Award Recommendation and Synopsis.docx

STATE OF MICHIGAN PROCUREMENT

Award Recommendation The Department of Natural Resources Procurement office has completed the evaluation of Request for Proposal 190000002428 for Traverse Area – Rye Planting for DNR Wildlife Division and has recommended an award to Walter Schreier in the amount of $26,481.00.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Lisa Crozier-Green, Solicitation Manager CrozierGreenL@michigan.gov

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide field preparation, fertilizing and planting services in the Traverse Area. The term of this contract is SIX WEEKS.

Bidders:

The RFP was posted on SIGMA VSS on June 14, 2019 for a period of fourteen calendar days. The following bidders submitted proposals by the published due date of June 28, 2019.

City, State Zip

SDVOB*

Brutus, MI 49716 No

Gladwin, MI 48624 No

*SDVOB: Service-Disabled Veteran Owned Business

Version 2 Revised: 2/2019 Version 2 Revised: 2/2019 Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

A responsive proposal is one that is submitted in accordance with the proposal instructions and meets all requirements identified in the solicitation. A responsible vendor successfully demonstrates, by the responses contained in a responsive proposal, that the vendor has the ability to perform the duties identified by the solicitation. Proposals which are not submitted in accordance with the solicitation instructions, or which do not provide the information requested, may be considered non-responsive. The State may request vendor clarification on vague or ambiguous responses but cannot request clarification if no response is included. Proposal considered non-responsive may not be considered for award recommendation.

Proposals were to include complete responses to

· Vendor Questions Worksheet

· Schedule A – Statement of Work

· Schedule B1, Part III – Vendor Price Quote

TECHNICAL EVALUATION

The Vendor Questions Worksheet will be evaluated to determine whether the vendor possesses the relevant experience to successfully provide the Contract Activities.

Schedule A – Statement of Work will be evaluated to determine whether the vendor has demonstrated the ability to meet the required specifications and to comply with State requirements.

Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.

PRICE EVALUATION

Schedule B – Vendor Price Quote will be evaluated to determine whether the price proposed for the Contract Activities is within the State’s anticipated fair market value. Schedule B – Vendor Price Quote must be completed and a price for each service included in the proposal must be submitted as an attachment to the proposal entered in SIGMA VSS.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for the services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veteran (QDV) status under MCL 18.1261(8). Additional information on the QDV preference is available at: http://michigan.gov/micontractconnect/0,https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48677-412612--,00.html,7-225-48677-123519--,00.html.

The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive.

The State may conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with a DNR Subject Matter Expert which consisted of the following individuals:

Evaluators

Lisa Crozier-Green Solicitation Manager DNR Procurement Services

Tim Lyon, Wildlife Technician DNR Wildlife Division

III. Evaluation Results A. Walter Schreier

Proposal was mostly satisfactory however the following deficiencies were noted:

Vendor Questions Worksheet Proposal did not contain a response to State of Michigan Experience.

Schedule A – Statement of Work Section 1.1 Specifications Proposal did not indicate whether the Contractor agreed with the required specifications Proposal did not indicate whether the Contractor agreed with the required meetings.

Proposal did not indicate whether the Contractor agreed with the required reporting.

Proposal did not include a signed Confidentiality Form

B. Kill Zone Food Plots

Proposal was mostly satisfactory however the following deficiencies were noted.

Vendor Questions Worksheet The proposal did not include gross annual sales for the last 5 years.

Proposal did not include partnerships and strategic relationships.

Proposal did not include address of business with primary responsibility for this account.

Proposal did not include a response to any Relevant Experience.

IV. Technical Evaluation Summary

V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of the price proposals in SIGMA:

VI. Award Recommendation:

Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to Walter Schreier in the amount of $26,481.00.

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