AYL Solicitation_72044222R00001.pdf

Issuance Date: August 29, 2022 Closing Date for Submission of Questions: September 12, 2022, at 9:00 a.m., Cambodia time Closing Date and Time for the Submission of Proposals: October 13, 2022, at 9:00 a.m., Cambodia time

Subject: Request for Proposals (RFP) No. 72044222R00004 Advancing Youth Leadership (AYL) Activity

To All Prospective Offerors:

The United States Agency for International Development (USAID) in Cambodia is seeking proposals from U.S. or non-U.S. non-profit or for-profit organizations to achieve the objectives set forth in the attached Request for Proposals (RFP). USAID/Cambodia anticipates awarding one performance-based, cost-plus-fixed-fee (CPFF) completion-type contract with a period of performance of five (5) years. The North American Industry Classification System (NAICS) code for this acquisition is 541990. The authorized geographic code for the procurement of goods and services under this acquisition is 937.

This procurement will be conducted under full and open competition procedures pursuant to Part 15 of the Federal Acquisition Regulation (FAR) (48 CFR Chapter 1).

The overall estimated cost of this procurement is $10-$15 million. The U.S. Government is in no way obligated to make any award within the maximum estimated cost identified. The Offerors should not strive to meet the maximum amount; rather, offerors are to propose costs that are appropriate, realistic, and reasonable, and in accordance with the proposed approach for achieving results. Cost proposals will be evaluated as part of a best value determination.

Questions, past performance information, and proposals must be submitted electronically on or before the dates/times stipulated above to echheng@usaid.gov and pmartin@usaid.gov.

Section L of the RFP sets forth all instructions for the preparation and submission of required proposal content, including critical dates/times for the submission of questions, and the proposal submission closing date and time. Section M states the criteria by which proposals will be evaluated. Proposals received after the closing date and time will be processed as late and handled in accordance with FAR 15.208.

Amendments will be issued and posted on https://sam.gov/. Offerors are strongly encouraged to check the sam.gov website periodically as acknowledgement of amendments is required as part of the Offeror’s submission. It is the responsibility of the Offeror to ensure that the RFP has been downloaded and received in its entirety, including subsequent solicitation amendments, if any.

USAID bears no responsibility for data errors resulting from download, transmission, or conversion processes. Furthermore, Offerors are advised to read the solicitation carefully.

mailto:echheng@usaid.gov mailto:pmartin@usaid.gov https://sam.gov/

RFP No.: 72044222R00004

Advancing Youth Leadership (AYL) Activity

This RFP in no way obligates USAID to award a contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of a proposal. Award of a contract under this RFP is subject to the availability of funds and other internal USAID approvals.

Sincerely, Paul Martin Contracting Officer USAID/Cambodia

PART I—THE SCHEDULE

SECTION A – SOLICITATION/CONTRACT FORM

SF-33

3 81

83700

TABLE OF CONTENTS

PART I—THE SCHEDULE

SECTION A – SOLICITATION/CONTRACT FORM

SECTION B—SUPPLIES OR SERVICES AND PRICES/COSTS

PURPOSE

CONTRACT TYPE

ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

PRICE/COST SCHEDULE

INDIRECT COSTS

CEILING ON INDIRECT COST RATES

COST REIMBURSABLE

PAYMENT OF FIXED FEE

MULTI-YEAR CONTRACT AND CANCELLATION CEILING

SECTION C— DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK

STATEMENT

SECTION D—PACKAGING AND MARKING

AIDAR 752.7009 MARKING (JAN 1993)

BRANDING POLICY

D.3 BRANDING STRATEGY

SECTION E—INSPECTION AND ACCEPTANCE

NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE . 17

INSPECTION AND ACCEPTANCE

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

SECTION F—DELIVERIES OR PERFORMANCE

NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE . 19

PERIOD OF PERFORMANCE

PLACE OF PERFORMANCE

PERFORMANCE STANDARDS

KEY PERSONNEL

REPORTS AND DELIVERABLES OR OUTPUTS

AUTHORIZED WORKDAY/WEEK

SECTION G—CONTRACT ADMINISTRATION DATA

AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

CONTRACTING OFFICE

CONTRACTING OFFICER’S REPRESENTATIVE (COR)

CONTRACTOR PRIMARY POINT OF CONTACT

PAYING OFFICE

ACCOUNTING AND APPROPRIATION DATA

TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

SECTION H—SPECIAL CONTRACT REQUIREMENTS

USAID-FINANCED THIRD-PARTY WEB SITES (NOV 2017)

SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL)

(OCT 2014)

AIDAR 752.7007 PERSONNEL COMPENSATION (JUL 2007)

ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

AUTHORIZED GEOGRAPHIC CODE

LOGISTIC SUPPORT

LANGUAGE REQUIREMENTS

EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002)

FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL

CONFERENCES (JAN 2002)

PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS

ENVIRONMENTAL COMPLIANCE AND MANAGEMENT

ELECTRONIC PAYMENTS SYSTEM

RESTRICTIONS AGAINST DISCLOSURE (MAY 2016)

LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY (APR 2018)

PRIVACY AND SECURITY INFORMATION TECHNOLOGY SYSTEMS

INCIDENT REPORTING (APR 2018)

CLOUD COMPUTING (APR 2018)

