Award Recommendation.docx
DOCX document 532 KB Posted
- Solicitation number
- NIA1 - 751 - 240000000322
- Issued by
- Michigan
About this file
This document is an Award Recommendation Notice of Intent to Award related to a contract opportunity issued by the Michigan Department of Natural Resources Procurement Office. The RFP was to solicit responses for the selection of contractors to provide bundled firewood for resale at various state park campgrounds. The contract term varies, with heat-treated firewood contracts offered for 5 base years plus up to 5 one-year renewal options, and non-heat-treated firewood contracts offered for 3 base years plus up to 2 one-year renewal options. The RFP was posted on January 8, 2024 and 4 bidders submitted proposals by the due date of January 26, 2024.
The evaluation process determined that 4 bidders met the mandatory requirements, and the award recommendation is being made to the lowest priced responsive and responsible bidders for each contract: Beaver Creek Wood Products, LLC ($398,800), Kleinhardt Wood Supply ($283,750), Michigan Fuelwood Products, LLC ($93,000), and Michigan Kiln Dried Firewood, LLC ($989,000). Michigan Fuelwood Products, LLC is a Service-Disabled Veteran Owned Business (SDVOB) and received a preference in the award recommendation. The contracts are pending State Administrative Board approval on March 12, 2024.
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Michigan.gov/MiProcurement
Michigan.gov/MiProcurement
AWARD RECOMMENDATION
Notice of Intent to Award Number: 240000000322 The Department of Natural Resources Procurement Office has completed the evaluation of RFP 240000000806 for Bundled Firewood for Resale at Various State Park Campgrounds and has recommended an award to:
Beaver Creek Wood Products, LLC in the amount of $398,800.00 Kleinhardt Wood Supply in the amount of $283,750.00 Michigan Fuelwood Products, LLC in the amount of $93,000.00 Michigan Kiln Dried Firewood, LLC in the amount of $989,000.00
Contract awards are pending State Administrative Board approval on March 12, 2024. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Lisa Crozier-Green, Solicitation Manager.
CrozierGreenL@michigan.gov 517-388-6626 Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of Contractors to provide Bundled Firewood for Resale at Various State Park Campgrounds. The term of the Contracts varies. Contractors providing heat-treated firewood are offered Contracts with FIVE (5) base years and up to FIVE (5) One-year options to renew. Contractors providing non-heat-treated firewood are offered Contracts with THREE (3) base years and up to TWO (2) One-Year options to renew.
Bidders:
The RFP was posted on SIGMA VSS on January 8, 2024 for a period of NINETEEN (19) calendar days. The following bidders submitted proposals by the published due date of January 26, 2024.
| Bidder |
| Address, City, State, Zip Code |
| SDVOB* |
| GDBE** |
| Beaver Creek Wood Products, LLC |
| 993 26th Street, Menominee, MI 49858 |
| No |
| No |
| Kleinhardt Wood Supply |
| 4890 S. Cornwell Avenue, Clare, MI 48617 |
| No |
| No |
| Michigan Fuelwood Products, LLC |
| P.O. Box 570, Newberry, MI 49868 |
| YES |
| YES |
| Michigan Kiln Dried Firewood, LLC |
| 1034 Indian Road, Lapeer, MI 48446 |
| No |
| No |
*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise
EVALUATION SYNOPSIS
I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Mandatory Minimum Requirements PASS/FAIL – contract award to lowest price PASS bidder.
The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with DNR Parks and Recreation Subject Matter Expert, which consisted of the following individuals:
Lisa Crozier-Green, Solicitation Manager Jason Fleming, DNR Parks and Recreation Subject Matter Expert
III. Evaluation Results The evaluators reviewed the proposals and made the following determinations related to the published specifications:
| Specification |
| Beaver Creek Wood Products, LLC |
| Kleinhardt Wood Supply |
| Michigan Fuelwood Products, LLC |
| Michigan Kiln Dried Firewood, LLC |
| Vendor Questions Worksheet | |||
| PASS | PASS | PASS | PASS |
| Schedule A – Statement of Work | |||
| PASS | PASS | PASS | PASS |
| PROPOSAL DETERMINATION | |||
| PASS | |||
| PASS | |||
| PASS | |||
| PASS |
