AWARD Water Treatment Services for Fayette Co.pdf

Fayette County Public Schools Purchasing Department

205 LaFayette Avenue, LaFayette Educational Center, Building A, Fayetteville, GA 30214

(770) 460-3535 ext. 1043 or purchasing@fcboe.org

Notice of Intent to Award Water Treatment Services for Fayette County Public Schools (RFP 24-026-075)

May 3, 2024

The Fayette County Public Schools Purchasing Department would like to thank all respondents who participated in this solicitation.

The intent of this notice is to communicate the preliminary results of the selection process performed by the Purchasing Department and end-users. This is not an acceptance of your response, nor is it a confirmation of a contract or order. Based on the dollar value of this solicitation, final approval may be required from the Superintendent or the Board of Education as required by policy.

Selected Respondent:

BenCon Enterprises dba Superior Water Services 834 West Atlanta Street Marietta, Georgia 30060

Award Term:

May 3, 2024 - June 30, 2027

The following staff may be contacted for more information:

For project coordination including ordering and delivery:

Matt Wucher, Maintenance Supervisor 770-460-3522 and wucher.matt@fcboe.org

For contract/solicitation questions:

Jamie Marrero, Purchasing Associate 770-460-3522 or marrero.jamie@fcboe.org

For accounts payable or billing information:

Finance Department, Accounts Payable 770-460-3535 or invoices.finance@fcboe.org

Attachments:

Tabulations mailto:purchasing@mail.fcboe.org mailto:wucher.matt@fcboe.org mailto:marrero.jamie@fcboe.org mailto:invoices.finance@mail.fcboe.org

Tabulations

Vendor Name Tabulated Score Annual Project Cost Garratt-Callahan Company 56.8 $91,355.16 Premier Water 69.8 $57,249.24 Nalco Water 37 $100,800.00 Superior Water Services 97 $35,248.56 Momar 69.1 $81,420.00

Garratt Callahan

Reference Specification Points Possible Points Awarded General Specifications Scoring

Respondent provided completed Respondent Information Form, as required. 4 4 Respondent provided completed Cost Proposal, as required. 5 5 Respondent provided Product Data, as required. 5 2.5 Respondent has provided completed Business Capability Form, as required. 5 3 Respondent provided Letters of Recommendation, as required. 6 3 Respondent provided current Certificate of Insurance meeting minimum requirements, as required. 5 0 Respondent provided completed W-9 Form, as required. 5 5 Respondent Provided completed E-Verify documents, as required. 5 5

SECTION TOTAL 40 27.5

Technical Specifications Scoring

Technical specifications met or exceeding the minimum requirements 10 10

SECTION TOTAL 10 10

Pricing Analysis

Monthly Cost Annual Cost Water Treatment Services $7,612.93 $91,355.16 Total Project Cost (Annual) $91,355.16

SECTION TOTAL 50 19.3

TOTAL TABULATED SCORE 100 56.8

Notes: Respondent provided a list of chemical products that would be used but did not provide a copy of the Product Data, as required. -2.5 Points

Business Capability Form was not notorized, as required. -2 Points

Only received one (1) of the three (3) Letters of Recommendation (as required) with a completed Reference Form. -3 Points Current Certificate of Insurance was not submitted with bid, as required. -5 Points

Premier Water

General Specifications Scoring

Respondent provided completed Respondent Information Form, as required. 4 4 Respondent provided completed Cost Proposal, as required. 5 5 Respondent provided Product Data, as required. 5 5 Respondent has provided completed Business Capability Form, as required. 5 2 Respondent provided Letters of Recommendation, as required. 6 3 Respondent provided current Certificate of Insurance meeting minimum requirements, as required. 5 0 Respondent provided completed W-9 Form, as required. 5 5 Respondent Provided completed E-Verify documents, as required. 5 5

SECTION TOTAL 40 29

Technical Specifications Scoring

Technical specifications met or exceeding the minimum requirements 10 10

SECTION TOTAL 10 10

Pricing Analysis

Monthly Cost Annual Cost Water Treatment Services $4,770.77 $57,249.24 Total Project Cost (Annual) $57,249.24

SECTION TOTAL 50 30.8

TOTAL TABULATED SCORE 100 69.8

Notes: Business Capability Form was not notarized, as required. Respondent submitted a response on a copy of their letterhead, instead of the document provided with the bid package.