COMPLIANCE WITH SECTION 508 OF THE REHABILITATION ACT OF 1973,

AS AMENDED

INHERENTLY GOVERNMENTAL AND CLOSELY ASSOCIATED FUNCTIONS

LIMITING PLASTIC POLLUTION AND MISMANAGED WASTE (MAR 2020) ... 63

USAID/CAMBODIA COMMUNICATIONS AND OUTREACH REQUIREMENTS63

ACTIVITY LOCATION DATA

FAR PART 4.21 PROHIBITION ON CONTRACTING FOR CERTAIN COVERED

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (SECTION 889) (DEC 2021)

PROMOTING INTERNSHIP/VOLUNTEER PROGRAM

PROMOTING THE RIGHTS OF INDIGENOUS PEOPLES/ETHNIC MINORITIES67

AIDAR 752.231-72 CONFERENCE PLANNING AND REQUIRED APPROVAL

(DATE TBD) (M/OAA-DEV-AIDAR-22-05C)

INFORMATION AND COMMUNICATION TECHNOLOGY ACCESSIBILITY

(APR 2018)

INFORMATION TECHNOLOGY APPROVAL (APR 2018)

AIDAR 752.222-70 USAID DISABILITY POLICY (DEC 2004)

CONSENT TO SUBCONTRACT

AIDAR 752.229-71 REPORTING OF FOREIGN TAXES (JUL 2007)

AIDAR 752.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE

ACT) (DEC 1991)

NONEXPENDABLE PROPERTY AND INFORMATION TECHNOLOGY

RESOURCES

AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION

REQUIREMENTS (APR 2014)

AIDAR 752.7036 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL

FOR ACQUISITION (JUL 2014)

SHORT-TERM PERSONNEL AND MEETINGS

GRANTS UNDER CONTRACT

PART II—CONTRACT CLAUSES

SECTION I – CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE . 78

I.2 AIDAR 752.252-1 AIDAR SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (MAR 2015)

I.3 AIDAR 752.252-2 AIDAR CLAUSES INCORPORATED BY REFERENCE (MAR

2015)

I.4 FAR 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT

(NOV 2021)

I.5 FAR 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

I.6 FAR 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (NOV 2021)

I.7 FAR 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

I.8 FAR 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021)

I.9 FAR 52.229-8 TAXES - FOREIGN COST-REIMBURSEMENT CONTRACTS (MAR

1990)

I.10 FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS (DEC 2013)

I.11 AIDAR 752.222-71 NONDISCRIMINATION (JUN 2012)

I.12 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

I.13 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

I.14 AIDAR 752.245-70 GOVERNMENT PROPERTY – USAID REPORTING

REQUIREMENTS (OCT 2017)

I.15 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (SEP 2013)

I.16 AIDAR 752.7013 CONTRACTOR-MISSION RELATIONSHIPS (JUN 2018)

I.17 AIDAR 752.7034 ACKNOWLEDGMENT AND DISCLAIMER (DEC 1991)

I.18 AIDAR 752.7038 NONDISCRIMINATION AGAINST END-USERS OF SUPPLIES

OR SERVICES (OCT 2016)

SECTION J – LIST OF ATTACHMENTS

ATTACHMENT J.1 – STATEMENT OF OBJECTIVES

ATTACHMENT J.2 – QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

TEMPLATE

ATTACHMENT J.3 – INITIAL ENVIRONMENTAL EXAMINATION

ATTACHMENT J.4 – CONTRACTOR PAST PERFORMANCE INFORMATION

ATTACHMENT J.5 – CERTIFICATION REGARDING TRAFFICKING IN PERSONS

COMPLIANCE PLAN

ATTACHMENT J.6 – LOCAL COMPENSATION PLAN PAY RANGES

ATTACHMENT J.11 – FIXED FEE SCHEDULE TEMPLATE

ATTACHMENT J.13 – INFORMATION ON THE SELECTION OF INSTRUMENT

PART IV—REPRESENTATIONS AND INSTRUCTIONS

SECTION K—REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS

OF OFFERORS

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE

K.2 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.3 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY

2022)

K.4 FAR 52.204-20 PREDECESSOR OF OFFEROR (AUG 2020)

K.5 FAR 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (NOV 2021)

K.6 FAR 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR

SERVICES-REPRESENTATION (OCT 2020)

K.7 FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS

(AUG 2020)

K.8 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT

2018)

K.9 FAR 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING

DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY

FEDERAL LAW (FEB 2016)

K.10 FAR 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR

AGREEMENTS-CERTIFICATION (NOV 2021)

K.11 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

K.12 FAR 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

K.13 FAR 52.227-15 REPRESENTATION OF LIMITED RIGHTS DATA AND

RESTRICTED COMPUTER SOFTWARE (DEC 2007)

K.14 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND

CERTIFICATION (JUN 2020)

K.15 FAR 52.230-7 PROPOSAL DISCLOSURE-COST ACCOUNTING PRACTICE

CHANGES (APR 2005)

K.16 AUTHORIZED NEGOTIATORS

K.17 SIGNATURE

SECTION L—INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 FAR 52.252-1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED

BY REFERENCE (FEB 1998)

L.2 FAR 52.215-1 INSTRUCTIONS TO OFFERORS-COMPETITIVE ACQUISITION

(NOV 2021)

