Award Recommendation.docx
DOCX document 69 KB Posted
- Attached to
- Ski Trail Grooming Services - VASA Pathway
- Solicitation number
- NIA1 751 250000000214 1
- Issued by
- Michigan
About this file
This is an Award Recommendation document from the Michigan Department of Natural Resources announcing the intended award for Request for Proposal #250000000553 for Ski Grooming Services. The RFP was posted on the SIGMA VSS platform on November 27, 2024, for a 14-day solicitation period, with proposals due on December 11, 2024. The contract term is three years with the option for up to two, one-year renewal periods. The evaluation was conducted by a team including Brooke Jones (Solicitation Manager, Department of Natural Resources), Stephanie Rosinski (Subject Matter Expert, Department of Natural Resources), and Ashlyn Forman (Subject Matter Expert, Department of Natural Resources). One bidder, Traverse Area Recreation and Transportation (TART) Trails, Inc., submitted a proposal and was evaluated against mandatory requirements including Schedule A sections and required documentation.
TART Trails, Inc., located at 148 E Front Street, Suite 201, Traverse City, Michigan 49684, was recommended for award in the amount of $75,000.00, pending State Administrative Board approval. The pricing structure includes three deliverables: pre-season grooming services at $125.00 per groom, complete groom service using a snow cat at $375.50 per groom, and complete groom service using a snowmobile at $190.00 per groom. The vendor passed all evaluation specifications and was determined to be both responsive and responsible. The bidder is not a Service-Disabled Veteran Owned Business or Geographically Disadvantaged Business Enterprise. Brooke Jones, the Solicitation Manager, is available at jonesb30@michigan.gov or (517) 388-6833 to schedule debriefing sessions for non-selected bidders.
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Michigan.gov/MiProcurement
Michigan.gov/MiProcurement
AWARD RECOMMENDATION
Notice of Intent to Award Number: 250000000214 Notice of Intent to Award Date: 1/2/2025 The Department of Natural Resources office has completed the evaluation of RFP # 250000000553 for Ski Grooming Services and has recommended an award to Traverse Area Recreation and Transportation (TART) Trails, Inc. in the amount of $75,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Brooke Jones, Solicitation Manager.
Jonesb30@michigan.gov
(517) 388-6833 Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Ski Grooming Services. The term of this contract is 3 years, with up to 2, 1-year renewal options.
Bidders:
The RFP was posted on SIGMA VSS on 11/27/2024 for 14 days. The following bidders submitted proposals by the published due date of 12/11/2024.
| Bidder |
| Address, City, State, Zip Code |
| SDVOB* |
| GDBE** |
| TART Transportation |
| 148 E Front St, Ste 201 Traverse City, MI 49684 |
| No |
| No |
*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise
EVALUATION SYNOPSIS
I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Mandatory Minimum Requirements PASS/FAIL – contract award to lowest price PASS bidder.
The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with Subject Matter Experts, which consisted of the following individuals:
| Voting |
| Advisory |
Brooke Jones, Buyer Department of Natural Resources – FOD Stephanie Rosinski, Subject Matter Expert Department of Natural Resources - PRD
Ashlyn Forman, Subject Matter Expert Department of Natural Resources - PRD
III. Evaluation Results The evaluators reviewed the proposals and made the following determinations related to the published specifications:
| Spec # |
| Specification |
| TART Transportation |
| 1 |
| Schedule A Section 1 |
| PASS |
| 2 |
| Schedule A Section 2 |
| PASS |
| 3 |
| Schedule A Section 3 |
| PASS |
| 4 |
| Schedule A Section 4 |
| PASS |
| 5 |
| Schedule A Section 5 |
| PASS |
| 6 |
| Schedule A Section 6 |
| PASS |
| 7 |
| Schedule A Section 7 |
| PASS |
| 8 |
| Confidential Treatment Form |
| PASS |
| 9 |
| Vendor Question Worksheet |
| PASS |
| 10 |
| Standard Terms and Conditions |
| PASS |
| PROPOSAL DETERMINATION |
| PASS |
IV. Pricing Summary Pricing was evaluated for the bidders who received a PASS rating and is summarized below:
| Deliverable |
| TART Transportation |
| 1 |
| Pre-season grooming |
| $125.00 per Groom |
| 2 |
| Complete Groom Service using Snow Cat |
| $375.50 per Groom |
| 3 |
| Complete Groom Service using Snowmobile |
| $190.00 per Groom |
| Total Price |
| $75,000.00 |
V. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Award Recommendation is made to TART Transportation in the amount of $75,000.00.
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