Award Recommendation and Evaluation Synopsis RFP 26-1557.pdf

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

Notice of Intent to Award Number: 260000000395

Notice of Intent to Award Date: 4/14/2026

The Department of Transportation (MDOT) Purchasing Unit has completed the evaluation of

Request for Proposal (RFP) 260000001557 Mowing Brighton Garage and Park & Rides in Livingston

County and has recommended an award to S & L Landscape, LLC in the amount of $37,986.00, pending State Administrative Board approval, if applicable. More information on the State

Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the

State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Anna Swanson, Solicitation Manager.

Swansona1@michigan.gov

517-230-2063

Background Information:

This RFP was to solicit responses for selection of a Contractor to provide Mowing Brighton Garage and Park & Rides in Livingston County. The term of this contract is three (3) years, with up to two (2) renewal options.

Bidders:

The RFP was posted on SIGMA VSS on March 20, 2026, for 19 days. The following bidders submitted proposals by the published due date of April 8, 2026.

Bidder Address, City, State, Zip Code SDVOB* GDBE**

Brantley Development LLC 2648 Bayhan, Inkster, MI 48141 No No

Clearwater Property Service Inc

P.O. Box 1134, Brighton, MI 48116 No No

E T Landscaping dba E T Landscaping

3195 Fisher Rd, Howell, MI 48855 No No

Lawn Crafters LLC dba Lawn Crafters, LLC

4158 E Allen Rd 390, Webberville, MI 48892 No No

S & L Landscape, LLC PO Box 183894, Shelby Twp, MI 48318 No No

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process

A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Pass/Fail Evaluation, Proposal Instructions

Proposals will be evaluated on a PASS/FAIL basis based on the following criteria.

1. Confidential Treatment Form is complete and signed

2. Responses on Vendor Question Worksheet are acceptable

3. Schedule A is complete and responses are acceptable

4. Schedule B is complete

5. Schedule C is complete with a list of equipment MDOT deems as acceptable for the performance of the contract

6. Agreement with Standard Contract Terms

Contract award will be based on the lowest price PASS bidder. The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method

Responses to this solicitation were reviewed by Solicitation Manager, Anna Swanson in collaboration with the Program Manager, Doug Lynch.

III. Evaluation Results The evaluators reviewed the proposals and made the following determinations related to the published specifications:

Spe c #

Specification Brantley Development

LLC

Clearwater Property

Service Inc

E T Landscaping dba E T Landscaping

Lawn Crafters LLC dba

Lawn Crafters, LLC

S & L Landscape, LLC

1 Confidential Treatment Form is complete and signed

PASS PASS FAIL PASS PASS

2 Responses on Vendor Question Worksheet are acceptable

PASS PASS FAIL PASS PASS

3 Schedule A is complete and responses are acceptable

PASS PASS FAIL PASS PASS

4 Schedule B is complete PASS PASS FAIL PASS

5 Schedule C is complete with a list of equipment MDOT deems as acceptable for the performance of the contract

PASS PASS FAIL FAIL* PASS

6 Agreement with Standard Contract Terms

PASS PASS FAIL PASS PASS

PROPOSAL

DETERMINATION

PASS PASS FAIL* FAIL* PASS

*The proposal submitted by E T Landscaping dba E T Landscaping is determined as Fail and will not be considered for award due to the following:

Required completed RFP documents were not attached to the solicitation response.

*The proposal submitted by Lawn Crafters LLC dba Lawn Crafters, LLC is determined as Fail and will not be considered for award due to the following:

Required Schedule C – Equipment List was not completed.

IV. Pricing Summary

Pricing was evaluated for the bidders who received a PASS rating and is summarized below:

Deliverable Brantley Development

LLC

Clearwater Property Service Inc

S & L Landscape, LLC

1 Mowing - Non Irrigated - at 9 Park and Rides

$9,000.00 $13,390.00 $5,220.00

2 Mowing - Non-irrigated - Brighton Garage

$5,850.00 $8,060.00 $6,292.00

3 Spring Cleanup (Brighton Garage only)

$400.00 $175.00 $350.00

4 Fall Cleanup (Brighton Garage only)

$650.00 $225.00 $800.00

Total One Year Price $15,900.00 $21,850.00 $12,662.00

Total Three Year Price $47,700.00 $65,550.00 $37,986.00

V. Award Recommendation:

Award Recommendation is made to the responsive and responsible bidder who receives a

PASS rating and offers the lowest price to the State of Michigan. Low price is determined by the bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal.

Award Recommendation is made to S & L Landscape, LLC in the amount of $37,986.00.