Award Recommendation and Evaluation Synopsis RFP 26-2321 REVISED.pdf
PDF 96 KB Posted
- Attached to
- Intent to Award RFP 260000002321
- Solicitation number
- NIA1 591 260000000652 2
- Issued by
- Saginaw County, Flint City, Michigan
About this file
This is an Award Recommendation and Evaluation Synopsis document issued by the Michigan Department of Transportation for Request for Proposal (RFP) 260000002321, concerning preventative maintenance work on State Route M-83 in the City of Frankenmuth, Saginaw County. The project scope includes 2-inch cold milling and hot-mix asphalt resurfacing on M-83 from Genesee Street to approximately 340 feet south of East School Street. The RFP was posted on SIGMA VSS on July 6, 2026, with a 10-day submission period and a due date of July 16, 2026. Two qualified bidders submitted proposals by the deadline. The Notice of Intent to Award was issued on July 20, 2026, pending State Administrative Board approval.
Pyramid Paving and Contracting Co dba Pyramid Paving has been recommended for award in the amount of $186,615.40, representing the lowest responsive and responsible bid among two proposals that both achieved PASS ratings on all evaluation criteria. The competing bid from EDW. C. Levy Co. dba ACE-Saginaw Paving Company totaled $226,297.46. Pyramid Paving's pricing breakdown includes $168,002.91 for Maintenance and Repair services and $18,612.49 for Pavement Marking Services. All bidders were required to be prequalified in category Cb (Hot Mix Asphalt/Bituminous Paving). Neither bidder qualified as a Service-Disabled Veteran Owned Business or Geographically Disadvantaged Business Enterprise. The evaluation process was conducted by Solicitation Manager Anna Swanson in collaboration with Program Manager Don Matula, using a PASS/FAIL methodology based on vendor question responses, Schedule A completion, and Schedule B documentation.
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Michigan.gov/MiProcurement
AWARD RECOMMENDATION
Notice of Intent to Award Number: 260000000652
Notice of Intent to Award Date: 7/20/2026
The Michigan Department of Transportation Purchasing Unit has completed the evaluation of Request for Proposal (RFP) 260000002321 Cold Milling HMA Surface M-83 (From
Genesee Street to 340 Feet South of East School Street) City of Frankenmuth, Saginaw
County and has recommended an award Pyramid Paving and Contracting Co dba Pyramid
Paving in the amount of $186,615.40, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State
Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award.
The Solicitation Manager may be contacted as follows:
Anna Swanson, Solicitation Manager.
Swansona1@michigan.gov
517-230-2063
Background Information:
This RFP was to solicit responses for selection of a Contractor to provide preventative maintenance work consisting of 2-inch cold milling and hot-mix asphalt resurfacing on M-
83 from Genesee St to approximately 340 feet south of East School St within the City of
Frankenmuth in Saginaw County.
Contractor (or subcontractor must be prequalified in the following category:
Cb Hot Mix Asphalt/Bituminous Patching
Bidders:
The RFP was posted on SIGMA VSS on Monday, July 6, 2026, for 10 days. The following bidders submitted proposals by the published due date of Thursday, July 16, 2026.
Bidder Address, City, State, Zip Code SDVOB* GDBE**
EDW. C. Levy Co. dba ACE-Saginaw Paving Company
5414 W Rolling Hills Dr Bridgeport, MI 48722
No No
Pyramid Paving and Contracting Co dba Pyramid Paving
600 N Jefferson St Bay City, MI 48706
No No
*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise
EVALUATION SYNOPSIS
I. Evaluation Process
A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions, Mandatory Minimum Requirements
The bidder is prequalified in category Cb – Hot Mix Asphalt/Bituminous Paving.
Evaluation Process, Pass/Fail Evaluation
Proposals will be evaluated on a PASS/FAIL basis based on the following criteria:
1. Responses to Vendor Questions are complete and acceptable
2. Responses on Schedule A are complete and acceptable
3. Schedule B is complete
Contract award will be to the lowest price PASS bidder. The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method
Responses to this solicitation were reviewed by the Solicitation Manager, Anna Swanson, in collaboration with the Program Manager, Don Matula.
III. Evaluation Results
The evaluators reviewed the proposals and made the following determinations related to the published specifications:
Spec # Criteria EDW. C. Levy Co.
dba ACE-Saginaw Paving Company
Pyramid Paving and Contracting Co dba
Pyramid Paving
1 Cb prequalified YES YES
2 Responses to Vendor Questions are complete and acceptable
PASS PASS
3 Responses to Schedule A are complete and acceptable
PASS PASS
4 Schedule B is complete PASS PASS
PROPOSAL DETERMINATION PASS PASS
IV. Pricing Summary
Pricing was evaluated for the bidders who received a PASS rating and is summarized below:
Deliverable EDW. C. Levy Co.
dba ACE-Saginaw Paving Company
Pyramid Paving and Contracting Co dba Pyramid Paving
1 Maintenance and Repair $209,646.26 $168,002.91
2 Pavement Marking Services Total
$16,651.20 $18,612.49
Total Price $226,297.46 $186,615.40
V. Award Recommendation:
Award Recommendation is made to the responsive and responsible bidder who receives a
PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.
Award Recommendation is made to Pyramid Paving and Contracting Co dba Pyramid
Paving in the amount of $186,615.40.
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