AWD_Secure_Transport_Vans_–_ADA_Compliant.pdf

Event Description THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.

The State of Minnesota, acting through its designated procurement authority, is conducting a solicitation to establish one or more contract(s) for the purchase and delivery of three (3) Americans with Disabilities Act (ADA) Compliant, All Wheel Drive (AWD) Secure Transport Vans for the State of Minnesota Fleet Services.

Additional purchases may be made in accordance with Exhibit C, Section 12: Right to Add.

The State reserves the right to award multiple Contractors if the State believes that is in the State’s best interest. The State reserves the right to use any Contract that may result from this Solicitation.

SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation Must be submitted in writing to paul.thomas@state.mn.us no later than November 11, 2026, 3:00 p.m. Central Time. All questions received by the cutoff date and time will be responded to via an addendum.

Contact regarding this solicitation with any State personnel other than the contact listed above may result in rejection of the response.

IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE.

General Comments

* Submit all requested documentation, including, but not limited to, the following documents:

1. Attachment A: Responder Declarations

2. Attachment B: Exceptions to State's Standard Terms and Conditions

3. Attachment D: Responder Forms- Workforce and Equal Pay Declaration Page

4. Attachment E: Additional Information

5. Attachment F: Technical Sheets

6. Attachment G: Certifications

7. Exhibit D: Price Schedule

General Questions Question Ideal Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )

Event Details

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Thomas,Paul Phone:

Fax #:

Email: Paul.thomas@state.mn.us

Event ID Format Type Page G0210-2000018765 Sell RFx 1 Event Round Version 1 1 Event Name AWD Secure Transport Vans – ADA Compliant Start Time Finish Time

11/03/2026 15:00:00 CST 11/20/2026 15:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.

You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Required: Yes Ideal Resp Reqd? No

Response Comments

Upload all required or requested attachments here.

Required: Yes Ideal Resp Reqd? No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Thomas,Paul Phone:

Fax #:

Email: Paul.thomas@state.mn.us

Event ID Format Type Page G0210-2000018765 Sell RFx 2 Event Round Version 1 1 Event Name AWD Secure Transport Vans – ADA Compliant Start Time Finish Time

11/03/2026 15:00:00 CST 11/20/2026 15:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Line Details No Bid:

Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No

Description: Use the Exhibit D: Price Schedule and review Attachment C for additional instructions. Pricing entered at the unit line level in SWIFT will not be evaluated. If asked to enter a price at the unit line level in SWIFT, you may enter $0.01

Question Response Use the Exhibit D: Price Schedule and review Attachment C for additional instructions.

Pricing entered at the unit line level in SWIFT will not be evaluated. If asked to enter a price at the unit line level in SWIFT, you may enter $0.01

Required: No Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Thomas,Paul Phone:

Fax #:

Email: Paul.thomas@state.mn.us

Event ID Format Type Page G0210-2000018765 Sell RFx 3 Event Round Version 1 1 Event Name AWD Secure Transport Vans – ADA Compliant Start Time Finish Time

11/03/2026 15:00:00 CST 11/20/2026 15:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Thomas,Paul Phone:

Fax #:

Email: Paul.thomas@state.mn.us

Event ID Format Type Page G0210-2000018765 Sell RFx 4 Event Round Version 1 1 Event Name AWD Secure Transport Vans – ADA Compliant Start Time Finish Time

11/03/2026 15:00:00 CST 11/20/2026 15:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Use the Exhibit D: Price Schedule and review Attachment C for additional instructions. Pricing entered at the unit line level in SWIFT will not be evaluated. If asked to enter a price at the unit line level in SWIFT, you may enter $0.01

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: ADMIN OSP EVENTS

ADMIN OSP EVENTS

United States

Quantity: 1 Due Date: 11/04/2026 Freight Terms:

Ship Via:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Thomas,Paul Phone:

Fax #:

Email: Paul.thomas@state.mn.us

Event ID Format Type Page G0210-2000018765 Sell RFx 5 Event Round Version 1 1 Event Name AWD Secure Transport Vans – ADA Compliant Start Time Finish Time

11/03/2026 15:00:00 CST 11/20/2026 15:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Administration Department Contact: Thomas,Paul Phone:

Fax #:

Email: Paul.thomas@state.mn.us

Event ID Format Type Page G0210-2000018765 Sell RFx 6 Event Round Version 1 1 Event Name AWD Secure Transport Vans – ADA Compliant Start Time Finish Time

11/03/2026 15:00:00 CST 11/20/2026 15:00:00 CST

Event Currency: US Dollar Bids allowed in other currency: No