L.3 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

L.4 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.5 GENERAL INSTRUCTIONS

L.6 SUMBMISSION/DELIVERY INSTRUCTIONS

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL160

L.8 INSTRUCTIONS FOR THE PREPARATION OF THE COST/BUSINESS

PROPOSAL

L.9 WAIVERS UNDER FAR PART 4.2101 PROHIBITION ON COVERED

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES AND

EQUIPMENT (DEC 2021)

L.10 INSTRUCTIONS FOR THE PREPARATION OF BRANDING AND MARKING

PLAN

SECTION M—EVALUATION FACTORS FOR AWARD

GENERAL INFORMATION

TECHNICAL EVALUATION CRITERIA

COST PROPOSAL EVALUATION

DETERMINATION OF THE COMPETITIVE RANGE

SOURCE SELECTION

CONTRACTING WITH SMALL BUSINESS CONCERNS

SECTION B—SUPPLIES OR SERVICES AND PRICES/COSTS

PURPOSE

The purpose of this contract is to provide services described in Section C for the Advancing Youth Leadership (AYL) Activity.

CONTRACT TYPE

This is a performance-based completion-type, Cost-Plus-Fixed-Fee (CPFF) contract. For the consideration set forth below, the Contractor will achieve the performance objectives or outputs described in Section C and Section F, in accordance with performance standards specified in Section E.

ESTIMATED COST, FIXED FEE, AND OBLIGATED AMOUNT

(a) The total estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is $[TBD]. The fixed fee, if any, is $[TBD]. The total estimated cost-plus-fixed-fee, if any, is $[TBD].

(b) Within the total estimated cost-plus-fixed-fee, if any, specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $[TBD]. The Contractor must not exceed the aforesaid obligated amount, nor will the U.S. Government (USG) be responsible for costs incurred should the Contractor do so.

(c) Funds obligated hereunder are anticipated to be sufficient through [TBD].

PRICE/COST SCHEDULE

LINE

ITEM

SUPPLIES/SERVICES

(DESCRIPTION)

Amount

00001 Salaries and Wages $[TBD] 00002 Fringe Benefits $[TBD] 00003 Travel, Transportation, and Per Diem $[TBD] 00004 Equipment $[TBD] 00005 Supplies $[TBD] 00006 Subcontract $[TBD] 00007 Grants under Contract* $5,000,000.00 00008 Other Director Cost $[TBD] 00009 Indirect Cost $[TBD] Total Estimated Cost $[TBD]

Fixed Fee $[TBD] Total Estimated Cost-Plus-Fixed-Fee

(CPFF)

$[TBD]

*This amount does not include any relevant management or administrative expenses incurred by the Contractor.

INDIRECT COSTS

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs shall be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

[the following to be inserted at award]

Description Rate Base Type Period

[TBD] [TBD] 1/ 1/ 1/

[TBD] [TBD] 2/ 2/ 2/

[TBD] [TBD] 3/ 3/ 3/

1/ Base of Application:

Type of Rate:

Period:

2/ Base of Application:

Period:

3/ Base of Application:

Note: The Contractor is allowed to recover allowable and applicable indirect costs (i.e., overhead, G&A, etc.) consistent with FAR Part 31 and its approved Negotiated Indirect Cost Rate Agreement

(NICRA).

CEILING ON INDIRECT COST RATES

(a) Reimbursement for allowable indirect costs will be at the lower of the negotiated final predetermined rates or the following ceiling rates:

[the following to be inserted at award]

Description Rate Base Type Period

[TBD] [TBD] 1/ 1/ 1/

[TBD] [TBD] 2/ 2/ 2/

[TBD] [TBD] 3/ 3/ 3/

1/ Base of Application:

2/ Base of Application:

Period:

3/ Base of Application:

(b) The Government will not be obligated to pay any additional amount should the final indirect cost rates exceed the negotiated ceiling rates. If the final indirect cost rates are less than the negotiated ceiling rates, the negotiated rates will be reduced to conform to the lower rates.

(c) This understanding will not change any monetary ceiling, obligation, or specific cost allowance or disallowance. Any changes in classifying or allocating indirect costs require the prior written approval of the Contracting Officer.

(d) Ceilings on indirect cost rates are not applicable to Small Business Contractors or local organizations.

COST REIMBURSABLE

The U.S. dollar allowable costs will be limited to reasonable, allocable, and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, FAR 52.232-22 Limitation of Funds, and AIDAR 752.7003, Documentation for Payment.

PAYMENT OF FIXED FEE

Payment of fixed fee will be made in accordance with FAR 52-216-8, Fixed Fee. The Contracting Officer will withhold 15% of the total fee or $100,000, whichever is less until the required award conditions under the referenced clause have been met. Pursuant to FAR 16.306(d), the fixed fee payable under this contract will be tied to the execution of tasks and achievement of results per objective outlined in Section C, subject to inspection and acceptance by USAID and in compliance with the terms of the contract. Upon acceptance by USAID and receipt of approval from the Contracting Officer, the Contractor must submit an invoice for the amount of the fee associated with the deliverable and approved fee schedule detailed below:

[to be inserted at the time of award. A fee schedule will be negotiated with the Offeror as described in Section L.8]

MULTI-YEAR CONTRACT AND CANCELLATION CEILING

(a) This contract is considered non-severable and is therefore a multi-year contract as defined in FAR 17.103. Consequently, this contract is subject to the requirements of

FAR 17.106.

