielded enclosure, door allowing ingress/egress to the chamber, and electromagnetic absorbing material (foam-type absorber) lining the walls and ceiling.

A fire suppression system is required for the anechoic chamber and is described in Section III, paragraph 2a. The contractor shall minimize or eliminate the use of exposed combustible materials.

For example, in cases where oriented strand board (OSB) is commonly used, NIST requires less-combustible materials instead (e.g., fire-resistant plywood). Additionally, any absorbing materials used in the chamber shall be of limited-combustibility and tested in accordance with the appropriate standards, as detailed below.

III. SPECIFICATIONS

The Contractor shall provide one (1) shielded research chamber that meets the following minimum technical requirements. The Contractor shall design and install the chamber, and provide training as described below. All Contractor efforts shall be performed in accordance with the most current State of Maryland and Montgomery County, Maryland codes.

1. Kick-Off Meeting, Safety & Schedule Plan, and Management Plan Within ten business days after receipt of award and, the contractor shall attend a teleconference kick-off meeting to discuss the requirement with the NIST team.

At least two days prior to this meeting, the contractor shall provide a health and safety plan for the installation work to be performed. The plan shall include safety controls, Personal Protective Equipment (PPE) required for each task, what training has been provided to employees, an emergency response plan, and health and safety recordkeeping processes. The health and safety plan shall also address COVID-19 safety. The Contractor shall also provide a proposed schedule for the tasks identified in this statement of work.

The safety and schedule plan shall be submitted electronically via email. NIST will provide feedback and the Contractor shall update the schedule as appropriate for final review and concurrence.

The contractor shall also provide via email, at least two days prior to the kick-off meeting, a management plan for discussion which addresses plans to manage and coordinate the installation. This shall include plans for material deliveries, a list of equipment to be used and/or stored on site, dumpster drops and retrievals if applicable, and debris clean-up, etc.

Finally, two days before the kick-off meeting, a Contractor representative shall participate in a meeting with the Government to prepare a construction security plan. This plan, prepared by the Government, will outline plans for safeguarding information, general security requirements (including but not limited to no photographs or video on the NIST site, contractor employees may not be under the influence of drugs or alcohol, etc.). NIST anticipates that this meeting will be approximately one hour.

2. Specifications for chamber

a. The chamber shall be constructed inside the National Cybersecurity Center of Excellence (NCCoE) in Rockville, Maryland. The chamber shall be free-standing within the space. The existing floor of the space is slab on grade. Any structure supporting the chamber may be anchored to this floor but attaching to any existing walls or the ceiling is not permitted.

i. The available volume measures: 8 feet long, 8 feet wide and 9.75 feet high. The final size of the chamber (including any structural support) shall be contained within this volume. Any steps, electrical power filters, and HVAC components and ducting (if required) may exceed this volume.

ii. The available clearance height of the room in which this chamber will be constructed is 9.75 feet. This is the distance from the floor to the bottom of the drop ceiling tiles.

The Contractor may install a chamber that abuts these ceiling tiles.

iii. The required chamber design drawings, specified in the Deliverables section of this

Statement of Work, shall be stamped by a licensed physical engineer (PE) prior to submission to NIST.

iv. The Contractor is responsible for providing the floor flatness requirements.

b. The chamber shall include one access door located on the side of the chamber. The door shall be operable from either inside or outside the chamber.

i. The door shall be a single leaf (i.e., no double leaf doors) and provide an unobstructed clearance of at least 35 and 7/16 inches wide and 72 inches tall. The door shall be manually operated but be sealed via an electrical mechanism. Note that to achieve the required clear opening, any absorber material attached to the door may be removed when the door is opened.

ii. If the door threshold is more than 4” off the ground, a ramp external to the chamber shall be included, and capable of supporting a person. This ramp may exceed the volume specified in 1(a)(i) above. Additionally, if the door threshold rises above the interior floor of the chamber, an internal ramp capable of supporting the same weight shall be included. Any ramps shall be the same width as the door.

iii. One door maintenance kit shall be included for each door. This kit shall include any parts necessary to perform one routine maintenance service on each door.

