Award Recommendation Document.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

The Department of Natural Resources office has completed the evaluation of RFP 260000001347 for DNR Real Estate Title Work Services and has recommended an award to Associated Title & Closing Services Agency, Inc. in the amount of $72,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Brooke Jones, Solicitation Manager Jonesb30@michigan.gov

Public copies of all bidder proposals can be found here: DTMB - Bid Proposals (michigan.gov) Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Title Work Services. The term of this contract is 1 year.

Bidders:

The RFP was posted on SIGMA VSS on 03/04/2026 for 14 days. The following bidders submitted proposals by the published due date of 03/20/2026.

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Evaluation Process

Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with Subject Matter Experts, which consisted of the following individuals:

Brooke Jones, Solicitation Manager DNR/Finance and Operations Meghan Stevens DNR/Finance and Operations

III. Evaluation Results A. Associated Title & Closing Services Agency Inc.

The Evaluation Team determined that Associated Title & Closing Services Agency based on a score of 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Section 1. The Evaluation Team determined that overall, the responses were satisfactory.

2. Schedule A, Statement of Work, Sections 2-4. The Evaluation Team determined that overall, the responses were satisfactory.

3. Schedule A, Statement of Work, Sections 5-10. The Evaluation Team determined that overall, the responses were satisfactory.

4. Vendor Questions Worksheet. The Evaluation Team determined that overall, the responses were satisfactory.

Total Score:100/100 B. Transnation Title Agency of Michigan Northern Division, LLC The Evaluation Team determined that Transnation Title Agency of Michigan Northern Division, LLC based on a score of 70, did not meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Section 1. The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a) SAM.Gov status was started but the process could not be completed within an allocated amount of time and would directly impact the timeline of this work.

2. Schedule A, Statement of Work, Sections 2-4. The Evaluation Team determined that overall, the responses were satisfactory.

3. Schedule A, Statement of Work, Sections 5-10. The Evaluation Team determined that overall, the responses were satisfactory.

4. Vendor Questions Worksheet. The Evaluation Team determined that overall, the responses were satisfactory.

Total Score:70/100 C. Western Land Services Inc.

The Evaluation Team determined that Western Land Services Inc. based on a score of 85, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Section 1. The Evaluation Team determined that overall, the responses were satisfactory.

2. Schedule A, Statement of Work, Sections 2-4. The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a) Timeframes were not agreed upon and would require further agreement/approval.

3. Schedule A, Statement of Work, Sections 5-10. The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a) Liquidated Damages were not agreed upon and would require further legal review/approval.

4. Vendor Questions Worksheet. The Evaluation Team determined that overall, the responses were satisfactory.

Total Score:91/100 IV. Technical Evaluation Summary

V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

$100,000.00 (commitment Generation not listed on RFP Schedule B)

$45,600.00 ($46 Million Owner’s Policy not listed on RFP Schedule B and not needed) Has not been included in overall cost.

VI. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.

Award Recommendation is made to Associated Title & Closing Services Agency in the amount of $72,000.00.

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