(b) Cancellation Dates: in the event that the Government cancels requirements for services in subsequent program years under this contract, the following conditions will apply:

[amount and dates to be filled in at the time of award]

Contract Year Cancellation Date Cancellation Ceiling Amount

Year 1 N/A N/A

Year 2 [TBD] $[TBD]

Year 3 [TBD] $[TBD]

Year 4 [TBD] $[TBD]

Year 5 [TBD] $[TBD]

(c) Cancellation Ceiling: This is a CPFF completion type contract where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment.” Therefore, the Contractor must not incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217-2. The cancellation ceiling for each cancellation date is indicated above.

[END OF SECTION B]

SECTION C— DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK

STATEMENT

[USAID will insert the Contractor’s Performance Work Statement (PWS) at award; see Section J.1 for the Statement of Objectives (SOO) that informs the development of Section C.]

[END OF SECTION C]

SECTION D—PACKAGING AND MARKING

AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant

Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

BRANDING POLICY

The Contractor will comply with the requirements of the policy directives and required procedures outlined in USAID Automated Directive System (ADS) 320.3.2 “Branding and Marking in USAID Direct Contracts” at https://www.usaid.gov/sites/default/files/documents/320.pdf; and USAID “Graphic Standards Manual” available at www.usaid.gov/branding, or any successor branding policy.

As per 320.3.2 Branding and Marking in USAID Direct Contracts, USAID policy is to require exclusive branding and marking in USAID direct acquisitions. “Exclusive Branding” means that the program is positioned as USAID’s, as showcased by the activity name (e.g., “The USAID/AYL Activity”). “Exclusive Marking” means Contractor may only mark USAID-funded programs, projects, activities, public communications, and commodities with the USAID Standard Graphic Identity and, where applicable, the host-country government or ministry symbol or another U.S.

Government logo.

It is USAID’s policy that Contractors’ and Subcontractors’ corporate identities or logos must not be used on USAID-funded program materials.

D.3 BRANDING STRATEGY

https://www.usaid.gov/sites/default/files/documents/320.pdf http://www.usaid.gov/branding

Per ADS 320.3.2.1, the Branding Strategy for this contract is as follows:

• The activity name: The name of this activity is “Advancing Youth Leadership” The acronym for this title is “AYL”.

• How the materials and communications will be positioned: In all cases, Advancing Youth Leadership activity will be presented as supported or funded by the U.S.

Government and “From the American People.” The USAID logo on all deliverables and products, including publications, videos, infographics, and other communication materials required in this activity will be positioned in accordance with the standardized USAID regulations on branding. In cases when the activity is jointly sponsored with other US Government (USG) or non-USG entities, the USAID logo must be positioned with an equal level of prominence to the logo of the other USG or non-USG entity. The use of the USAID Graphics Standards Manual is compulsory for all employees, contractors, sub-contractors, and sub-grantees producing communications and program materials funded by USAID.

• The desired level of visibility: This will be a high-profile, public-relation activity given the strong interest in youth development activities by USAID, and the Department of State. The USAID identity shall be prominently displayed in commodities or equipment, printed, audio, or electronic public communications; studies, reports, publications, web sites, and all promotional and informational products; and events.

• Other organizations to be acknowledged: When AYL Activity occur in coordination with other USG or non-USG partners, acknowledgement of the contribution and efforts of these organizations will be included in any relevant public or internal documentation, publications, advertising, presentations, and brochures. Inclusion of the following disclaimer statement can be used.

“This study/report/audio-visual/other information/media product (specify) is made possible by the generous support of the American People through the United States Agency for International Development (USAID). The contents are the responsibility of (insert Contractor's name) and do not necessarily reflect the views of USAID or the United States Government.”

[END OF SECTION D]

SECTION E—INSPECTION AND ACCEPTANCE

NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE in Section I of this contract. Full text of the FAR clauses is available at https://www.acquisition.gov/far/ and full text of the AIDAR clauses is available at http://www.usaid.gov/ads/policy/300/aidar and http://www.usaid.gov/ads/policy/300/300.

FEDERAL ACQUISITION REGULATION (FAR) (48 CFR Chapter 1)

Number Title Date

52.246-5 Inspection of Services - Cost-Reimbursement (APR 1984)

INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at:

USAID/Cambodia No. 1, Street 96 Sangkat Wat Phnom, Khan Daun Penh Phnom Penh, Kingdom of Cambodia

Or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The Contracting Officer’s Representative (COR) identified in Section G has been delegated authority to inspect and accept all services, reports, and deliverables required by the contract.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The progress, success and impact of the Contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The Quality Assurance Surveillance Plan (QASP) is a management process with the intent of encouraging maximum performance, efficiencies, and cost effectiveness by the Contractor and can be modified at any time by the Government.

The QASP will be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract. The QASP may require modification and/or updates after selection for award to reflect the Contractor’s known strengths and weaknesses. The QASP is a “living” monitoring process that should be discussed, reviewed, and updated regularly but no less https://www.acquisition.gov/far/ http://www.usaid.gov/ads/policy/300/aidar http://www.usaid.gov/ads/policy/300/300 than on an annual basis. It is based on the premise that the Contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract.

The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate. It is the Contractor's responsibility to follow up with the COR to ensure the QASP monitoring process is implemented and updated.