c. The chamber shall include an appropriate number of HVAC vents that allow the air to pass between the inside of the chamber and the room outside the chamber. External to these vents shall be a blower (or similar device) that will circulate air through the interior of the chamber.

i. The HVAC vent shall be properly shielded and, if necessary, covered with absorber designed to allow air to pass through it. This absorber is exempt from the requirements listed in Table I.

ii. The noise generated by the HVAC blower (or similar) shall not exceed 65 dBA as measured at 1 meter from the blower.

d. AC Electrical power shall be available inside the chamber. Any electrical power entering the chamber shall be properly filtered. The Contractor is responsible for all electrical wiring inside the chamber (including lights and outlets), and any electrical wiring that runs along the outside of the chamber. NIST personnel and contractors will make the connection(s) to the building electrical system and ground.

i. Power line filters used shall provide a minimum of 100 dB of insertion loss and function from at least 150 kHz to at least 40 GHz. The power line filters shall be listed by the Underwriters Laboratories.

ii. There shall be one 250VAC outlet on each wall of the chamber. There is one 30-amp circuit available for the chamber.

iii. Light-emitting-diode (LED) lights shall be installed on the interior of the chamber.

The lights shall be appropriately shielded/filtered to maintain the shielding integrity of the chamber, and the lights shall be designed for use within an anechoic chamber in order to prevent the lights from emitting RF energy into the interior of the chamber.

iv. There shall be a sufficient number of lights placed in appropriate locations to allow equipment to be safely moved into the chamber and be configured before and after testing. As almost all the chamber volume will be utilized, equipment may be moved and configured in all areas of the chamber. Thus, lighting shall be sufficient in all areas of the floor.

v. The lights of the chamber shall be placed on a circuit that is separate from the outlet circuits described above.

e. The Contractor shall only use new materials in the construction of the chamber. The use of used/refurbished materials is not permissible.

f. The chamber shall include sufficient filtered waveguide passthroughs to facilitate eight

(8) pre-terminated fiber optic cables. The passthroughs shall provide clearance for cables with a maximum diameter of 4 millimeters. The passthroughs shall include some means to accept pre-terminated cables with connectors of a maximum dimension of 18 millimeters.

g. The chamber shall come equipped with one bulkhead panel that facilitates the passing of cables from the exterior to the interior of the chamber. Each panel shall be removable from the chamber wall to allow it to be machined.

i. The bulkhead panel shall have eight (8) N-type connectors, one (1) filtered USB 2.0 passthrough, and one (1) filtered copper ethernet passthrough installed.

ii. Each panel should measure approximately 12” in height and 18” in length. Minor deviations from this size to enable the Contractor to utilize “standard” panel sizes will be considered.

iii. In addition to the aforementioned bulkhead panel, one extra panel shall be provided.

This panel will be used as a spare panel, installed only when other panels are removed for machining. The extra panels shall be blank (i.e., no installed RF connectors).

2. Specifications for fire suppression system

a. The anechoic chamber shall be provided with a clean agent fire suppression system. The

Contractor is responsible for design of the fire suppression system. The Contractor is responsible for obtaining approval of the design for the fire suppression system portion of the work which will require submittal to the authority having jurisdiction (AHJ). The AHJ for the building is Montgomery County, MD . The Maryland Economic Development Corporation (MEDCO) manages the building for Montgomery County, MD. The organization responsible for the fire system is ARK Fire Systems. The Contractor is responsible for installation of the fire suppression system. The Contractor is responsible for obtaining approval by the AHJ for acceptance testing of the fire suppression system based on approved design documents. Acceptance testing shall include AHJ witnessing of the VESDA piping integrity test, suppression piping integrity test, as well as room tightness integrity test, along with performing the final acceptance testing in accordance with code. The Contractor is responsible for delivery of As-Built documentation of the fire suppression system (or the three fire suppression systems, assuming they are identical or are documented as one set of documents).

i. The fire alarm and suppression system submittal(s) to the AHJ shall be stamped by a licensed Maryland Professional Engineer of the Fire Protection discipline.

