Award Recommendation_

Michigan.gov/MiProcurement

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AWARD RECOMMENDATION

Notice of Intent to Award Number: 240000000114

The Department of Transportation Purchasing Unit has completed the evaluation of RFQ 240000000073, Troxler 3440 Legacy or InstroTek Xplorer 2 3550 Surface Moisture Nuclear Density Gauges and has recommended an award to InstroTek Inc. in the amount of $44,726.75, pending State Administrative Board approval, if applicable.

More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award.

The Solicitation Manager may be contacted as follows:

Anna Swanson, Solicitation Manager.

Swansona1@michigan.gov 517-230-2063

Background Information:

This Request for Quote (RFQ) was to solicit responses for selection of a Contractor to provide five (5) Troxler 3440 Legacy or InstroTek Xplorer 2 3550 surface moisture nuclear density gauges.

Bidders:

The RFQ was posted on SIGMA VSS on Wednesday, November 8, 2023, for 12 days.

The following bidders submitted proposals by the published due date of Monday, November 20, 2023.

Bidder Address, City, State, Zip Code SDVOB* InstroTek Inc 1 Triangle Drive, Research Triangle Park, NC

27709 No

*SDVOB: Service-Disabled Veteran Owned Business

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EVALUATION SYNOPSIS

I. Evaluation Process

A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions, Mandatory Minimum Requirements

The Bidder must be authorized by the equipment manufacturer to provide service and repairs during the warranty period and must be authorized by the equipment manufacturer to provide technical guidance regarding the equipment and software.

Evaluation Process, PASS/FAIL Evaluation

The State will evaluate each bid response on a PASS/FAIL basis based on the following criteria:

Technical Evaluation Criteria Pass/Fail

1. Completion of Vendor Questionnaire and Worksheet

2. Acceptance of State Terms and Conditions

3. Completion and Acceptance of Schedule A

4. Completion of Schedule B

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method

Responses to this solicitation were reviewed by the Solicitation Manager, Anna Swanson, in collaboration with Technical Expert, Traci Crego.

III. Evaluation Results

The evaluators reviewed the proposals and made the following determinations related to the published specifications:

Spec # Specification InstroTek Inc

1 Completion of Vendor Questionnaire and Worksheet

PASS

2 Acceptance of State Terms and Conditions

PASS

3 Completion and Acceptance of Schedule A

PASS

4 Completion of Schedule B PASS

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Spec # Specification InstroTek Inc

PROPOSAL

DETERMINATION

PASS

IV. Pricing Summary

Pricing was evaluated for the sole bidder who received a PASS rating. The following is a summary of the price proposal:

InstroTek Inc $44,726.75

V. Award Recommendation:

Award Recommendation is made to the responsive and responsible bidder who receives a PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.

Award Recommendation is made to InstroTek Inc in the amount of $44,726.75.