The QASP is incorporated as a component of the activity Monitoring, Evaluation, and Learning (MEL) Plan.

[END OF SECTION E]

SECTION F—DELIVERIES OR PERFORMANCE

NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY

REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract. Full text of the FAR clauses is available at https://www.acquisition.gov/far/ and full text of the AIDAR clauses is available at http://www.usaid.gov/ads/policy/300/aidar and http://www.usaid.gov/ads/policy/300/300.

FEDERAL ACQUISITION REGULATION (FAR) (48 CFR Chapter 1)

Number Title Date 52.242-15 Stop-Work Order (AUG 1989) 52.242-15 Stop-Work Order – Alternate I (APR 1984)

PERIOD OF PERFORMANCE

The period of performance for this contract is five (5) years from [TBD] to [TBD] (subject to the conditions set forth in Section H.22)

[Note to Offerors: The language in brackets will be added to the award if it is based on the Modified Foreign Assistance waiver. If the apparently successful offeror does not require a waiver, this additional language will be deleted from the award document.]

PLACE OF PERFORMANCE

The place of performance for this contract is Cambodia.

PERFORMANCE STANDARDS

Evaluation of the Contractor’s performance must be conducted in accordance with the performance standards set forth in the contract, the Contractor’s overall performance toward achievement of the objectives in Section C, and provision of deliverables in Section F of the contract, and the Contractor’s compliance with all other terms and conditions of the contract.

Each evaluation will be conducted jointly by the COR and the CO and must form the basis of the Contractor’s performance record with regard to this Contract as required in FAR Part

42.15 and AIDAR 742.15.

https://www.acquisition.gov/far/ http://www.usaid.gov/ads/policy/300/aidar http://www.usaid.gov/ads/policy/300/300

The Contractor’s performance will be evaluated annually and at contract completion, in accordance with the Contractor Performance Assessment Reporting System (CPARS), utilizing at a minimum, the following factors:

• Technical/Quality of Product or Service;

• Schedule/Timeliness;

• Cost Control;

• Management or Business Relations;

• Small Business Subcontracting (as applicable);

• Regulatory Compliance;

• Other areas (as applicable) (e.g., late or nonpayment to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with contract terms and conditions, defective cost or pricing data, terminations, suspension and debarments).

The COR and CO will also evaluate on an annual basis the Contractor’s adherence to the performance standards included in the Quality Assurance Surveillance Plan (QASP) in Section E.3.

KEY PERSONNEL

Key personnel will have demonstrated expertise to fulfill the responsibilities of their respective positions in achieving the goals of this Activity. They will combine strong technical and managerial competencies and skills, a thorough understanding of the development context, the ability to communicate and collaborate effectively with a broad range of partners, and strong facilitation and negotiation skills. If they occupy supervisory or team leader positions, they will have proven personnel management and staff development skills. Key personnel, in the aggregate, will, at a minimum, have considerable experience in

(a) performing technical or administrative areas of importance to the success of this Activity;

(b) building and advancing productive working relationships with partners in beneficiary communities, private sector organizations, and development partners in civil society, NGOs, the host government, and other institutions; and (c) working in complex projects in a teamwork fashion with a diverse set of colleagues.

All key personnel must be fluent in English.

(a) The key personnel that the Contractor must furnish for the performance of this contract are as follows:

1. Chief of Party (COP)

2. Deputy Chief of Party (DCOP)

3. Youth Engagement Coordinator

4. Grants Manager

(b) Key personnel are considered essential to the successful performance of this contract. The Contractor will provide key personnel who are dedicated to the contract on a full-time basis, unless otherwise approved by the CO.

(c) The failure to provide the key personnel may be considered nonperformance unless such failure is beyond the control, and through no fault or negligence, of the Contractor.

(d) Prior to replacing any key personnel, the Contractor must immediately notify both the CO and the COR, preferably 30 days prior to the key personnel’s departure, but at a minimum two (2) weeks in advance. This notification must be submitted in writing and will provide written justification for the departure of the key personnel along with a proposed replacement or a timeline to propose a replacement in sufficient detail so that the Contractor and USAID can evaluate any potential impacts on project performance.

(e) The Contractor must not replace any of the key personnel without the prior written approval of the CO.

(f) USAID reserves the right to adjust the number of key personnel during the performance of this contract.

(g) Minimum qualifications:

All proposed key personnel and any replacement for key personnel must meet the minimum qualifications.

1. Chief of Party (COP)

Major Responsibilities:

The Chief of Party will be responsible for the strategic direction, coordination, and management of the Advancing Youth Leadership Activity, including oversight of financial and overall contract management. The COP will serve as the principal interlocutor with USAID and key stakeholders within USAID implementing partners; development partners;

the host government; civil society organizations, and relevant private sector organizations, as appropriate. The COP will ensure the Activity meets stated results as per its goal and objectives and responds to reporting requirements in a timely manner. The COP has the leadership role in coordination among various partners, subcontractors, and grantees.

Minimum Qualifications Requirements:

• This position is considered for an Expatriate.

• Graduate degree in a social science, law, or other fields relevant to the Activity.

• 15 years of progressively responsible international experience managing similar programs.

• Demonstrated technical expertise managing and leading large civic engagement programs, soft-skill development, civil society, human rights, democracy and/or governance.