ii. The fire alarm and suppression system(s) shall be designed and installed in accordance with the 2018 International Building Code (IBC); 2015 International Fire Code (IFC); most current edition of NFPA 72, Fire Alarm and Signaling Code; most current edition of NFPA 2001, Standard on Clean Agent Fire Extinguishing Systems; and Factory Mutual (FM) Data Sheet 1-53, Anechoic Chambers, or the most current relevant state and local building and fire codes.

iii. The anechoic chamber fire suppression system shall use 1,1,1,2,2,4,5,5,5-nanafluoro-4-3-pentanone; also called “Novec 1230”; and Sapphire as the gaseous fire suppression agent. The agent minimum design concentration shall be 6.1% for the anechoic chamber fire suppression system design.

iv. The contractor shall design the system such that there is one supply of gaseous fire suppression agent. A backup cylinder is not required.

v. The NCCoE sitewide fire alarm system is an Edwards fire safety EST fire alarm with EST3X fire alarm control panel (FACP) managed by ARK Fire Systems.

vi. The Contractor performing programming and wire terminations of the fire alarm system shall be in coordination with ARK Fire Systems.

vii. The anechoic chamber shall utilize a VESDA detector system. The VESDA detector shall be placed outside of the anechoic chamber with the associated air sampling piping network for the anechoic chamber piped continuously from the detector to the inside of the anechoic chamber. The VESDA detector shall be provided with a test port at the remote end of the piping network for testing the VESDA detector. The Contractor shall determine the appropriate number of air sampling inlets, their piping network routing, and appropriate piping holes for air intake based on the use of listed Aspire calculations for use with VESDA.

viii. The VESDA smoke detector shall be addressable on the fire alarm system for all associated VESDA detection thresholds and monitoring (Alert, Action, Fire 1, Fire 2, trouble, supervisory, etc.).

ix. The anechoic chamber shall be provided with shunt trip interlock of electrical power to the interior outlets (excluding the chamber lights) to the anechoic chamber with activation of the fire suppression system for the anechoic chamber.

The shunt trip interlock shall be connected to and initiated by the EST fire alarm system by use of control modules. The Contractor is responsible for installation of the shunt trip interlock at the appropriate electrical panel breaker for the anechoic chamber. Shunt trip of power for lighting inside the anechoic chamber is not required.

x. The HVAC vent on the anechoic chamber shall be equipped with a damper that automatically closes in the event the fire alarm is triggered.

xi. The anechoic chamber shall be equipped with chamber fire suppression notification consisting of a notification tree located outside the door of the chamber and consisting of the following notification appliances and signage in order from top to bottom of the notification tree:

1. Blue Strobe

“FLASHING BLUE STROBE MEANS CLEAN AGENT FIRE

SUPPRESSION SYSTEM HAS DISCHARGED FOR THIS

CHAMBER”

2. Amber Speaker/Strobe (Appliance labeled “ALERT”)

“AMBER STROBE MEANS CLEAN AGENT FIRE

SUPPRESSION SYSTEM SMOKE DETECTION IS IN

PROGRESS” “AUDIBLE TONES IDENTIFY:”

• “SLOW WHOOP – LOW LEVEL ALERT STAGE”

• “FAST PULSE – LEVEL FIRE 1 STAGE”

• “CONTINUOUS TONE – DISCHARGE COUNTDOWN IS

IN PROGRESS FIRE STAGE 2”

• “CLEAN AGENT FIRE SUPPRESSION SYSTEM FOR

THIS CHAMBER”

xii. The anechoic chamber shall be equipped with a manual release pull station and a fire suppression release abort button located directly outside the chamber near the door. The manual release pull station device and abort button device shall be separate devices (not one piece of equipment). The manual release pull station shall be equipped with a clear protective cover to avoid accidental release via the manual release pull station.

xiii. VESDA detector and associated air sampling piping for the anechoic chamber shall perform to the following obscuration threshold settings as measured at the sampling hole using the Aspire calculations:

a. Alert – 0.2% per ft at pipe hole

b. Action – 0.4% per ft at pipe hole

c. Fire 1 – .625% per ft at pipe hole

d. Fire 2 – 2.5% per ft at pipe hole

xiv. VESDA alarm threshold settings for the anechoic chamber shall perform the following sequence of operation matrix outputs:

a. Alert – Alarm notification to ARK Fire Systems for response by the local fire department. Activate amber speaker/strobe for the applicable anechoic chamber to identify involved chamber and lowest level of smoke detection for occupant response, to include an audible tone of SLOW WHOOP.

