Award Recommendation Garden Corners RA 2026.pdf
PDF 159 KB Posted
- Attached to
- Janitorial, snow removal Garden Corners RA
- Solicitation number
- NIA1 591 260000000887 1
- Issued by
- Michigan
About this file
This is an Award Recommendation document issued by the Michigan Department of Transportation's Purchasing Unit for Request for Proposal (RFP) 2600000002373, which solicited janitorial and grounds maintenance services for the Garden Corners Rest Area in MDOT's Superior region. The RFP was posted on SIGMA VSS on September 4, 2026, with a 14-day response period and a submission deadline of September 18, 2026. Two proposals were received by the due date. The recommended contractor will provide services under a Master Agreement with an initial three-year term and two optional one-year extensions. The Notice of Intent to Award was issued on September 21, 2026, and is pending State Administrative Board approval.
The award recommendation was made to Lawn and Snow Outdoor Maintenance, LLC, located in Iron River, Michigan, in the amount of $318,000.00 for the three-year contract term. The competitor, 4M Building Solutions LLC of Saint Louis, Missouri, submitted a proposal at $318,774.00 for three years. Both bidders passed the evaluation criteria, which included completion of vendor questions, acceptance of standard contract terms, completion of Schedule A and Schedule B forms, and submission of a Confidential Treatment Form. The award was determined based on lowest price as the primary selection factor, with Lawn and Snow Outdoor Maintenance, LLC offering the lowest overall cost at $106,000.00 per year. Neither the awarded contractor nor the competing bidder qualified as a Service-Disabled Veteran Owned Business or Geographically Disadvantaged Business Enterprise.
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Michigan.gov/MiProcurement
AWARD RECOMMENDATION
Notice of Intent to Award Number: 260000000887
Notice of Intent to Award Date: 9/21/2026
The Department of Transportation, Purchasing Unit has completed the evaluation of Request for Proposal (RFP) 2600000002373 for Janitorial/Grounds Maintenance for the Garden Corners Rest Area, MDOT Superior region and has recommended an award to Lawn and Snow Outdoor Maintenance, LLC. in the amount of $318,000.00.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Mark Morrison, Solicitation Manager.
Morrisonm@michigan.gov 517-275-1834
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide janitorial/grounds maintenance to the Garden Corners Rest Area in MDOT Superior region. The term of this contract is a Master Agreement, 3 Year agreement, with 2, 1-Year Options to extend.
Bidders:
The RFP was posted on SIGMA VSS on Friday, September 4, 2026, for 14 days. The following bidders submitted proposals by the published due date of Friday, September 18, 2026.
Bidder Address, City, State, Zip Code SDVOB* GDBE** Lawn and Snow Outdoor Maintenance LLC
168 Caspian Cut Off Rd. Iron River, 49935 No No
4M Building Solutions
LLC
2827 Clark Ave Saint Louis, MO 63103 No No
*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise https://www.michigan.gov/dtmb/policies/state-ad-board https://www.michigan.gov/dtmb/policies/state-ad-board
EVALUATION SYNOPSIS
I. Evaluation Process
A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Evaluation Process, PASS/FAIL Evaluation
The State will evaluate each bid response on a PASS/FAIL basis based on the following criteria:
Criteria Pass/Fail
1. Responses to Vendor Questions are complete and acceptable
2. Responses on Schedule A are complete and acceptable
3. Schedule B is complete The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method
The Responses to this solicitation were reviewed by the Solicitation Manager, Mark
Morrison, in collaboration with Program Manager, Daniel Kari.
III. Evaluation Results
The evaluators reviewed the 2 responding proposals and made the following determinations related to the published specifications:
Spe c #
Specification Lawn and Snow Outdoor
4M Building Solutions LLC
1 Vendor Questions Worksheet is completed.
PASS PASS
2 Standard Contract Terms are accepted.
PASS PASS
3 Schedule A is completed with required responses indicating agreement or exception.
PASS PASS
4 Schedule B is completed. PASS PASS 5 Confidential Treatment
Form is completed
PASS PASS
PROPOSAL
DETERMINATION
PASS PASS
IV. Pricing Summary
Pricing was evaluated for the 2 bidders who responded prior to the bid closing deadline and who received a PASS rating. The following is a summary of the price proposals:
VENDORS 1 YEAR PRICE 3 YEAR PRICE
Lawn and Snow Maintenance LLC
$ 106,000.00 $ 318,000.00
4M Building Solutions LLC $ 106,258.00 $ 318,774.00
V. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Award Recommendation is made to Lawn and Snow Outdoor Maintenance, LLC in the amount of $318,000.00.
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