-3 Points

Respondent did not provide three (3) Letters of Recommendation, as required. Respondent submitted a list of references with bid submission instead. -3 Points Respondent did not provide Certificate of Insurance, as required. -5 Points

Nalco Water

General Specifications Scoring

Respondent provided completed Respondent Information Form, as required. 4 2 Respondent provided completed Cost Proposal, as required. 5 2.5 Respondent provided Product Data, as required. 5 0 Respondent has provided completed Business Capability Form, as required. 5 0 Respondent provided Letters of Recommendation, as required. 6 0 Respondent provided current Certificate of Insurance meeting minimum requirements, as required. 5 0 Respondent provided completed W-9 Form, as required. 5 5 Respondent Provided completed E-Verify documents, as required. 5 0

SECTION TOTAL 40 9.5

Technical Specifications Scoring

Technical specifications met or exceeding the minimum requirements 10 10

SECTION TOTAL 10 10

Pricing Analysis

Monthly Cost Annual Cost Water Treatment Services $8,400.00 $100,800.00 Total Project Cost (Annual) $100,800.00

SECTION TOTAL 50 17.5

TOTAL TABULATED SCORE 100 37

Notes: Respondent Information Form is not completed, as required. Missing Point of Contact, signature, and date. -2 Points

Cost Proposal is not completed, as required. Missing signature, date, and name of representative. Additional terms listed on the Cost Proposal sheet, when this type of documentation is required separatley.

-2.5 Points

Product Data not provided, as required. -5 Points

Business Capability Form is not completed, as required. -5 Points

Letters of Recommendation (3) not provided, as required. -6 Points Current Certificate of Insurance not provided, as required. Respondent provided an expired Memorandum of Insurance. -5 Points Completed E-Verify documents not provided, as required. -5 Points Respondent made notes throughout the solicitation package indicating possible conflict of Fayette County Public Schools General Terms and Conditions.

Superior Water

General Specifications Scoring

Respondent provided completed Respondent Information Form, as required. 4 4 Respondent provided completed Cost Proposal, as required. 5 5 Respondent provided Product Data, as required. 5 5 Respondent has provided completed Business Capability Form, as required. 5 5 Respondent provided Letters of Recommendation, as required. 6 3 Respondent provided current Certificate of Insurance meeting minimum requirements, as required. 5 5 Respondent provided completed W-9 Form, as required. 5 5 Respondent Provided completed E-Verify documents, as required. 5 5

SECTION TOTAL 40 37

Technical Specifications Scoring

Technical specifications met or exceeding the minimum requirements 10 10

SECTION TOTAL 10 10

Pricing Analysis

Monthly Cost Annual Cost Water Treatment Services $2,937.38 $35,248.56 Total Project Cost (Annual) $35,248.56

SECTION TOTAL 50 50

TOTAL TABULATED SCORE 100 97

Notes:

Momar

General Specifications Scoring

Respondent provided completed Respondent Information Form, as required. 4 4 Respondent provided completed Cost Proposal, as required. 5 5 Respondent provided Product Data, as required. 5 5 Respondent has provided completed Business Capability Form, as required. 5 5 Respondent provided Letters of Recommendation, as required. 6 6 Respondent provided current Certificate of Insurance meeting minimum requirements, as required. 5 2.5 Respondent provided completed W-9 Form, as required. 5 5 Respondent Provided completed E-Verify documents, as required. 5 5

SECTION TOTAL 40 37.5

Technical Specifications Scoring

Technical specifications met or exceeding the minimum requirements 10 10

SECTION TOTAL 10 10

Pricing Analysis

Monthly Cost Annual Cost Water Treatment Services $6,785.00 $81,420.00 Total Project Cost (Annual) $81,420.00

SECTION TOTAL 50 21.6

TOTAL TABULATED SCORE 100 69.1

Notes:

Respondent provided a current Certificate of Insurance, as required. Certificate did not list Fayette County Public Schools as the certificate holder. -2.5 Points