Supervisory alarm condition on the EST fire alarm system indicating VESDA Alert.

b. Action – Alarm notification to ARK Fire Systems for response by the local fire department. Supervisory alarm condition on the EST fire alarm system indicating VESDA Action.

c. Fire 1 – Activation of Building 3 fire alarm system notification for building evacuation. Activation of damper closure of mechanical vents for the involved anechoic chamber. Activation of door hold open release.

Activation of Amber Speaker/Strobe appliance on notification tree with a

FAST Pulse. Activate power shunt trip for the associated anechoic chamber. Fire alarm notification on the EST fire alarm system indicating VESDA Fire 1 alarm for ARK Fire Systems request for fire department response.

d. Fire 2 – Activation of timer countdown to suppression. Activation of suppression gaseous agent discharge post timer countdown. Activation of Amber Speaker/Strobe appliance on notification tree with a Continuous Tone. After countdown has expired and agent is released, fire alarm notification on the EST fire alarm system indicating VESDA Fire 2 alarm for fire department response. At suppression gas discharge, the Blue Strobe appliance on the notification tree is activated.

xv. The anechoic chamber door shall be equipped with a magnetic door hold that shall release the door upon Fire 1 VESDA threshold being achieved.

xvi. The anechoic chamber shall come equipped with an electrically actuated smoke damper attached to the HVAC vent. These dampers shall be integrated into the fire suppression system and be programmed to automatically close when the system reaches the “Action” state.

xvii. Acceptance testing shall include verification that graphics have been updated on the EST sitewide ONYXWorks workstation for proper identification of alarms by the site proprietary command center for emergency response in the event of alarm.

b. The absorber on the walls and ceiling shall be attached in a fashion that makes it easily removeable without causing damage to the chamber or the absorber. This enables NIST to change out absorber for future applications or replace absorber that is worn or damaged.

3. Specifications for anechoic absorbers

This chamber is intended to operate at frequencies from 1 GHz up to 40 GHz. Examples of the use of this chamber include (but are not limited to): testing prototype experiments and quick verification measurements. NIST does not anticipate performing EMC testing pursuant to any standard.

a. The shielded enclosure shall be capable of providing at least 100 dB of shielding

(electric field or plane wave) across the minimum range of 100 MHz to 40 GHz. This will be verified during the construction of the chamber at the following frequencies, as described in Section VIII.

b. The absorbing material(s) used inside this chamber shall meet, at a minimum, the following reflection characteristics:

Table I. Volumes 1 & 2 Absorber Requirements Frequency (GHz) Maximum Typical

Reflectivity (Normal Incident Angle) (dB)

1 -30 3 -35 6 -45 18 -50 40 -50

Note that values shown are exceeded when the reflectivity is less than what is shown. For example, if at 1 GHz, the absorber has a reflectivity of -25 dB, it exceeds the performance requirement of -20 dB.

c. All absorbing material(s) used on the walls and ceiling of the chamber (not just in specular regions) shall meet the above minimum requirements. In areas where two or more walls join together, there is an air vent, or a door, a different material may be used.

This substitute material shall have a maximum typical normal incident reflectivity of -10 dB at all frequencies above 1 GHz.

d. The total depth of the absorbing material used in the chamber shall not exceed 12 inches.

This is measured from the back of the absorbing material to the top.

e. Any foam type absorber used within the chamber shall conform to the following standards: NRL 8093 (tests 1, 2, and 3), and either UL 94, ISO 11925-2, or ASTM E84.

f. The Contractor shall include enough pyramidal foam type absorber to cover 100 % of the open floor space.

g. Each piece of absorber shall be tested before shipment to ensure that it meets the reflectivity requirements.

Installation:

The Contractor shall install the chamber in Lab 59 of the NCCoE located at 9700 Great Seneca Hwy, Rockville, MD. Installation shall include, at a minimum, uncrating/unpacking of all materials, construction of the chamber, demonstration of specifications, and removal of all trash.

