Award Synopsis.2481.pdf
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- Attached to
- RFP FOR MICHIGAN LOTTERY VIDEOGRAPHER(S)
- Solicitation number
- NIA1 275 260000000902 1
- Issued by
- Michigan
About this file
This Award Synopsis document pertains to the Michigan Lottery's selection of videographer services for the state of Michigan. The Michigan Lottery solicited proposals for videographer services through an RFP process, with the award announcement documenting the successful contractor selection. The solicitation sought professional videography services to support the Michigan Lottery's marketing, promotional, and communications needs. The RFP process included specified response timelines and evaluation criteria to identify qualified videographers capable of delivering high-quality video content aligned with the organization's requirements.
The award synopsis identifies the selected contractor(s) and documents the contract award details, including the awarded entity, contract value, and contract term. The documentation reflects the completion of the competitive procurement process and establishes the basis for the videographer services engagement. As an award synopsis, this document serves as official notification of the procurement outcome and may include information regarding the award amount, contractor qualifications, and any applicable contract performance terms or conditions established through the RFP evaluation and selection process.
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Michigan.gov/MiProcurement
Version 2024-2 Page 1 of 4
AWARD RECOMMENDATION
Notice of Intent to Award Number: 260000000902 Notice of Intent to Award Date: 10/1/2026
The Bureau of Lottery office has completed the evaluation of RFP 260000002481 Lottery Drawing Videographer(s) and has recommended an award to Yanae Williams not to exceed $7,250.00 per year.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Nicole Bennett, Solicitation Manager MSL-RFP@Michigan.gov
(517) 335-5682
Background Information:
The Michigan Lottery seeks to contract with two (2) qualified, independent Contractors to record all Sunday drawings, midday and evening and other drawings when needed. The Contractor must be able to work independently with little or no supervision. Knowledge of and experience recording drawings is preferred.
Bidders:
The RFP was posted on SIGMA VSS on August 31, 2026, for twenty-one (21) days. The following bidders submitted proposals by the published due date of September 21, 2026.
Bidder Address, City, State, Zip Code SDVOB* GDBE**
Yanae Williams 20291 Van Antwerp St., Harper Woods, MI 48225 No No
Stephanie Tatum 23550 Church St., Oak Park, MI 48237 No No
*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise mailto:MSL-RFP@Michigan.gov
Version 2024-2 Page 2 of 4
EVALUATION SYNOPSIS
I. Evaluation Process
A responsible vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions: Evaluation Process Proposals receiving 80 or more technical evaluation points will have pricing evaluated and be considered for award.
Technical Evaluation Criteria Weight
1. Service Capabilities – Statement of Work (Requirements Section) 20
2. Availability – Statement of Work (Requirements Section) 40
3. Vendor Questions Worksheet (Sections 1-4, 6-7) 10
4. Prior Experience – Vendor Questions Worksheet (Section 5) Statement of Work (Requirements Section)
Total: 100
The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method
Responses to this solicitation were reviewed by an evaluation committee, which consisted of the following individuals:
Voting Advisory
Dion Floyd, Drawing Manager Michigan Bureau of State Lottery Drawing Unit
Nicole Bennett, Department Technician Michigan Bureau of State Lottery Department Services
Aaron Dickason, CTO/Deputy Commissioner
Michigan Bureau of State Lottery Technology and Gaming Operations
III. Evaluation Results
A. Bidder # 1 Yanae Williams
The Evaluation Team determined that Yanae Williams based on a score of 95, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
Total Score: 95/100
Version 2024-2 Page 3 of 4
B. Bidder # 2 Stephanie Tatum
The Evaluation Team determined that Stephanie Tatum based on a score of 10, did not meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria. Bidder was found to be deficient because the Bidder did not provide any evidence of video recording or drawing experience; nor did the bidder provide any days or hours of availability.
Total Score: 10/100
IV. Technical Evaluation Summary
Selection Criteria Yanae Williams Stephanie Tatum
1 Service Capabilities – Statement of Work (Requirements Section)
20 2
2 Availability – Statement of Work (Requirements Section)
40 0
3 Vendor Questions Worksheet (Sections 1-4, 6-7)
9 4
4 5. Prior Experience – Vendor Questions Worksheet (Section 5)
Statement of Work (Requirements Section)
26 4
Total 95 10
V. Pricing Summary
Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposal:
Contractor Dates Drawings Per Year
Amount Per Draw
Total
Yanae Williams
October 9, 2026 to September 30, 2027
58 $125.00 $7,250.00
October 9, 2027 to September 30, 2028
58 $125.00 $7,250.00
October 9, 2028 to September 30, 2029
58 $125.00 $7,250.00
Version 2024-2 Page 4 of 4
VI. Award Recommendation
Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.
Yanae Williams provided the best value to the State. Best value factors for Award Recommendation include: Service capabilities, availability, and prior experience.
Award Recommendation is made to Yanae Williams not to exceed $7,250.00 per year.
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