• Demonstrated experience in maintaining relationships with a broad range of stakeholders such as host government counterparts, development partners, implementing partners, civil society organizations, and private sector entities.

• Demonstrated capabilities in high-level strategic vision, innovative programming, and ability to lead a multidisciplinary team.

• Demonstrated experience with gender and social inclusion approaches.

• Demonstrated experience working in Southeast Asia is preferred.

2. Deputy Chief of Party (DCOP)

The DCOP will be responsible for the technical and administrative leadership of the AYL Activity and serve as the secondary institutional liaison with USAID. The DCOP will be responsible for the day-to-day management and administration of the AYL Activity.

USAID/Cambodia expects the DCOP to have significant technical expertise combined with strong communication skills.

• This position is for a Cambodian national.

• Bachelor or Graduate degree in social science, law, or other fields relevant to the

Activity.

• At least 8 years of progressively responsible experience managing civil-society and civic engagement-related programs in the democracy and governance sector.

• Proven leadership in the design, management, and implementation of similar sized programs.

• The ability to develop and communicate a common vision among diverse partners.

• The ability to lead multidisciplinary teams.

3. Youth Engagement Coordinator

The Youth Engagement Coordinator will be responsible for overseeing, implementing, and coordinating a variety of programs, and activities in relation to the leadership program and youth civic engagement. This would include, among other things, planning, outreach, data collection, and coordination with youth, civil society organizations, and private sector. The position is expected to develop, manage, and maintain strong working relationships with a broad range of stakeholders to promote their active engagement with youth, youth-led and youth-serving organizations, civil society organizations, and other entities as applicable.

He/she will provide administrative oversight, and logistical and coordination support to ensure the success of the programs designed to inspire, mobilize, and engage youth to improve and create positive community development.

• This position is considered for a Cambodian national.

• Bachelor or Graduate degree in international development, social science, business, law, communication, or related field.

• At least 7 years of demonstrated experience coordinating large and complex or international programs including on soft skill or skill development, youth empowerment, civil society, and, among others, civic education.

• Demonstrated experience in capacity building initiatives for youth and community groups, and in community mobilization, coordination, and facilitation.

• Demonstrated ability to develop and manage civic engagement-focused grants.

• Knowledge and experience on gender and social inclusion.

• Good understanding of youth networks and civil society organizations in Cambodia and its development context.

• Solid communication, interpersonal, negotiation, and relation management skills and experience.

• Demonstrated experience in building and maintaining relationships and networks with individuals, communities, development partners and other relevant stakeholders.

4. Grants Manager

Major Responsibilities:

The Grants Manager will be responsible for the overall management and execution of the grants under contract (GUC) portfolio of the AYL Activity. The position is very critical since the Activity anticipates a large and complex sub-grant component, working with large number of local entities in many provinces.

• This position is for a Cambodia national or an Expatriate.

• Bachelor or Graduate degree in finance, accounting, auditing, business administration, or other related field.

• At least 5 years of management experience in the administration of sub-grants and/or sub-contracts for international development projects.

• Demonstrated ability to develop and manage large civic engagement focused grants.

• Ability to manage and oversee many sub-grants and/or sub-contracts to local entities, including preparation of the solicitation, application review, negotiation, and awards.

• Ability to maintain the grant tracking system to ensure timely and correct execution of all grant agreements.

• Excellent organizational skills and ability to determine priorities and meet multiple deadlines.

• Experience working with civil society or local entities on issues related to development, democracy and governance.

• Extensive understanding of regulations and procedures pertaining to grants management and subcontracting is desirable.

REPORTS AND DELIVERABLES OR OUTPUTS

In addition to the requirements set forth for submission of reports in this section of the contract, and in accordance with AIDAR 752.242-70, Periodic Progress Reports, the Contractor must submit reports, performance objectives, deliverables, or outputs as further described below to the COR specified in Section G. All reports must be written in English. All Activity reports and deliverables will be submitted to the COR in an electronic format. Hard copies may be requested on a case-by-case basis as deemed appropriate by the COR. Unless otherwise noted below, narrative reports must be submitted in Microsoft Word or PDF and budgets in Excel. Work Plans and Reports will align with the U.S. Government fiscal year (October 1 - September 30). The Contractor must promptly notify the CO and COR of any problems, delays, or adverse conditions which materially impair the Contractor's ability to meet the reporting requirements of the contract. A description of the required reports is as follows, and due dates are noted in the table below:

SUMMARY OF KEY DELIVERABLES AND SCHEDULE

No Deliverables Due Date Approver

1 Annual Work Plans

Within 90 calendar days of the award for the first year, and 30 days before the beginning of the next USG fiscal year.

Reference Section F.6.1

COR

2 Monitoring, Evaluation, and Learning (MEL) Plan including Collaborating, Learning, and Adapting (CLA) Plan, and Quality Assurance Surveillance Plan (QASP)

Within 90 calendar days of the award for the first year, and 45 days before the beginning of the next USG fiscal year.

Reference Section F.6.2

COR

3 Communication and Outreach Plan Within 60 calendar days of the award.

Reference Section F.6.3

COR

4 Gender and Inclusive Development Analysis (GIDA) and Gender and Inclusive Action Plan (GIAP)

Within 90 calendar days of the award for GIDA and within 150 days of the award for.