The chamber shall operate to manufacturer’s specifications upon installation. Installation shall take place between 7:30 am and 5:30 pm eastern time, Monday through Friday (except Federal Holidays), or between 8:00 am and 4:30 pm eastern time on Saturdays, as arranged in advance with the COR.

All construction materials shall be able to pass thorough an opening measuring 90 inches wide by 72 inches tall. The location of this opening is on the north wall of the room.

If the Contractor deems a forklift, and/or scissor lift necessary for the installation of the chamber, the Contractor is responsible for providing them. Because the installation area is inside, only electric, propane, or natural gas-powered lifts are acceptable. The Contractor is responsible for ensuring their personnel are properly trained/certified to safely operate any equipment used during the installation process. The Contractor is also required to provide the appropriate floor coverings to protect the floor from marring or damage.

To facilitate scheduling between NCCoE and the Contractor, the Contractor shall be prepared to store installation materials at their facility or another commercial facility (not on the NCCoE site) between the time of manufacture and the start of installation. The Contractor shall include the cost of storage, additional shipping, and the loading/unloading of material at the storage facility in their quotation.

Warranty:

The Contractor shall provide, at a minimum, a one-year warranty on the installation of the chamber, its shielding, and all features installed by the Contractor. Absorber used on the interior of the chamber shall be warrantied for a minimum period of 5 years. The warranty shall cover all parts, labor and travel (if required). The warranty shall commence upon successful completion of delivery, installation, training and demonstration of all required specifications.

Training:

The Contractor shall provide at least 4 hours of training at NCCoE for up to 4 NIST personnel covering normal operation, troubleshooting, safety, and routine maintenance. Training shall be provided during normal business hours, between 8:30am and 5:00pm eastern time, Monday through Friday, except Federal Holidays, and shall be coordinated with the NIST COR and Technical Point of Contact (TPOC) to ensure maximum availability of NIST personnel. Training shall occur within 10 days of the end of installation. The training may be completed on-site at NIST immediately after installation and demonstration of specifications.

IV. PERIOD OF PERFORMANCE

The period of performance shall be 190 days from award of this requirement. See Section VII due dates of specific milestones/deliverables.

V. PLACE OF PERFORMANCE

The design and manufacturing of the chamber shall be completed at the Contractor’s facility.

Installation of the chamber and training shall be accomplished at NCCoE, 9700 Great Seneca Highway, Rockville, MD 20850. Normal duty hours are Monday through Friday, 8:30 a.m. to 5:00 p.m. except for Federal holidays. With advance Contracting Officer approval, contractors may be given access to the facility on Saturdays between 8:00 a.m. and 4:30 p.m. Contractors desiring access on Saturdays shall so indicate in their quotations.

VI. PROJECT STATUS MEETINGS

The Contractor shall provide project updates at least once every 3 weeks from the time the contract is awarded until installation of the chamber begins. Once installation of the chamber begins, the Contractor shall provide a project update at least once every 2 weeks until the completion of the work. At the project update meetings, the Contractor shall convey what work has been completed since the last meeting, potential issues/delays, and what work will be taking place before the next meeting.

These meetings may be held in person or via a teleconference. The Contractor is responsible for scheduling the meetings, which at a minimum, shall be attended by the Contractor’s appointed project manager, and the COR or TPOC. The COR or TPOC is responsible for documenting that the meeting took place and providing a short description of what was discussed at the meeting.

VII. DELIVERABLES

Description Quantity Due Date Badging Forms for Contractor Personnel who will work on-site (DN-52, NIST-1260, etc.)

Badging Scheduling Appointment Attendance Completion

Per individual who will work on site, per the Badging and

Security Sections of this

Statement of Need

Within 5 days of contract award

Within 1 week after receiving notice that badge applicants are eligible

Participation in Construction Security Planning Meeting with Government

Meeting attendance and active participation

2 days before kick-off meeting

Safety and Schedule Plan, & Management Plan

1 Draft: 2 days before kick-off meeting Final: 5 days after feedback is received from NIST

Kick-Off Meeting Video Conference

10 days after award

Design drawings (excluding the smoke detection system) for NIST’s review and approval. These drawing shall be delivered electronically to the Technical Point of Contact (TPOC).

