Award W912MM-24-P-0002.pdf

SEE ADDENDUM

(No Collect Calls)

W912MM23Q0034 29-Sep-2023

b. TELEPHONE NUMBER

605-737-6768

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 12 Oct 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.910-265-5233

W912MM9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

W912MM24P0002 30-Oct-2023

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SHELLY J THOMSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0012040168

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

MONTY C. EISENBRAUN / CONTRACTING OFFICER

See Schedule $23,517.59

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: SEE SCHEDULE

.12-Oct-2023 YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN W912MM-23-P-0034 HDS

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE 6XRG6 FACILITY

OFFEROR CODE

USPFO SD PURCHASING & CONTRACTING

2823 WEST MAIN STREET

RAPID CITY SD 57702-8186

HUMAN DOMAIN SOLUTIONS, LLC

JESSI HOLLAND

403 E MONROE AVE

ALEXANDRIA VA 22301-1624

DFAS-INDY VP GFEBS HQ0670

8899 E 56TH STREET

INDIANAPOLIS IN 46229-3800

18a. PAYMENT WILL BE MADE BY CODE HQ0670

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE

SEE ITEM 9

15. DELIVER TO CODE W56TJS 16. ADMINISTERED BY

NET 30 Days

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W56TJS - JFHQ

YELLOW RIBBON COORDINATOR

2823 WEST MAIN STREET

RAPID CITY SD 57702

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$40,000,000

NAICS:

721110

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

X

EMAIL: monty.c.eisenbraun.mil@army.mil

(605) 737-6738TEL:

31c. DATE SIGNED

30-Oct-2023

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF34

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912MM24P0002

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

for

Training Services 109th Post-Mobilization Yellow Ribbon Reintegration Event

1.0 General: This is a non-personal services contract to provide support for a Yellow Ribbon Reintegration Program (YRRP) event, 5-7 January 2024.

1.1. Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Services, as defined in this PWS.

1.1.1. Objectives: The contractor must provide for the requested meeting space and associated requirements, meals and childcare services for a two-day training event for the 109th Post-Mobilization Yellow Ribbon Reintegration Event. It is the responsibility of the contractor to ensure all requested requirements are met or exceeded. The contractor shall ensure there is a conducive learning environment/atmosphere at the event venue to support Yellow Ribbon presentations and training and shall provide Government personnel and their families that attend the event with quality accommodations and identified support services. This shall be performed by the contractor with monitoring by the Yellow Ribbon Coordinator POC.

1.1.2. Performance on 5 January 2024 will include access NLT 5:00pm, and the ability to set-up and conduct audio-visual check with hotel staff NLT 6:00pm.

1.1.3. Performance on 6-7 January 2024 will include access by 6:00am, Childcare services, meeting, vendor and childcare spaces, audio/visual (A/V) equipment and food/beverages will be secured by the contractor with monitoring by the Yellow Ribbon POC.

1.2. Background: The South Dakota Army National Guard will host a Yellow Ribbon Reintegration Event. The event is for Soldiers and their families deploying and returning from deployments. This will be a two-day event with childcare services. The goal is to prepare service and family members for mobilization, to sustain family during mobilization and to reintegrate service members with their families, communities, and employers when they return. The selected venue will provide the meeting, vendor, and childcare spaces, audio/visual (A/V) equipment and food/beverages for the event listed in this solicitation.

1.3. Reserved

1.4. Period of Performance (PoP): The Period of Performance shall be January 5-7, 2024.

5 January 2024 Ability to start set-up at 5:00pm and do audio/visual check NLT 6:00pm

6-7 January 2024 Audience Start Time End Time Adult 7:00 a.m. 6:00 p.m.

Youth (6 – 12 yrs. old) 7:00 a.m. 6:00 p.m.

Youth (13 – 17 yrs. old) 7:00 a.m. 6:00 p.m.

1.5. General Information:

Place and Performance of Services: This Yellow Ribbon Event will be held in Rapid City, SD. The contractor shall provide services between the hours of 0700 – 1800 on Saturday, 6-7 January 2024. The contractor shall, at all times, maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. Exact location will be given to offeror once awarded.

