Award Recommendation and Synopsis.docx

STATE OF MICHIGAN PROCUREMENT

Award Recommendation

The Department of Natural Resources Procurement office has completed the evaluation of Request for Quotes 190000000425 for 2019 Deer Patches for DNR Wildlife Division and has recommended an award to Carolina Emblem Company, Inc. in the amount of $29,940.00.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Lisa Crozier-Green, Solicitation Manager CrozierGreenL@michigan.gov

Background Information:

This Request for Quotes (RFQ) was to solicit responses for selection of a Contractor to provide up to 60,000 Deer Patches for the 2019 deer season. This is a one-time purchase.

Bidders:

The RFP was posted on SIGMA VSS on May 3, 2019 for a period of fourteen calendar days. The following bidders submitted proposals by the published due date of May 17, 2019.

City, State Zip

SDVOB*

New York NY 10001-2507 No

Tuscaloosa, AL 35403 No

Compobello, SC 29322 No

North York, ON M2J 4V6 No

Houston, TX 77093 No

*SDVOB: Service-Disabled Veteran Owned Business

Version 2 Revised: 2/2019 Version 2 Revised: 2/2019 Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

A responsive proposal is one that is submitted in accordance with the proposal instructions and meets all requirements identified in the solicitation. A responsible vendor successfully demonstrates, by the responses contained in a responsive proposal, that the vendor has the ability to perform the duties identified by the solicitation. Proposals which are not submitted in accordance with the solicitation instructions, or which do not provide the information requested, may be considered non-responsive. The State may request vendor clarification on vague or ambiguous responses but cannot request clarification if no response is included. Proposal considered non-responsive may not be considered for award recommendation.

Proposals were to include a price per patch for the patches as specified, and a physical sample of the patch as proposed.

Proposals were evaluated to determine whether the proposal was responsive and responsible, whether the proposal was accompanied by a sample patch, and whether the price proposed for the Contract Activities is within the State’s anticipated fair market value.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for the services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veteran (QDV) status under MCL 18.1261(8). Additional information on the QDV preference is available at: http://michigan.gov/micontractconnect/0,https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48677-412612--,00.html,7-225-48677-123519--,00.html.

The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive.

The State may conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with a DNR Subject Matter Expert which consisted of the following individuals:

Evaluators

Lisa Crozier-Green, Solicitation Manager DNR Procurement Services

Holly Vaughn, Wildlife Communications Coordinator DNR Wildlife Division

III. Evaluation Results

VI. Award Recommendation:

Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to Carolina Emblem Company, Inc. in the amount of $29,940.00.

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