Award Synopsis - Recommendation of Award Roadside mowing Superior 2024.pdf

Michigan.gov/MiProcurement

Version 2021-1 Page 1 of 2

AWARD RECOMMENDATION

Notice of Intent to Award Number: 240000000365

The Michigan Department of Transportation’s purchasing office has completed the evaluation of RFP 240000001057, Roadside Mowing Services for MDOT Superior Region, Mackinac County, Engadine and St. Ignace garage and has recommended an award to C & H Mowing, Inc., in the amount of $461,586.00 pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Mark Morrison, Solicitation Manager Morrisonm@michigan.gov 517-275-1834

Background Information:

These Request for Proposal’s (RFP’s) was to solicit responses for selection of a Contractor to provide roadside mowing services to the Superior Region, MDOT, in Engadine and St. Ignace garage jurisdictions. The term of this contract is a three (3) year agreement, with two (2) one-year options.

Bidders:

The RFP was posted in SIGMA VSS on Friday, February 2, 2024, for fourteen (14) days. The following bidders submitted a proposal by the published due date of Friday, February 16, 2024 by

3:00 p.m., EST.

Bidder Address City, State Zip

SDVOB*

C & H Mowing Services, Inc.

918 S. 250 W. Hebron, IN 45341 No

B & B Landscaping, Inc. 5392 Pleasant Hill Dr. Fenton MI 48430 No

*SDVOB: Service-Disabled Veteran Owned Business https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48756---,00.html

Michigan.gov/MiProcurement

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EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

PROPOSAL INSTRUCTIONS, EVALUATION PROCESS

A. MANDATORY MINIMUM REQUIREMENTS. The State will evaluate each proposal on a PASS/FAIL basis based on the following factors:

Criteria Pass/Fail

1. Confidential Treatment Form is complete and signed

2. Vendor Questions are complete

3. Schedule A is complete

4. Schedule B is complete

5 Agreement with Standard Contract Terms

C & H Mowing, Inc. and B&B Landscaping, Inc. both passed the assessment on the factors outlined above.

B. EVALUATION PROCESS. If the mandatory minimum requirement is met, the State will evaluate and award the bidder who meets the specifications as determined by the State and who offers the lowest price to the State.

The full evaluation process is stated in the RFP Proposal Instructions. One bidder passed the assessment based on the factors outlined above.

II. Evaluation Method Responses to this solicitation were reviewed by Mark Morrison, Solicitation Manager, in collaboration with Nickolas LaChapelle, MDOT Superior region, Program Manager.

III. Pricing Summary

TOTAL

C & H Mowing, Inc. $461,586.00

B & B Landscaping, Inc. $597,492.00

IV. Award Recommendation:

Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to C & H Mowing, Inc. in the amount of $461,586.00.