1.4.1.1 Telework: Teleworking is not authorized. The training needs of the SDNG Yellow Ribbon Program can only be met by in-person training sessions.

1.4.1.2 Reserved.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the privately owned venue that is being contracted for use by the SDNG; this includes fire, traffic, safety and security regulations while on the installation.

1.4.2 Reserved.

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is how it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical Exhibit 1, Performance Requirements Summary (PRS). A final QCP shall be submitted to the Government Point of Contact (GOV POC) NLT 10 days after contract award. After acceptance of the QCP, the contractor shall obtain the Contracting Officer’s (KO’s) acceptance in writing of any proposed changes to its QCP.

1.4.4 Quality Assurance (QA): The Government POC will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Antiterrorism/Operations Security (AT/OPSEC) - The contractor will protect controlled unclassified information (ie. Meeting times, number of personnel, etc.) pertaining to daily operations. The GOV POC will brief the vendor on what information needs to be protected, why it needs to be protected, and how to protect it.

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.7 Reserved

1.4.8 Reserved.

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the Contracting Officer (KO). The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the Government (GOV) POC to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Reserved.

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel: All travel, lodging, meals and other transportation will not be separately priced and not to be billed to the government. Any contractor travel, lodging or meals are the responsibility of the contractor.

1.4.13 Reserved

2.0 Definitions and Acronyms:

2.1. Definitions:

2.1.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2. Defective Service: A service output that does not meet the standard of performance associated with the

PWS.

2.1.3. Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5. Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6. Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7. Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8. Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9. Subcontractor: One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2. Acronyms:

AR Army Regulation AT/OPSEC Antiterrorism/Operational Security CM Contract Manager CNGBI Chief of National Guard Bureau Instruction DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services IA Information Assurance KO Contracting Officer NGB National Guard Bureau PII Personally Identifiable Information POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement

QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SCR Service Contract Reporting SDNG South Dakota National Guard SMFS Service Member and Family Support Office

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): No Government Furnished Property will be provided.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The contractor will be required to provide all written materials needed to adequately provide their training/childcare services. The contractor will be required to contact the venue location and coordinate all equipment they need to facilitate their training requirements.

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0 Requirements: The contractor shall provide services to support the Yellow Ribbon event, including childcare services, blocked lodging, meeting spaces, childcare spaces, meals, audio/visual and additional support items. The government shall provide a final count for childcare and food services seven (7) days prior to the event start date. This section will outline the specific requirements to for the 5-7 January, 2024 event that is outlined in paragraph 1.1.1 - 1.1.3.

5.1 Venue must have the ability to set aside a block of sleeping rooms, at the government rate. Payment or cost of these are not part of the contract. The rooms will be self-pay and the attendees will make their own reservations.

5.1.1. Meeting Room: Large room for general assembly to accommodate 170 people, round tables, and chairs for seating to include access to enough chairs for youth to join adults for buffet lunch.

1 stage or raised platform 1 podium with microphone stand 1 wireless microphone and 2 hand microphones for questions with house sound system Ability to connect to hotel Wi-Fi on government laptop 2-3 large projector screens 2-3 projectors and small tables for projectors or A/V carts 1 small presenters table by podium with water pitcher and glasses American and State Flag to be set up on each side of podium Trash cans, food tray stands, pens and paper will be in the room 1 water/beverage and snack stations with hand sanitizer at back of room 1 double sided buffet lines at back of room (adult lunch to be served buffet style and eaten in general assembly room)

5.1.2. Smaller Break-out Sessions Rooms- 4: Four smaller rooms to accommodate up to 50 people, round tables and chairs for seating.

1 podium with microphone stand 1 wireless microphone or 1 hand microphones for questions with house sound system per Ability to connect to hotel Wi-Fi on government laptop 1 projector screen per room 1 projector and small table for projectors or A/V carts per room 1 small presenters table by podium with water pitcher and glasses

5.1.3. Vendor Room: Large room for vendor booths by general session for resource tables and people to comfortably visit booths during breaks.

