Award Recommendation - Treas Acct Mgmt System.docx

STATE OF MICHIGAN

ENTERPRISE PROCUREMENT

Department of Technology Management & Budget

525 W. Allegan Street, PO Box 30026, Lansing, MI 48909

Recommendation of Award

The Department of Technology, Management & Budget’s Procurement office has completed the evaluation of RFP # 171-180000000378 for an Investment Accounting and Portfolio Management Software as a Service System and has recommended an award to QED Financial Systems, Inc. (QED) in the amount of $3,366,310.78 pending State Administrative Board approval. More information on the State Administrative Board can be found at: State Administrative Board. The term of this contract is five base years, with five additional renewal option years.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Jarrod Barron, Solicitation Manager Barronj1@michigan.gov 517-284-7045 Bidders The RFP was posted on SIGMA on 12/7/2017. The following bidders submitted proposals by the published due date of 1/19/2018.

City, State Zip

SDVOB*

*SDVOB: Service-Disabled Veteran Owned Business

Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Per the Proposal Instructions, Section 8, the following were the Mandatory Minimum Requirements:

To avoid disqualification, the bidder must provide documentation to support the following. Failure to provide documentation will result in disqualification.

1. SOC 1 certification

2. SOC 2 Type II certification Only those proposals that meet the mandatory minimum requirements will be considered for evaluation.

Per the Proposal Instructions, Section 9, Evaluation Process, the following describes the evaluation steps:

If all mandatory requirements are met, the State will evaluate each proposal based on the following factors:

STEP 1 – TECHNICAL EVALUATION

Schedule A – Statement of Work Appendix B – Preliminary Enterprise Architecture Solution Assessment

Appendix A – Safeguard Requirements

Proposals receiving 80 or more technical evaluation points will have its pricing evaluated and considered for award.

STEP 2 – SAMPLE REPORTS (PASS/FAIL) Proposals receiving 80 or more technical evaluation points will be evaluated on their sample reports. The table below states the criteria upon which the reports will be evaluated.

Reader can easily follow line of reasoning. Logical connection of points.

STEP - 3 – PRICING. Proposals receiving 80 or more technical evaluation points (Step 1) and the proposed system sample reports having passed evaluation (Step 2) will have pricing evaluated and considered for award.

II. Evaluation Method Responses to this solicitation were reviewed by Joint Evaluation Committee, which consisted of the following individuals:

Jarrod Barron, DTMB Karen Stout, Treasury Semone James, Treasury Kristen Robel, Treasury Darrell Hill, DTMB David Conarton, II, DTMB

III. Evaluation Results The JEC determined that two of the three bidders’ proposals met the mandatory minimum requirements:

The JEC determined that one of the two bidders’ proposals met the minimum 80 technical evaluation point threshold. The JEC derived the technical scores below from the bidders’ written proposals:

EVALUATION SCORING SUMMARY

Schedule A – Statement of Work Appendix B – Preliminary Enterprise Architecture Solution Assessment

Appendix A – Safeguard Requirements

EVALUATION SCORING BREAKDOWN

Vendor Questions, Statement of Work, EASA

RFP SECTION

-6

-1

-1

-1

-1

-1

-1

-1

Requirements Matrix, Safeguard Requirements

RFP SECTION

-3

-1

-1

-1

Resume Templates

RFP SECTION

-15

Preliminary Project Plan

RFP SECTION

V. Sample Reports The JEC determined that the sample reports of the one bid meeting the minimum 80 technical evaluation point threshold met the State’s evaluation criteria.

VI. Pricing Summary Pricing was evaluated for Broadridge/QED, the bidder that passed technical evaluation. The following is a 5-year cost summary of this proposal:

VII. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of factors stated in Technical Evaluation Criteria of the RFP and price. The JEC has determined that QED Financial Systems, Inc. will provide the best value to the State. Therefore, the JEC recommends award be made to QED Financial Systems, Inc. in the amount of $3,366,310.78.

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