Award Recommendation St Ignace RA 2026.pdf
PDF 165 KB Posted
- Attached to
- ST. IGNACE REST AREA
- Solicitation number
- NIA1 591 260000000889 1
- Issued by
- Lake County, Stephenson City, Michigan
About this file
This is a Notice of Intent to Award from the Michigan Department of Transportation, Purchasing Unit, concerning RFP 2600000002372 for janitorial and grounds maintenance services at the St. Ignace Rest Area in MDOT's Superior region. The RFP was posted on SIGMA VSS on September 4, 2026, for a 14-day solicitation period, with proposals due on September 18, 2026. Four bidders submitted responses by the deadline: Lawn and Snow Outdoor Maintenance LLC, All About BNC LLC, Northland Services UP LLC, and 4M Building Solutions LLC. The contract is structured as a three-year Master Agreement with two one-year renewal options. Evaluation was conducted on a pass/fail basis across five criteria: completion of vendor questions, acceptance of standard contract terms, completion of Schedule A with required responses, completion of Schedule B, and submission of a Confidential Treatment Form.
The award recommendation was made to 4M Building Solutions LLC of Saint Louis, Missouri, in the amount of $175,512.00 for the three-year contract term, based on being the responsive and responsible bidder offering the lowest price. Of the four responding bidders, two received failing evaluations and were eliminated from pricing consideration. The two compliant bidders' three-year pricing proposals were: Lawn and Snow Maintenance LLC at $343,188.00 and Northland Services U.P. LLC at $325,860.00, with 4M Building Solutions LLC substantially undercutting both at $175,512.00. Neither of the awarded vendor nor competing bidders were identified as Service-Disabled Veteran Owned Businesses or Geographically Disadvantaged Business Enterprises. The award is pending State Administrative Board approval, if applicable.
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Michigan.gov/MiProcurement
AWARD RECOMMENDATION
Notice of Intent to Award Number: 260000000889
Notice of Intent to Award Date: 9/21/2026
The Department of Transportation, Purchasing Unit has completed the evaluation of Request for Proposal (RFP) 2600000002372 for Janitorial/Grounds Maintenance for the St. Ignace Rest Area, MDOT Superior region and has recommended an award to 4M Building Solutions, LLC. in the amount of $175,512.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Mark Morrison, Solicitation Manager.
Morrisonm@michigan.gov 517-275-1834
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide janitorial/grounds maintenance to the St. Ignace Rest Area in MDOT Superior region. The term of this contract is a Master Agreement, 3 Year agreement, with 2, 1-Year Options to extend.
Bidders:
The RFP was posted on SIGMA VSS on Friday, September 4, 2026, for 14 days. The following bidders submitted proposals by the published due date of Friday, September 18, 2026.
Bidder Address, City, State, Zip Code SDVOB* GDBE** Lawn and Snow Outdoor Maintenance LLC
168 Caspian Cut Off Rd. Iron River, 49935 No No
All About BNC LLC Vendor did not provide No No Northland Services UP
LLC
W2580 Dukes Rd. Moran, MI 49760 No No
4M Building Solutions
LLC
2827 Clark Ave Saint Louis, MO 63103 No No
*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise https://www.michigan.gov/dtmb/policies/state-ad-board
EVALUATION SYNOPSIS
I. Evaluation Process
A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Evaluation Process, PASS/FAIL Evaluation
The State will evaluate each bid response on a PASS/FAIL basis based on the following criteria:
Criteria Pass/Fail
1. Responses to Vendor Questions are complete and acceptable
2. Responses on Schedule A are complete and acceptable
3. Schedule B is complete The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method
The responses to this solicitation were reviewed by the Solicitation Manager, Mark
Morrison, in collaboration with Program Manager, Nick LaChapelle.
III. Evaluation Results
The evaluators reviewed the 4 responding proposals and made the following determinations related to the published specifications:
Sp ec
Specification Lawn and Snow
Outdoor
All About
BNC LLC
Northland Services U.P.
4M Building Solutions
LLC
1 Vendor
Questions Worksheet is completed.
PASS FAIL PASS PASS
2 Standard Contract Terms are accepted.
PASS FAIL PASS PASS
3 Schedule A is completed with required responses indicating agreement or exception.
PASS FAIL PASS PASS
Sp ec
Specification Lawn and Snow
Outdoor
All About
BNC LLC
Northland Services U.P.
4M Building Solutions
LLC
4 Schedule B is completed.
PASS FAIL PASS PASS
5 Confidential Treatment Form is completed
PROPOSAL
DETERMINATIO
N
IV. Pricing Summary
Pricing was evaluated for the 2 bidders who responded prior to the bid closing deadline and who received a PASS rating. The following is a summary of the price proposals:
VENDORS 1 YEAR PRICE 3 YEAR PRICE
Lawn and Snow Maintenance LLC
$ 114,396.00 $ 343,188.00
Northland Services U.P.
LLC
$108,620.00 $325,860.00
4M Building Solutions LLC $ 58,504.00 $ 175,512.00
V. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Award Recommendation is made to 4M Building Solutions, LLC in the amount of $175,512.00.
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