15 - six/eight-foot tables for vendor/resource booths.

2 - six/eight-foot table for registration and travel vouchers All tables will include tablecloths with skirting; 2 chairs at each table; trashcan accessible.

5.1.4. Youth Room: Large room for staff and 14 youth ages 6-17.

1 - six/eight-foot table with 2 chairs for registration outside the room.

Wi-Fi code will be provided.

Lunch for the youth will be served in this room (see menu). Plates, cups, utensils, and napkins will be provided for lunch and snacks.

Round tables with chairs to accommodate youth activities and meals.

Open space for seating and activity area.

Water station with cups, trash can, hand sanitizer, and Kleenex in the room.

5.1.5. Childcare Rooms : Large room for staff and 15 children ages birth to 5 years old. A Separate space for napping and must be furnished with pillows, blankets, cribs, and pack-n-plays.

1- six/eight-foot table with 2 chairs for registration outside the room.

Wi-Fi code will be provided.

Lunch for the kids will be served in this room (see menu). Plates, cups, utensils, and napkins will be provided for lunch and snacks.

Six-foot tables in room (no tablecloths) with chairs to accommodate children’s activities and meals.

Open space for seating, play area and daycare needs.

Water station with cups, trash can, hand sanitizer and Kleenex in the room.

5.1.6. CHILDCARE SERVICE: Childcare service requirements are for 15 children ages birth to 5. Childcare service hours are from 7:30 a.m. to 5:00 p.m. on Saturday 6 January 2024 and 7:30 a.m. to 3:00 p.m. on Sunday 7 January 2024.

Staff will be operational 30 minutes prior to start of event.

The provider-to-child ratios and group size are maintained in accordance with South Dakota state licensing regulations.

CPR certified managers and state certified personnel for up to 10 children ages birth to 7.

Equipment to include age-appropriate toys, cribs, highchairs, playpens and supplies as required.

Yellow Ribbon will provide facility space, meals, and snacks for children. Meals will not be provided for childcare staff.

The contractor will provide a list of all childcare staff, their phone numbers and proof of CPR certification to the Yellow Ribbon POC.

In accordance with DODI 6060.02, Child Care Programs, and DODI 1402.05, Background Check on Individuals in Department of Defense Child Development and Youth Programs, Section 3.4, two (2), Childcare providers must meet State licensing standards or school district requirements and policies for background checks. These background checks on staff members should be “favorably adjudicated”, cleared by the state to provide childcare for the government, and must have been completed within 12 months of the events.

Childcare Service Providers must provide a copy of a valid business license and proof of insurance.

The contractor and staff must wear nametags with their company name and company shirts or matching shirts/same color shirts so they can be easily identified.

The Yellow Ribbon POC will provide the contractor the final number of children 7 days prior to the event.

Provisions should exist to decrease the number of childcare providers needed and invoice for the final number.

5.1.7. FOOD: 170 Adults, 45 Youth and 15 Children provided on 6-7 January 2023 All day beverage service - Coffee (regular and decaf) tea (hot and iced) and water will be refreshed through the end of the day on Saturday and Sunday.

Adult Lunch time TBD – Day one meal: Taco Bar; tortilla chips, hard and soft shells, ground beef and diced chicken, chopped tomato, shredded lettuce, black olives, nacho cheese, sour cream, guacamole;

tossed salad with assorted dressings, lemonade, and water. Day two meal: Chicken Breast, starch, vegetable, tossed salad with assorted dressings, lemonade, and water.

Youth Lunch time TBD – youth price for adult buffet Child Lunch time TBD – chicken nuggets, macaroni and cheese, milk, and water.

Adult Break time TBD – variety of cut bars and cookies (no raisin or nuts) Youth Break time TBD – sugar and chocolate chip cookies with milk and water.

Child Break time TBD – sugar and chocolate chip cookies with milk and water.

Gluten free options for food and snacks must be available.

The Yellow Ribbon POC will provide the contractor the final number of adults, youth, and children 7 days prior to the event. Provisions should exist to decrease the amount of food and beverages needed and invoice for the final number.

