Award Recommendation and Evaluation Synopsis - RFP 25-1322.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

Notice of Intent to Award Number: 250000000577 Notice of Intent to Award Date: 4/29/2025

The Michigan Department of Health and Human Services has completed the evaluation of RFP 250000001322 Family Preservation – In-Home Family Services in Washtenaw County and has recommended an award to Orchards Children’s Services in the amount of $278,400.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

The Solicitation Manager may be contacted as follows:

Darby Stimac, Solicitation Manager.

stimacd@michigan.gov Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide Family Preservation – In-Home Family Services. The term of this contract is three years, with up to two, one year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on February 18, 2025, for four weeks. The following bidders submitted proposals by the published due date of March 18, 2025.

Southfield, MI 48075

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

1. Proposal Instructions: Mandatory Minimum Requirements To avoid disqualification, the bidder must provide documentation to support the following:

The bidder will be disqualified, and the proposal will not be reviewed if there is a failure to:

· Submit a complete proposal, as indicated in the RFP Structure and Documentation, to the SIGMA VSS website on or before the identified solicitation closing date and time.

· Stay at or below the maximum award.

Only proposals meeting the mandatory minimum requirements will be considered for evaluation.

Proposal Instructions: Evaluation Process

2. If all mandatory minimum requirements are met, the State will evaluate each proposal based on the following factors:

Proposals receiving 100 or more technical evaluation points will have pricing evaluated and considered for award.

The State may utilize all bidder information, without regard to a proposal’s technical score, to determine fair market value for goods or services sought. The State is not obligated to accept the lowest price proposal. If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veterans/service-disabled veteran owned business(QDV/SDVOB) status under MCL 18.1261(8). Additional information on the SDVOB preference is available at: Michigan.gov/SDVOB.

The State strongly encourages strict adherence to the Contract Terms. The State reserves the right to deem a bid non-responsive for failure to accept the Contract Terms. Nevertheless, the bidder may submit proposed changes to the Contract Terms in track changes (i.e., visible edits) with an explanation of the bidder’s need for each proposed change. Failure to include track changes with an explanation of the bidder’s need for the proposed change constitutes the bidder’s acceptance of the Contract Terms. General statements, such as that the bidder reserves the right to negotiate the terms and conditions, may be considered non-responsive. Failure to respond timely to requests for proposed changes to Contract Terms during ongoing negotiations may be cause for disqualification.

The State may but is not required to conduct an on-site visit to tour and inspect the bidder’s facilities; require an oral presentation of the bidder's proposal; conduct interviews, research, reference checks, and background checks; and request additional price concessions at any point during the evaluation process.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by subject matter experts, which consisted of the following individuals:

Jeannetta Johnson, Contract Analyst

MDHHS, BSC 4

Darby Stimac, Solicitation Manager MDHHS, Bureau of Grants and Purchasing

Heather Arnold, Community Analyst

MDHHS, BSC 4

Alice Seipelt, Community Resource Coordinator MDHHS, Washtenaw County

Tricia Lerette, Program Manager MDHHS, Washtenaw County

III. Evaluation Results

A. Bidder #1 Orchards Children’s Services

1. Experience and Qualifications- Category A (condensed RFP) Score _15_/_15_

The evaluation team determined that overall the responses were satisfactory.

2. Delivery Capability- Category B (condensed RFP) Score _40_/_40_

3. Service Capability and Understanding – Category C (condensed RFP) Score _40_/_40_

4. Instructions for Bidders and Vendor Questions Worksheet (VQW) - Category D (condensed RFP) Score _30_/_30_

IV. Technical Evaluation Summary

V. Technical Evaluation Summary – Number of Units Proposed

VI. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:

VII. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

As part of the best value determination, overall economic impact to the State of Michigan was considered and is not a determinative factor in making this award.

Award Recommendation is made to Orchards Children’s Services in the amount of $278,400.00

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