One (1) set 45 days after award

Design drawings and calculations for the smoke detection system shall be delivered electronically to the TPOC.

One (1) set 30 days after approving the chamber design drawings.

Start of installation of the chamber Once 120 days after award One (1) paper copy and (1) electronic copy of the operations and maintenance manual for the chamber shall be delivered to the

TPOC.

One (1) set 60 days after the start of installation

Completion of the chamber installation Once 60 days after the start of installation

Training of NCCoE personnel at NCCoE Once 10 days after the end of chamber installation.

Description Quantity Due Date Copies of the training information shall be electronically delivered to all training participants.

One (1) set 10 days after the end of chamber installation

One (1) paper copy and (1) electronic copy of the performance verification measurement report (with data) shall be delivered to the TPOC.

One (1) set 10 days after the end of chamber installation

VIII. PERFORMANCE/ACCEPTENCE REQUIREMENT SUMMARY

The Contractor shall demonstrate that all performance standards in this statement of work have been met by use of the methods shown below. The Contractor shall provide a measurement report (with data) showing that the installed chamber meets the performance standards. Further, the measurements in the report shall be conducted by an independent third-party company. The electromagnetic performance specifications shall be verified by use of:

1. IEEE 299: Enclosure shielding of the chamber shall be verified, prior to any absorber being installed, but after all penetrations (e.g., doors, bulkhead panels, vents, lights, etc.) have been installed in the chamber walls. Shielding shall be verified at the following frequencies: 100 MHz, 1 GHz, 5 GHz, 10 GHz, 18 GHz, and 40 GHz.

In addition to the above list of frequencies, the chamber shall be measured at two additional frequencies above 40 GHz. These frequencies will be determined based on the design quoted by the Contractor. For example, if the Contractor submits a design for Volume 4 that can provide shielding at 70 GHz, then the two additional shielding test frequencies would be 50 GHz and 70 GHz.

The following test shall be performed only to confirm the chamber is performing as designed.

That is, given the small dimensions of the chamber, it may not be possible to meet the pass/fail criteria specified in each standard, but the measurement results shall still indicate if the chamber is performing as designed.

2. IEEE 149-1979: The voltage standing wave ratio (VSWR) shall be measured from 1 GHz to 18 GHz in accordance with IEEE 149-1979. The measurement shall be taken longitudinally only on one wall of the absorber. The dimensions of the test volume will be determined during the design phase.

IX. GENERAL INFORMATION

Safety: The Contractor and its employees shall be responsible for knowing and complying with NIST installation safety prevention regulations. Such regulations include, but are not limited to, general safety, fire prevention, and waste disposal and are available upon request.

Patent Rights: The Government retains a Government use license to all inventions arising from this work.

Security: NIST is a restricted campus. An identification badge is required for access for entry into buildings and is shown to the Police when entering the campus.

Identification Badges: All contractor personnel requiring access to any NIST facility must be cleared by the government prior to issuance of a Site Access credential. Failure of contractor personnel to engage in identified security processes will result in a denial of an entry credential and denial of access to this government facility.

The contractor is required to submit completed Visitor Pass (Yellow Badge) applications for all employees who require access to NIST for this project, who don’t already have a valid NIST badge. All Visitor Pass applicants must submit a completed DN-52 form to the COR within five

(5) days of contract award (note that this may be before notice to proceed is issued).If the applicant is a Permanent Resident, they will need to attach a copy of their Permanent Resident Card (a.k.a. Green Card) to the DN-52 form. If the applicant is in the U.S. on a work visa, they will need to attach a completed NIST-1260 form and a copy of their passport to the DN-52 form.

Blank copies of the DN-52 and NIST-1260 forms are attached to the solicitation for this requirement. DN-52s are typically processed within four business days for U.S. Citizens. The process may be up to two weeks for non-U.S. Citizens. It is the contractor’s responsibility to ensure the badging requirements are addressed without negatively impacting the contract schedule. If a contractor Visitor Pass applicant does not successfully pass the DN-52 review process, the Contractor is responsible for submitting a new applicant and remaining within contract schedule.