5.1.8. ADDITIONAL REQUIREMENTS:

Site visit of contracted spaces to be scheduled with Yellow Ribbon POC.

Meeting and vendor spaces to be located away from pool and restaurant areas.

Each meeting room must have solid walls (no pipe and drape).

Access to hotel staff throughout event. Must provide floor manager’s cell phone number to Yellow Ribbon POC prior to event.

All contracted spaces must be set up and available by 5 p.m. on Friday, January 5th, 2024, through Sunday, January 7th 6 p.m.

A/V sound check will be conducted with hotel staff and the Yellow Ribbon POC at 6 p.m. Friday, January 5th, 2024.

Offer sufficient, free parking to all attendees and vendors throughout event.

All attendee numbers are estimates and final numbers will be provided within 7 days of event. Food and childcare service invoices will be adjusted to reflect final numbers.

5.2 Reserved.

5.3 Applicable Publications: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Date of Publication Mandatory or Advisory

Website

Chief National Guard Bureau Instruction (CNGBI) 8100.01, Encl. C, para 4h

29 September 2014 Mandatory https://www.ngbpmc.ng.mil/Portals/27/Pub lications/cngbi/CNGBI%208100_01%202014 0929_Extended%2020200327.pdf?ver=2019 ‐10‐04‐150718‐080

DODI 6060.02, Child Care Programs 01 September 2020 Mandatory DoDI 6060.02, "Child Development Programs (CDPs)," August 5, 2014, Change 2 Effective September 1, 2020 (whs.mil) and DODI 1402.05, Background Check on Individuals in Department of Defense Child Development and Youth Program

14 July 2016 Mandatory DoDI 1402.05, September 11, 2015;

Incorporating Change 1 on July 14, 2016 (whs.mil)

CONTRACTOR’s SDS

The Contractor Service Delivery Schedule identifies the major tasks or deliverables the contractor will be providing or accomplishing during the contract period. The schedule identifies the task standards, the acceptable level of quality and the primary method the Government will use to assess the contractor’s performance.

Performance Objective (Deliverable/Tasks)

Performance Standard Acceptable Quality Level

Surveillance Method / By Whom

Meeting Spaces -Contractor will ensure they provide all necessary meeting space requirements.

-Contractor will ensure they provided all additional requests: tables, a/v, water stations, acceptable atmosphere, adequate space, solid walls

-set-up, a/v sound checks and day of accessibility was on time

-parking was free and sufficient

-venue staff was on hand and accessible before and during the event

95% of time

-Observed/

GOV POC

-Observed/

GOV POC

-Observed/

GOV POC

-Observed/

GOV POC

GOV POC

Childcare Services -Contractor will ensure that insurance, certificates, licenses, background checks and all paperwork is current

-Contractor had adequate activities and supplies for the number of children present

-Contractor will ensure they are wearing appropriate uniform or name badges for identification.

-Contractor had the proper ratio of child/care giver

GOV POC

-Observed/

GOV POC

-Observed/

GOV POC

GOV POC

MEALS - CONTRACTOR’s SERVICE DELIVERY SCHEDULE Deliverable/Tasks Performance Standard Acceptable Quality

Level Surveilance Method

Meal -Food is hot, warm, fresh as appropriate -Portions are sufficient size

95% of time Observed/ GOV

POC

Cleanliness -Maintains cleanliness of dining area -Maintains cleanliness of serving equipment

95% of time Observed/ GOV

POC

Contractor Personnel -Contractor personnel have proper hygiene

- Contractor personnel wear proper serving attire

95% of time Observed/ GOV

POC

QUESTION AND ANSWER

*How many youth are expected/estimated‐ per the PWS 5.1.4‐ large room for staff & 14 youth‐ then PWS 5.1.7 states‐ food for 45 youth. The description on SAM's states 75 youth. CORRECT # is 45 Youth and 15 Children

*Will the youth be eating in the General Session as stated in PWS 5.1.1 or in the Youth room per PWS 5.1.4? 5.1.1.

The youth can eat in the general session area. The children will need to be eat in the room that they are being watched in.

