Award Recommendation St Ignace WC 2026.pdf
PDF 162 KB Posted
- Attached to
- St. Ignace Welcome Center Janitorial
- Solicitation number
- NIA1 591 260000000890 1
- Issued by
- Lake County, Michigan
About this file
This is an Award Recommendation document issued by the Michigan Department of Transportation (MDOT) Purchasing Unit for a janitorial and grounds maintenance contract at the St. Ignace Welcome Center in the MDOT Superior region. The solicitation, posted as Request for Proposal (RFP) 2600000002374 on the SIGMA VSS portal on September 4, 2026, sought a contractor to provide comprehensive janitorial and grounds maintenance services. The RFP allowed a 14-day response period, with proposals due on September 18, 2026. Two responsive bidders submitted proposals by the deadline. The recommended contract award is structured as a Master Agreement with an initial three-year term and two optional one-year extensions. The award was recommended on September 21, 2026, pending State Administrative Board approval.
The contract has been awarded to Lawn and Snow Outdoor Maintenance, LLC, located in Iron River, Michigan, in the amount of $281,976.00 for the three-year term, based on the lowest responsive and responsible bid. The competing bidder, 4M Building Solutions LLC of Saint Louis, Missouri, submitted a proposal for $283,824.00 over three years. Both bidders passed the mandatory evaluation criteria, which included completion of vendor questions worksheets, acceptance of standard contract terms, completion of Schedule A responses, completion of Schedule B, and submission of a confidential treatment form. Neither bidder qualified as a Service-Disabled Veteran Owned Business (SDVOB) or Geographically Disadvantaged Business Enterprise (GDBE). The evaluation was conducted by Solicitation Manager Mark Morrison in collaboration with Program Manager Nick LaChapelle.
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Michigan.gov/MiProcurement
AWARD RECOMMENDATION
Notice of Intent to Award Number: 260000000890
Notice of Intent to Award Date: 9/21/2026
The Department of Transportation, Purchasing Unit has completed the evaluation of Request for Proposal (RFP) 2600000002374 for Janitorial/Grounds Maintenance for the St. Ignace Welcome Center, MDOT Superior region and has recommended an award to Lawn and Snow Outdoor Maintenance, LLC. in the amount of $281,976.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Mark Morrison, Solicitation Manager.
Morrisonm@michigan.gov 517-275-1834
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide janitorial/grounds maintenance to the St. Ignace Welcome Center in MDOT Superior region. The term of this contract is a Master Agreement, 3 Year agreement, with 2, 1-Year Options to extend.
Bidders:
The RFP was posted on SIGMA VSS on Friday, September 4, 2026, for 14 days. The following bidders submitted proposals by the published due date of Friday, September 18, 2026.
Bidder Address, City, State, Zip Code SDVOB* GDBE** Lawn and Snow Outdoor Maintenance LLC
168 Caspian Cut Off Rd. Iron River, 49935 No No
4M Building Solutions
LLC
2827 Clark Ave Saint Louis, MO 63103 No No
*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise https://www.michigan.gov/dtmb/policies/state-ad-board https://www.michigan.gov/dtmb/policies/state-ad-board
EVALUATION SYNOPSIS
I. Evaluation Process
A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Evaluation Process, PASS/FAIL Evaluation
The State will evaluate each bid response on a PASS/FAIL basis based on the following criteria:
Criteria Pass/Fail
1. Responses to Vendor Questions are complete and acceptable
2. Responses on Schedule A are complete and acceptable
3. Schedule B is complete The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method
The responses to this solicitation were reviewed by the Solicitation Manager, Mark
Morrison, in collaboration with Program Manager, Nick LaChapelle.
III. Evaluation Results
The evaluators reviewed the 4 responding proposals and made the following determinations related to the published specifications:
Sp ec
Specification Lawn and Snow Outdoor
4M Building Solutions LLC
1 Vendor Questions Worksheet is completed.
PASS PASS
2 Standard Contract Terms are accepted.
PASS PASS
3 Schedule A is completed with required responses indicating agreement or exception.
PASS PASS
4 Schedule B is completed.
PASS PASS
Sp ec
Specification Lawn and Snow Outdoor
4M Building Solutions LLC
5 Confidential Treatment Form is completed
PROPOSAL
DETERMINATION
IV. Pricing Summary
Pricing was evaluated for the 2 bidders who responded prior to the bid closing deadline and who received a PASS rating. The following is a summary of the price proposals:
VENDORS 1 YEAR PRICE 3 YEAR PRICE
Lawn and Snow Maintenance LLC
$ 93,992.00 $ 281,976.00
4M Building Solutions LLC $ 94,608.00 $ 283,824.00
V. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Award Recommendation is made to Lawn and Snow Outdoor Maintenance, LLC in the amount of $281,976.00.
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