Award Recommendation and Synopsis.docx

STATE OF MICHIGAN PROCUREMENT

Award Recommendation

The Department of Natural Resources Procurement office has completed the evaluation of Request for Quotes 190000000419 for 22a and Breaker Run Gravel for DNR Forest Resources Division, Shingleton Unit and has recommended a split award to:

D & L Gembel and Sons in the amount of $30,400.00.

Gerou Excavating in the amount of $19,635.00.

Zeller Excavating in the amount of $60,510.00.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Lisa Crozier-Green, Solicitation Manager CrozierGreenL@michigan.gov

Background Information:

This Request for Quotes (RFQ) was to solicit responses for selection of a Contractor to provide up to 22a and Breaker Run gravel for various DNR FRD locations within the Shingleton Management Unit. This is a one-time purchase.

Bidders:

The RFP was posted on SIGMA VSS on May 3, 2019 for a period of fourteen calendar days. The following bidders submitted proposals by the published due date of May 17, 2019.

City, State Zip

SDVOB*

Garden, MI 49835 No

Munising, MI 49862 No

Gulliver, MI 49840 No

*SDVOB: Service-Disabled Veteran Owned Business

Version 2 Revised: 2/2019 Version 2 Revised: 2/2019 Evaluation Synopsis I. Evaluation Process Proposals were evaluated to determine whether the price proposed for the Contract Activities is within the State’s anticipated fair market value.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for the services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veteran (QDV) status under MCL 18.1261(8). Additional information on the QDV preference is available at: http://michigan.gov/micontractconnect/0,https://www.michigan.gov/dtmb/0,5552,7-358-82550_85746_48677-412612--,00.html,7-225-48677-123519--,00.html.

The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive.

The State may conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with a DNR Subject Matter Expert which consisted of the following individuals:

Evaluators

Lisa Crozier-Green, Solicitation Manager DNR Procurement Services

Avi Shalom, Forest Fire Supervisor DNR Forest Resources Division

III. Evaluation Results

Second Round Pricing. Bold prices are low bids used for award.

VI. Award Recommendation:

Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Split Award Recommendation is made to:

D & L Gembel and Sons in the amount of $30,400.00.

Gerou Excavating in the amount of $19,635.00.

Zeller Excavating in the amount of $60,510.00.

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