*Is a PM snack for all attendees needed both days? PM snack both days.

*Will Sunday's event be complete by 1500 per the childcare end time (PWS 5.1.6) or till 1800 per the chart 1.4? Childcare should be till 1800 on Sunday.

*If necessary, can the 4 breakout rooms be set in theatre? As long as there is a sound barrier, and each section has the required hookups for Audio between the rooms a theatre setting is ok.

*How many lodging rooms you would like blocked for 1/5 & 1/6/24? 40 rooms are needed for the self‐pay lodging. Remember this is not part of your quote but has been asked to be addressed in the solicitation.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0010 1 Job $10,071.12 $10,071.12 Meeting Space

FFP

Supplies, Non-Personal

Meeting Space will include all Meeting, Vendor, Breakout, and Childcare rooms.

See Performance Work Statement paragraghs 5.1.1-5.1.5 for full details

Vendor POC: Jessi Holland Phone: 910-265-5233 Email:jessi.holland@human-domain.com

Government POC: MAJ Sarah I Wetzler Phone: 605-737-6540 Email: sarah.i.wetzler.mil@army.mil

FOB: Destination

PURCHASE REQUEST NUMBER: 0012040168

PSC CD: V231

NET AMT $10,071.12

ACRN AA

CIN: GFEBS001204016800001

$10,071.12

0020 1 Job $3,350.00 $3,350.00 Childcare

FFP

Services, Non-Personal

Childcare is estimated to have 15 children.

See Performance Work Statement paragraph 5.1.6 for full details.

FOB: Destination

NET AMT $3,350.00

CIN: GFEBS001204016800002

$3,350.00

0030 1 Job $10,096.47 $10,096.47 Meals

FFP

Services, Non-Personal

Meals See Performance Work Statement paragraph 5.1.7 for full details.

FOB: Destination

NET AMT $10,096.47

CIN: GFEBS001204016800003

$10,096.47

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0010 Destination Government Destination Government 0020 Destination Government Destination Government 0030 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0010 POP 05-JAN-2024 TO

07-JAN-2024

N/A W56TJS - JFHQ

YELLOW RIBBON COORDINATOR

2823 WEST MAIN STREET

RAPID CITY SD 57702

605-737-6075 FOB: Destination

W56TJS

0020 POP 06-JAN-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

0030 POP 06-JAN-2024 TO

N/A (SAME AS PREVIOUS LOCATION)

ACCOUNTING AND APPROPRIATION DATA

AA: 02120242024206500001131312520040120837 6100.9000021001

COST CODE: A18ST

AMOUNT: $23,517.59

ACRN CLIN/SLIN CIN AMOUNT

AA 0010 GFEBS001204016800001 $10,071.12

0020 GFEBS001204016800002 $3,350.00

0030 GFEBS001204016800003 $10,096.47

CLAUSES INCORPORATED BY REFERENCE

52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements

JAN 2017

52.204-13 System for Award Management Maintenance OCT 2018 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

NOV 2021

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

DEC 2022

52.212-5 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Products and Commercial Services (Deviation 2018-O0021)

SEP 2023

52.219-6 Notice Of Total Small Business Set-Aside NOV 2020 52.219-28 Post-Award Small Business Program Rerepresentation SEP 2023 52.222-3 Convict Labor JUN 2003 52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020 52.222-41 Service Contract Labor Standards AUG 2018

52.222-42 Statement Of Equivalent Rates For Federal Hires MAY 2014 52.222-50 Combating Trafficking in Persons NOV 2021 52.222-55 Minimum Wages for Contractor Workers Under Executive

Order 14026

JAN 2022

52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

SEP 2013

52.223-15 Energy Efficiency in Energy-Consuming Products MAY 2020 52.223-18 Encouraging Contractor Policies To Ban Text Messaging

While Driving

JUN 2020

52.225-13 Restrictions on Certain Foreign Purchases FEB 2021 52.232-33 Payment by Electronic Funds Transfer--System for Award

Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.244-6 Subcontracts for Commercial Products and Commercial