Reference Section F.6.4

COR

5 Grants Under Contract (GUC) Manual

Within 90 calendar days of the award. Final due within 30 days after the receipt of USAID comments to the draft.

Reference Section F.6.5

CO (concurred by

COR)

6 Quarterly Performance Reports, including an activity schedule which contains a three-month forward-looking calendar of public events

Within 30 calendar days after the end of each quarter of the USG fiscal year (Quarter 1:

October 1 - December 31, Quarter 2: January 1

- March 31, and Quarter 3: April 1 - June 30).

Reference Section F.6.6

COR

7 Annual Performance Reports Within 30 days after the end of the USG fiscal year. Final due within 30 days after the receipt of USAID comments to the draft.

Reference Section F.6.7

COR

8 Performance and Geographic Information Management System

(PGIMS)

Within 90 days of the approval of the Annual Work Plan and approval of the MEL Plan.

Reference Section F.6.8

COR

9 Quarterly Financial Reports No later than two weeks following the end of each USG fiscal year quarter.

Reference Section F.6.9

COR and Office of Financial Management

(OFM)

10 Quarterly Accrual Reports Within 20 days before the end of each USG fiscal year quarter (i.e.

March 10, June 10, September 10, and December 10).

Reference Section F.6.10

COR/OFM

11 Final Report No less than 45 calendar days prior to the contract completion date.

Reference Section F.6.11

COR

12 Annual Reporting of Foreign Taxes Every April 16th.

Reference Section H.30

COR/OFM

13 Annual Report of Government Property in Contractor’s Custody

Last lay of contract year.

Reference Section I.12

COR

14 Submission of Datasets to DDL 30 days after the dataset has been used.

Reference Section H.2

COR

15 Submission of Small Business Subcontracting Report (For Large Business only) to eSRS (web based)

Within 30 calendar days after the close of each calendar.

Reference FAR 52.219-

CO and COR

16 Other Reports As requested by the CO or the COR.

Reference Section F.6.12

CO and COR

17 Demobilization Plan, Closeout Plan and Disposition Plan

No less than six months prior to the completion date of the contract.

Reference Section F.6.13

CO and COR

Annual Work Plans

The Annual Work Plan details how the Contractor will use the work plan year effectively to achieve the contract’s objectives. This document will identify a logical sequence of steps to be undertaken to implement each project component. Annual Work Plans are living documents and may be amended as needed to address changes in context or conditions over the course of project implementation at the initiative of the Contractor or USAID and with the approval of the COR. Resources such as USAID’s Collaborating, Learning, and Adapting Toolkit may be helpful in the development of the work plan. The COR will review and provide a written approval of the Annual Work Plan to the Contractor. Failure to have an approved work plan in place may be viewed as a failure to comply with essential terms and conditions of the award.

Initial Annual Work Plan: The first Annual Work Plan will cover the period from the contract effective date through the end of the next U.S. fiscal year (i.e. through September 30, 2024).

Subsequent Annual Work Plans: Subsequent Annual Work Plans are due no later than 30 calendar days before the end of the fiscal year (September 1). These plans will follow the same format as the initial Annual Work Plan. In addition, the subsequent Annual Work Plan must include project adjustments reflecting lessons learned and adaptive management actions taken from prior year implementation.

Annual Work Plan Guidelines: The initial Annual Work Plan will include implementation plan, management plan, indicators that the Contractor proposes to measure and monitor progress toward achievement of results, consistent with the MEL Plan, pending completion of the baseline survey. The work plan shall include the activities planned to be conducted; the site(s) where they will be conducted; benchmarks/milestones and draft annual performance targets, pending completion of the baseline survey; the outputs/outcomes which the Contractor expects to achieve; and the inputs planned to be provided by the Contractor, during the work plan period. Included shall be an explanation of how those inputs are expected to achieve the outputs/outcomes and benchmarks/milestones. will also describe how the program plans to work with the partners and, if applicable, other USG-funded programs in-country, as well as the private sector, other donors, and in-country partners. The initial Annual Work Plan shall also include an inclusion strategy for people from marginalized and vulnerable backgrounds and consider whether persons with disabilities, ethnic minorities, boys and girls or women and men, and vulnerable communities are involved or affected differently by the AYL Activity. The Contractor will include the recommendations from the AYL Gender and Inclusion Action Plan (GIAP) into activity planning to maintain gender integration and balance in all activities.

The Contractor shall submit subsequent Annual Work Plans to the COR not later than 30 days prior to the start of the next fiscal year. These Annual Work Plans shall include updates of the performance indicators, which the Contractor proposes to use in the coming year. The Annual Work Plan shall be delineated by quarterly periods.

The subsequent Annual Work Plans will describe activities to be conducted at a greater level of detail and shall be clearly cross-referenced with the applicable sections in the Performance Work Statement (PWS). Included in the Annual Work Plan shall be an explanation of how those achievements are expected to contribute to the objective level results. An estimated budget and a pipeline analysis, identifying the anticipated inputs shall also be included.

Annual Work Plans will be subject to a six-month review and update, as appropriate.

All work plan activities must be within the scope of the contract and the activities shall not change the scope of the contract or any contract terms and conditions in any way. Such changes must be approved by the CO, and subject to the delegation of authority, the COR, in advance and in writing.

The Contractor shall submit copies of any proposed modifications to the Annual Work Plan to the COR for review and approval. Any such modification must be within the scope of the contract. Should any discrepancy exist, the language in the PWS shall take precedence over the language in the Annual Work Plan.