IV. Pricing Summary Pricing was evaluated for the bidders who received a PASS rating and is summarized below:
| Bundled Firewood Location |
| Beaver Creek Wood Products, LLC |
| Kleinhardt Wood Supply |
| Michigan Fuelwood Products, LLC* |
| Michigan Kiln Dried Firewood, LLC |
| Baraga State Park |
| $ 44,900.00 |
| $100,000.00 |
| $ 46,500.00 |
| No Bid |
| Bewabic State Park |
| $112,250.00 |
| $250,000.00 |
| $148,750.00 |
| No Bid |
| Brighton Recreation Area |
| $124,500.00 |
| $250,000.00 |
| No Bid |
| $120,000.00 |
| Highland Recreation Area |
| $ 87,150.00 |
| $175,000.00 |
| No Bid |
| $ 91,875.00 |
| Muskegon State Park |
| $149,400.00 |
| $127,500.00 |
| No Bid |
| $138,000.00 |
| North Higgins Lake State Park |
| $ 62,250.00 |
| $ 50,000.00 |
| $ 56,875.00 |
| $ 61,250.00 |
| Pinckney Recreation Area |
| $ 99,600.00 |
| $200,000.00 |
| No Bid |
| $ 96,000.00 |
| Pontiac Lake Recreation Area |
| $ 74,700.00 |
| $150,000.00 |
| No Bid |
| $ 72,000.00 |
| Proud Lake Recreation Area |
| $ 87,150.00 |
| $175,000.00 |
| No Bid |
| $ 84,000.00 |
| Silver Lake State Park |
| $124,500.00 |
| $106,250.00 |
| No Bid |
| $122,500.00 |
| Van Buren State Park |
| $131,250.00 |
| $250,000.00 |
| No Bid |
| $122,500.00 |
| Van Riper State Park |
| $ 89,800.00 |
| $200,000.00 |
| $ 90,000.00 |
| No Bid |
| Total Quote for FIVE (5) years |
| $1,187,450.00 |
| $2,033,750.00 |
| $342,125.00 |
| $908,125.00 |
*SDVOB Vendor – Award Recommendation was subject to SDVOB Preference. In awarding contracts under MCL 18.1241 and MCL 18.1261, the department shall give a preference of up to 10% of the contracts to a “qualified disabled veteran.”
V. SDVOB Calculations:
Van Riper State Park recently entered into a Contract with a concession vendor who will be supplying firewood. Therefore, Van Riper State Park has been removed from this RFP and Award Recommendation.
Award Recommendation was based on SDVOB Calculations for all locations with proposals submitted by the SDVOB Vendor (italicized) and is summarized below:
| Bundled Firewood Location |
| Beaver Creek Wood Products, LLC |
| Kleinhardt Wood Supply |
| Michigan Fuelwood Products, LLC* |
| Michigan Kiln Dried Firewood, LLC |
| Baraga State Park |
| $ 44,900.00 |
| $100,000.00 |
| $ 46,500.00 |
| No Bid |
| Bewabic State Park |
| $112,250.00 |
| $250,000.00 |
| $148,750.00 |
| No Bid |
| Brighton Recreation Area |
| $124,500.00 |
| $250,000.00 |
| No Bid |
| $120,000.00 |
| Highland Recreation Area |
| $ 87,150.00 |
| $175,000.00 |
| No Bid |
| $ 91,875.00 |
| Muskegon State Park |
| $149,400.00 |
| $127,500.00 |
| No Bid |
| $138,000.00 |
| North Higgins Lake State Park |
| $ 62,250.00 |
| $ 50,000.00 |
| $ 56,875.00 |
| $ 61,250.00 |
| Pinckney Recreation Area |
| $ 99,600.00 |
| $200,000.00 |
| No Bid |
| $ 96,000.00 |
| Pontiac Lake Recreation Area |
| $ 74,700.00 |
| $150,000.00 |
| No Bid |
| $ 72,000.00 |
| Proud Lake Recreation Area |
| $ 87,150.00 |
| $175,000.00 |
| No Bid |
| $ 84,000.00 |
| Silver Lake State Park |
| $124,500.00 |
| $106,250.00 |
| No Bid |
| $122,500.00 |
| Van Buren State Park |
| $131,250.00 |
| $250,000.00 |
| No Bid |
| $122,500.00 |
| Van Riper State Park |
| $ 89,800.00 |
| $200,000.00 |
| $ 90,000.00 |
| No Bid |
| Total Quote for FIVE (5) years |
| $1,187,450.00 |
| $2,033,750.00 |
| $342,125.00 |
| $908,125.00 |
Van Riper – Removed from RFP
-$90,000.00
| Award Total |
| $199,400.00 |
| $ 283,750.00 |
| $46,500.00 |
| $494,500.00 |
Non-Heat-Treated Firewood Contract FIVE (5) Year Total
$ 283,750.00
| Heat-Treated Firewood Contract TEN (10) Year Total |
| $398,800.00 |
| $93,000.00 |
| $989,000.00 |
*SDVOB Vendor – Italicized Award Recommendation was subject to SDVOB Preference. In awarding contracts under MCL 18.1241 and MCL 18.1261, the department shall give a preference of up to 10% of the contracts to a “qualified disabled veteran.”
VI. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal, or after SDVOB Calculation.
Award Recommendation is made to:
Beaver Creek Wood Products, LLC in the amount of $398,800.00
Kleinhardt Wood Supply in the amount of $283,750.00
Michigan Fuelwood Products, LLC in the amount of $93,000.00
Michigan Kiln Dried Firewood, LLC in the amount of $989,000.00 Version 2023-1 image1.jpg image2.jpg image3.jpg image4.jpg image5.png
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