Services

SEP 2023

52.246-1 Contractor Inspection Requirements APR 1984 52.252-6 Authorized Deviations In Clauses NOV 2020 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7012 Safeguarding Covered Defense Information and Cyber

Incident Reporting

JAN 2023

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.223-7006 Prohibition On Storage, Treatment, and Disposal of Toxic or Hazardous Materials

SEP 2014

252.225-7001 Buy American And Balance Of Payments Program--Basic JAN 2023 252.225-7048 Export-Controlled Items JUN 2013 252.225-7056 Prohibition Regarding Business Operations with the Maduro

Regime

JAN 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JAN 2023

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

JAN 2023

252.247-7023 Transportation of Supplies by Sea JAN 2023

CLAUSES INCORPORATED BY FULL TEXT

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

(a) Definitions. As used in this clause--

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People's Republic of China.

Covered telecommunications equipment or services means--

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means--

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled--

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L.

115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

(c) Exceptions. This clause does not prohibit contractors from providing--

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement.

(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause:

(i) Within one business day from the date of such identification or notification: The contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause: Any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding paragraph (b)(2), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial products or commercial services.

(End of clause)

52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

(a) Definitions. As used in this clause--

Covered application means the social networking service TikTok or any successor application or service developed or provided by ByteDance Limited or an entity owned by ByteDance Limited.

Information technology, as defined in 40 U.S.C. 11101(6)--

(1) Means any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use-

(i) Of that equipment; or

(ii) Of that equipment to a significant extent in the performance of a service or the furnishing of a product;

(2) Includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources; but

(3) Does not include any equipment acquired by a Federal contractor incidental to a Federal contract.

(b) Prohibition. Section 102 of Division R of the Consolidated Appropriations Act, 2023 (Pub. L. 117-328), the No TikTok on Government Devices Act, and its implementing guidance under Office of Management and Budget (OMB) Memorandum M-23-13, dated February 27, 2023, "No TikTok on Government Devices" Implementation Guidance, collectively prohibit the presence or use of a covered application on executive agency information technology, including certain equipment used by Federal contractors. The Contractor is prohibited from having or using a covered application on any information technology owned or managed by the Government, or on any information technology used or provided by the Contractor under this contract, including equipment provided by the Contractor's employees; however, this prohibition does not apply if the Contracting Officer provides written notification to the Contractor that an exception has been granted in accordance with OMB Memorandum M-23-13.

(c) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts, including subcontracts for the acquisition of commercial products or commercial services.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://acquisition.gov

252.204-7018 PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS

EQUIPMENT OR SERVICES (JAN 2023)

(a) Definitions. As used in this clause--

Covered defense telecommunications equipment or services means--

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation, or any subsidiary or affiliate of such entities;

(2) Telecommunications services provided by such entities or using such equipment; or

(3) Telecommunications equipment or services produced or provided by an entity that the Secretary of Defense reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Covered foreign country means--

(1) The People's Republic of China; or

(2) The Russian Federation.

Covered missions means--

(1) The nuclear deterrence mission of DoD, including with respect to nuclear command, control, and communications, integrated tactical warning and attack assessment, and continuity of Government; or

(2) The homeland defense mission of DoD, including with respect to ballistic missile defense.

Critical technology means--

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled--

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C. 4817).

Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition. In accordance with section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91), the contractor shall not provide to the Government any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless the covered defense telecommunication equipment or services are covered by a waiver described in Defense Federal Acquisition Regulation Supplement 204.2104.

(c) Procedures. The Contractor shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service, to carry out covered missions, that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) Reporting.

(1) In the event the Contractor identifies covered defense telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, the Contractor shall report at https://dibnet.dod.mil the information in paragraph (d)(2) of this clause.

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause:

(i) Within 3 business days from the date of such identification or notification: The contract number; the order number(s), if applicable; supplier name; brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 30 business days of submitting the information in paragraph (d)(2)(i) of this clause: Any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of a covered defense telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial products or commercial services.

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice 2in1

(iii) For customary progress payments…