After the DN-52 and/or NIST-1260 form review process is successfully completed, Visitor Pass applicants shall schedule an appointment at the NIST Gaithersburg campus for badging. The badging process includes being photographed. The contractor shall ensure badging appointments are scheduled and attended within one business week after notice that applicants are eligible is received. The NIST Gaithersburg Badging Office is open Monday through Thursday from 7:00 am – 11:30 am and from 12:30 pm – 3:30 pm.

In the event that the contract schedule is changed or delayed for any reason (beyond the currently stated Schedule Requirements), all contractor employees who require access to NIST for this project may be required to apply for and to obtain a higher-security campus and facility access credential. The contractor may be required to submit security information for this purpose which includes but is not limited to:

• Biometrics (fingerprints) at the NIST Security Office

• Personal Identifiable Information (PII)

• Authorization to conduct FBI name check

• Authorization to conduct criminal history check

• Completion of EQIP or an equivalent security information collection method

• Authorization to be investigated by the U.S. government to determine fitness for access to government resources

When the contract is completed, contractor employees shall return all badges to designated NIST personnel before final exit of the campus.

Site Access and Security Requirements NIST is a Federal facility and access is controlled at all entrances to the campus. Only Government employees may grant access to non-Government employees. All non-Government employees must be registered with security prior to site access. Non-Government employees, including those with Visitor Passes (Yellow Badges), must be escorted by Government employees at all times. The Contractor shall notify the COR a minimum of 48 hours prior to site access. Contractor shall provide COR with first and last names, country of citizenship, and whether the individual has a permanent resident card, (a.k.a. Green Card), of all personnel requiring site access. If any individuals are here on a work visa, they must complete a NIST 1260 form and return to the COR.

Please refer to the following web site for additional Visitor Information http://www.nist.gov/public_affairs/visitor/

Automobile & Personnel Access:

Contractor personnel arriving in cars on their first day must check in at the visitor center to receive a temporary paper badge prior to proceeding to the project site. Hours of operation of the visitor center are 6:00 AM to 5:00 PM ET. Once in possession of a valid NIST badge, workers may proceed to the project site. Note that all automobiles are subject to a random inspection.

Equipment Safety Requirements:

Contractor equipment on the NIST campus may not be left in emergency response locations, or other locations pertinent to general safety such as crosswalks, next to campus perimeter fences, areas which may block traffic or exits, etc. Prior to the contract kick off meeting, the Contractor shall furnish a list of equipment that is expected to be left on NIST’s campus during the installation process. The list may be discussed with the NIST Office of Security at the contract kick-off meeting to determine locations which meet security requirements and are reasonable for the work to be performed.

COVID 19 Safety Requirements:

Contractor personnel shall follow NIST Visitor and Contractor Protocols for Mitigating COVID- 19 Exposure on NIST Campuses as identified at this link: https://www.nist.gov/about-nist/visit/nist-visitor-and-contractor-protocols-mitigating-covid-19-exposure-nist-campuses

Contractor personnel shall also conform to the current NIST health checklist and travel advisory requirements located at https://www.nist.gov/media/583331 (updated weekly).

It is the Contractor’s responsibility to be familiar with these sites and any updates made to them during the course of the requirement. If Contractor personnel are unable to meet all requirements for campus access identified at the link, services will need to be rescheduled and shall be rescheduled at the Contractor’s expense.

http://www.nist.gov/public_affairs/visitor/ https://www.nist.gov/about-nist/visit/nist-visitor-and-contractor-protocols-mitigating-covid-19-exposure-nist-campuses https://www.nist.gov/about-nist/visit/nist-visitor-and-contractor-protocols-mitigating-covid-19-exposure-nist-campuses https://www.nist.gov/media/583331

Media Inquiries: The Contractor employee shall not respond to any media inquiries. Any inquiries from the media shall be immediately relayed to the TPOC, COR, and/or CO. There shall be no interviews, comments, or any other response without the knowledge and approval of the NIST Director.