Annual Work Plan Standards: Annual Work Plans will not exceed 50 pages with annexes and must include an associated timetable and budget. The Contractor’s Annual Work Plan will describe, in a concise manner, how the Contractor intends to organize the year’s work including establishing project priorities and explaining how the Contractor will organize responsibilities amongst Contractor staff to ensure accomplishment of the tasks. All interventions described in the Annual Work Plan must be within the scope of the contract.

USAID will review and comment on the initial draft first-year and subsequent Annual Work Plans within 30 days of receipt. The Contractor shall then submit electronically the Annual Work Plans to the USAID COR for approval not later than 15 days from receipt of USAID's comments.

Monitoring, Evaluation and Learning (MEL) Plan

The MEL Plan is a critical tool for planning and managing the process of monitoring, evaluating, and analyzing the performance of the activity. It also serves as the document to guide learning and adaptive management practices to increase performance efficiency and effectiveness. Therefore, at a minimum, the MEL Plan must contain the following sections:

• Introduction: This section introduces the Activity MEL Plan, describes the structure of the plan, sets the time period covered by the plan, and describes how it will be maintained and updated.

• Theory of Change: This includes a brief description of the activity’s theory of change (the “if, then” statement).

• Logic Model (optional): If included, this section illustrates a logic model that graphically depicts the activity’s theory of change.

• Monitoring Plan: This outlines the activity’s monitoring approach, including monitoring processes and systems. This section will include a ‘Performance Monitoring’ section, which describes the efforts to monitor activity performance. A summary of the performance indicators that will be reported to USAID should be listed in the Annex, using the template found in this link (https://usaidlearninglab.org/sites/default/files/resource/files/template_- _performance_indicator_summary_table-2021-02-03-025_final2021.docx). Each indicator must have a Performance Indicator Reference Sheet (PIRS), baseline value and date, and, at least, annual targets for the life-of-the-project. In addition, the Contractor may propose context indicators to measure factors outside the control of USAID, but that have the potential to affect the achievement of expected results.

The Contractor shall identify indicators for each identified result in the Performance Work Statement (PWS). The Contractor is expected, to the extent practicable, to include indicators which reflect the level of participation by typically disenfranchised groups, such as indigenous groups, ethnic/religious minorities and people with disabilities. The Contractor must refer to the sections on Gender and Inclusive Development analysis and include appropriate indicators to measure the AYL activity-supported program outcomes in these areas. Indicators will be disaggregated by gender, ethnicity, geographic location, and age wherever possible.

In developing the MEL Plan, the Contractor should follow the guidance outlined in USAID’s How-To Note for the Activity Monitoring, Evaluation, & Learning (MEL) Plan document: https://usaidlearninglab.org/library/how-note-activity-monitoring-evaluation-and-learning-plan. The Contractor is highly encouraged to utilize the MEL Plan template that will be provided by the COR. The Contractor must submit MEL data, including activity and beneficiary location data that was used in the quarterly and annual reports, as the annexes of the reports. The Contractor may refer to www.youthpower.org for relevant resources and materials regarding youth programming. When developing the MEL Plan, the Contractor may refer to illustrative youth indicators contained therein.

• Collaborating, Learning, and Adapting (CLA) Plan: The MEL Plan will include a CLA Plan section that contains learning questions related to the theory of change or knowledge gaps and plans to address them. This section will also describe plans for strategic collaboration with USAID and other activities or stakeholders; reflection opportunities; how the implementing partner will use new knowledge and learning for adaptations; and plans for knowledge capture and sharing at closeout. The CLA plan will include a learning agenda that provides opportunities to reflect on progress, review challenges and successes, and learn from failure. The CLA plan will incorporate learning into the implementation of the activity, including an explanation of the process by which adjustments will be made. As part of CLA, the MEL plan should be revised as needed in response to events that may occur during the life of the Activity such as modifications to the Activity, changes in operational context, and amendments to USAID mandatory standard indicators and indicator disaggregate categories. All revisions must be approved in writing by the COR.

https://usaidlearninglab.org/sites/default/files/resource/files/template_-_performance_indicator_summary_table-2021-02-03-025_final2021.docx https://usaidlearninglab.org/sites/default/files/resource/files/template_-_performance_indicator_summary_table-2021-02-03-025_final2021.docx https://usaidlearninglab.org/library/how-note-activity-monitoring-evaluation-and-learning-plan https://usaidlearninglab.org/library/how-note-activity-monitoring-evaluation-and-learning-plan http://www.youthpower.org/ https://www.youthpower.org/positive-youth-development-pyd-indicators https://www.youthpower.org/positive-youth-development-pyd-indicators

• Evaluation Plan: If intending to conduct any specific internal evaluations using

USAID funds, then complete the internal evaluation table for each evaluation expected over the life of the activity, along with other information including types, purposes and expected use, key questions, and tentative schedules. USAID may conduct performance evaluations on this activity. Therefore, this section will also describe how the activity will collaborate with the evaluation team and use the evaluation’s findings.

• Quality Assurance Surveillance Plan (QASP): The plan should specify 1) all work requiring surveillance; and 2) the method of surveillance. At a minimum, the QASP must cover all indicators included in the Fixed Fee Schedule.

• Resources:…